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O-88-05� I ORDINANCE NO. 0 -88 -05 AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERN- MENTAL AGREEMENT PROVIDING FOR THE PAYMENT OF A PROPOR- TIONATE SHARE OF THE DEBT SERVICE AND RELATED COSTS OF THE BONDS ISSUED TO PROVIDE FUNDING FOR A JOINT SELF - INSURANCE RESERVE FUND FOR THE MEMBERS OF THE HIGH -LEVEL EXCESS LIABILITY POOL (HELP). WHEREAS, Section 10 of Article VII of the Illinois Constitution of 1970 authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or by ordinance; and WHEREAS, Chapter 127, Section 741, et se q., Illinois Revised Statutes, entitled the "Intergovernmental Cooperation Act," authorizes public agencies to exercise any power or powers, privileges or authority which may be exercised by such public agency individually to be exercised and enjoyed jointly with any other public agency in the State of Illinois; and WHEREAS, Section 746 of the Intergovernmental Cooperation Act, in furtherance of the provisions contained within Article VII, Section 10 of the Constitution, authorizes an intergovernmental contract which, among other undertakings, allows public agencies to jointly self- insure and authorizes each public agency member of the contract to utilize its funds to protect, wholly or partially, itself or any public agency member of the contract against liability or loss in the designated insurable area; and WHEREAS, the Local Governmental and Governmental Employees Tort Immunity Act, Chapter 85, Sections 1 -101 through 9 -107, of the Illinois Revised Statutes (the "Act ") authorizes multi -year contracts for joint self- insurance and allows self - insured governments to assert a range of immunities; and WHEREAS, pursuant to the above laws, a number of Illinois municipalities (the "Members ") have created the High - Level Excess Liability Pool (the "Agency ") as a joint self - insurance pool for the purpose of seeking the prevention or lessening of liability claims for injuries to persons or property or claims for errors and omissions made against the Members and other parties. included within the scope of coverage of the Agency, which scope of coverage may be amended from time to time; and ti ORDINANCE NO. 0 -88 -05 WHEREAS, the Agency was established as of April 1, 1987 under and operates pursuant to an agreement entitled "Contract and By -Laws -- High -Level Excess Liability Pool" (the "Contract and By- Laws ".) and a "Memorandum of Coverage," bearing the retroactive date of April 1, 1987, as amended from time to time (the "Memorandum of Coverage "); and WHEREAS, the Agency and the Members have determined to increase the amount of coverage specified in Article VIII of the Contract and By -Laws, to be backed by a joint self- insurance reserve fund initially financed from proceeds of bonds to be issued by the Village of Elk Grove Village, Illinois (the "Elk Grove Village "), as initial host member; and WHEREAS, Elk Grove Village has issued $5,000,000 General Obligation Bonds, Series 1987 (the "Initial Bonds ") to provide the initial funding for such joint self- insurance reserve fund; and WHEREAS, it is possible from time to time that the Agency, one or more of the Members, or some other entity may issue additional bonds to replenish or provide further funding for the joint self- insurance reserve fund; and WHEREAS, the additional bonds-and the initial bonds are herein collectively referred to as the "Bonds "; and WHEREAS, this municipality has been asked to enter into an Intergovernmental Agreement Providing for the Payment of Debt Service (the "Agreement ") dated as of March 1, 1988, among the Agency, Elk Grove Village and the other Members of the Agency; and WHEREAS, the purpose of the Agreement is to provide in more detail the manner in which each Member shall be obligated to pay its proportionate share of the retirement or repayment of the Bonds and the interest thereon; and WHEREAS, the Corporate Authorities of this municipality have further determined that the funding of the joint self - insurance reserve fund provided for under the Agreement is essential to the preservation and fostering of the health, safety and property'rights of the citizens of this municipality; and WHEREAS, the cost of funding such reserve fund has been determined by Corporate Authorities of this municipality to be more than offset by the anticipated