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R-23-50VILLAGE OF DEERFIELD LAKE AND COOK COUNTIES, ILLINOIS RESOLUTION NO. R-23-50 A RESOLUTION APPROVING AMENDMENTS TO THE PERSONNEL POLICIES AND PROCEDURES OF THE VILLAGE OF DEERFIELD WHEREAS, Village staff and the Village attorney have reviewed the current Personnel Policy Manual and have recommended that the Village Board approve certain amendments to the Personnel Policy Manual as provided herein; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, in the exercise of its home rule powers, as follows: SECTION 1: That the "Village of Deerfield Personnel Policies and Procedures" manual, a copy of which is on file in the office of the Village Manager and which is incorporated by reference into this Resolution, is hereby amended in accordance with Exhibit 1 attached to this Resolution. SECTION 2: That said Personnel Policy Manual shall be effective as of the date of adoption of this Resolution. SECTION 3: That this Resolution, and each of its terms, shall be the effective legislative act of a home rule municipality without regard to whether such Resolution should: (a) contain terms contrary to the provisions of current or subsequent non -preemptive state law; or (b) legislate in a manner or regarding a matter not delegated to municipalities by state law. It is the intent of the corporate authorities of the Village of Deerfield that to the extent that the terms of this 1 Resolution should be inconsistent with any non -preemptive state law, this Resolution shall supercede state law in that regard within its jurisdiction. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. PASSED this 4th day of _ December , 2023. AYES: Benton, Berg, Jacoby, Oppenheim, Seiden NAYS: None ABSENT: Melts -Childers ABSTAIN: None APPROVED this 6th day of December , 2023. ATTEST: Village Clerk 2 Vi age President EXHIBIT 1 5.1.6 PUBLIC SAFETY EMPLOYEE BENEFITS ACT COVERAGE The Public Employee Safety Benefits Act, commonly referred to as PSEBA, provides that in certain circumstances, a police officer who suffers a catastrophic injury in the line of duty shall be entitled to maintain coverage on the Village's basic group health insurance plan subject to certain terms and conditions. Similar benefits are provided to family members of a police officer killed in the line of duty. Fero { d +r-.+•ep the village designate •+ HPAQ re plan as +he ry 7c'rlvT-Gc.rrrmt-icrcrcivrrcrra.�crsc�lc7isnacc7 i c7.` � � �. � v i i �7�.. p........ ..... Village's "basicplan" 6.1.3 PERSONAL DAYS Beginning on January 15t 2024, all full time and part time employees are given credit for personal days which they may use at any time during the year, with the approval of the Department Head. The Department Head's decision will be based on the obie five needs of the Department, including prior approved leave requests in the same Department, staffing needs and availability. and the need for efficient delivery of services to the public. Regular full-time employees will receive credit for thFee-five personal days on January 151 of each year. peF d d Ag the pFeceding 1 2 Fnep.thf, er frem the date of emnlevment if less than 12 mepths Stand ApFil e ...ill be .-redited with a pal day e May 1 and a seeend p al day en September 15E. New pleyees hire..) he+..een May 11 and August 314 will be edited with a perrenal da September 15' Nlnw employees hired he+umep Con+emhnr 15i and I'lns•emher 41 stwill be rredi+nd ...i+h three nnrrenal days en St New full-time employees, upon hire, will be given credit for personal _days on a pro rata basis measured by their date of hire to December 31 of the hiring year. Thereafter, they will receive credit for r onal days as provided above.. Regular part-time employe s will receive credit for two (2) personal days on January 15t_Qf each year. New part-time employees hired prior to and including June 30 with also receive two (2) personal days. New hart -time employees hired July 1 or later will receive credit f r one 1personal day for the remainder of that year. T seasenal employees de pet receive perrenal days. Temporary and seasonal employees will accrue paid Time off in accordance with the Paid Leave For AlAlI��. Except in the case of emergency, requests for personal leave shall be made at least seven days before the proposed leave date. All personal days must be used within the fiscal year in which they are earned and shall be granted in minimum of one -hour blocks. Time remaining on December 315L will be forfeited without EXHIBIT 1 compensation unless special arrangements are made in advance with the employee's Department Head. 7.8.3 BEREAVEMENT LEAVE Employees may, upon the recommendation and at the discretion of the Department Head and with the approval of the Village Manager, be granted up to three days with pay to attend the funeral of any of the following relatives: spouse, parent, child, grandchild, stepchild, sibling, father/mother-in-law, grandparents, and grandparents -in-law or any other relative living in the same household with the employee. This leave may be extended up to a total of five days with the approval of the Village Manager. Time allowed in each circumstance is governed by the immediacy of the relative and the distance to be traveled to attend the funeral, among other considerations. Requests for funeral leave will be considered as soon as possible following notice of the bereavement. The Village Manager may, in his discretion, grant additional paid leave days in the event the employee must make arrangements necessitated by the death of the covered family member for whom the employee has primary responsibility. Unless there are unusual extenuating circumstances, any such additional leave days must take place within the first 60 days after the covered family member's death and have a minimal impact of_deoartment operations.. All employees eligible for leave under the Federal Family and Medical Leave Act of 1993 (the "FMLA") shall be eligible for bereavement leave in accordance with the Illinois Child Bereavement Leave Act (the "Act") which provides up to a maximum of 2 weeks (10 work days) of unpaid bereavement leave to: (1) attend the funeral or alternative to a funeral of a child; (2) make arrangements necessitated by the death of the child; or (3) grieve the death of a child. The Act defines "child" as an employee's son or daughter who is a biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis (in place of parent). Eligible employees may elect to substitute accrued benefit time, including sick time for bereavement leave under the Act. If the employee does not have any accrued benefit time for paid leave, special circumstances may be considered at the discretion of the Village Manager.