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09/18/196190 September 18, 1961 The regular meeting of the President and Board of Trustees of the Village ofDeerfield was called to order by the President in the Council ChImbers of the Village Hall on Monday, Spetmber 18, 1961 at 8 :15 P.M. The clerk-called the roll and reported the fol1owa,gg were Present: David C. Whitney, President John F. Aberson James E. Mandler Winston S. Porter Absent: Ira K. Hearn, Jr. John A. S. Lindemann Maurice C. eetesch and that a quorum was present and in attendance at the meeting. Also present were Messrs, Thomas Matthews, Village Attorney, and Norris Stilphen, Manager. Moved by Trustee Aberson, seconded by Trustee Mandler, that minutes of the regular meeting held September 5, 1961 be approved as submitted. Motion carried unanimously. Trustee John A. S. Lindemann entered the meeting and was present thereafter. Terms - Community Relations appointed are as follows: Richard Montgomery Richard Schlesinger Duke Miller Jules Beskin Richard McCurdy President Whitney stated the terms for members of The Community Relations Council previously one year two years two years three years three years Ordinance - Deerfield Savings An ordinance was presented granting a variation S Loan Sign Variation (0- 61 -40) from the terms of the Zoning Ordinance to permit the construction of a sign attached to the Deerfield Savings and Loan building and extending 69 inches therefrom. Trustee Mandler moved, seconded by Trustee Aberson, tha t the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: Ayes: Aberson, Lindemann, Mandler, Porter (4) Nays: None (0) Trustee Mandler moved, seconded by Trustee Aberson, that the said ordinance be adopted. Upon roll call the vote was as follows: Ayes: Aberson,,Lindemann, Mandler, Porter (4) Nays: None (0). The President declared the ordinance adopted. Ordinance - Variation An ordinance was presented granting a variation 1040 Chestnut (0- 61 -41) from the terms of the Zoning Ordinance to permit the enlargement of the house at 1040 Chestnut Street so that the house, as remodeled, wi 1 1 be within six feet of the exi s.ti ng garage; provided that if the said existing garage is replaced, the new garage will be in..conformance with the terms of the Zoning Ordinance. Trustee Aberson moved, seconded by Trustee Mandler, that the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: Ayes: Aberson, Lindemann, Mandler, Porter (4) Nays: None (0) Trustee Aberson then moved that the. said ordinance be adopted. SEconded by Trustee Mandler, Roll call resulted as follows and the ordinance was declared passed: Ayes: Aberson, Lindemann, Mandler, Porter (4) Nays: None (0) L 1 1 �e LJ 1 91 1st Presenation Ordinance The first presentation was made of an ordinance Re :Dry Cleaning Machines regulating the inst6l.tation of automatic dry cleaning machines in the Village of Deerfield, action on the said ordinance to be taken at the next meeting. M Zoning Amendment Approved The President signed the ordinance amending the Manufacturing District regulations, passed September 5, 1961, indicating his approval thereof, (0- 61 -39), and publication in pamphlet form was authorized. Refer Proposed Amendments President Whitney reported the public hearing on the f-or.Public Hearings proposed Shepard Subdivision had been continued by the Plan Commission. The, report of Mr. Richard Babcock, attorney for the Osterman Avenue residents, was given the Village Attorney for his comments. Mr. Babcock's suggestion regarding a zoning amendment to prohibit the use of a lot zoned single family residence district for vehicular access to Multiple family, Business, Office and Research or Manufacturing zoned property was discussed briefly. The Village Attorney suggested that an amendment be considered which would provide that when a zoning change has been referred for a public hearing, no permit shall be issued that would be prohibited by the proposed change for a period of 4 to 6 weeks after the reference. Trustee Aberson moved, seconded by Trustee Lindemann, that the above described amendments be referred to the Plan Commission for public hearings. Motion carried unanimously. The Manager reported the insurance Committee would meet with Mr. Ned Piper on September 25th; and the proposed.Sign Ordinance would be reviewed by the Plan Commission and the Board of Zoning Appeals at a joint meeting on September 