R-24-28VILLAGE OF DEERFIELD
RESOLUTION NO. 2024- -24-28
A RESOLUTION WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND
APPROVING AN AGREEMENT WITH TYLER TECHNOLOGIES, INC.
FOR ELECTRONIC CITATION SOFTWARE
WHEREAS, the Village of Deerfield ("Village's is a home rule municipality in
accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970; and
WHEREAS, the Village desires to create an administrative adjudication system to
more efficiently enforce "The Municipal Code of the Village of Deerfield, Illinois, 1975," as
amended ("Village Code); and
WHEREAS, to efficiently administer an administrative adjudication system, the
Village desires to obtain electronic citation software ("Software'); and
WHEREAS, the Village currently uses various software products from Tyler
Technologies, Inc. ("Vendor'); and
WHEREAS, the Village has received a proposal from Vendor to provide the Software
pursuant to an agreement ("Agreement'); and
WHEREAS, the Village has determined that the proposal from Vendor to provide the
Software is the most advantageous for the Village because the Vendor's Software would
integrate with the other software currently being used by the Village; and
WHEREAS, the Mayor and Board of Trustees have determined that waiving bidding
and entering into the Agreement with Vendor will serve and be in the best interest of the
Village and its residents;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF
DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:
SECTION 1: RECITALS. The Village Board hereby adopts the foregoing recitals as
its findings, as if fully set forth herein.
SECTION 2: WAIVER OF COMPETITIVE BIDDING. Pursuant to Section 9-16
of the Village Code and the Village's home rule authority, the Village Board waives the
requirement of competitive bidding for the procurement of the Software.
SECTION 3: APPROVAL OF AGREEMENT. The Agreement by and between the
Village and Vendor is hereby approved in substantially the form attached to this Resolution
as Exhibit A, and in a final form and substance acceptable to the Village Manager and the
Village Attorney.
SECTION 4: AUTHORIZATION TO EXECUTE AGREEMENT. The Mayor and
the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the
4886-4661-7517, v. 1
Village, the final Agreement upon receipt by the Village Clerk of at least one original copy of
the final Agreement executed by Vendor; provided, however, that if the executed copy of the
final Agreement is not received by the Village Clerk within 60 days after the effective date of
this Resolution, then this authority to execute and attest will, at the option of the Mayor and
Board of Trustees, be null and void.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage, by a vote of two-thirds of the Village Board, and approval in the
manner provided by law.
AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim
NAYS: None
ABSTAIN: None
ABSENT: Metts-Childers
PASSED: March 18, 2024
APPROVED: Marrh 28, 2024
RESOLUTION NO: R-24-28
N niel C. Shapiro, Mayor
ATTEST:
Lid 1
� L
Daniel Van Dusen, Deputy Village Clerk
4886-4661-7517, v. 1
EXHIBIT A
AGREEMENT
4886-4661-7517, v. 1
•
••.���t y I e r
• technologies
AMENDMENT
This amendment ("Amendment") is effective as of the date of signature of the last party to sign as indicated
below ("Amendment Effective Date") by and between Tyler Technologies, Inc., a Delaware corporation with
offices at 840 West Long Lake Road, Troy, MI 48098 ("Tyler") and Village of Deerfield, with offices at 850
Waukegan Rd., Deerfield, IL 60015 ("Client").
WHEREAS, Tyler and the Client are parties to a License Agreement with an effective date of June 30, 2003 (the
"Agreement"); and
WHEREAS, Tyler and Client now desire to amend the Agreement.
NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and the Client agree as
follows:
The items set forth in the Amendment Investment Summary attached as Exhibit 1 to this Amendment are
hereby added to the Agreement as of the first day of the first month following Amendment Effective
Date; and, notwithstanding anything to the contrary in Exhibit 1, ending coterminous with the
maintenance and support term as set forth in the Agreement. Payment of fees and costs for such items
are as follows:
a. The annual SaaS fees shall be invoiced on the first day of the first month following the
Amendment Effective Date, prorated for the time period commencing on such date and ending
concurrently with the Client's annual maintenance and support term under the Agreement.
