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10/02/1961I . Mr. Stilphen reported he had discussed water storage capacity with the Manager of Highland Park, who stated it was unlikely additional storage would be required in Deerfield for 3 to 5 years. A letter was received fromlhe attorney representing a Rosewood Avenue property owner, objecting to disturbing bushes on Rosewood during sewer con- struction. Mr. Matthews pointed out the bushes were planted within the dedi- cated right -of -way. Mr. Stilphen stated the work had been done carefully to disturb the bushes as little as possible. A complaint was received on the operation of a unit system liquor service at a restaurant. The Manager was di:- rected to notify the owner to cease such service within two weeks. Mr. Matthews recommended the liquor control ordinance be strengthened. The Manager reported the Chief of Police was not in favor of supp1yi ng uniforms to new officers. President Whitney was of the opinion that the Village might purchase several guns.tobe used by the Police at their option. Discussion was had on alterations to the Village Hall to provide a fall out shelter for Village personnel and their families. Further investigation of costs will be made. There being no further business, the meeting was adjourned at 12:20 A.M. ATTEST: Village Clerk APPROVED: President October 2, 1961 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, October 2, 1961 at 8 :05 P.M. The clerk called the roll and reported the following we're Present: David C. Whitney, President John F. Aberson Ira K. Hearn, Jr. John A. S. Lindemann James E. Mandler Maurice C. Petesch Winston S. Porter Absent: None and that a quorum was present and in attendance at the meeting. Messrs. Thomas Matthews, Village Attorney, and Norris Stilphen, Manager, were also present. Minutes of the regular meeting held September 18, 1961 were read, and approved on motion by Trustee Aberson, seconded by Trustee Lindemann, and carried unanimously. Mesdames Robert Maxur and Burton Zuck were introduced as representatives of the League of Women Voters, appointed to observe Village Board meetings. Badges of office were presented to members of the Board el.ected in 1961, the Board of Police Commissioners and the Village President. Ordinance - Regulating Trustee Mandler moved, seconded by Trustee Dry Cleaning Machines Aberson, that an ordinance be adopted regu- 0-61-44 lati ng di-,y cleaning machines, providing for permits, and licenses, fees, instAllation and operation regulations, inspections and setting penalties for violations. Adopted 1 1 l_J 95 by the following vote: Ayes: Aberson, Lindemann, Hearn, Mandler, Petesch, Porter (6) Nays: None (0) The President declared the ordinance passed, and signed it, indicating his approval thereof. Ordinance - $10 Water Charge Trustee Mandler moved, seconded by Trustee Lindemann, O'uring Construction (0- 61 -45) that an ordinance be adopted establishing a minimum charge of $10.00 for water used during the construction of any building or structure. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Mandler, Petesch, Porter (6) Nays: None (0) . The President declared the ordinance passed, and signed it indicating his approval thereof. Ordinance - Traffic Amendment Trustee Aberson moved, seconded by Trustee Mandler, Signs (0- 61 -46) that the ordinance be adopted amending the Traffic Ordinance by establishing certain through streets, Qa stop streets, one way streets and right turn only sign at the Municipal Parking a lot exit to Rosemary Terrace. Adopted by the following vote: Ayes: Abereon, Hearn, Lindemann, Mandler, Petesch, Porter (6) Nays: None (0) The ordinance was declared passed and signed by the President. Approve Insurance Plan The report of theinsurance Committee recommended Fire & Ext, Coverage that fire and extended coverage insurance be placed under an "institutional insurance", plan, which would provide an additional $50,000 coverage on Municipal Buildings and facilities and contents at an approximate saving of 25 %. This type of insurance includes a $100 deductible clause, and would be placed jointly by the Village and Park Boards, although each will be listed separately. Trustee Hearn moved, seconded by Trustee Porter, that the proposed insurance plan be adopted. Passed by the following vote: Ayes: Aberson, Hearn, Lindemann, Mandler, Petesch, Porter (6) Nays None (0) A