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03/18/2024March 18, 2024 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on March 18, 2024, at 7:36 p.m. at Deerfield Village Hall. The clerk called the roll and announced that the following were Present: Dan Shapiro, Mayor Robert Benton Larry Berg Elaine Jacoby Mary Oppenheim Absent: Rebekah Metts-Childers and that a quorum was present and in attendance. Also present were Village Manager Kent Street and Ben Schuster, Village Attorney. PLEDGE OF ALLEGIANCE Jennifer Goldstone led those in attendance in reciting the Pledge of Allegiance. APPOINTMENT AND SWEARING IN Mayor Shapiro appointed Jennifer Goldstone to the office of Trustee in the Village of Deerfield. Trustee Berg moved to accept the recommendation of the appointment of Jennifer Goldstone to the office of Trustee in the Village of Deerfield. Trustee Jacoby seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Oppenheim (4) NAYS: None (0) Ms. Goldstone took the oath of office. PROCLAMATION Mayor Shapiro proclaimed that the Village of Deerfield honors the memory of Harold Winer, an exemplar of dedication, service, and humor whose legacy will forever be etched in the annals of Deerfield history. Trustee Oppenheim moved to accept the Proclamation. Trustee Berg seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim (5) NAYS: None (0) David Winer noted his father always felt the people in the Village of Deerfield were like family. On behalf of his family, he thanked the Village for recognizing his father. Board of Trustees meeting March 18, 2024 Page 2 of 8 APPOINTMENT Mayor Shapiro appointed Andrew Worley to the Greenhouse Gas Reduction Ad Hoc Working Group. Trustee Oppenheim noted Mr. Worley has brought a lot of good information to the group during his presentations. Trustee Benton moved to approve the appointment. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim (5) NAYS: None (0) POLICE DEPARTMENT REPORT Chief Sliozis presented highlights from the Police Department Annual Report for 2023. He noted one area of concern is recruitment and retention. Chief Sliozis reported the Department is one person away from being fully staffed, but the number of applicants taking the test continues to decline. He stated the Department will get creative and continue to look for ways to recruit. Chief Sliozis reported calls for service continue to rise and are close to pre-covid numbers. He stated the criminal activity throughout the Chicago area seems to be cyclical. Chief Sliozis reported thefts to motor vehicles dropped from 20 to 3, but within the past three weeks, there have been a number of reports. He stated that without thefts to motor vehicles, the CPI crimes would be reduced by half. He urged everyone to lock their doors and follow the 9 p.m. routine. Deputy Chief Budny discussed community outreach. He noted the Department believes it is very important to have a great relationship with the community and businesses. Mr. Budny reported the Department has held numerous safety demonstrations and community roll calls. He noted the Department has also hosted a tent at Family Days, Harvest Fest, the Farmers Market, as well as the Citizens Police Academy. Mr. Budny reported the Department performs fundraising activities throughout the year including the Memorial Patch Project, the Pink Patch Project, Cram -a -Cruiser, Bearded Up, the Toy Drive and Cop on a Rooftop. He noted the School Resource Officers at DHS and District 109 have done a great job. Mr. Budny reported the new drone program assists the Department in covering events such as Family Days and Harvest Fest and that the information gathered by the drone is immeasurable. He stated the drone has been deployed five times looking for missing people and fleeing suspects. Mr. Budny noted the bicycle unit supplements the patrol units and have a quicker response. Mr. Budny discussed the social services, with the main priorities being the Village as a whole and staff. He noted the social workers work off of referrals from the patrol officers and work with families in town. Mr. Budny reported they also conduct critical incident de -briefings as well as monitoring the wellness program for the department. Deputy Chief Fry discussed communication and training. He reported that in 2023 the communication center, which serves Deerfield, Bannockburn, Riverwoods and Lincolnshire, handled more than 57,000 calls for service. Mr. Fry noted there was a lot of transition this year with Mary Ann Glowacz retiring after 35 years. Mr. Fry reported staff has stepped up and done a phenomenal job and Sgt. Steve Pettorelli was appointed as the new Communications Board of Trustees meeting March 18, 2024 Page 3 of 8 Supervisor. Mr. Fry noted Deerfield Telecommunicator Justin Gonzales was named the 2023 Illinois APCO Telecommunicator of the Year. Mr. Fry reported construction of the new Communication Center started in 2022 and in April, the demolition started and the dispatchers were moved into a temporary facility. He noted the Communications Center construction was completed in September. Mr. Fry reported the project was almost entirely funded by 911 surplus funds. Deputy Chief Fry discussed training. He noted that in 2023, the Department went through more than 7,400 hours of training including: cyber training, all hazards training, dementia response training, active shooter training, firearms training and more. He reported that there was more than four weeks of training per officer in 2023. Chief Sliozis advised the Board that the Department has accomplished a lot and it would not be possible without the support of the Village and Board. He noted the Department is comprised of an outstanding group of professionals that continue to thrive and adjust to changing situations. Mayor Shapiro thanked Chief Sliozis, Deputy Chief Budny and Deputy Chief Fry for their achievements. He noted the leadership and relationships with the community and each other shows in the Village. DOCUMENT APPROVAL Trustee Benton moved to approve the minutes from the March 4, 2024, Board of Trustees meeting. Trustee Berg seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim, Shapiro (6) BILLS AND PAYROLL Trustee Benton moved to approve the bills and payroll dated March .18, 2024. