11/20/2023November 20, 2023
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on
November 20, 2023, at 7:30 p.m. at Deerfield Village Hall. The clerk called the roll and
announced that the following were
Present: Robert Benton
Larry Berg
Elaine Jacoby
Rebekah Metts-Childers
Mary Oppenheim
William Seiden
Absent: Dan Shapiro, Mayor
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Ben Schuster, Village Attorney.
TEMPORARY CHAIRPERSON In the absence of Mayor Shapiro, Trustee Seiden
moved to nominate Trustee Metts-Childers as
Temporary Chairperson. Trustee Jacoby seconded the motion. The motion passed by the
following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
PLEDGE OF ALLEGIANCE Temporary Chairperson Metts-Childers led those in
attendance in reciting the Pledge of Allegiance.
DEPARTMENTAL OBJECTIVES Finance Director Eric Burk presented highlights
from the Finance Department's six-month report.
Mr. Burk reported the Village received GFOA Certificate of Excellence in Financial Reporting
and a clean audit. He noted the shortage of employees is now affecting accounting, which is
driving up pricing and causing delays. Mr. Burk reported the Village is under contract with
Baker Tilly until 2026, so it is not an immediate issue. He stated the Village received notice that
the 2023 budget qualified for the GFOA award. Mr. Burk reported the regular vehicle sticker
sale has been completed, and that stickers are still available at Village Hall. He noted the Village
received $1.6 million in interest income which is up from $400,000 last year. Mr. Burk reported
the actuarial valuation for the police pension contribution has been completed. He noted the
required debt service payments have been made. Mr. Burk reported the spend down for the 2021
bond proceeds was completed and additional interest income was received. Mr. Burk noted no
new debt is expected in 2023 or 2024. He reported the Village has maintained a AAA rating,
which is the highest rating possible. Mr. Burk noted an annual compensation study was
completed by HR, as well as a wellness program. He reported the Village completed a number
of projects including improving utility billing.
Board of Trustees meeting
November 20, 2023
Page 2 of 8
DOCUMENT APPROVAL Trustee Oppenheim moved to approve the minutes
from the November 6, 2023, Board of Trustees
meeting. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote.
BILLS AND PAYROLL Trustee Seiden moved to approve the bills and
payroll dated November 20, 2023. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
PUBLIC COMMENT There was no Public Comment.
REPORTS
CONSIDERATION AND ACTION ON A The Board of Zoning Appeals held a Public
REPORT AND RECOMMENDATION OF Healing on October 17, 2023, to consider the
THE BOARD OF ZONING APPEALS request of the petitioner, Danielle Goldman
CONCERNING RELIEF FROM
Revocable Trust, for permission to construct a
ARTICLE 2.02-D,1, OF THE
new home with a lesser front yard setback in an
DEERFIELD ZONING ORDINANCE
effort to retain the character of the neighborhood,
FOR THE PROPERTY LOCATED AT
preserve as many trees as possible, and provide a
560 BRIERHILL ROAD TO PERMIT THE greater depth near the rear yard increasing the
CONSTRUCTION OF A NEW HOME
buffer between the home and the golf course
WITH A FRONT YARD SETBACK OF
fairway. The Board of Zoning Appeals
140 FEET IN LIEU OF THE MINIMUM
concluded the requested variation was reasonable
167.5 FEET ESTABLISHED BY
and satisfied the Standards for Variation specified
AVERAGING AS SPECIFIED BY THE
in the Zoning Ordinance. The BZA voted 6-0 in
DEERFIELD ZONING ORDINANCE
favor of the request.
Cal Bernstein, Attorney, reported they are seeking a variation from the average front yard
setback on Brierhill Road. He noted there was a tremendous disparity in the average front yard
setback on the street, they wanted to save as many trees as possible, and they wanted to keep the
structure away from the golf course. Trustee Oppenheim noted this property has been vacant for
a long time. Trustee Seiden asked if any neighbors complained about the request. Mr. Bernstein
stated one neighbor came to the Hearing in favor of the request, and that no complaints were
received.