benefits and economies to be realized by the pooling of risks and losses pursuant to the Contract and By -Laws and the Agreement; and -2- ORDINANCE NO. 0 -88 -05 ' WHEREAS, Sections 9 -105 and 9 -107 of the Act authorize the creation of reasonable reserves which may be utilized by a joint self - insurance entity; and WHEREAS, it is a matter for the Corporate Authorities of this municipality to determine the amount of reasonable reserves which each Member should contribute to provide for proper joint self- insurance coverage; and WHEREAS, the Corporate Authorities of this municipality have heretofore determined and do hereby confirm that, in view of the foregoing facts and circumstances, the amounts to be required hereunder are reasonable and advantageous and to the public benefit of the citizens of this municipality; and WHEREAS, the Corporate Authorities have reviewed the Agreement and find that the repayment of the Bonds and the obligations imposed upon this municipality under the Agreement are in accordance with the philosophy and public policy objectives of this municipality; and WHEREAS, the Corporate Authorities of this municipality find that it is in the best interests of its citizens that it execute and deliver the Agreement. NOW, THEREFORE, BE IT ORDAINED BY THE Mayor. and Board of Trustees. OF THE Village OF Deerfi el d , Lake & Coo COUNTY, ILLINOIS, as follows: SECTION 1. That the form, terms and provisions of the Intergovernmental Agreement Providing for the Payment of Debt Service in substantially the form submitted to this meeting are hereby approved, and the [President of the Board of Trustees/ Mayor] is hereby authorized and directed to execute and deliver said Agreement with such changes therein as shall be approved by the [President of the Board of Trustees /Mayor], the execution of such document by the [President of the Board of Trustees /Mayor] to constitute conclusive evidence of such approval, and the [Village /City] Clerk is hereby authorized and directed to affix to said Agreement the-official seal of this municipality. SECTION 2. That the Corporate Authorities of this municipality hereby ratify and confirm and agree to be bound by the provisions of the Contract and By -Laws. SECTION 3. That the [President of the Board of Trustees/ Mayor] and [Village /City] Clerk are hereby empowered and directed to execute and deliver all documents and other instruments necessary to further the intent and purpose of this Ordinance. -3- SECTION 4.' That it is the intention of the Corporate Authorities of this municipality that this Ordinance shall bind future members of the Corporate Authorities of this municipality and shall remain in effect for the full term provided therein. It is further understood that the Members shall have no right to terminate, cancel or rescind the Intergovernmental Agreement Providing for the Payment of Debt Service, no right to withhold from the Agency payments due or to become due under said Agreement, no right to recover from the Agency amounts previously paid under said Agreement unless paid in error or contrary to the provisions of said Agreement or law, no right of reduction or set -off against the amounts due or to become due under said Agreement, to the Agency, and no lien on any amounts in any fund established by the Agency for any reason or on account of the existence or occurrence of any event, condition or contingency, whether foreseen or unforeseen or foreseeable or unforeseeable by the Members or the Agency or any other person; it being the intent of said Agreement that the Members shall be absolutely and unconditionally obligated to make all payments thereunder. SECTION 5. That this Ordinance shall be in full force and effect from and after its passage and approval as provided by law. PASSED this 1st day of February , 1988. AYES: Marovitz, Marty, Rosenthal; Seidman, Swanson, York (6) NAYS: None (0) ABSENT: None (0) APPROVED this Tst day of February , 1988. ATTEST: [Village City] Clerk (Deputy) —4— ,94 a & A ro_11� esident of t Board of Trustees /Mayor] INTERGOVERNMENTAL AGREEMENT PROVIDING FOR THE PAYMENT OF DEBT SERVICE Dated as of March 1, 1988 among the HIGH -LEVEL EXCESS LIABILITY POOL the Agency, VILLAGE OF ELK GROVE VILLAGE, ILLINOIS the Initial Host Member and VILLAGE OF ELK GROVE VILLAGE, VILLAGE OF HOFFMAN ESTATES, CITY OF DES PLAINES, VILLAGE OF GLENVIEW, VILLAGE OF ARLINGTON HEIGHTS, VILLAGE OF SKOKIE, VILLAGE OF STREAMWOOD, VILLAGE OF WINNETKA, CITY OF PARK RIDGE, VILLAGE OF MOUNT PROSPECT, VILLAGE OF LINCOLNSHIRE, VILLAGE OF OAK LAWN, VILLAGE OF DEERFIELD, CITY OF WHEATON AND VILLAGE OF CHICAGO RIDGE; all of the STATE OF ILLINOIS the Members TABLE OF CONTENTS Page ADDITIONAL BONDS ............ ............................... 7 ARTICLE V REDEMPTION OR DEFEASANCE .... ............................... 8 ARTICLE VI NEW MEMBERS; EXPULSION SECTION 6.1. ARTICLE I 8 SECTION DEFINITIONS AND EXHIBITS SECTION 1.1. Definitions and Rules of Construction........ 3 SECTION 1.2. Exhibit ........ ................::............. 4 ARTICLE II INITIAL FUNDING OF JOINT SELF - INSURANCE FUND ............... 5 ' 10 ARTICLE III 7.2. Member's Obligation Unconditional............ OBLIGATIONS OF MEMBERS SECTION 3.1. Agreement to Pay ............................. 5 SECTION 3.2. Bills and Due Date ........................... 6 SECTION 3.3. Calculation of Amount ........................ 6 SECTION 3.4. Provision for Payment ........................ 6 SECTION 3.5. Default Shares .............................. 6 SECTION3.6. Disputed Payments ............................ 6 SECTION 3.7. Interest on Overdue Payments .................. 7 ARTICLE IV ADDITIONAL BONDS ............ ............................... 7 ARTICLE V REDEMPTION OR DEFEASANCE .... ............................... 8 ARTICLE VI NEW MEMBERS; EXPULSION SECTION 6.1. New Members.... ............................ 8 SECTION 6.2. Expulsion of Members ......................... 8 ARTICLE VII ,UNCONDITIONAL OBLIGATION SECTION 7.1. Absolute and Irrevocable Conditions.......... 10 SECTION 7.2. Member's Obligation Unconditional............ 10 ARTICLE VIII THIS AGREEMENT TO GOVERN; ASSIGNMENT SECTION 8.1. This Agreement to Govern ..................... 10 SECTION 8.2. Assignment .... ............................... 11 ARTICLE IX MISCELLANEOUS SECTION 9.1. Notices ....... ............................... 11 SECTION 9.2. Binding Effect ............................... 11 SECTION 9.3. Severability .. ............................... 11 SECTION 9.4. Further Assurances and Corrective Instruments . ............................... 11 SECTION 9.5. Execution in Counterparts .................... 11 SECTION 9.6. Applicable Law ............................... 12 SECTION9.7. Term .......... ............................... 12 Exhibit A - Notice Addresses INTERGOVERNMENTAL AGREEMENT PROVIDING FOR THE PAYMENT OF DEBT SERVICE THIS INTERGOVERNMENTAL AGREEMENT PROVIDING FOR THE PAYMENT OF DEBT. SERVICE, dated as of March 1, 1988, by and among the HIGH -LEVEL EXCESS LIABILITY POOL, a cooperative agency voluntarily established by contracting units of local governments and similar governmental entities as defined in the Illinois Constitution of 1970 pursuant to Article VII, Section 10 of the 1970 Constitution of the State of Illinois, Chapter 85, Sections 1 -101 through 9 -107, and Chapter 127, Section 746 of the Illinois Revised Statutes (the "Agency "), the VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, as initial host member ( "Elk Grove Village ") and VILLAGE OF ELK GROVE VILLAGE, VILLAGE OF HOFFMAN ESTATES, CITY OF DES PLAINES, VILLAGE OF GLENVIEW, VILLAGE OF ARLINGTON HEIGHTS, VILLAGE OF SKOKIE, VILLAGE OF STREAMWOOD, VILLAGE OF WINNETKA, CITY OF PARK RIDGE, VILLAGE OF MOUNT PROSPECT, VILLAGE OF LINCOLNSHIRE, VILLAGE OF OAK LAWN, VILLAGE OF DEERFIELD, CITY OF WHEATON AND VILLAGE OF CHICAGO RIDGE, each a municipality duly organized and existing under the Constitution and laws of the State of Illinois (each a "Member" and collectively, the "Members "); W I T N E S S E T H: WHEREAS, Section 10 of Article VII of the Illinois Constitution of 1970 authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or by ordinance; and WHEREAS, Chapter 127, Section 741, et sect., Illinois Revised Statutes, entitled the "Intergovernmental Cooperation Act," authorizes public agencies to exercise any power or powers, privileges or authority which may be exercised by such public agency individually to be exercised and enjoyed jointly with any other public agency in the State of Illinois; and WHEREAS, Section 746 of the Intergovernmental Cooperation Act, in furtherance of the provisions contained within Article VII, Section 10 of the Constitution, authorizes an