R-23-42VILLAGE OF DEERFIELD
RESOLUTION NO. 2023- R-23-42
A RESOLUTION APPROVING TASK ORDER NO. 23-03 WITH
STRAND ASSOCIATES, INC. FOR PUMPING STATION PUMP AND
FLOOR DOOR REPLACEMENT PROJECT
WHEREAS, the Village of Deerfield ("Village') is a home rule municipality in
accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970;
and
WHEREAS, on June 1, 2020, the Village entered into a Technical Services
Agreement ("Agreement's with Strand Associates, Inc. ("Consultant'); and
WHEREAS, the Village now desires to enter into Task Order No. 23-03 with the
Consultant for the Pumping Station Pump and Floor Door Replacement Project ("Task
Order No. 23-03') under the terms of the Agreement; and
WHEREAS, pursuant to Task Order No. 23-03, Consultant will provide
construction -related services for pump replacements at the Deerfield Road and Warwick
Road pumping stations and for floor door replacements at the Deerfield Road, Warwick
Road, and Wilmot Road pumping stations ("Services'; and
WHEREAS, the Village Board has determined that it will serve and be in the best
interests of the Village and its residents to approve Task Order No. 23-03 with Consultant
pursuant to this Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF
DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:
SECTION 1: RECITALS. The Village Board hereby adopts the foregoing
recitals as its findings, as if fully set forth herein.
SECTION 2: APPROVAL OF TASK ORDER NO. 23-03. Pursuant to the
Village's home rule authority, Task Order No. 23-03 by and between the Village and
Consultant is hereby approved in substantially the form attached to this Resolution as
Exhibit A and a final form approved by the Village Attorney.
SECTION 3: AUTHORIZATION TO EXECUTE TASK ORDER NO. 23-
03. The Mayor and the Village Clerk are hereby authorized and directed to execute and
attest, on behalf of the Village, the final Task Order No. 23-03 upon receipt by the Village
Clerk of at least one original copy of the final Task Order No. 23-03 executed by Consultant;
provided, however, that if the executed copy of the final Task Order No. 23-03 is not
received by the Village Clerk within 60 days after the effective date of this Resolution, then
this authority to execute and attest will, at the option of the Mayor and Board of Trustees,
be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and
effect from and after its passage and approval according to law.
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden
NAYS: None
ABSTAIN: None
ABSENT: None
PASSED: October 2, 2023
APPROVED: October 2, 2023
RESOLUTION NO. R-23-42
Daniel C. Shapiro, Mayor
ATTES .
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Kent S. Street, Village CIA
Strand Associates, Inc.'
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STRAND
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Task Order No. 23-03
Village of Deerfield, Illinois (OWNER)
and Strand Associates, Inc.® (ENGINEER)
Pursuant to Agreement for Technical Services dated June 1, 2020
Project Information
Services Name: Pumping Station Pump and Floor Door Replacement Project
Services Description: Provide construction -related services for the pumping station project previously
designed by ENGINEER.
Scope of Services
ENGINEER will provide the following services to OWNER:
1. Prepare agenda for and attend a preconstruction meeting for discussion of contract requirements,
contractor's project schedule, and other construction -related items. Prepare meeting minutes and
distribute to attendees.
2. Communicate with OWNER about day-to-day construction -related items.
3. Provide contract administration services, including:
a. Review of contractor's initial schedule of values, project schedule, and list of
subcontractors and suppliers.
b. Review of contractor's shop drawing submittals (up to two submittals for each). Provide
OWNER a shop drawing review log. Shop drawings exceeding two submittals will be
reviewed on an hourly rate basis plus expenses in accordance with the Contract
Documents. Charges incurred will be billed to OWNER who, in turn, will be reimbursed
by the contractor.
C. Respond to up to six of the contractor's requests for information.
d. Prepare up to two cost proposal requests.
e. Prepare up to two work change directives.
f. Prepare up to two change orders.
g. Review of contractor's applications for payment.
4. Prepare agenda for and attend up to four monthly construction progress meetings. Prepare
meeting minutes and distribute to attendees.
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Village of Deerfield
Task Order No. 23-03
Page 2
September 14, 2023
Provide rap to four full -day site visits for part-time field observation of contractor's electrical,
structUral, and mechanical work.
6. Assist witli project closeout including providing substantial completion inspection and list of
items to complete or correct, providing final inspection and list of items to complete or correct,
compiling warranties, and assisting with final payment determination.
7. Provide record drawings in Adobe Acrobat portable document format from information
compiled from contractor's records. Provide drafting services only for record drawings based on
the records presented to ENGINEER by contractor. ENGINEER will not be liable for the
accuracy of the record drawing information provided by the contractor.
Compensation
OWNER shall compensate ENGINEER for Services under this Task Order ❑rt an hourly rate basis plus
expenses an estimated fee of $44,500.
Schedule
Services wilt begin upon execution of this Task Order, which is anticipated the week of October 9, 2023.
Services are scheduled for completion oil November- 24, 2024.
TASK ORDER AUTHORIZATION AND ACCEPTANCE:
ENGINEER: OWNER:
STRAND ASSOCIATES, INC.
Jo0fll NT. Bunker ate
Corporate Secretary
VILLAGE OF DEERFIEL❑
Brandon Janes Date
Water Reclamation Facility Superintendent
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