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03/04/2024March 4, 2024 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on March 4, 2024, at 7:30 p.m. at Deerfield Village Hall. The clerk called the roll and announced that the following were Present: Robert Benton Larry Berg Elaine Jacoby Rebekah Metts-Childers Absent: Dan Shapiro, Mayor Mary Oppenheim and that a quorum was present and in attendance. Also present were Village Manager Kent Street and Steven Elrod, Village Attorney. TEMPORARY CHAIRPERSON In the absence of Mayor Shapiro, Trustee Berg moved to nominate Trustee Benton as the Temporary Chairperson. Trustee Jacoby seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers (4) NAYS: None (0) PLEDGE OF ALLEGIANCE Presiding Officer Benton led those in attendance in reciting the Pledge of Allegiance. PROCLAMATION On behalf of Mayor Shapiro, Temporary Chairperson Benton proclaimed the month of March 2024 as Women's History Month in the Village of Deerfield to honor and celebrate the history and contributions of women in the community, state and country. Community Relations Commissioner Renee Graxirena provided a history of Women's History Month which was created by Gerda Lerner, who was born in 1920 in Vienna, Austria. Her father owned a large pharmacy and her mother, a free -spirited Bohemian at heart, tried unsuccessfully to reconcile her budding career as an artist with her duties as a housewife and mother. This struggle made a strong impression on young Gerda. Her family was forced to flee from the Nazis in 1938 and Gerda emigrated to the United States where she never lost her zeal for questioning authority and calling out gender inequality. Gerda married a radical filmmaker and became a leader in the American academic world, writing many books on feminism, patriarchy, and human rights. In her 1993 obituary in the New York Times, she was quoted as having said, "All human beings are practicing historians. We live our lives; we tell our stories. It is as natural as breathing. It is as important as breathing, too. History shapes our self -definition and our relationship to community; it locates us in time and place and helps give meaning to our lives." Ms. Graxirena believes Gerda would appreciate our own Women's History Month Board of Trustees meeting March 4, 2024 Page 2 of 6 community participation project and knows she would admire the broad diversity of artistic expression which has been seen so far. Ms. Graxirena noted that for Women's History Month, the Community Relations Committee has issued a call for artwork submissions from Deerfield artists and invited the community to submit a photo of their original artwork and to name a historical woman who inspired them. She pointed out our local artists have been sharing an array of artwork ranging from abstract to portraiture, and they have named diverse historical heroes ranging from Dolly Parton to Deerfield's own Elaine Silberman. Ms. Graxirena noted their thoughtful response and fabulous artwork will be displayed on the Village website and on the Village's cable access channel throughout Women's History Month. Ms. Graxirena thanked the Board for the Proclamation and supporting women and girls in every endeavor on behalf of the Community Relations Commission. Trustee Metts-Childers moved to accept the Proclamation. Trustee Berg seconded the motion. The motion passed unanimously on a voice vote. DOCUMENT APPROVAL Trustee Berg moved to approve the minutes from the February 20, 2024, Board of Trustees meeting. Trustee Jacoby seconded the motion. The motion passed by a voice vote. TREASURER'S REPORT Director of Finance Eric Burk presented highlights from the January 2024 Treasurer's Report. He stated sales tax continues to exceed the prior two years due to increase cost of goods. Mr. Burk noted water and sewer billings reflect lower usage months which is typical this time of year. He reported interest income outperformed projections as rates have remained higher than expected. Mr. Burk stated hotel tax reflects payments from all six hotels and back payment from two hotels. He reported state income tax, food & beverage tax and building permits all increased from the same period of last year. Mr. Burk noted many of the January cash payments are related to 2023 and are not included as expenditures in this report. He reported overall operating expenditures are below projection, as expected, due to timing of seasonal/once-a-year expenditures such as liability insurance, memberships and special events. Temporary Chairperson Benton asked if the warmer than average weather and early construction has any effect on the budget. Director of Public Works and Engineering Bob Phillips reported the asphalt plants are will not open until April. He stated the work that is being done currently would have been done this year regardless. He noted a sewer repair on Waukegan Road will be done within the next couple weeks before IDOT finishes their resurfacing project. Trustee Metts-Childers asked about the Village's salt reserves. Mr. Phillips reported the excess salt will be stored under tarps at the Water Reclamation Facility. BILLS AND PAYROLL Trustee Metts-Childers moved to approve the bills and payroll dated March 4, 2024. Trustee Jacoby seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers (4) NAYS: None (0) Board of Trustees meeting March 4, 2024 Page 3 of 6 PUBLIC COMMENT There was no Public Comment. REPORTS CONSIDERATION AND ACTION ON Mr. Street reported the Plan Commission held a THE PLAN COMMISSION Workshop Meeting on February 22, 2024, to RECOMMENDATION TO APPROVE consider this year's Zoning Map, which shows THE 2024 ZONING