06/17/1959170
June 17, 1959.
The adj ourned meeting of the President and Board of Trustees of the
Village of Deerfield was called to order by the President in the Council
Chambess of the Village Hall on Wednesday, June 17, 1959 at 8:00 P.M. The
Clerk called the roll and reported the following were
Present: G. E.. Holmquist, President
Joseph W. Koss
Harold L. Peterson
Maurice-C. Petesch
Arno D. WEhle
Absent: John F. Aberson
Winston S. Porter
and that a quorum was present and in attendance at the meeting. Also present
were Mr. Thomas Matthews, Attorney, and Mr.. Royce Owens, Village Manager.
Trustee Petesch movdd, seconded by Trustee Wehle, that reading of the
minutes of the regular meeting held June 10, 1959 be deferred. Motion carried
unanimously.
Trustee Aberson entered the meeting and was present thereafter.
State SAnitary Water Board Mr. Owens, Village Manager, read the letter from
No Sanitary Sewer Extensions the State Sanitary Water Board, dated. June 12, 1959
giving notification that no permits would be
issued by said Board for the extension of sanitary sewer mains.; this action
resulting from the inspection and tests made at the sewage treatment plant which
showed that all units of the plant were overloaded, and the effluent discharged
was contaminated.
The Water Board also recommended that certain devices be installed in
the plant, and that no further connections to the sanitary sewers be permitted
to add to the already overloaded cappcity.
Resolution Authorizing Adoption of a resolution authorizing Baxter &
Report Tabled Woodman to bring the sewerage report up to date
at a cost of not to exceed $300.00 was discussed
at length. It was stated that the final report, if.authorized, would be
comprehensive and sufficiently detailed to permit the sale of bonds for the
enlargement of the sewage treatment plant, and perhaps would result in the
Water Board's lifting the restriction on extensions to the sanitary sewer system.
Trustee Petesch moved, seconded by Trustee Aberson, that the question of
authorizing Baxter & Woodman to bring the sewerage report up to date be referred
to the Public Works Committee for study, with recommendations to be made to the
Board by Tuesday, June 23, 1959. Upon roll call, the following vote was recorded:
Ayes: Aberson, Petesch, Wehle (3)
Nays: Koss, Peterson (2)
MOtion carried by majority vote.
Defer Action Water Board Trustee Wehle moved, seconded by Trustee Koss,
REcommendation Re: Buildhg that action be deferred for one week on the
Permits recommendation of the State Sanitary Water Board
with regard to the issuance of Building Permits
where new connections to the sanitary sewer are required.
Motion carried unanimously.
Resolution - Water Storage
Study - Baxter & Woodman
study of the feasibility of
automatic water pumping fac
of Deerfield, at a cast not
Trustee Wehle moved, seconded by Trustee Aberson,
that a resolution be adopted authori.zing Baxter
and Woodman, Sanitary Engineers, to make a detailed
providing a ground water storage reservoir and
ilities at the Village Hall property for the Village
to exceed $800.00. Adopted by the following vote:
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Ayes: Aberson, Koss, Peterson, Petesch, Wehle (5)
Nays: None (0)
Defer Action - Sale of Bonds The Village Manager presented and read a letter
from A. C. Allyn Company, purchasers of the
$545,000 Water Revenue Bond issue, recommending procedures to be followed in
the sale of -said bonds, and that the entire issue be sold at one time to
provide funds for construction of water improvements which may be undertaken
this summer.
Mr. Owens stated it was his recommendation that the bonds be sold at this
time. due to a favorable market, and the funds from the sale of said bonds be
invested in short term U.S. Government securities. Trustee Aberson pointed out
that total costs of construction could not be known until Baxter and Woodman
submitted the report on the feasibility of providing underground storage
facilities and controls, which would not be received before August. He stated
i't was entirely possible that lower bids for construction of water improvements
might be received after January 1st, plans plans were finalized, which could
offset a slightly higher interest rate which might result from delay in selling
the bonds.
< Mr. James P. Doherty strongly urged the Board to sell the bonds
< immediately due to expected higher interest costs he felt were inevitable.
Mrs. Willard Loarie requested that the question of location of water
storage facilities be referred to the Plan Commission for public hearing for
a Conditional Use as requi-red by the Zoning Ordinance. President Holmquist
stated this matter would be taken under consideration.
Trustee Aberson then moved, seconded by Trustee Wehle, that action on
the sale of bonds be deferred for one week.
Motion carried unanimously.
