02/05/2024February 5, 2024
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on
February 5, 2024, at 7:30 p.m. at Deerfield Village Hall. The clerk called the roll and announced
that the following were
Present: Robert Benton
Larry Berg (remote)
Elaine Jacoby
Rebekah Metts-Childers
Mary Oppenheim
Absent: Dan Shapiro, Mayor
William Seiden
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Ben Schuster, Village Attorney.
PLEDGE OF ALLEGIANCE Mr. Street led those in attendance in reciting the
Pledge of Allegiance.
TEMPORARY CHAIRPERSON In the absence of Mayor Shapiro, Trustee Jacoby
moved to appoint Trustee Oppenheim as Temporary
Chairperson. Trustee Metts-Childers seconded the motion. The motion passed unanimously on
a vote.
PROCLAMATION On behalf of Mayor Shapiro, Temporary
Chairperson Oppenheim proclaimed February 2024
as National Black History Month and called upon all people of Deerfield, Illinois, to honor and
celebrate the history and contributions of African Americans in our community, our state, and
our nation.
Trustee Benton moved to accept the Proclamation. Trustee Jacoby seconded the motion. The
motion passed on a voice vote.
DOCUMENT APPROVAL
Trustee Metts-Childers moved to approve the
minutes from the January 16, 2024, Board of
Trustees meetings. Trustee Benton seconded the motion. The motion passed unanimously on a
voice vote.
TREASURER'S REPORT Director of Finance Eric Burk presented highlights
from the December 2023 treasurer's report
representing 100% of the fiscal year. Mr. Burk reported the amounts reflected in this report are
subject to year-end adjustment and audit. He noted annual net sales tax increased from the prior
two years due to a general increase in cost of goods, new businesses and internet receipts. Mr.
Burk reported gross sales tax decreased from last year due to reduced economic incentive
Board of Trustees meeting
February 5, 2024
Page 2 of 8
activity that also resulted in fewer expenditures in the Finance Department budget. He stated
almost all other major revenue sources exceeded the budgeted amounts for the year. Mr. Burk
pointed out the notable expenditures in December include three payrolls, Police Pension
contribution, budgeted transfer to the 2011 B sinking fund, allocation of leaf season costs to the
refuse fund, Board Room audiovisual equipment and a trailer -mounted leaf vacuum.
BILLS AND PAYROLL Trustee Benton moved to approve the bills
and payroll dated February 5, 2024. Trustee Metts-
Childers seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
PUBLIC COMMENT There was no Public Comment.
R F.POR TS
CONSIDERATION AND ACTION ON Deputy Village Manager Andrew Lichterman
THE REPORT AND reported the Plan Commission held a Public
RECOMMENDATION OF THE PLAN Hearing on January 11, 2024, and is recommending
COMMISSION ON THE REQUEST FOR approval to amend a Special Use to permit 60,000
A SPECIAL USE TO PERMIT 60,000 square feet of additional general medical/dental
SQUARE FEET OF ADDITIONAL office space for the 707 Lake Cook Road office
GENERAL MEDICAL/DENTAL OFFICE building and an exception to the parking
SPACE IN THE 707 LAKE COOK ROAD requirements that require that any single -user
OFFICE BUILDING AND AN medical/dental use more than 25,000 square feet be
EXCEPTION TO THE PARKING required to obtain a Special Use permit. The Plan
RE UIREMENTS Commission voted 7-0 in favor of the request.
Trustee Metts-Childers moved to accept the report and recommendation of the Plan Commission
on the request for a Special Use to permit 60,000 square feet of additional general medical/dental
office space in the 707 Lake Cook Road office building and an exception to the parking
requirements and direct the Village Attorney to prepare an ordinance. Trustee Benton seconded
the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
CONSIDERATION AND ACTION ON Mr. Lichterman reported the Plan Commission
THE PLAN COMMISSION held a Public Hearing on January 11, 2024, and is
RECOMMENDATION FOR TEXT recommending Text Amendments to the I-2 Limited
AMENDMENTS TO THE I-2 LIMITED Industrial District in order to update the user and
INDUSTRIAL DISTRICT AND DRAFT performance standards and to direct the Village
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February 5, 2024
Page 3 of S
ORDINANCE Attorney to prepare an Ordinance. The Plan
Commission voted 7-0 in favor of the request.
