03/04/2024March 4, 2024
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on
March 4, 2024, at 7:30 p.m. at Deerfield Village Hall. The clerk called the roll and announced
that the following were
Present: Robert Benton
Larry Berg
Elaine Jacoby
Rebekah Metts-Childers
Absent: Dan Shapiro, Mayor
Mary Oppenheim
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Steven Elrod, Village Attorney.
TEMPORARY CHAIRPERSON In the absence of Mayor Shapiro, Trustee Berg
moved to nominate Trustee Benton as the
Temporary Chairperson. Trustee Jacoby seconded the motion. The motion passed by the
following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers (4)
NAYS: None (0)
PLEDGE OF ALLEGIANCE Presiding Officer Benton led those in attendance in
reciting the Pledge of Allegiance.
PROCLAMATION On behalf of Mayor Shapiro, Temporary
Chairperson Benton proclaimed the month of March
2024 as Women's History Month in the Village of Deerfield to honor and celebrate the history
and contributions of women in the community, state and country.
Community Relations Commissioner Renee Graxirena provided a history of Women's History
Month which was created by Gerda Lerner, who was born in 1920 in Vienna, Austria. Her father
owned a large pharmacy and her mother, a free -spirited Bohemian at heart, tried unsuccessfully
to reconcile her budding career as an artist with her duties as a housewife and mother. This
struggle made a strong impression on young Gerda. Her family was forced to flee from the
Nazis in 1938 and Gerda emigrated to the United States where she never lost her zeal for
questioning authority and calling out gender inequality. Gerda married a radical filmmaker and
became a leader in the American academic world, writing many books on feminism, patriarchy,
and human rights. In her 1993 obituary in the New York Times, she was quoted as having said,
"All human beings are practicing historians. We live our lives; we tell our stories. It is as
natural as breathing. It is as important as breathing, too. History shapes our self -definition and
our relationship to community; it locates us in time and place and helps give meaning to our
lives." Ms. Graxirena believes Gerda would appreciate our own Women's History Month
Board of Trustees meeting
March 4, 2024
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community participation project and knows she would admire the broad diversity of artistic
expression which has been seen so far. Ms. Graxirena noted that for Women's History Month,
the Community Relations Committee has issued a call for artwork submissions from Deerfield
artists and invited the community to submit a photo of their original artwork and to name a
historical woman who inspired them. She pointed out our local artists have been sharing an
array of artwork ranging from abstract to portraiture, and they have named diverse historical
heroes ranging from Dolly Parton to Deerfield's own Elaine Silberman. Ms. Graxirena noted
their thoughtful response and fabulous artwork will be displayed on the Village website and on
the Village's cable access channel throughout Women's History Month. Ms. Graxirena thanked
the Board for the Proclamation and supporting women and girls in every endeavor on behalf of
the Community Relations Commission.
Trustee Metts-Childers moved to accept the Proclamation. Trustee Berg seconded the motion.
The motion passed unanimously on a voice vote.
DOCUMENT APPROVAL Trustee Berg moved to approve the minutes from
the February 20, 2024, Board of Trustees meeting.
Trustee Jacoby seconded the motion. The motion passed by a voice vote.
TREASURER'S REPORT Director of Finance Eric Burk presented highlights
from the January 2024 Treasurer's Report. He
stated sales tax continues to exceed the prior two years due to increase cost of goods. Mr. Burk
noted water and sewer billings reflect lower usage months which is typical this time of year. He
reported interest income outperformed projections as rates have remained higher than expected.
Mr. Burk stated hotel tax reflects payments from all six hotels and back payment from two
hotels. He reported state income tax, food & beverage tax and building permits all increased
from the same period of last year. Mr. Burk noted many of the January cash payments are
related to 2023 and are not included as expenditures in this report. He reported overall operating
expenditures are below projection, as expected, due to timing of seasonal/once-a-year
expenditures such as liability insurance, memberships and special events.
Temporary Chairperson Benton asked if the warmer than average weather and early construction
has any effect on the budget. Director of Public Works and Engineering Bob Phillips reported
the asphalt plants are will not open until April. He stated the work that is being done currently
would have been done this year regardless. He noted a sewer repair on Waukegan Road will be
done within the next couple weeks before IDOT finishes their resurfacing project. Trustee
Metts-Childers asked about the Village's salt reserves. Mr. Phillips reported the excess salt will
be stored under tarps at the Water Reclamation Facility.
BILLS AND PAYROLL Trustee Metts-Childers moved to approve the bills
and payroll dated March 4, 2024. Trustee Jacoby
seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers (4)
NAYS: None (0)
Board of Trustees meeting
March 4, 2024
Page 3 of 6
PUBLIC COMMENT There was no Public Comment.
REPORTS
CONSIDERATION AND ACTION ON Mr. Street reported the Plan Commission held a
THE PLAN COMMISSION Workshop Meeting on February 22, 2024, to
RECOMMENDATION TO APPROVE consider this year's Zoning Map, which shows
THE 2024 ZONING MAP the rezoning of properties on Lake Cook Road from
I-1 Office, Research, and Restricted Industrial to
C-4 Entertainment and Limited Retail Business District. The Plan Commission voted 5-0 in
favor of the updates. Mr. Street noted this is done every year.