Trustee Oppenheim moved to accept the report and recommendation of the Board of Zoning
Appeals concerning relief from Article 2.02-D,1, of the Deerfield Zoning Ordinance for the
property located at 560 Brierhill Road and direct the Village Attorney to prepare the Ordinance.
Trustee Berg seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
Board of Trustees meeting
November 20, 2023
Page 3 of 8
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0-23-31 APPROVING A An Ordinance authorizing the previously approved
SPECIAL USE PERMIT FOR DWELLING second floor plan for the 728 Waukegan Road space
UNITS ABOVE THE GROUND FLOOR, from 13,344 square feet of office space to ten
AN AMENDMENT TO A SPECIAL USE luxury residential apartments.
PERMIT FOR A COMMERCIAL
PLANNED UNIT DEVELOPMENT, AND
AN AMENDMENT TO A FINAL
DEVELOPMENT PLAN TO PERMIT
THE REDEVELOPMENT OF 728
WAUKEGAN ROAD WITH SECOND
FLOOR RESIDENTIAL UNITS
ORDINANCE 0-23-32 AUTHORIZING An Ordinance authorizing a new digital menu board
THE PORTILLO'S RESTAURANT for Portillo's drive-thru operation. The new digital
REQUEST FOR APPROVAL OF A NEW menu board will replace the existing menu board.
DIGITAL MENU BOARD PURSUANT
TO ARTICLE 9.02-B,14(A) OF THE
DEERFIELD ZONING ORDINANCE FOR
THEIR RESTAURANT LOCATED AT
700 LAKE COOK ROAD
Trustee Seiden moved to approve the Consent Agenda and adopt the Ordinances. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0-23-33 ADOPTING THE An Ordinance adopting the 2024 budget for the
BUDGET FOR THE VILLAGE OF Village of Deerfield as discussed at the Committee
DEERFIELD FOR THE FISCAL YEAR of the Whole meetings on September 26, 2023, and
BEGINNING JANUARY 1, 2024, AND October 2, 2023. Changes were discussed at the
ENDING DECEMBER 31 2024 Executive Session on November 6, 2023.
Mr. Burk has not received any public comment since the November 6, 2023, meeting.
Trustee Benton moved to adopt the Ordinance adopting the fiscal year 2024 budget for the
Village of Deerfield. Trustee Oppenheim seconded the motion. The motion passed by the
following vote:
Board of Trustees meeting
November 20, 2023
Page 4 of 8
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
RESOLUTION R-23-45 ADOPTING A An Ordinance adopting a consolidated fee schedule
CONSOLIDATED FEE SCHEDULE FOR for the fiscal year 2024.
FISCAL YEAR 2024
Mr. Burk noted this is reflected in the budget.
Trustee Oppenheim moved to adopt the Resolution adopting the fiscal year 2024 consolidated
fee schedule. Trustee Berg seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
ORDINANCE 0-23-34 AMENDING THE
An Ordinance amending the Village of Deerfield
VILLAGE OF DEERFIELD WAGE AND
wage and salary plan and establishing the
SALARY PLAN AND ESTABLISHING
compensation of officers and employees for the
THE COMPENSATION OF OFFICERS
fiscal year 2024 for the Village of Deerfield.
AND EMPLOYEES FOR THE FISCAL
YEAR 2024 FOR THE VILLAGE OF
DEERFIELD
Mr. Burk noted the changes were developed and discussed as part of the budget.
Trustee Benton moved to adopt the Ordinance amending the Village of Deerfield wage and
salary plan and establishing the compensation of officers and employees for the fiscal year 2024
for the Village of Deerfield. Trustee Oppenheim seconded the motion. The motion passed by
the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
NEW BUSINESS
PUBLIC HEARING ON THE PROPOSED 2023 TAX LEVY
Trustee Berg moved to open the Public Hearing. Trustee Benton seconded the motion. The
motion passed on a voice vote.
Mr. Burk reported the amount of the 2023 tax levy was developed during the 2024 budget
process. He noted the total levy, as indicated in the budget, required by bond ordinances, and
Board of Trustees meeting
November 20, 2023
Page 5 of 8
requested and approved by the library, is $14,079,371. Mr. Burk stated this is the pre -abatement
number. He reported debt service abatements total $359,239 and bring the net levy to
$13,720,132.