Some of the notable proposed changes include:
• Listed uses in Article 6.02-13 up to 25,000 square feet will be allowed as a Permitted Use.
Any Permitted Use in the I-2 District that is more than 25,000 square feet would be
allowed only as a Special Use. This limitation on Permitted Uses allows the Village to
scrutinize larger uses that wish to locate in the I-2 Limited Industrial District.
• More clearly defining a Warehouse and Distribution Facility to tighten up language
prohibiting motor freight terminals, logistic centers, fulfillment centers and facilities used
for the parking and storage of moving trucks or vans.
• Allowing on -site retail sales in the I-2 Limited Industrial District as a Special Use when
the retail sales are accessory to a Permitted Use or Special Use, and limited in size to
10% of the tenant space. Parking in the I-2 District is limited and these properties are not
suited for intense traffic generators, therefore the Village would want to review the retail
sales as a Special Use.
Mr. Schuster noted there was previous language in the Cade that made it difficult to enforce. He
pointed out that in cases of minimal noise or vibration, the Board has wide discretion to
determine what would violate the Code. Mr. Schuster clarified the intent is not to change the
Code, but to clean up the language.
Trustee Oppenheim asked about a traffic plan versus a traffic study. Mr. Lichterman reported
that any warehouse and distribution facility over 50,000 square feet will be required to submit a
traffic plan that shows the traffic route/flow that staff can review and determine any potential
impacts. He noted the traffic plan must provide proposed traffic routes for ingress and egress
from the facility that minimize traffic impacts as much as possible. Mr. Lichterman stated this
may be reviewed by the Director of Community Development on an annual basis.
Trustee Benton moved to accept the Plan Commission's recommendation and draft Ordinance
for Text Amendments to the I-2 Limited Industrial District and to direct the Village Attorney to
prepare an Ordinance. Trustee Metts-Childers seconded the motion. The motion passed by the
following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
CONSIDERATION AND ACTION ON Mr. Lichterman reported the Plan Commission held
THE PLAN COMMISSION
a Public Hearing on January 11, 2024, and is
RECOMMENDATION FOR TEXT
recommending approval of Text Amendments to
AMENDMENTS TO THE I-1 OFFICE
the I-1 Office Research and Restricted District, and
RESEARCH AND RESTRICTED
the C-4 Entertainment and Limited Retail Business
DISTRICT, AND C-4 ENTERTAINMENT District and draft Ordinance. The Plan Commission
AND LIMITED RETAIL BUSINESS
voted 7-0 in favor of the updates. Some of the
DISTRICT AND DRAFT ORDINANCE
notable proposed updates include:
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February 5, 2024
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• Allowing medical and dental facilities up to 25,000 square feet to be a Permitted Use, and
more than 25,000 square feet to be a Special Use.
• Eliminating the higher parking requirement of 5.6 parking spaces per 1,000 square feet of
medical spaces and change this to four parking spaces per 1,000 square feet of medical
space.
• Tweaking the I-1 and C-4 performance standards to remove the absolutes contained
within.
Trustee Metts-Childers moved to accept the Plan Commission's recommendation and draft
Ordinance for Text Amendments to the I-1 Office Research and Restricted District, and the C-4
Entertainment and Limited Retail Business District and to direct the Village Attorney to prepare
an Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
CONSIDERATION AND ACTION ON
THE PLAN COMMISSION
RECOMMENDATION FOR TEXT
AMENDMENTS TO THE ZONING
ORDINANCE TO REQUIRE PLANNED
UNIT DEVELOPMENT APPROVAL OF
Mr. Lichterman reported the Plan Commission held
a Public Hearing on January 11, 2024, and is
recommending approval of Text Amendments to
Article 2 General Regulations and Article 12
Planned Unit Development (PUD) Regulations of
the Zoning Ordinance and the draft Ordinance. The
DEVELOPMENTS TWO ACRES OR Plan Commission is recommending that any
MORE AND DRAFT ORDINANCE development over two acres be required to develop
as a PUD. Mandatory PUDs will provide the
Village with more control over the development and the Village is allowed to scrutinize the
development rather than allowing a sizeable development to take place by right. The Plan
Commission voted 7-0 in favor of the updates.
