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11/06/2023November 6, 2023 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on November 6, 2023, at 7:30 p.m. at Deerfield Village Hall. The clerk called the roll and announced that the following were Present: Robert Benton Larry Berg Elaine Jacoby Rebekah Metts-Childers Mary Oppenheim William Seiden Dan Shapiro, Mayor and that a quorum was present and in attendance. Also present were Village Manager Kent Street and Steven Elrod, Village Attorney. PLEDGE OF ALLEGIANCE Joe Heitz led those in attendance in reciting the Pledge of Allegiance. MOMENT OF SILENCE Those in attendance observed a moment of silence in memory of the 18 killed and the 13 wounded in the Lewiston, Maine shooting on October 25, 2023. RECOGNITION Chief Sliozis recognized Joe Heitz for his 25 years of service. Telecommunicator Heitz started with the Police Department in 1998. He is very detail oriented and has undertaken numerous projects in dispatch. He is trained in project lifesaver and certified in a number of agency courses. Mr. Heitz has shown his commitment and dedication on numerous occasions. Mayor Shapiro thanked Mr. Heitz for his years of dedication in such a stressful position. Mr. Heitz appreciated the kind words and thanked the Board for their support. PROCLAMATION Mayor Shapiro proclaimed the month of November 2023 as National Native American Heritage month and called upon all people of Deerfield, Illinois, to celebrate the rich cultures of indigenous people, honor their sacrifices, acknowledge the unique challenges Native Americans face, both historically and in the present, and celebrate this month with appropriate programs and activities. Trustee Oppenheim moved to accept the Proclamation. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. DOCUMENT APPROVAL Trustee Metts-Childers moved to approve the minutes from the October 16, 2023, Board of Trustees and September 26, 2023, Committee of the Whole meetings. Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice vote. Board of Trustees meeting November 6, 2023 Page 2 of 8 TREASURER'S REPORT Director of Finance Eric Burk presented highlights from the September 2023 Treasurer's Report representing 75% of the year. He reported sales tax has increased from last month and the same period of the prior year, likely due to increased costs. Mr. Burk noted water and sewer billings increased, which is typical this time of year. He stated hotel tax includes payments from all hotels and back payment from one hotel. Mr. Burk reported the Village received the second installment of Lake County property tax and reimbursement of dispatch remodel costs. He stated notable expenditures in September include construction and engineering costs, payment of previously delayed electric bills and purchase of a salt truck chassis. Mr. Burk noted large expenditures to come include Police Pension contribution, debt service payments and transfer to the refuse fund. BILLS AND PAYROLL Trustee Oppenheim moved to approve the bills and payroll dated November 6, 2023. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6) NAYS: None (0) PUBLIC COMMENT Arnold Footle believes the crews working on the leaves are unsupervised because they have not gotten to his neighborhood. There is a scheduled pickup for tomorrow in his area and he hopes they make it. RF.PORTS CONSIDERATION AND ACTON ON The Plan Commission held a Public Hearing on THE PLAN COMMISSION September 28, 2023, to consider the request for a RECOMMENDATION ON THE Class B Special Use for dwelling units above the REQUEST FOR APPROVAL OF A ground floor, an Amendment to the commercial CLASS B SPECIAL USE FOR planned unit development to amend the previously DWELLING UNITS ABOVE THE approved second floor plans of the 728 Waukegan GROUND FLOOR; AN AMENDMENT Road space from office use to ten residential TO A COMMERCIAL PLANNED UNIT apartments, and a preliminary and final DEVELOPMENT TO AMEND THE development plan for the residential use in the PREVIOUSLY APPROVED SECOND Deerfield Square planned unit development. Due FLOOR PLANS OF THE 728 to the limited scope of the land use request, the WAUKEGAN ROAD (FORMER BARNES petitioner would like to combine the preliminary & NOBLE IN DEERFIELD SQUARE) and final development approval. The Plan SPACE FROM AN APPROVED OFFICE Commission voted 4-0 in favor of the request. USE TO TEN RESIDENTIAL