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim (5) NAYS: None (0) PUBLIC COMMENT There were no Reports. There was no Public Comment. REPORTS CONSENT AGENDA ORDINANCE 0-24-12 APPROVING An Ordinance approving the 2024 Zoning map. Board of Trustees meeting March 18, 2024 Page, 4 of 8 THE 2024 ZONING MAP Trustee Oppenheim moved to accept the Consent Agenda and adopt the Ordinance. Trustee Berg seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim (5) NAYS: None (0) There was no Old Business. OLD BUSINESS NEW BUSINESS RESOLUTION R-24-26 AWARDING Assistant Village Manager Justin Keenan reported THE POLICE DEPARTMENT LIGHTING that over the past two years, staff has worked to UPGRADE CONTRACT TO BA upgrade lighting fixtures in Village -owned LIGHTING LLC buildings. He stated the goal of the project is to replace outdated and end of life fixtures with updated LED light panels and can lighting. Mr. Keenan noted LED lights have a significantly longer lifespan and also use less electricity. Mr. Keenan reported this contract includes replacing all of the light fixtures in the Police Department and that the Village has used BA Lighting LLC for multiple lighting upgrade projects in the past with satisfactory results. Trustee Benton moved to award the police department lighting upgrade to BA Lighting LLC in an amount not to exceed $43,856.17. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim (5) NAYS: None (0) RESOLUTION R-24-27 WAIVING THE Mr. Keenan reported a municipal adjudication COMPETITIVE BIDDING AND court system is a legal framework established APPROVING AN AGREEMENT WITH within a municipality to handle and resolve certain TYLER TECHNOLOGIES, INC. FOR types of civil and minor criminal cases at a local THE ADJUDICATION SOFTWARE level. He noted these courts usually deal with CONTRACT Ordinance violations, traffic infractions, code enforcement issues and other matters that directly affect the community's well-being and quality of life. Mr. Keenan stated municipal adjudication courts can provide swift and efficient resolution to cases by employing streamlined procedures and simplified rules compared to the County Circuit Court. He further noted that formally Board of Trustees meeting March 18, 2024 Page 5 of 8 implementing an adjudication system will require updates to the Municipal Code that will be brought to the Village Board at a future meeting. Mr. Keenan reported that in order to manage the adjudication court system, staff researched multiple software products. He noted that while there are multiple vendors who provide this type of software, due to the existing integration with Tyler Technology, the best and most cost- effective option is to select their court product. Mr. Keenan stated this product is used by multiple Illinois municipalities with positive recommendations. He reported the total cost to Deerfield of $41,167 is significantly over the budgeted amount of $12,000; however, this expense is anticipated to have an offsetting revenue stream that will cover the cost, once fully implemented. Mr. Keenan reported the initial intention was to use paper, but other communities highly recommended using the software. He stated there will be recurring annual fees of $4,000 to $5,000 starting in 2025. Trustee Berg moved to waive the competitive bidding process and approve an agreement with Tyler Technologies, Inc. for the adjudication software contract in an amount not to exceed $41,167. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim (5) NAYS: None (0) RESOLUTION R-24-28 WAIVING THE COMPETITIVE BIDDING AND APPROVING AN AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR E-CITATION SOFTWARE appropriate County Circuit Court. Mr. Keenan reported the Village currently uses paper tickets for Police Department and Building Code Enforcement warning and citation tickets. He noted these tickets are the given to the Records Clerk who enters the information into New World Software before the tickets are sent to the Mr. Keenan reported that last year staff began researching options to complete tickets digitally to move away from paper forms. He noted that while there are multiple vendors who provide this type of software, due to the existing integration with Tyler Technologies, the best and most cost- effective option is to select their eCitation product. Mr. Keenan reported that by implementing a digital ticket writing software, Police and Code Enforcement staff will be able to complete tickets via a computer, phone or tablet and print out the ticket via a vehicle -mounted printer. He noted the software will then upload the information into New World instantaneously. Mr. Keenan reported Staff reached out to the Village of Bannockburn who were also interested