intergovernmental contract which, among other undertakings, allows public agencies to jointly self- insure and authorizes each public agency member of the contract to utilize its funds to protect, wholly or partially, itself or any public agency member of the contract against liability or loss in the designated insurable area; and WHEREAS, the Local Governmental and Governmental Employees Tort Immunity Act, Chapter 85, Sections 1 -101 through 9 -107, of the Illinois Revised Statutes (the "Act ") authorizes multi -year contracts for joint Self- Insurance and allows self - insured governments to assert a range of immunities; and WHEREAS, pursuant to the above laws, the Members have created the Agency as a joint Self- Insurance pool for the purpose of seeking. the prevention or lessening of liability claims for injuries to persons or property or claims for errors and omissions made against the Members and other parties included within the scope of coverage of the Agency, which scope of coverage may be amended from time to time; and WHEREAS, the Agency was established as of April 1, 1987 under and operates pursuant to an agreement entitled "Contract and By -Laws -- High -Level Excess Liability Pool" (the "Contract and By- Laws ") and a "Memorandum of Coverage," bearing the retroactive date of April 1, 1987, as amended from time to time (the "Memorandum of Coverage "); and WHEREAS, the Agency and the Members have determined to increase the amount of coverage specified in Article VIII of the Contract and By -Laws, to be backed by a joint Self- Insurance reserve fund initially financed from proceeds of bonds issued by Elk Grove Village, as initial host member; and WHEREAS, Elk Grove Village has issued $5,000,000 General Obligation Bonds, Series 1987 (the "Initial Bonds ") to provide the initial funding for such joint Self- Insurance reserve fund; and WHEREAS, it is possible from time to time that. the Agency, one or more of the Members, or some other entity may issue additional bonds to replenish or provide further funding for the joint Self- Insurance reserve fund; and WHEREAS, the additional bonds and the initial bonds are herein - collectively referred tows the "Bonds "; and WHEREAS, the purpose of this Agreement is to provide in more detail the manner in which each Member shall be obligated to pay its proportionate share of the retirement or repayment of the Bonds and the interest thereon; and WHEREAS, the Board of Directors of the Agency has authorized the execution of this Agreement; and WHEREAS, the governing body of each Member has authorized the execution of this Agreement; and WHEREAS, the Members have further determined that the funding of 'the joint Self - Insurance reserve fund provided for -2- under this Agreement is essential to the preservation and fostering of the health, safety and property rights of the citizens of each Member; and WHEREAS, the cost of funding the reserve fund has been determined by each Member to be more than offset by the anticipated benefits and economies to be realized by the pooling of risks and losses pursuant to the Contract and By -Laws and this Agreement; and WHEREAS, Sections 9 -105 and 9 -107 of the Act authorize the creation of reasonable reserves which may be utilized by a joint Self- Insurance entity; and WHEREAS, it is a matter for the governing body of each Member to determine the amount of reasonable reserves which each Member should contribute to provide for proper joint Self - Insurance coverage; and WHEREAS, each Member has heretofore determined and does hereby confirm that, in view of the foregoing facts and circumstances, the amounts to be required hereunder are reasonable and advantageous and to the public benefit of the citizens of such Member; NOW, THEREFORE, in consideration of the above premises and of the mutual covenants hereinafter contained and for other good and valuable consideration, the parties hereto agree as follows: ARTICLE I DEFINITIONS AND EXHIBITS SECTION 1.1. Definitions and Rules of Construction. Unless the context otherwise requires, the capitalized terms used herein shall, for all purposes of this Agreement, have the meanings specified in the Contract and By -Laws; and the additional terms defined in this Section shall, for all purposes of this Agreement, have the meanings herein specified. Unless the context otherwise indicates, words importing