Trustee Oppenheim is comforted by keeping the taxes low, as a $500,000 home will have a tax
increase of $20.
Trustee Oppenheim moved to close the Public Hearing. Trustee Benton seconded the motion.
The motion passed unanimously on a voice vote.
RESOLUTION R-23-46 TO APPROVE Assistant Director of Public Works and Engineering
THE JK WILMOT SUBDIVISION Tyler Dickinson reported that as part of the 2016
IMPROVEMENTS Samantha's Way subdivision agreement, the Village
and HOA are both to assume improvements at the
conclusion of this project. Mr. Dickinson noted the Village would assume maintenance of the
roadway, sidewalk, street lighting, water main, and sanitary sewer. He reported the HOA would
mainly assume the maintenance responsibilities of the storm water considerations located outside
of the Village right-of-way, including storm sewers, structures, and appropriate grading, as well
as the private landscaping within the Wilmot Road right-of-way.
Trustee Oppenheim moved approve the JK Wilmot subdivision improvements. Trustee Berg
seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
RESOLUTION R-23-47 FOR 2024 MFT A Resolution appropriating and authorizing the
STREET REHABILITATION PROJECT MFT expenditures for the 2024 Street
Rehabilitation Project which will include the
reconstruction or resurfacing of the following streets:
1. Country Lane from Pine Street to west limits (0.2 miles)
2. Gordon Terrace from Birchwood Ave to Willow Ave (0.25 miles)
3. Burr Oak entire limits (0.25 miles)
4. Rosewood Avenue from Fairview Ave to Willow Ave (0.1 miles)
5. Mallard Lane from Central Ave to south limits (0.2 miles)
6.Orchard Lane from Waukegan Road to Rosemary Terrace (0.1 miles)
7. Millstone Road from Carriage Way to Smoke Tree Road (0.2 miles)
8. Shag Bark Lane from Millstone Road to Carriage Way (0.1 miles)
9. Fox Hunt Trail from Millstone Road to Carriage Way (0.2 miles)
10. Smoke Tree Road from Millstone Road to Carriage Way (0.2 miles)
The scope of work includes pavement removal and replacement, curb and gutter removal and
replacement, sidewalk removal and replacement, storm sewer improvements, adjustment of
structures and parkway restoration. The total budgeted amount for the project this year,
Board of Trustees meeting
November 20. 2023
Page 6 of 8
including $2,750,000 in MFT and $1,240,000 in Rebuild Illinois Grants is $3,990,000. There is
no local share proposed for next year's project.
Mr. Street reported this is paid by gas tax. Trustee Oppenheim questioned whether these funds
need to be spent during 2024. Mr. Dickinson noted the Village will scale back if the bids come
in too high.
Trustee Jacoby moved to accept the Resolution for the 2024 MFT Street Rehabilitation Project in
an amount not to exceed $2,750,000. Trustee Benton seconded the motion. The motion passed
by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
RESOLUTION R-23-48 FOR 2024 A Resolution appropriating and authorizing the
REBUILD ILLINOIS BONDS STREET 2024 Rebuild Illinois bonds street rehabilitation
REHABILITATION PROJECT project which will include the reconstruction or
resurfacing of the following streets:
1. Country Lane from Pine Street to west limits (0.2 miles)
2. Gordon Terrace from Birchwood Ave to Willow Ave (0.25 miles)
3. Burr Oak entire limits (0.25 miles)
4. Rosewood Avenue from Fairview Ave to Willow Ave (0.1 miles)
5. Mallard Lane from Central Ave to south limits (0.2 miles)
6. Orchard Lane from Waukegan Road to Rosemary Terrace (0.1 miles)
7. Millstone Road from Carriage Way to Smoke Tree Road (0.2 miles)
8. Shag Bark Lane from Millstone Road to Carriage Way (0.1 miles)
9. Fox Hunt Trail from Millstone Road to Carriage Way (0.2 miles)
10. Smoke Tree Road from Millstone Road to Carriage Way (0.2 miles)
The scope of work includes pavement removal and replacement, curb and gutter removal and
replacement, sidewalk removal and replacement, storm sewer improvements, adjustment of
structures and parkway restoration. The total budgeted amount for the project this year, including
$2,750,000 in MFT and $1,240,000 in Rebuild Illinois Grants is $3,990,000. There is no local
share proposed for next year's project.