Trustee Berg moved to accept the report and recommendation of the Plan Commission to
approve the 2024 Zoning Map and direct the Village Attorney to prepare the Ordinance. Trustee
Jacoby seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, (4)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0-24-11 GRANTING A
An Ordinance granting a modification from Section
MODIFICATION FROM SECTION 2.04-
2.04-H-3-a of the Deerfield Zoning Ordinance for
H,3,A OF THE DEERFELD ZONING
the property located at 725 Fox Hunt Trail to permit
ORDINANCE FOR THE PROPERTY
the installation of a fence within the defined front
LOCATED AT 725 FOX HUNT TRAIL
yard 4.5 feet in lieu of the maximum permitted
TO PERMIT THE INSTALLATION OF
height of 3 feet.
A FENCE WITHIN THE DEFINED
FRONT YARD 4.5 FEET IN LIEU OF
THE MAXIMUM PERMITTED HEIGHT
OF 3 FEET
RESOLUTION R-24-22 AUTHORIZING A Resolution authorizing and approving mid-term
AND APPROVING MID-TERM
agreements with the two (2) collective bargaining
AGREEMENTS WITH THE TWO
units (ICOPS and Local 150) in the Village of
COLLECTIVE BARGAINING UNITS IN
Deerfield. Both collective bargaining units have
THE VILLAGE OF DEERFIELD
agreed to the mid-term agreements which extend
certain benefits under the Illinois Paid Leave Act
and the Paid Parental Leave Pilot Program to Village employees covered by their existing
collective bargaining agreements.
Board of Trustees meeting
March 4, 2024
Page 4 of 6
Trustee Metts-Childers moved to accept the Consent Agenda and adopt the Ordinance and
Resolution. Trustee Berg seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers (4)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
RESOLUTION R-24-23 APPROVING Director of IT, Matt Weiss, reported the
THE PURCHASE OF NETWORKING Village's technology network includes a large
EQUIPMENT AND SUPPLIES campus network switch that was implemented
in early 2015, that is nearing end -of -life status with
its manufacturer. He noted replacing the equipment will ensure the Village's ability to have
essential software and hardware support on this critical equipment, and offers the opportunity to
implement new equipment to improve operations. Mr. Weiss reported the total cost for this
project through partner reseller Heartland Business Systems is $91,192.85, of which $78,217.85
is for hardware and manufacturer support/maintenance and $12,975.00 is for professional
services. Mr. Weiss noted $150,000.00 was budgeted from the Vehicle Equipment and
Replacement Fund for this purchase in 2024.
Trustee Berg moved to waive the competitive bidding and approve the Resolution approving the
purchase of networking equipment and supplies to Heartland Computing Systems in an amount
not to exceed $91,192.85 pursuant to exercising the Village's home rule authority to waive the
rules regarding competitive bidding. Trustee Jacoby seconded the motion. The motion passed
by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers (4)
NAYS: None (0)
RESOLUTION R-24-24 AWARDING Public Works Analyst Ryan
THE FAMILY DAYS FIREWORKS Oates reported that for the past 25 years the Village
CONTRACT TO MAD BOMBER has contracted with Mad Bomber Fireworks
FIREWORKS PRODUCTIONS Productions to set up the Family Days fireworks
display. Mr. Oates noted that due to the Village of
Deerfield and the Deerfield -Bannockburn Fire Protection District's long working history with
Mad Bomber Fireworks Productions, staff has not historically obtained proposals from other
firework companies.
Board of Trustees meeting
March 4, 2024
Page 5 of 6
Trustee Berg moved to waive the competitive bidding process and approve the Resolution
awarding the Family Days fireworks contract to Mad Bomber Fireworks Productions in the
amount not to exceed $35,000 pursuant to exercising the Village's home rule authority to waive
the competitive bidding rules. Trustee Metts-Childers seconded the motion. The motion passed
by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers (4)
NAYS: None (0)
RESOLUTION R-24-25 APPROVING
Deputy Village Manager Andrew Lichterman
AN INTERGOVERNMENTAL
reported Northbrook School District 27 has
AGREEMENT WITH NORTHBROOK
requested the Village enter into an intergovem-
SCHOOL DISTRICT 27 CONCERNING
mental agreement to provide the school district
THE VILLAGE OF DEERFIELD LAKE
funding in the event the Village uses TIF funds
COOK REDEVELOPMENT PROJECT
to assist in the development of housing in the TIF
AREA TAX INCREMENT FINANCING
district that increases the number of students that
attend the school district during the life of the TIF.
Mr. Lichterman noted the Village had a similar Resolution with Deerfield school distri6ts
regarding the Downtown/Village Center TIF district. Mr. Lichterman stated the Village expects
a similar agreement with District 225. He reported Northbrook School District 27 has already
approved the intergovernmental agreement.
Trustee Metts-Childers moved to accept the Resolution approving an intergovernmental
agreement with Northbrook School District 27. Trustee Jacoby seconded the motion. The
motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers (4)
NAYS: None (0)
DISCUSSION
ADJOURNMENT There being no further business or discussion,
Trustee Metts-Childers moved to adjourn the
meeting. Trustee Berg seconded the motion. The meeting was adjourned at 8:00 p.m.
The next regular Board of Trustees meeting is scheduled to take place on Monday, March 18,
2024, at 7:30 p.m.
APPROVED:
Mayor
Board of Trustees meeting
March 4, 2024
Page 6 of 6
ATTEST: LL ��
Village Cl rk