APARTMENT UNITS; AND A The Appearance Review Commission held a Board of Trustees meeting November 6, 2023 Page 3 of 8 PRELIMINARY AND FINAL workshop meeting on August 28, 2023, to DEVELOPMENT PLAN FOR THE consider the request. The ARC voted 6-1 in favor RESIDENTIAL USE IN THE of the request with additional regulations added to DEERFIELD SQUARE PLANNED the rules and regulations of the rental agreements UNIT DEVELOPMENT for items on balconies. Chris Siavelis from CRM Properties stated the proposal meets or exceeds all Special Use criteria and the residential development is appropriate for today's market. Trustee Oppenheim is supportive of reusing the space, but questioned whether people want to live in a building surrounded by a parking lot. Mr. Siavelis believes ten units will be leasable in this location. Mayor Shapiro asked when the construction will be completed. Mr. Siavelis reported they anticipate a nine -month buildout, so it will be about a year before they begin leasing units. Trustee Seiden moved to accept the recommendation of the Plan Commission on the request for approval of a Class B Special Use for dwelling units above the ground floor, an amendment to a commercial PUD to amend the previously approved second floor plans of the 728 Waukegan Road space from an office use to ten residential apartment units and a preliminary and final development plan for the residential use in the Deerfield Square PUD and directed the Village Attorney to prepare the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6) NAYS: None (0) CONSIDERATION AND ACTION ON THE PLAN COMMISSION RECOMMENDATION ON THE PORTILLO'S RESTAURANT REQUEST FOR APPROVAL OF A NEW DIGITAL MENU BOARD PURSUANT TO The Plan Commission held a Public Hearing on October 12, 2023, to consider a request for a new 21.49 square foot digital menu board to replace the existing 36.64 square foot menu board for their drive -through. The Plan Commission voted 4-0 in favor of the request. ARTICLE 9.02B,14(A) OF THE DEERFIELD ZONING ORDINANCE FOR The Appearance Review Commission held a THEIR RESTAURANT LOCATED AT workshop meeting on July 24, 2023, to consider 700 LAKE COOK ROAD the request. The ARC voted 5-0 in favor of the request, pending Board approval. Robert Whitehead from Olympic Sign reported the proposed digital menu board will be able to be controlled remotely by the corporate office. Trustee Berg moved to approve the Plan Commission's recommendation for a new digital menu board for Portillo's drive -through and direct the Village Attorney to prepare the Ordinance. Trustee Metts-Childers seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6) NAYS: None (0) Board of Trustees meeting November 6, 2023 Page 4 of 8 CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCE 0-23-30 AUTHORIZING A SPECIAL USE TO PERMIT THE ESTABLISHMENT OF A FLOOR AND DECOR STORE OVER 30,001 SQUARE FEET IN AREA IN THE DEERBROOK SHOPPING CENTER PLANNED UNIT DEVELOPMENT (FORMER BED BATH AND BEYOND, MEN'S WAREHOUSE, AND CARTERS TENANT SPACES) WITH AN ADDRESS OF 96,114 AND 118 S. WAUKEGAN ROAD AND AN AMENDMENT TO THE DEERBROOK SHOPPING CENTER PLANNED UNIT DEVELOPMENT An Ordinance authorizing a Special Use to permit the establishment of a Floor and Decor store over 30,001 square feet in the Deerbrook Shopping Center Planned Unit Development at 96, 114 and 118 S. Waukegan Road and an Amendment to the Deerbrook Shopping Center Planned Unit Development. At the October 16, 2023, Board of Trustees meeting, the Board asked the petitioner to add landscaping plantings to the north side of the CPU to provide a barrier between vehicles and pedestrians. Mr. Street noted the petitioner has complied with the Board's request. Trustee Oppenheim moved to adopt the Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6) NAYS: None (0) NEW BUSINESS Mr. Burk noted the proposed budget was properly posted and the Village held two Committee of the Whole meetings. He reported the proposed $59,712,938 budget represents a 3.8% increase from last year's budget. Mr. Burk stated this year's expenditure increase is primarily due to a general increase in the cost of goods and services, one-time expenditures such as equipment purchases and budget rollovers due to supply chain delays. He noted General Fund transfers include $1,091,700 to the Refuse Fund, which represents a 3.5% increase from last year, and reflects the property tax levy for