Trustee Jacoby moved to accept the Plan Commission's recommendation and draft Ordinance for
Text Amendments to the Zoning Ordinance to require PUD approval of developments two acres
or more and to direct the Village Attorney to prepare an Ordinance. Trustee Benton seconded the
motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
CONSIDERATION AND ACTION ON
THE PLAN COMMISSION
RECOMMENDATION FOR TEXT
AMENDMENTS TO THE ZONING
ORDINANCE FOR SPORTS/
RECREATIONAL COURTS
REGULATIONS AND DRAFT
Mr. Lichterman reported the Plan Commission held
a Public Hearing on January 11, 2024, and is
recommending approval of Text Amendments to the
Zoning Ordinance to provide a definition for sports/
recreational courts and establishes setbacks and
buffering requirements for their installation and the
draft Ordinance. The Plan Commission voted 7-0
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February 5, 2024
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ORDINANCE in favor of the updates.
Mr. Schuster noted any existing sports or recreational courts would be grandfathered.
Trustee Jacoby moved to accept the Plan Commission's recommendation and draft Ordinance for
Text Amendments to the Zoning Ordinance for sports/recreational court regulations and to direct
the Village Attorney to prepare an Ordinance. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
CONSIDERATION AND ACTION ON Mr. Lichterman reported the Plan Commission held
THE PLAN COMMISSION a Public Hearing on January 11, 2024, and is
RECOMMENDATION FOR TEXT recommending approval of Text Amendments to the
AMENDMENTS TO THE ZONING Zoning Ordinance to keep the Construction Sign
ORDINANCE FOR CONSTRUCTION regulations in the Zoning Ordinance consistent with
AND DEMOLITION SIGNS AND FOR the building regulations in the Municipal Code
DRIVE-THRU MENU HOARDS AND which require certain construction and demolition
DRAFT ORDINANCE signs to be displayed. The Plan Commission is also
recommending approval to streamline the approval
process for drive-thru menu boards by only requiring review and oversight of drive-thru menu
boards by the Appearance Review Commission. This would eliminate the need for a public
hearing with the Plan Commission and eliminate the need for an Ordinance to be approved by
the Village Board. The Plan Commission voted 7-0 in favor of the updates.
Trustee Benton moved to accept the Plan Commission's recommendation and draft Ordinance
for Text Amendments to the Zoning Ordinance for construction and demolition signs and for
drive-thru menu boards and to direct the Village Attorney to prepare an Ordinance. Trustee
Metts-Childers seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
CONSENT AGENDA
RESOLUTION R-24-09 AUTHORIZING A Resolution authorizing a $12,000 grant to
A GRANT TO FAITH IN ACTION Faith in Action.
RESOLUTION R-24-10 APPOINTING A Resolution re -appointing Kent Street as
DELEGATES TO THE SOLID WASTE delegate and Andrew Lichterman as the alternate
AGENCY OF LAKE COUNTY, ILLINOIS delegate to the SWALCO Board of Directors.
(SWALCO) BOARD OF DIRECTORS
Trustee Metts-Childers moved to accept the Consent Agenda and adopt the Resolutions. Trustee
Benton seconded the motion. The motion passed by the following vote:
Board of Trustees meeting
February 5, 2024
Page 6 of 8
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
RESOLUTION R-24-11 AUTHORIZING
AN AGREEMENT WITH THE
JOSSELYN CENTER TO PROVIDE
PROFESSIONAL COUNSELING FOR
ALL EMPLOYEES OF THE VILLAGE
Deputy Chief Brian Budny reported the Josselyn
Center provides professional counselling for all
Village employees, their spouses and dependents up
to age 26. The Village recognizes the need for
accessible behavioral health counseling services and
collaboration with the service.
The Village will pay Josselyn for services rendered, at an hourly rate not to exceed $140 per
hour, with such payment to be made monthly upon the receipt of a bill from Josselyn, provided
that the obligation shall not exceed $14,000. The agreement will expire on December 31, 2026.
