R-24-27VILLAGE OF DEERFIELD
RESOLUTION NO. 2024- R-24-97
A RESOLUTION WAIVING THE COMPETITIVE BIDDING REQUIREMENTS
AND APPROVING AN AGREEMENT WITH TYLER TECHNOLOGIES, INC.
FOR ADJUDICATION SOFTWARE
WHEREAS, the Village of Deerfield ("Village') is a home rule municipality in
accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970; and
WHEREAS, the Village desires to create an administrative adjudication system to
more efficiently enforce "The Municipal Code of the Village of Deerfield, Illinois, 1975," as
amended ("Village Code); and
WHEREAS, to efficiently administer an administrative adjudication system, the
Village desires to obtain adjudication software ("Software'); and
WHEREAS, the Village currently uses various software products from Tyler
Technologies, Inc. ("Vendor'); and
WHEREAS, the Village has received a proposal from Vendor to provide the Software
pursuant to an agreement ("Agreement'); and
WHEREAS, the Village has determined that the proposal from Vendor to provide the
Software is the most advantageous for the Village because the Vendor's Software would
integrate with the other software currently being used by the Village; and
WHEREAS, the Mayor and Board of Trustees have determined that waiving bidding
and entering into the Agreement with Vendor will serve and be in the best interest of the
Village and its residents;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF
DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:
SECTION 1: RECITALS. The Village Board hereby adopts the foregoing recitals as
its findings, as if fully set forth herein.
SECTION 2: WAIVER OF COMPETITIVE BIDDING. Pursuant to Section 9-16
of the Village Code and the Village's home rule authority, the Village Board waives the
requirement of competitive bidding for the procurement of the Software.
SECTION 3: APPROVAL OF AGREEMENT. The Agreement by and between the
Village and Vendor is hereby approved in substantially the form attached to this Resolution
as Exhibit A, and in a final form and substance acceptable to the Village Manager and the
Village Attorney.
SECTION 4: AUTHORIZATION TO EXECUTE AGREEMENT. The Mayor and
the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the
4858-6605-5341, v. 1
Village, the final Agreement upon receipt by the Village Clerk of at least one original copy of
the final Agreement executed by Vendor; provided, however, that if the executed copy of the
final Agreement is not received by the Village Clerk within 60 days after the effective date of
this Resolution, then this authority to execute and attest will, at the option of the Mayor and
Board of Trustees, be null and void.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage, by a vote of two-thirds of the Village Board, and approval in the
manner provided by law.
AYES: Benton, Berg, Goldstone, Jacoby, Oppenheim
NAYS: None
ABSTAIN: None
ABSENT: Metts-Childers
PASSED: March 18, 2024
APPROVED: March 28, 2024
RESOLUTION NO: R-24-27
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Daniel C. Shapiro, Mayor
ATTEST:
tj 1 LW
Daniel Van Dusen, Deputy Village Clerk
4858-6605-5341, v. 1
EXHIBIT A
AGREEMENT
4858-6605-5341, v. 1
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Sales Quotation For:
Village of Deerfield
850 Waukegan Rd
Deerfield IL 60015-3279
Municipal Justice 10 Suite
Cash Collections
Output Director
Parking Court Case Manager 10 Suite
Parking Court Case Manager
Content Manager Suite
Content Manager Core
Quoted BY
Quote Expiration
Quote Name
DeWayne Jackson
3/29/24
Village of Deerfield - On-
Prem 12-14-23
$0
$0
$0
$0
$ 3,300
$ 495
$ 2,805
$ 825
$ 9,650
$ 1,448
$ 8,202
$ 2,413
$ 3,300
$ 495
$ 2,805
$ 825
2023-436635-H1J9Z0 CONFIDENTIAL Page 1
Municipal Justice 10 Suite
Court Case Resolution Bundle $ 0.00
Tyler One
Municipal Justice Payments Municipal Justice 3.95% $ 2.50 X X
Payments - Other Fees
Tyler One
Credit Card Chargebacks $ 15.00
Payer Card Cost per card transaction with Visa, MasterCard, Discover, and American Express when applicable.