this fund that has been reallocated to the General Fund since 2015. Mr. Burk stated no new debt is anticipated in 2024. He noted funding for 2024 capital projects includes $3,990,000 in MFT and $3,495,000 in IRF funds for a total of $7,485,000. Mr. Burk reported the operating component of the budget is $35.8 million, which is a 6.62% increase from the prior year. He stated the increase in the operating component is primarily due to contractual increases in personnel services, and other contractual services and commodities. He Board of Trustees meeting November 6, 2023 Page 5 of 8 noted major capital projects include continuation of the street rehabilitation program, Deerfield Road and Warwick Road pump and hatch replacement program, sanitary and storm sewer lining, Village green initiatives and salt building roof replacement. PUBLIC HEARING ON THE FISCAL YEAR 2024 ANNUAL BUDGET Trustee Oppenheim moved to open the Public Hearing. Trustee Berg -seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6) NAYS: None (0) Mr. Burk noted the Village accepts the library's levy, which is $4,601,625 levy for general corporate purposes and $689,700 for their debt services. Trustee Seiden asked about the library construction. Amy Falasz-Peterson, Library Director, reported they have been in the building ten years and will be refreshing some of the spaces. She noted they are excited about the updates. Trustee Oppenheim questioned the impact fee proposal for the construction of new single-family homes that are assessed by the number of bedrooms. She reported the fee for a four -bedroom home is higher than a five -bedroom home. Trustee Oppenheim stated it has been established that a five -bedroom home does not generate more people than a four -bedroom home. Mr. Street noted it is counter -intuitive. Trustee Benton moved to close the Public Hearing. Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice vote. RESOLUTION R-23-43 AUTHORIZING Director of Public Works and Engineering Bob THE PURCHASE OF ONE MT-7 Phillips reported the department plows more than TRACKLESS VEHICLE 30 miles of sidewalks. Mr. Phillips noted that as the responsibilities of the department increase, so does the need for more functional tools and equipment to perform the work. He reported the multi - platform tractor, the MT-7 by Trackless Vehicles Ltd., is a step toward a higher level of functionality. Mr. Phillips reported the MT-7 is only available from a franchise vendor and the purchase price is $159,687.05. It is recommended that the funding that has been set aside in the Vehicle and Equipment and Replacement Fund (VERF) for replacement for the current Trackless MT-6, $100,142, be utilized toward this purchase, and that the new machine be added to the VERF schedule in 2025. It is also recommended that the existing Trackless MT-6 remain in our fleet at this time. Chris Mazurk has been plowing the sidewalk from Woodview Apartments to Caruso School. He hopes the Woodview Apartments could also be added to the Village's plowing schedule. Mr. Street noted that sidewalk is Lake County's jurisdiction, but does serve the Village schools. Mr. Phillips noted this is the first request of this type and he would look into it. Board of Trustees meeting November 6, 2023 Page 6 of 8 Trustee Seiden moved to waive the competitive bidding process and approve the Resolution to purchase one MT-7 trackless vehicle from EJ Equipment in an amount not to exceed $159,687.05. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6) NAYS: None (0) RESOLUTION R-23-44 AUTHORIZING Mr. Phillips reported the Village has been THE PURCHASE OF WATER METERS purchasing Badger water meters and equipment FROM MIDWEST METER INC. from Midwest Meter Incorporated for approximately 15 years. He noted the Village previously purchased directly from Badger Meter, but they no longer sell directly to customers. Mr. Phillips stated Midwest Meter Incorporated is their area distributor and the only local source for the Badger meters and Orion meter reading system used by the Village. He reported that due to 98% of all the meters within the Village"having been manufactured by Badger Meter, it is not recommended that price quotes for other brands be entertained at this time. Mr. Philips noted the unit price for water meters fluctuates, mainly due to the cost of brass and supply and demand, by approximately 2%; and no large cost