MAP the rezoning of properties on Lake Cook Road from I-1 Office, Research, and Restricted Industrial to C-4 Entertainment and Limited Retail Business District. The Plan Commission voted 5-0 in favor of the updates. Mr. Street noted this is done every year. Trustee Berg moved to accept the report and recommendation of the Plan Commission to approve the 2024 Zoning Map and direct the Village Attorney to prepare the Ordinance. Trustee Jacoby seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers, (4) NAYS: None (0) CONSENT AGENDA ORDINANCE 0-24-11 GRANTING A An Ordinance granting a modification from Section MODIFICATION FROM SECTION 2.04- 2.04-H-3-a of the Deerfield Zoning Ordinance for H,3,A OF THE DEERFELD ZONING the property located at 725 Fox Hunt Trail to permit ORDINANCE FOR THE PROPERTY the installation of a fence within the defined front LOCATED AT 725 FOX HUNT TRAIL yard 4.5 feet in lieu of the maximum permitted TO PERMIT THE INSTALLATION OF height of 3 feet. A FENCE WITHIN THE DEFINED FRONT YARD 4.5 FEET IN LIEU OF THE MAXIMUM PERMITTED HEIGHT OF 3 FEET RESOLUTION R-24-22 AUTHORIZING A Resolution authorizing and approving mid-term AND APPROVING MID-TERM agreements with the two (2) collective bargaining AGREEMENTS WITH THE TWO units (ICOPS and Local 150) in the Village of COLLECTIVE BARGAINING UNITS IN Deerfield. Both collective bargaining units have THE VILLAGE OF DEERFIELD agreed to the mid-term agreements which extend certain benefits under the Illinois Paid Leave Act and the Paid Parental Leave Pilot Program to Village employees covered by their existing collective bargaining agreements. Board of Trustees meeting March 4, 2024 Page 4 of 6 Trustee Metts-Childers moved to accept the Consent Agenda and adopt the Ordinance and Resolution. Trustee Berg seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers (4) NAYS: None (0) There was no Old Business. OLD BUSINESS NEW BUSINESS RESOLUTION R-24-23 APPROVING Director of IT, Matt Weiss, reported the THE PURCHASE OF NETWORKING Village's technology network includes a large EQUIPMENT AND SUPPLIES campus network switch that was implemented in early 2015, that is nearing end -of -life status with its manufacturer. He noted replacing the equipment will ensure the Village's ability to have essential software and hardware support on this critical equipment, and offers the opportunity to implement new equipment to improve operations. Mr. Weiss reported the total cost for this project through partner reseller Heartland Business Systems is $91,192.85, of which $78,217.85 is for hardware and manufacturer support/maintenance and $12,975.00 is for professional services. Mr. Weiss noted $150,000.00 was budgeted from the Vehicle Equipment and Replacement Fund for this purchase in 2024. Trustee Berg moved to waive the competitive bidding and approve the Resolution approving the purchase of networking equipment and supplies to Heartland Computing Systems in an amount not to exceed $91,192.85 pursuant to exercising the Village's home rule authority to waive the rules regarding competitive bidding. Trustee Jacoby seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers (4) NAYS: None (0) RESOLUTION R-24-24 AWARDING Public Works Analyst Ryan THE FAMILY DAYS FIREWORKS Oates reported that for the past 25 years the Village CONTRACT TO MAD BOMBER has contracted with Mad Bomber Fireworks FIREWORKS PRODUCTIONS Productions to set up the Family Days fireworks display. Mr. Oates noted that due to the Village of Deerfield and the Deerfield -Bannockburn Fire Protection District's long working history with Mad Bomber Fireworks Productions, staff has not historically obtained proposals from other firework companies. Board of Trustees meeting March 4, 2024 Page 5 of 6 Trustee Berg moved to waive the competitive bidding process and approve the Resolution awarding the Family Days fireworks contract to Mad Bomber Fireworks Productions in the amount not to exceed $35,000 pursuant to exercising the Village's home rule authority to waive the competitive bidding rules. Trustee Metts-Childers seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers (4) NAYS: None (0) RESOLUTION R-24-25 APPROVING Deputy Village Manager Andrew Lichterman AN INTERGOVERNMENTAL reported Northbrook School District 27 has AGREEMENT WITH NORTHBROOK requested the Village enter into an intergovem- SCHOOL DISTRICT 27 CONCERNING mental agreement to provide the school district THE VILLAGE OF DEERFIELD LAKE funding in the event the Village uses TIF funds COOK REDEVELOPMENT PROJECT to assist in the development of housing in the TIF AREA TAX INCREMENT FINANCING district that increases the number of students that attend the school district during the life of the TIF. Mr. Lichterman noted the Village had a similar Resolution with Deerfield school distri6ts regarding the Downtown/Village Center TIF district. Mr. Lichterman stated the Village expects a similar agreement with District 225. He reported Northbrook School District 27 has already approved the intergovernmental agreement. Trustee Metts-Childers moved to accept the Resolution approving an intergovernmental agreement with Northbrook School District 27. Trustee Jacoby seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers (4) NAYS: None (0) DISCUSSION ADJOURNMENT There being no further business or discussion, Trustee Metts-Childers moved to adjourn the meeting. Trustee Berg seconded the motion. The meeting was adjourned at 8:00 p.m. The next regular Board of Trustees meeting is scheduled to take place on Monday, March 18, 2024, at 7:30 p.m. APPROVED: Mayor Board of Trustees meeting March 4, 2024 Page 6 of 6 ATTEST: LL �� Village Cl rk