Credit Card Chargebacks If a card payer disputes a transaction at the card issuing bank (e.g. stolen card)
Hardware
Topaz Signature Pad TL462 USB with Serial Emulation TLBK462 BSB
Epson TMH6000V Thermal Receipt Printer Black USB NEW
Payments
PCI Service Fee (Per Device)
Payments EMV Card Reader Purchase
2023-436635-H 1J9Z0
1 $ 525 $ 525 $ 105
1 $ 1,200 $ 1,200 $ 203
1 $0 $0 $180
1 $ 529 $ 529 ;$ 0
CONFIDENTIAL Page 2
Municipal Justice 10 Suite
Professional Services
Parking Court Case Manager 10 Suite
Professional Services
Content Manager Suite
Professional Services
Other Services
Project Management
TOTAL:
TOTAL:
Summary One Time Fees Recurring Fees
Total Tyler Software $ 13,812 $ 4,063
Total Third Party Hardware, Software, Services $ 2,254 $ 488
Total Tyler Services $ 20,550
Summary Total $ 36,616 $ 4,551
$ 2,254 $ 488
12 $ 1,740
72 $ 10,440
56 $ 8,120
1 $ 250
$ 20,550
Municipal Justice 10 Suite
Collection Agency Export Interface $ 2,750 688.0
2023-436635-H1J9Z0 CONFIDENTIAL Page 3
TOTAL:
$ 2,750 $ 688
2023-436635-H1J9Z0 CONFIDENTIAL Page 4
Comments
All merchants/ Admin fees paid by the payor of defendant / AVR
Tyler Cashiering
G/L Interface to ERP-Munnis
A/P Interface to ERP-Munnis
Court Police - Dual Interface: Cases and dispositions to Enterprise Public Safety
Work will be delivered remotely unless otherwise noted in this agreement.
Expenses associated with onsite services are invoiced as incurred according to Tyler's standard business travel policy.
SaaS is considered a term of one year unless otherwise indicated.
Your use of Tyler Payments and any related items included on this order is subject to the terms found at:
httos://www.tylertech.com/terms/payment-card-processing-agreemen By signing this order or the agreement in which it is included, you agree you have read, understand, and agree to such
terms. Please see attached Tyler Payments fee schedule.
Court Case Resolution Bundle Court Case Resolution Bundle includes: Court Defendant Access, Court IVR and Notifications for Court. A fee is paid by the defendant for each
transaction processed through Court Defendant Access or Court IVR: $1.00 for payments under $100, $2.50 for payments over $100, and $3.50 for
advanced online transactions. A $0.20 fee is paid by the client for each violation for which a phone notification is attempted. Text message
notifications are free of charge provided the client 1) enables the standard campaigns that include a link to Court Defendant Access, and 2) enables
advanced online transactions that are currently available or defendants at the counter or by mail. This contract replaces existing Court Defendant
Access annual fees.
Municipal Justice Payments An annual PCI compliance fee in the amount of $99 and a monthly Gateway fee in the amount of $10 will be billed per merchant account.
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and
subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms, subject to payment terms in
an agreement, amendment, or similar document in which this sales quotation is included:
• License fees for Tyler and third -party software are invoiced upon the earlier of (i) delivery of the license key or (ii) when Tyler makes such software available accessible.
• Fees for hardware are invoiced upon delivery.
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware.
2023-436635-H1J9Z0 CONFIDENTIAL Page 5
• Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software accessible to the Client (for Maintenance) or on the
first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the
agreement, with renewals invoiced annually thereafter in accord with the Agreement.
Fees for services included in this sales quotation shall be invoiced as indicated below.
• Implementation and other professional services fees shall be invoiced as delivered.
• Fixed -fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop
procedures, by module.
• Fixed -fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to load the converted data into
Live/Production environment, by conversion option. Where conversions are quoted as estimated, Tyler will invoice Client the actual services delivered on a time and materials basis.
• Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are
provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be invoiced monthly in arrears,
beginning on the first day of the month immediately following initiation of project planning.
• If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
• Notwithstanding anything to the contrary stated above, the following payment terms shall apply to fees specifically for migrations: Tyler will invoice Client 50% of any Migration
Services Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go -live of the applicable product
suite. Tyler will invoice Client for any Project Management Fees listed above upon the go -live of the first product suite. Annual SaaS Fees will be invoiced upon availability of the
hosted environment.
Any SaaS or hosted solutions added to an agreement containing Client -hosted Tyler solutions are subject to Tyler's SaaS Services terms found here: httPS7//WWW,tylertech.com/terms/!yler-saas-
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held
For six (6) months from the Quote date or he Effective Dat f th C ntract, whichever is later.
Customer Approval: VA Date:
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