in purchasing this software. He noted that as part of the Village of Bannockburn's dispatching agreement, Deerfield's IT Department manages their police car computers and New World system, therefore it is more cost effective and less labor intensive to implement the software for both Villages at the same time. Mr. Keenan reported that as part of the contract with Tyler Technologies, Bannockburn will be listed as a subsidiary on Deerfield's contract. Mr. Keenan noted Deerfield would be billed for the total cost of the project and will then invoice Bannockburn for their portion of the cost. He stated the total cost to Deerfield of $38,545 is Board of Trustees meeting March 18, 2024 Page 6of8 $8,845 over the budgeted amount. Mr. Kennan noted that while this project is over budget, implementing this software will streamline police and code enforcement operations. In addition, waiting until 2025 to implement this system will lead to additional software and licensing fee price increases. Trustee Oppenheim moved to waive the competitive bidding and approve an agreement with Tyler Technologies, Inc. for eCitation Software in an amount not to exceed $38,434. Trustee Jacoby seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim (5) NAYS: None (0) RESOLUTION R-24-29 APPROVING AN Mr. Keenan reported this Intergovernmental IGA WITH THE VILLAGE OF Agreement with the Village of Bannockburn covers BANNOCKBURN REGARDING the costs associated with adding the Village of ELECTRONIC CITATION SOFTWARE Bannockburn as a subsidiary account on the Village's Tyler Technologies eCitations contract. He noted the Village will be invoiced by Tyler Technologies and will subsequently invoice Bannockburn for their portion of the contract. Trustee Oppenheim moved to approve an IGA with the Village of Bannockburn regarding eCitation software. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim (5) NAYS: None (0) ORDINANCE 0-24-13 APPROVING A Deputy Village Manager Andrew Lichterman TAX INCREMENT REDEVELOPMENT reported the Corporate Authorities of the Village of PLAN AND PROJECT FOR THE LAKE Deerfield held a Public Hearing on COOK ROAD REDEVELOPMENT AREA February 20, 2024, relative to the Redevelopment Plan and Project and the Redevelopment Project Area for the proposed Lake Cook Road TIF District (#4). He reported that at the end of the Public Hearing, the Corporate Authorities: reviewed the Redevelopment Plan and Project, the information contained in the Eligibility Report, and the Joint Review Board Resolution; heard testimony and received written information concerning the Eligibility Report and the Redevelopment Plan and Project; and reviewed other information, documentation and studies so as to be generally informed about the conditions of the Redevelopment Project Area. Mr. Lichterman stated that consistent with the findings discussed at the Public Hearing, this Ordinance serves to adopt and approve the Redevelopment Plan and Project. Mr. Lichterman noted the Village has not received any comments. He stated these are the final Ordinances before the TIF District is established. Board of Trustees meeting March 18, 2024 Page 7of8 Trustee Oppenheim moved to approve the Tax Increment Redevelopment Plan and Project for the Lake Cook Road Redevelopment Area. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim (5) NAYS: None (0) ORDINANCE 0-24-14 DESIGNATING An Ordinance designating the Lake Cook Road THE LAKE COOK ROAD Redevelopment Project Area pursuant to the Tax REDEVELOPMENT PROJECT AREA Increment Allocation Development Act. PURSUANT TO THE TAX INCREMENT ALLOCATION REDEVELOPMENT ACT Trustee Berg moved to approve the Ordinance designating the Lake Cook Road Redevelopment Project Area pursuant to the Tax Increment Allocation Redevelopment Act. Trustee Jacoby seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppe-nheim (5) NAYS: None (0) ORDINANCE 0-24-15 ADOPTING TAX An Ordinance adopting the Tax Increment INCREMENT ALLOCATION Allocation financing for the Lake Cook Road FINANCING FOR THE LAKE COOK redevelopment project costs as defined in the TIF ROAD REDEVELOPMENT AREA Act and set forth in the Redevelopment Plan and Project within the Redevelopment Project Area and formally establishing the Lake Cook Road TIF District (#4). Trustee Benton moved to adopt the Tax Increment Allocation financing for the Lake Cook Road redevelopment area. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim (5) NAYS: None (0) DISCUSSION CONGRATULATIONS Mayor Shapiro is very happy about the appointment of Jennifer Goldstone to Village Trustee. COVID ANNIVERSARY Mayor Shapiro noted four years ago this month that the Village was in the midst of the COVID pandemic. Board of Trustees meeting March 18, 2024 Page 8 of 8 MEETING WITH VETERANS throughout the course of the year. THANK YOU ADJOURNMENT Last week, Mayor Shapiro met with three veterans. His goal is to talk to them more Trustee Oppenheim thanked staff and Mayor Shapiro for all their work on the TIF Districts. There being no further business or discussion, Trustee Berg moved to enter into Closed Session pursuant to 51LCS 120/2(c)6 and 120/2(c)11. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim (5) NAYS: None (0) The meeting was adjourned to closed session at 8:40 p.m. The closed session was adjourned at 9:03 p.m. The meeting was adjourned at 9:04 p.m. The next regular Board of Trustees meeting is scheduled to take place on Monday, April 1, 2024, at 7:30 p.m. APPROVED: Mayor ATTEST: to J I L DENT t Village Clerk