letter was received from the Chicago Association of Consulting Engineers, announcing a seminar to establish committees on a Building Code for municipalities in the vicinity, to be held October 17. it was suggested that Mr. Edward Walchli or some other member of the Building Board of Appeals attend. Refer Community Unit Amend. A brief discussion was had on the advi sabi 1 i ty to Plan Commission for Heariing of Community Unit Plans for other than residential developments. Trustee Porter moved, seconded by Trustee Petesch, that the matter of Community Unit Plans for commercial and industrial uses be referred to the Plan Commission for public hearing, to supercede the present Community Unit section of the Zoning Ordinance. Motion carried unanimously. The Manager's report on Police Magistrate's salaries in nearby municipalities was received. A letter was received from the State's Attorney of Lake County advising the Village must pay Court costs in cases decided in favor of the defendant or dismissed: Approve LeSueur Variation The report of the Board of Zoning Appeals recommended approval of the request for a variation by Mr.. Marshall LeSueur, 1012 Rosemary Terrace, to permit tthe construction of an addition to' hi s'.resi dence within 6 inches of the north lot line. Trustee Porter moved, seconded by Trustee Aberson, that the recommendation of the Board of Zoning Appeals in connection with the LeSueur variation be approved. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Petesch, Mandler, Porter (6) Nays: None (0) Trustee Porter then moved, seconded by Trustee Aberson, that an ordinance be 96 prepared granting said variation. Motion carried unanimously. Ordinance - Regulating An.,or,dinance was presented and read prohibiting Consumption of Alcoholic the serving or drinking of alcoholic 1 i quor Beverages (0761 -47) in any place of public resort in the Village other than where a license has been issued, or on any public• way or parking lot in the Village, and setting.forth penalties for violations. Trustee Porter moved, seconded by Trustee Lindemann, that- the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Mandler, Petesch, Porter (6) Nays: None (0) Trustee Petesch then moved, seconded by Trustee Lindemann, that the said ordinance be adopted. Upon roll call the following vote was recorded: Ayes: Aberson, Hearn, Lindemann, Mandler, Petesch, Porter (6) Nays: None (0) The President declared the ordinance passed, and signed the said ordinance indicating his approval thereof. A letter was received from Briarwoods Country Club, again requesting a reduction in the Liquor License fee of $1000 for six months. The Manager was directed to write the Cslub stating no change has been made in the ordinance setting license fees. He was also directed to write to all licensees, clearly stating the terms of the Liquor licenses, giving each 30 days in which to fully conform with such terms. Th a week of October 15 -21, 1961 was proclaimed National Newspaper Week, and the President signed the Proglamation. A brief discussion was had on repairs and construction of sidewalks on Walnut Street, the Village paying half the cost. Walnut Street would then be paved using Motor Fuel Tax Funds. The Manager was requested to secure additional information on costs. Authorize New Municipal Code Letters were received from Mr. Matthews regarding costs of recodifying ordinances in a new Municipal Code. The cost would be $3,000, to be ,paid as follows: $900 upon authorization; $1600 upon completion of the first draft; and $500 upon faint acceptance. Mr. Matthews stated the first draft would take 4 -5 months, and it was generally about one year before completion. Trustee Petesch moved, seconded by trustee Hearn, that the Board authorize the Village Attorney to proceed with recodification of ordinances for a new Municipal Code. Adopted by the following vote: Ayes: - --!z; Hearn, Lindemann, Mandler, Petesch, Porter !