Subsequent SaaS fees will be invoiced annually in advance at our then -current rates.
b. Additional Implementation and other professional services (including training) are billed and
invoiced as delivered, at the rates set forth in the Amendment Investment Summary.
c. Third Party Hardware shall be invoiced upon delivery.
d. Travel expenses shall be invoiced as incurred.
2. Section 18.0 of the Agreement is amended to add the following:
18.6 "Affiliated Organization" means a government entity separate from you, but which will have access
to the Tyler Software detailed in Exhibit 1 under this Amendment. On the Amendment Effective Date, the
Village of Bannockburn is added as a Permissible Affiliated Organization for the Tyler Software listed in
Exhibit 1.
a. Affiliated Organization for the Tyler Software. Access by Affiliated Organization. We will grant the
Affiliated Organization access to the Tyler Software according to the terms of the Agreement, and
such Affiliated Organization must abide by the terms of the Agreement. The Village of
Bannockburn, as the Affiliated Organization, is a third -party beneficiary of this Agreement.
3. Without limiting the terms of the Agreement, you understand and agree that the Tyler Software set forth
in the Investment Summary as subscription or software as a service ("SaaS") do not include perpetual
rights. If you do not pay the required annual fee in accordance with the Invoicing and Payment Policy,
your right to use the applicable Software will be suspended unless and until payment in full has been
made. Tyler Software provided as SaaS is subject to the Tyler SaaS Services Terms and Service Level
Agreement found here: httns://www.tylertech.com/terms/tyler-saas-services.
4. This Amendment shall be governed by and construed in accordance with the terms and conditions of the
Agreement.
S. All other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth below.
Tyler Technologies, Inc.
By:
Name: Sherry Clark
Title: Group General Counsel
Date: 3/19/24
Village of Deerfield, IL
By: _ .
Name: J V s- 1; e ,x
Title: A -5ST . Vr r
Date: ^ —
i
•':':�. t y I e r
• technologies
Exhibit 1
Amendment Investment Summary
The following Amendment Investment Summary details the software, products, and services to be delivered by
us to you under the Agreement. This Amendment Investment Summary is effective as of the Amendment
Effective Date.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Exhibit 1
�■� e�tyler
INVESTMENT SUMMARY
Tyler Software
Services
Third -Party Products
Estimated Travel
Total One -Time Cost
Annual Recurring Fees/SaaS
Tyler Software Maintenance
$0
$ 22,500
$ 14,986
$ 2,885
$ 40,371
$ 15,036
$0
2022-456829-N1G5P4 CONFIDENTIAL Page 1
Exhibit 1
Goo
Quoted By:
;♦0 9S410 Quote Expiration:
i� technologies
Quote Name:
Sales Quotation For:
Deerfield Police Department
850 Waukegan Rd
Deerfield IL 60015-3206
Phone: +1(847) 945-8636
License
REF License - MDC or TABLET [17]
REF License - iOS [5]
Interface
Device Level - Enterprise Public Safety
ERP - Enterprise Resources
CMS - Municipal Justice
Interface: Enterprise Law Enforcement Records
Task
Task: Code Enforcement [2]
Subscription License Fees
Task: Building Code
Task: eCitation (Included with SaaS)
Task: IDOT Traffic and Pedestrian Stop (Included with SaaS)
2022-456829-N1G5P4
CONFIDENTIAL
Ramsen Khoshaba
4/30/24
Tyler Enforcement Mobile (Village
Police eCitation, Code and
Parking/iOS and Android)
$ 8,160
$ 816
$ 7, 344
$ 2,400
$ 240
$ 2,160
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$ 4,098
$ 410
$ 3,688
$ 2,049
$ 205
$ 1,844
$0
$0
$0
$0
$0
$0
Page 2
Exhibit 1
Export: IDOT Demographic Profile Report (Included with SaaS)
Task: eParking - Standard (Included with SaaS)
TOTAL
Services
$0 $0 $0
$0 $0 $0
$15,036
Project Management
1
$ 2,500
$ 0
$ 2,500
$ 0
Set Up & Config
1
$ 10,000
$ 0
$10,000
$ 0
Set Up & Configuration for Enterprise Public Safety Interface
1
$ 0
$ 0
$ 0
$ 0
Training
3
$ 1,000
$ 0
$ 3,000
$ 0
Set -Up & Configuration for hardware platform - Android
1
$ 0
$ 0
$ 0
$ 0
Task: Language Translation
1
$ 500
$ 0
$ 500
$ 0
Set -Up & Configuration - iOS
1
$ 0
$ 0
$ 0
$ 0
Set Up and Configuration - Sub Account (Bannockburn)
1
$ 6,500
$ 0
$ 6,500
$ 0
TOTAL
$ 22,500
$ 0
LB3692 / Brother, Pocketlet, Rugged Jet, Car Adapter -wired, 14 ft.