increases have been noticed over the last several years. Trustee Oppenheim moved to waive the competitive bidding process and authorize the purchase of water meters and associated supplies from Midwest Meter Inc. on an as -needed basis in an amount not to exceed $90,000. Trustee Metts-Childers seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6) NAYS: None (0) BOARD AND COMMISSION -Mayor Shapiro recommended the following REAPPOINTMENTS Board and Commission reappointments: Rick Hiton, Board of Police Commissioners, 3-Year Term Mark Horne, Board of Zoning Appeals, 5-Year Term Susie Wexler, Community Relations Commission Chair, 3-Year Term Philip Bettiker, Family Days Commission, 3-Year Term Michael Butera, Family Days Commission, 3-Year Term Kenneth Stolman, Plan Commission, 3-Year Term Jennifer Goldstone, Plan Commission, 3-Year Term Karrah Krakovyak, Sustainability Commission, 3-Year Term Richard Heller, Sustainability Commission, 3-Year Term Deborah Tomez, Sustainability Commission, 3-Year Term Lori Berk, Volunteer Engagement Commission, 3-Year Term Trustee Benton moved to accept the reappointment recommendations. Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice vote. Board of Trustees meeting November 6, 2023 Page 7 of 8 DISCUSSION ECUMENICAL SERVICE Mayor Shapiro noted an Ecumenical Service will take place on November 19, 2023, at 3:00 p.m. at the First Presbyterian Church. He encouraged all to attend. BOARD AND COMMISSION This year's Board and Commission Reception will RECEPTION take place Sunday, December 3, 2023, from 3-6 p.m. at the Solarium at 570 Lake Cook Road. NWMC HOLIDAY PARTY The Northwest Municipal Council holiday party will take place on December 13, 2023, at Chateau Ritz from 6-8 p.m. MAYOR'S STATEMENT Mayor Shapiro read the following statement on Anti-Semitism: "Recently there has been a series of anti-Semitic attacks, targeting the Jewish community. Antisemitic incidents in the US are at the highest level recorded since the 1970s. Since Oct. 7, the Anti -Defamation League has recorded a significant spike in antisemitic incidents across the United States. The reported incidents of harassment, vandalism and assault increased by 388 percent over the same period last year. ADL recorded a total of 312 antisemitic incidents between Oct. 7-23, 2023, 190 of which were directly linked to the war in Israel and Gaza. The ADL also recorded a nearly 1,000-percent increase in the daily average of violent messages mentioning Jews and Israel in white supremacist and right-wing extremist channels on the messaging platform Telegram in the days following the massacre in Israel. We see it on college campuses and in other communities. I am lucky to have never been subjected to antisemitism, neither has my wife or children. I am, however, keenly aware of it. My grandparents, immigrated to the US from a small town in Minsk which is now in Belarus. It was a town like that which was ravaged by the Russian Cossacks during the pogroms simply because they were Jewish. My dad, who graduated medical school about 70 years ago was denied hospital privileges because he was Jewish. My mother was told she was a dirty Jew and that her face was "too Jewish". She was isolated and had few friends. These examples, while not the same today, are eerily similar to what is currently happening. Hate is not isolated to antisemitism, it also extends to racism, homophobia, anti -Muslim and many other of areas where people are targets or unnecessarily marginalized by others. Hate of all kinds has no place in Deerfield. It has no place anywhere. We must call it out and douse the flames of hate that once were mere embers. Our children deserve to live in a community that is safe, kind, inclusive and welcoming. Let's work together to make it so." Board of Trustees meeting November 6, 2023 Page 8 of 8 ADJOURNMENT Trustee Oppenheim moved to go into Closed Session pursuant to pursuant to 51LCS 120/2(c)l and 120/2(c)2. Trustee Berg seconded the motion. The motion passed by the following vote: AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6) NAYS: None (0) The meeting was adjourned to closed session at 8:21 p.m. The closed session was adjourned at 9:55 p.m. The meeting was adjourned at 9:56 p.m. The next regular Board of Trustees meeting is scheduled to take place on Monday, November 20, 2023, at 7:30 p.m. APPROVED: ZZA��—t Mayor Pro Tem ATTEST: Viflage Clerk