Trustee Metts-Childers moved to adopt the Resolution authorizing.an agreement with Josselyn
Center to provide professional counseling for all Village Employees at an hourly rate of $140 up
to the amount not to exceed $14,000. Trustee Benton seconded the motion. The motion passed
by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
RESOLUTION R-24-12 APPROVING AN Deputy Chief Budny reported as part of Officer
AGREEMENT FOR PROFESSIONAL and Staff Wellness, the Police Department would
THERAPY SERVICES WITH FIRST like to schedule a 55-minute "Wellness Check" for
RESPONDERS WELLNESS CENTER, all employees. This will be the third time these
LLC "Wellness Checks" with the First Responders will
be scheduled. The Wellness Center meets the
requirements of the Illinois SAFE-T Act. Deputy Chief Budny noted this will be the third year
for this program.
Trustee Benton moved to adopt the Resolution approving an agreement for professional therapy
services with First Responders Wellness Center, LLC, in an amount not to exceed $11,000.
Trustee Metts-Childers seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
Board of Trustees meeting
February 5, 2024
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RESOLUTIONS R-24-13; R-24-14; Director of Public Works and Engineering Bob
R-24-15; AND R-24-16 AUTHORIZING Phillips reported, as part of the 2024 budget, the
THE PURCHASE OF PUBLIC WORKS Public Works Department has proposed to purchase
VEHICLES four vehicles through the Vehicle Equipment
Replacement Fund (VERF). The Village went on a
waiting list in 2022 for the vehicles, which have recently become available. The vehicles that are
proposed for purchase include:
• 3/4-Ton Pick -Up Truck # 600
• 1-Ton Pick -Up Truck # 705
• 1-Ton Pick -Up Truck # 706
• 1-Ton Pick -Up Truck # 707
The total cost of the vehicles and equipment is $334,527, which is $90,797 over budget, mainly
due to the price increases related to fuel and steel costs. Mr. Phillips believes delaying this
purchase would most likely lead to further price increases. The funds will come out of the VERF
fund. Mr. Phillips noted the existing 2015 and one 2017 vehicles have excellent trade-in values.
Trustee Metts-Childers moved to adopt the Resolution authorizing the purchase of one 3/4-ton
pick-up truck #600 for Public Works from Raymond Chevrolet in an amount not to exceed
$36,938. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
Trustee Benton moved to adopt the Resolution authorizing the purchase of one 1-ton pick-up
truck #705 for Public Works from Raymond Chevrolet in an amount not to exceed $58,585.
Trustee Jacoby seconded the motion. The motion passed by the following.vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
Trustee Metts-Childers moved to adopt the Resolution authorizing the purchase of one 1-ton
pick-up truck #706 for Public Works from Raymond Chevrolet in an amount not to exceed
$57,985. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
NAYS: None (0)
Trustee Metts-Childers moved to adopt the Resolution authorizing the purchase of one 1-ton
pick-up truck #707 for Public Works from Raymond Chevrolet in an amount not to exceed
$74,489. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)
Board of Trustees meeting
February 5, 2024
Page 8 of 8
NAYS: None (0)
DISCUSSION
GREENHOUSE GAS WORKING Temporary Chairperson Oppenheim reported the
GROUP UPDATE GHG Working Group has been meeting since the
fall. She noted the group has put together a plan to
reduce emissions by 45% by 2030 compared to the 2017 baseline year and achieve carbon
neutrality by 2050. Temporary Chairperson Oppenheim stated energy consumption is the
biggest contributor to greenhouse gas emissions. She pointed out the group has sponsored
several initiatives for education including solar tours, and that there are 788 residents on solar
power in the Village. Temporary Chairperson Oppenheim noted the Village is actively
encouraging the use of solar in the Village, and that staff have been pursuing a designation from
SolSmart to make it easier for residents. She reported the Village is exploring working with an
energy broker to make green energy more accessible and affordable for businesses, and that a
survey has been sent to businesses to explore their practices. She noted the group is discussing
the possibility of amending the current energy contract to increase the portion of renewable
energy. Temporary Chairperson Oppenheim reported the Village was awarded a green power
partnership agreement from the USEPA. Mr. Street added the DBR Chamber of Commerce is
also assisting with the business survey.
ADJOURNMENT
motion passed unanimously on a voice vote.
The meeting was adjourned at 8:32 p.m.
Trustee Metts-Childers moved to adjourn the
meeting. Trustee Benton seconded the motion. The
The next regular Board of Trustees meeting is scheduled to take place on Tuesday, February 20,
2024, at 7:30 p.m.
c
APPROVED:
Mayor
ATTEST: a5- S, -
Village Clerk