27th. President Whitney requested the Manager to arrange a meeting of the Engineering Committee, three proposals having been received. The Manager was directed to write to Mr. Edward Walchli regarding progress on.the Building Code study. He was also requested to turm over to the Village Attorney all correspondence regarding the Village's contract with D -X Sunray Oil Company. Approve Bills - Payroll The following bills were presented for consideration: August Payroll $ 18,506.96 Carolyn Breitling 224.70 Fred G. Breitling 224.70 American Public Works Assn. 30.00 Robert G. Porter 6.15 Northwestern University 16.95 George D. Hardin 1,402.56 N.B. Oppenheim 774.61 Adams Art & Deisgn 14..00 Antes.Sign Co. 13.50 Tony Baer 7.80 Berry Bearing 25.78 Peter Baker & Son 825.04 Burgess, Anderson & Tate 29.74 CArlson Elctronics 83.00 Central Tire Co. 13.50 City of Highland Park 19,349.28 Cosmas Foods 6.14 H. W. Crane Co. 59.60 Dahl's 81.35 Deerfield Oil Co. 6.25 Deerfield Review 206.31 Doetsch Bros. 15.00 D -X Oil Co. 515.44 E & H Uti 1 i ty 134.53 Ford Pharmacy 19.80 Fragassi TV 6.47 Franken Bros. 103'.00 C. C. Freiman Hautau & Otto 83.77 Holmes Motor Co. 2,291.00 Home 1 i to 12.15 Illinois Bell Telephone 351.84 Illinois Municipal League 240.00 92 Interstate Electric Joseph Lumber R. Koski Village of Deerfield C. Magee Material Service T. A. Matthews Menoni & Mocogni Meyer & Wenthe Motor Parts &. Machine National Chemsearch H. E. Neil Jr. 0. Dines P. F. Pettibone & Co. V. Porretta F. Post Co. Public Service Co. Reed - Randle W. Reuhl & Co. E. H. Sargent & Co. Sears.Roebuck Reiland & Bree K. R: Shorts N. W. Sti 1phen Thermo -Tite Corp. Thomsen Auto R. Vecchie Village Hardware Wade'tddustria1 Co. Waukegan Steel Co. D. D. Williams Wolf &.Co. Ziebell 45.42 22.56 6.74 13.26 25.00 6.76 325.00 184.98 2.00 13.22 206.52 .25.00 25.00 10.90 655.00 4.42 1,283.97 19.87 7.11 30.43 102.50 32.33 35.00 14.55 16.30 28.39 25.00 75.38 30.94 6.48 20.00 2,692.83 158.39 Trustee Porter moved, seconded by Trustee Mandler, that the Bills as listed above be approved for payment, and the August payroll be approved. Adopted by the following vote: Ayes: Aberson, Lindemann, Mandler,,Porter (4) Nays: None (0) President Whitney complimented Mrs. Ann Olesak.on. the excellent monthly financial reports prepared for the Board. Mr. Matthews reported he had been unable to secure a copy of the new law authorizing the position of Municipal Justice in municipalities lying in two counties, but would prepare an ordinance as soon as he had checked the _amendment. The Manager was directed to find out what salaries are paid Magistrates in comparable communities. Fines - $30 A letter was received from Judge.Singer, a check for $30.00 enclosed for violations of statutes, reporting that such fines would henceforth be remitted directly to the Village, and fines for violations of Village ordinances would continue to be sent to the County, the County then turning such fines over to the Village. Mr. Matthews stated other municipalities in Lake County had complained of the delay in receiving fines from the County. The week of October 1 through 7, 1961 was proclaimed Public Works Week by President Whitney. Industrial Sewage Policy The memorandum submitted by the Manager, dated September 'lath, regarding industrial waste treatment was discussed at length. It was the consensus of the Board that pre- treatment of industrial wastes should be done by the company, as is presently required by ordinance, and that the location of such pre- treatment plants-in the vicinity of the Village treatment plant should be negotiated. The Manager was requested to negotiate with Sara Lee on location. 1st Presentati,on.Water First presentation was made of an ordinance Rates for Construction increasing the water charge for construction to $10.00, for action at the next meeting. 