(5) Nays: Aberson (1) .Mr. Matthews quoted a price of $800 for revision of the Zoning Ordinance. His letter was referred to the Plan Commission for their consideration. Resolution $25,000 MFT A resolution was presented providing for the Wilmot Bridge replacement of the Wilmot Road bridge across the west fork of the north branch of the Chicago River, appropriating $25,000 of Motor Fuel Tax Funds for the construction, this amount being one -half the estimated cost, the County to pay one -half the cost with County Br..iidge Funds, the work to be done by contract under County supervision. Trustee Aberson moved, seconded by Trustee Mandler, that the said resolution be adopted. Roll call resulted as follows: Ayes: Aberson, Hearn, Lindemann, Mandler, Petesch, Porter (6) Nays: None (0) Approve Agreement with County An agreement was presented between the County Wilmot Road Bridge of Lake and the Village of Deerfield, for the construction of the Wilmot Road bridge, and providing the Village shall acquire any required right -of -way, and pay one -half 97 the cost of construction-with Motor. Fuel Tax Funds; the County to prepare plans a nd specifications for the bridge, let contracts for construction and supervise same, and.pay one -half the cost from County Bridge Funds. Trustee Mandler moved, seconded by Trustee Aberson, that the Agreement be approved and execution be authorized; Adopted by the following vote: Ayes; Aberson, Hearn, Lindeamnn, Mandler, Petesch, Porter (6) Nays: None (0) ioly Cross Driveway Denied Mr. O'Brien, attorney for '4oly Cross Church, requested a permit for the construction of a dr•i,veway.from the Church parking lot to Rosemary Terrace, to be used only on Sunday mornings. Films were siown of the traffic congestion on Waukegan Road at the Church. The matter was discussed at length. Nine nearby residents spoke in opposition to the driveway, stating it would deprive them of their privacy and enjoyment of their property. Mr. O'Brien stated 1350 parishioners had signed petitions requesting the grainting ofthe permit. Trustee Petesch moved, seconded by Trustee Lindemann, that the driveway permit be issued as requested. After further discussion, roll call resulted as follows: Ayes: Lindemann, Petesch (2) Nays: Aberson, ;-learn, Mandler, Porter (4) �b Trustee Mandler then moved, seconded by Trustee Aberson, that the question of the Holy Cross driveway be referred to the Safety Council for study. Motion carried unanimously. Lehigh Truck Sales Inc. Model CJ -6, 1962 Jeep Niles, 11l. 2 :730.00 Oakton Automotive Service International Harvester Scout 2,700.00 DesPlaines, 111. Trustee Aberson moved, seconded by Trustee Porter, that the bid of $2,616.56 submitted by Reiland & %ree, Inc., the low bidder, be accepted. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Mandler, Petesch, Porter (6) Nays: None (0) Blietz -Nixon requested approval of Colonial type street lights in the King's Cove Subdivision. PresLdent Whitney suggested the Manager ask Mr. Blietz for a supply of parts for these..lamps, If approved, since the cost of keeping parts for several types would be an additional expense. The use of wired glass to prevent breakage was also discussed. Resignation Fire Marshal Grabo A letter of resignation was received from Fred 0. Appointment Jan DeJong Grabo, Fire Marshal. It was the consensus of the Board that the Fire Chief be appointed Fire Marshal. Inasmuch as Chief DeJong does not have time to make all inspections, it was proposed that Deputy Fire Marshals be appoiinted for inspections; the salary of the Fire Marshal be eliminated, and inspections he paid for on an hourly basis to the person making the inspection. A mmeting with the Board of Fire Commissioners will be Approve Rix Temporary Sign The Board of Zoning Appeals recommended approval of the request of Rix and Company for a temporary advertising sign to be located at Waukegan Road and Greenwood Avenue at the north- west corner. Trustee Mandler moved, seconded by Trustee Lindemann, that the Board accept the recommendation of the Board of Zoning Appeals and the permit be issued. Motion carried unanimously. Accept Bid - Reiland b Bree The following bids were received September 29, 1961 Truck - $2616.56 on a, truck: BIDDER TYPE _AMOUNT Reiland & Bree International Harvester Scout $ 2,616.56 Northbrook, Ill. cab with.6' -2 ft. snow plow Kopper Piccone Motor Co. Model F4 -134 #55248 conv. 2,656.68 Antioch, I 1 1 . pickup truck Lehigh Truck Sales Inc. Model CJ -6, 1962 Jeep Niles, 11l. 2 :730.00 Oakton Automotive Service International Harvester Scout 2,700.00 DesPlaines, 111. Trustee Aberson moved, seconded by Trustee Porter, that the bid of $2,616.56 submitted by Reiland & %ree, Inc., the low bidder, be accepted. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Mandler, Petesch, Porter (6) Nays: None (0) Blietz -Nixon requested approval of Colonial type street lights in the King's Cove Subdivision. PresLdent Whitney suggested the Manager ask Mr. Blietz for a supply of parts for these..lamps, If approved, since the cost of keeping parts for several types would be an additional expense. The use of wired glass to prevent breakage was also discussed. Resignation Fire Marshal Grabo A letter of resignation was received from Fred 0. Appointment Jan DeJong Grabo, Fire Marshal. It was the consensus of the Board that the Fire Chief be appointed Fire Marshal. Inasmuch as Chief DeJong does not have time to make all inspections, it was proposed that Deputy Fire Marshals be appoiinted for inspections; the salary of the Fire Marshal be eliminated, and inspections he paid for on an hourly basis to the person making the inspection. A mmeting with the Board of Fire Commissioners will be 98 arranged to discuss these changes. The President directed the Manager to have an ordinance prepared incorporating these new provisions. President Whitney then appointed Chief Jan DeJong as Fire Marshal. Moved by Trustee Mandler, seconded by Trustee Hearn, that the appointment of Mr. DeJong be confirmed. Motion carried unanimously. Final Payment $32,.604.50 Trustee Aberson moved, seconded by Trustee. Chicago Bridge & Iron Mandler,.that final payment of $32,604.50 be approved to Chicago Bridge and Iron Co. for the water storage tank, waivers of lien having beenfiled, as'recommended by Baxter t Woodman. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Mandler, Petesch, Potter (6) Nays: None (0) Approve Payment $10.06 The Manager reported that a village vehicle Vehicle Damage used in cutting weeds on a vacant lot had kicked up a stone which had damaged a vehicle awned by a California resident. There being no insurance coverage for this type of damage, a claim of $10.06 had been filed. Trustee Aberson moved, seconded by Trustee Mandler, that the Board approve the payment of $10.06 to settle the claim. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Mandler, Petesch, Porter (6) Nays: None (0) The request of Kitchens of Sara Lee, Inc. for a preliminary Building Permit was denied on the basis of an incomplete application. It was suggested that the plans and specifications, when completed, be checked by BOACA, who provide such a service. A report from the Portland Cement Association stated Wilmot Road had been constructed in accordance with good practices for soil cement construction.. The Flood Company reported the cement contene exceeded theoretical standards. President Whitney stated it appeared the approach at County Line,and Wilmot had been poorly designed. The Manager reported Baxter S Woodman had.prepared specifications for the new pump, which were signed by the President. He further reported the preliminary report on the East lift station had been completed by Baxter S. Woodman, and application had been made to the State for approval. It was reported that Chief of.Police Petersen was not in favor of the Village furnishing guns to Police officers, since it was his opinion the men would take better care of their own guns. The Manager reported the Governor had signed S.B. 682, which permits municipalities to condemn land outside the municipality for street right -of -way. A letter was received from Mrs. R. Srebnick, regarding construction of a fall -out shelter under Woodridge Court. The Manager pointed out there were many sewer and water lines which would make a shelter in this location impractical. President Whitney stated the Village might approve such an installation if Bond Were furnished. The Manager reported a letter had been written to the Architects regarding the structural Irongth and shielding capacity of the Village Hall and Library as a fall out shelter for Village employees and their families. Material on Urban Revnewal has been turned over to Mr. John Howard Wolf for study. The Manager was requested to arrange a meeting with Federal offici-als regarding Urban renewal for the Village. Mrs. Esther Gi ss submitted her tesi.gnati on as P,ol i ce Matron. Trustee Porter suggested it might be possible to .pay the Health Officer on an inspection basis rather than a salary. President Whitney requested that each Board member draw up a list of five items or importance to be ected on by the Board within the next year. These lists whould be given the Manager before the next meeting.