Mr. Street commended Governor Pritzker and Deerfield's local representatives for their support
with the Rebuild Illinois grants.
Trustee Oppenheim moved to accept the Resolution for the 2024 Rebuild Illinois Street
Rehabilitation Project in an amount not to exceed $1,240,000. Trustee Berg seconded the
motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
Board of Trustees meeting
November 20, 2023
Page 7 of 8
RESOLUTION R-23-49 APPROVING A Resolution waiving the competitive bidding and
THE WAIVER OF COMPETITIVE
authorizing the purchase of ten police vehicles from
BIDDING AND THE PURCHASE OF
Highland Park Ford and emergency equipment from
TEN POLICE VEHICLES FROM
Havey Communications. The ten vehicles will cost
HIGHLAND PARK FORD AND
an estimated $500,000 and the equipment will cost
EMERGENCY EQUIPMENT FROM
an estimated $150,000.
HAVEY COMMUNICATIONS
Deputy Chief Fry noted Ford has notified him the order would have to be made before the end of
the year for delivery in 2025. He also asked Ford about the possibility of obtaining hybrid
vehicles, but was told it would not be feasible. Trustee Seiden asked why the Village did not
conduct competitive bidding. Deputy Chief Fry noted Highland Park Ford has been the low
bidder in the past and these are estimated costs.
Trustee Oppenheim moved to accept the Resolution waiving the competitive bidding and
authorizing the purchase of ten police vehicles from Highland Park Ford and emergency
equipment from Havey Communications at the approximate cost not to exceed $650,000.
Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
ORDINANCE 0-23-35 INCREASING An Ordinance increasing the number of sergeants
THE NUMBER OF SERGEANTS AND and patrol officers in the Deerfield Police
PATROL OFFICERS IN THE Department. Deputy Chief Budny noted this
DEERFIELD POLICE DEPARTMENT increase would result in one Chief of Police, 12
sergeants, and 30 patrol officers, resulting in 43
sworn personnel rather than 42 sworn personnel. He reported there has only been one increase
over the past 20 years, outside of the school resource officers. Deputy Chief Budny noted the
new housing developments, task force participation, training, and technology requirements have
made it necessary to increase the department staff.
Trustee Seiden moved to adopt the Ordinance increasing the number of sergeants and patrol
officers in the Deerfield Police Department. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
DISCUSSION
ECUMENICAL SERVICE Trustee Oppenheim reported the ecumenical service
at the Presbyterian Church was lovely. Trustee
Board of Trustees meeting
November 20, 2023
Page 8 of 8
Benton and Highland Park Mayor Nancy Rotering spoke. Trustee Benton added the high school
choir and orchestra were there, as well as the church choirs.
DOWNTOWN TREE LIGHTING Mr. Street reported the downtown tree lighting
ceremony will take place on Wednesday, November
22, 2023, from 4-5 p.m. at the Village Center.
WINTER CELEBRATION Winter Celebration will take place on Friday,
December 1, 2023, from 5-8 p.m. at Village Hall.
WINTER MARKET Winter Market will take place on Saturday,
December 2, 2023, from 9 a.m. to 2 p.m. at the
Patty Turner Center.
BOARDS AND COMMISSION The Board and Commissions Reception will take
RECEPTION place on Sunday, December 3, 2023, from 3-6 p.m.
in the Solarium at 570 Lake Cook Road.
ADJOURNMENT Trustee Oppenheim moved to go into Closed
Session pursuant to 51LCS 120/2(c)I and 120/2(c)2.
Trustee Berg seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
The meeting was adjourned to closed session at 8:20 p.m.
The next regular Board of Trustees meeting is scheduled to take place on Monday, December 4,
2023, at 7:30 p.m.
APPROVED:
Mayor
ATTEST: V/�
Village Cle