1 F�l LnJ 93 Sewer Flooding - Authorize The recent flooding of the sewerage system was Bids on 400 gal. Pump discussed with Dr. Hal Sundin and Mr. Woodman, of Baxter and Woodman, Engineers. Several suggestions to.eliminate excess infiltration were considered, including disconnection of down- spouts, prohibitng connection of footing drains, and tightening up the sewer system. The size of 'a standby pump for flood conditions was also discussed. Trustee Aberson moved, seconded by Trustee Lindemann, that the Board authorize taking bids on a 4000 gal. per minute pump. Motion carried unanimously. Ordinance - No Footing An ordinance was presented amending the Sewer Drain Connections (0- 61 -42) Ordinance by prohibiting the connection of footing drain tiles to the sanitary sewer, and requiring roof downspouts to be splashblocked. Trustee Mandler moved, seconded by Trustee Lindemann, that the rules be waived-to permit action on the said ordinance at its first presentation. Adopted by the following vote: Ayes: Aberson, Lindemann, Mandler, Porter (4) Nays: None (0) Trustee Mandler then moved, seconded by Trustee Aberson, that the said Sewer Amendment ordinance be adopted. Roll call was as follows, and the ordinance passed by the following vote: Ayes: Aberson, Lindemann, Mandler, Porter (4) Nays: None (0) Infiltration Abatement The Manager recommended the budget for the nex.t fiscal year be increased for an infiltration abatement program of downspout control, repair of street inlets and other corrections to cut down the flooding of the sewerage system during heavy rains, an estimated cost of $15,000. President Whitney proposed and the Board concurred, that work on the program be started this fall even though the budget is exceeded, the Manager to report on the progress of the program at regular intervals, including costs. Ayes: Aberson, Lindemann, Mandler, Porter (4) Nays: None (0) Trustee Mandler then moved that the said ordinance be adopted. Seconded by Trustee Porter, and adopted, by the following vote: Ayes: Aberson, Lindemann, Mandler, Porter (4) Nays: None (0) 1st Presentation - Traffic An ordinance was presented amending the Traffic Amendment Ordinance Ordinance by establishing various traffic control signs, for action at the next meeting. The Manager was directed to send copies of the proposed ordinance to the Safety Council. .The Manager reported the Village of Northbrook had received a petition requesting annexation of property extending North of the Toll Road to County Line Road. He stated, the Village would be notified of the hearing. School Consolidation. President Whitney suggested the Board give considera- tion to the appointment of a School Consolidation Committee. He will ask Mr. Allyn Franke to give a brief resume' of procedures for consolidation and/or annexation. The Board authoii.zed the Manager to purchase a Wausau snow plow at an estimated cost of $995. Trustee Porter left the meeting. The Manager reported the Fire Protection District stated they had no funds avail- able at this time for a traffic control light at the underpass. A complete set of lights at the Chestnut- Deerfield Road intersection was suggested, Trustee Lindemann proposed that the lights at the Deerfield - Waukegan intersection be changed. Ordinance - NO Fee for An ordinance was presented providing that no fee Fall Out Shelters (0- 61.43) be charged for Building Permits for fall out shelters meeting Government standards. Trustee Porter moved', seconded by Trustee Mandler, that the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: . . Ayes: Aberson, Lindemann, Mandler, Porter (4) Nays: None (0) Trustee Mandler then moved that the said ordinance be adopted. Seconded by Trustee Porter, and adopted, by the following vote: Ayes: Aberson, Lindemann, Mandler, Porter (4) Nays: None (0) 1st Presentation - Traffic An ordinance was presented amending the Traffic Amendment Ordinance Ordinance by establishing various traffic control signs, for action at the next meeting. The Manager was directed to send copies of the proposed ordinance to the Safety Council. .The Manager reported the Village of Northbrook had received a petition requesting annexation of property extending North of the Toll Road to County Line Road. He stated, the Village would be notified of the hearing. School Consolidation. President Whitney suggested the Board give considera- tion to the appointment of a School Consolidation Committee. He will ask Mr. Allyn Franke to give a brief resume' of procedures for consolidation and/or annexation. The Board authoii.zed the Manager to purchase a Wausau snow plow at an estimated cost of $995. Trustee Porter left the meeting. The Manager reported the Fire Protection District stated they had no funds avail- able at this time for a traffic control light at the underpass. A complete set of lights at the Chestnut- Deerfield Road intersection was suggested, Trustee Lindemann proposed that the lights at the Deerfield - Waukegan intersection be changed.