Approve Purchase - $10,000 President Holmquist advised the Board he had
Municipal Building Bonds been able to arrange for the purchase bf $10,000
from Sales Tax Funds Municipal Building Bonds, due 1971, at a cost of
$9,950, a saving of $45 per $1,000 bond, and
interest costs. Trustee Koss moved, seconded by Trustee Aberson, that the Board
authorize the use of Sales Tax Funds to redeem the said bonds, as previously
authorized by the Board. Adopted by the following vote:
Ayes: Aberson, Koss, Peterson, Petesch,.Wehle (5)
Nays: None (0)
Appoint Elmer Krase The Village Manager recommended that appointment
Temporary Police Officer of a temporary police officer should be made, due
to a cleave of absence and vacations in the Police
Department. Trustee Petesch moved, seconded by Trustee Wehle, that Elmer Krase
be appointed temporary police officer for 60 days, if approved by the Board of
Police Commissioners, at a salary of $365.00 per month. Adopted by the following
vote:
Ayes:. Aberson, Koss, Peterson, Petesch, Wehle (5)
Nays: None (0)
Petroleum Products A letter from the Village Attorney was presented
D -X Sunray Bid and read by the Village Manager, which clarified
Trustee Peterson's position as local manafer of
the D -X Suray Oil Company, paid only for delivery of petroleum products, and
also citing a pertinent Supreme Court decision. Trustee Koss moved that the
contract for petroleum products for the"Village be-awarded to D -X Sunray Oil
Company, the low bidder. Motion failed for lack of a second.
The matter was discussed at length, both by the Trustees and from the
floor. Mr. Matthews stated he did not recommend the contract be awarded to
D -X Sunray Oil Company, due to Trustee'P,eterson's position, with the Company.
Trustee Peterson stated deliveries would be made by his brother, Mr. A. E.
Peterson, who also has a contract with the D -X Sunray Oil Company.
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Award Contract - D -X Sunray Trustee Koss moved, seconded by Trustee Peterson,
that the bid of D -X Sunray Oil Company be
accepted, with the understanding that Trustee Peterson has no direct or in-
direct interest in the contract, and that if at any time during the term of the
contract, ownership should change to the personal benefit of Trustee Peterson,
the contract would be subject to 30 day notice of cancellation. Upon roll call,
the followint vote was recorded:
Ayes: Aberson, Koss, Peterson Holmquist (4)
Nays: Petesch, Wehle (2)
Authorize $400 - Hill & Poles Mr. Owens, Village Manager, reported that per -
Greenwood & R.R. Crossing mission had been received to remove the hill at
the Northeast corner of Greenwood Avenue and the
Milwaukee Railroad tracks, with an expenditure required of approximately $400
to re -set the poles. Trustee Petesch moved, seconded by Trustee Peterson,
that the expenditure of $400 be approved to re- set.poles in accordance with
the report of theVillage Manager. Adopted by the following vote:
Ayes: Aberson, Koss, Peterson, Petesch, WLhle' (5)
Nays: None (0)
the
Periphery Street & Off;.Street The Village Manager reported that /off- street
Parking by Special Assessment parking plan and periphery street pattern had
been presented to the Plan Commission for
recommendation. Trustee Koss moved, seconded by Trustee Peterson, that the
Village Manager be instructed to seek a qualified engineer to prepare plans
and specifications for improvement of Lot 7, Bliemehl's Subdivision as part of
the periphery street and off - street parking plan, such improvements to be
financed by special assessments levied against all properties benefitted by
such improvements, and the Manager also be instructed to negotiate with the
owner for the purchase of said Lot 7. Adopted by the following vote:
Ayes: Aberson, Koss, Peterson, Petesch, Wehle (5)
Nays: None (0)
No Commercial Driveway Permits Trustee Koss moved, seconded by Trustee
Aberson, that no permits be issued for any
additional outlets on Waukegan Road or Deerfield Road that are not now part
of the proposed Master Plan, other than those already approved by the Board
of Trustees.
Motion carried unanimously.
Spruce Street Mr. Glenn A. Ruhge, Spruce Street, requested
information with regard to street repairs the
Village might make on Spruce Street. He stated that the property owners
would have Spruce Street put in good condition at their own expense, if the
Village would maintain the street at an estimated annual cost of $75.00.
The Manager stated it was the policy of the Village not to permit installation
of improvements that did not meet-Village Specifications, and that inspection
of Spruce Street had shown poor drainage, and money expended for surfacing
without taking care of the drainage problem might well be wasted. He recom-
mended that a street meeting Village requirements be put in by special assess-
ments. President Holmquist stated Mr. Ruhge's request would be given consider-
ation by a committee of Trustee Aberson, and Messrs. Klasinski and Bowen, who
would report to the Board.