14
$ 30
$ 420
$ 0
$ 0
LB3603 / Brother, PocketJet, Rugged Jet, USB Cable, 10 ft.
14
$ 21
$ 294
$ 0
$ 0
RDM02U5 / Brother, Rugged Jet, Paper, Thermal, premium, 36 rolls per case
1
$ 188
$ 188
$ 0
$ 0
RJ4230BL / Brother, Printer, Rugged Jet 4, Bluetooth
17
$ 665
$ 11,305
$ 0
$ 0
PA-CR-002A / Brother, Acc-Printer, RJ4200 Series, Docking/Mounting Station w
Power and USB connectivity
14
$ 178
$ 2,492
$ 0
$ 0
LBX069 / Brother, RJ4200 Series, Printer Carrying Case, incl. shoulder strap
1
$ 95
$ 95
$ 0
$ 0
LBX063 / Brother, Power splitter charging cord (1 to 5)
4
$ 48
$ 192
$ 0
$ 0
2022-456829-N1G5P4 CONFIDENTIAL Page 3
Exhibit 1
TOTAL
Summary
One Time Fees
Total Tyler Software
$ 0
Total Annual
$ 0
Total Tyler Services
$ 22,500
Total Third -Party Hardware, Software, Services
$ 14,986
Estimated Travel
$ 2,885
Contract Total
$ 55,407
Assumptions
Recurring Fees
$0
$15,036
$0
$0
$0
$14,986
For additional information, please visit htt s: em ower.t lertech.com/enterprise-pubiic-safety-specifications.htmI
$0
2022-456829-N1G5P4 CONFIDENTIAL Page 4
Exhibit 1
Enforcement Mobile quote includes the following:
• Software as a Service (Licenses, maintenance/support and hosting)
• Administrative Website (Unlimited Users)
• Laptop configuration main account (Deerfield Police Department)
• Laptop configuration sub account (Bannockburn Police Department)
• iOS configuration included (Village Code/Parking Department)
• Android configuration included (If needed and additional licenses to be purchased)
• Licenses (5 iOS - Code and 12 Laptops/Deerfield & 5 Laptops/Bannockburn)
• eCitation task (Police traffic citations)
• Code Enforcement Task (Police -Local Ordinance Citations)
• Building Code Task (Village Code Citations)
• Parking Task (Parking citations)
• Warning Citations
• IDOT Traffic and Pedestrian Stop task (Police)
• IDOT Demographic Profile export (Police)
• Local Court interface (Tyler Municipal Justice)
• RMS interface (Tyler - all ticket types)
• Mobile Device interface (Tyler Enterprise Public Safety - Police)
• ERP Interface (Tyler Munis - Enforcement Mobile to receive Water Billing owner contact information)
• Language translation (Spanish)
• Hardware (Thermal printers and accessories)
• All related services to manage project, implement and train -the -trainers
• 24x7 Support
2022-456829-N1G5P4 CONFIDENTIAL Page 5