Ordinance - Zoning Arpendment Trustee Koss moved, seconded by Trustee Peterson,
3rd Add. to Deerfield Park that an ordinance be adopted rezoning the East
Unit #2 (0- 59 -36) 13-6-10 feet of Lots 2 through 8, inclusive, of
Hovland's Subdivision, this tract being Unit #2,
Third Addition to Deerfield Park Subdivision, and the Board ratify the action
of the President in signing said plat of subdivision. Adopted by the following
vote:
Ayes: Aberson, Koss, Peterson, Petesch, Wehle (5)
Nays: None (0)
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Deny Tanelian Variation Trustee Koss moved, seconded by Trustee Aberson,
that the Board concur in the recommendation of
the Board of Zoning Appeals, and the petition of Mr. Edward Tanelian for a
variation from the requirements of the Zoning Ordinance to permit the construction
of a multiple family dwelling on a 50 foot lot at 1121 Waukegan Road be denied.
Adopted by the following vote:
Ayes: Aberson,
Nays: None (0)
Pass: Peterson
Koss, Petesch, Wehle. (4)
Use of Sale Tax Funds Trustee Petesch moved, seconded by Trustee Koss,
that no expenditures be made from Sale Tas Funds
unless specifically authorized by the Board of Trustees.
Motion carried unanimously.
Approve Payment - $955.67 Trustee Petesck moved, seconded by Trustee
C0 B.A.T. Aberson, that payment of $955.67 to Burgess,
11�411 - Anderson.& Tate be a
� pproved for Village Hall
furnishings and supplies, as recommended by the Village Manager. Adopted by
the following vote:
Ayes: Aberson, Koss, Peterson, Petesch, Wehle (5)
Nays: None (0)
The matter of repair and /or improvement of Wilmot Road was referred to
the Public Works Committee for study and recommendation.
Resolution - Bonding Companies Trustee Wehle moved, seconded by Trustee Peterson,
that a resolution be adopted listing the
corporate sureties and bonding companies approved for the furnishing of improve-
ment and maintenance bonds.
Resolution was adopted by a unanimous vote.
Approve Police Radio Co
and Payment
at a cost of $15.00 per
$25.00 for car #524 and
following vote:
ntract Trustee Petesch moved, seconded by Trustee Wehle,
that the contract with Lake County Board of
Supervisors for Police Radio service be approved
month per car, and payment of installation costs of
$20.00 for car #523 be authorized. Adopted by the
Ayes: Aberson, Koss, Peteneon, Petesch, Weh Ie (5)
Nays: None (0)
House Bill 1499 Trustee Koss reported he had requested Mr.
Bernard Weber, National Brick Company, to take
some action to oppose the passage of House Bill 1499, which would permit the
dumping of garage by a sanitary land fill method within a mile of a municipality
without the consent of the municipality affected. The Village Manager
stated letters stating the Village's opposition to this bill had been sent to
district representatives and senator.
Plans & Specs. Sanitary Trustee Koss moved, seconded by Trustee Peterson,
Land Fill that the Village Manager be instructed to get
estimates of costs for the preparation of plans and
specifications for a sanitary land fill at the National Brick Company property.
Motion carried unanimously.
Approve Building Permit Trustee Koss moved, seconded by Trustee Peterson,
Deerfield Savings & Lean that the issuance of a building permit 5e ;-approved
for the Deerfield Savings and Loan building at
735 Deerfield Road, as recommended by the Building Commissioner.
Motion carried unanimously.
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Approve Permit - Sprinkling System Trustee Koss moved, seconded by Trustee
Deerfield Grammar School Peterson, that the permit be issued for
installation of a sprinkling system at
Deerfield Grammar School, as recommended by the Building Commissioner.
Motion carried unanimously.
Approve Drain Tile
Trustee
Peterson moved, seconded by Trustee
Town Hall- Library
Aberson,
that the change in
drain tile
location
for the Town Hall
- Library building
requested by the architect
be approved, as
recommended by the
Building
Commissioner.
Motion carried unanimously.
Approve Water Main & Hydrant Trustee Wehle moved, seconded by Trustee
Walden School Aberson, that a permit be issued without
charge for the extension of a 2 inch water
main with hydrant at the Walden School site.
Motion carried unanimously.
Heating Controls The installation of additional heating
controls in the Village Hall et a cost of
approximately $600, and an incinerator costing approximately $600 was dis-
cussed. Trustee Peterson moved that the expenditure of $600 be authorized
for the installation of the heating controls. Mdltion failed for lack of a
second. The matter will be studied by the committee.
Upon motion by Trustee Petesch, seconded by W Trustee Wehle, and
carried unanimously, the meeting was adjourned to ednesday, June 24, 1959
at 8:00 P.M.
ATTEST:
16- _01t eA—
Village clerk
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APPROVED•.
Village P esident
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