the singular number shall include the plural number and vice versa. The terms "hereby," "hereof," "hereto," "herein," "hereunder" and any similar terms, as used in this Agreement, refer to this Agreement as a whole. "Act" means the Local Governmental and Governmental Employees Tort Immunity Act, Chapter 85, Sections 1 -101 through 9 -107, of the Illinois Revised Statutes.. "Additional Bonds" means one or more series of additional bonds, notes or other evidences of indebtedness authorized to be issued subsequent to the issuance of the Initial Bonds by the Agency, various Host Members or another entity selected by the Agency, to replenish or provide additional funding for the joint Self- Insurance reserve fund. "Aggregate Debt Service Amounts" shall have the meaning provided in Section 3.1 hereof. "Bonds" means the Initial Bonds and all issues of Additional Bonds. "Bond Ordinance" means a bond ordinance under which a Host Member will authorize the issuance of Bonds. "Contract and By- Laws" means the Contract and By -Laws -- High -Level Excess Liability Pool, as amended from time to time, among the Agency and the Members, establishing the Agency as of April 1, 1987. "Debt Service Payment" shall have the meaning provided in Section 341 hereof. "Host Member" means any Member selected by the Agency to issue Bonds or otherwise incur indebtedness for or- on behalf of the Agency under this Agreement. "Initial Bonds" means the $5,000,000 General Obligation Bonds, Series 1987, of the Initial Host Member. "Initial Host Member" means the Village of Elk Grove Village, Illinois, as issuer of the Initial Bonds. "Issuer" means any issuer- of Bonds, including the Initial Host Member, the Agency, a Host Member or any other entity selected by the Agency. "Memorandum of Coverage" means the memorandum bearing the retroactive date of April 1, 1987, as amended from time to time, setting forth the scope of coverage of the insurance provided by the Agency. SECTION 1.2. Exhibit. The following Exhibit is attached to, and by reference made a part of, this Agreement: Exhibit A: Notice Addresses. -4- 'ARTICLE II INITIAL FUNDING OF JOINT SELF - INSURANCE FUND The amount of coverage provided each Member for losses in excess of $1,000,000 per occurrence is set forth in Article VIII of the Contract and By -Laws and in the Memorandum of Coverage. The Board of Di.rectors of the Agency has decided to increase the amount. of 'coverage provided, as may be done from time to time in accordance with the procedures of Article V(h)(vi) of the Contract and By -Laws. The parties hereto approve such increase, and the Initial Host Member has agreed to fund, a joint Self- Insurance reserve fund from the proceeds of the Initial Bonds. By its execution and delivery of this Agreement, the Initial Host Member agrees that it will convey to the Agency all net proceeds of the Initial Bonds, subject to the terms and conditions of the Escrow Agreement, dated December 30, 1987 (the "Escrow "), pursuant to which such proceeds are held, and a copy of which has been supplied to the Agency. By its execution and delivery of this Agreement, the Agency and each of its Members agrees, in addition to all of the other agreements hereinafter set forth, that the Agency shall accept the net proceeds of the Initial Bonds subject to the provisions of the Escrow. The Initial Host Member and the Agency representing all of its Members agree to good faith negotiations for the terms of the "Subsequent Documents" as defined in the Escrow, which documents shall provide for disbursement of the proceeds of the Initial Bonds for Self- Insurance and other purposes as permitted therein, appropriate investment of such proceeds to maintain the tax - exempt status of the Initial Bonds, and application of the Debt Service Payments. ARTICLE III OBLIGATIONS OF MEMBERS SECTION 3.1.. Agreement to Pay. The purpose of this Agreement is to provide for the payment of the following amounts (the "Aggregate Debt Service Amounts ") : (a) the repayment of principal of, premium, if any, and interest on the Bonds, (b) compensation, if any, to an Issuer for issuing Bonds, to the extent not paid out of bond proceeds and (c) issuance costs to the extent not paid out of bond proceeds. Each Member hereby agrees to pay its proportionate share of the Aggregate Debt Service Amounts until the Bonds are fully paid, such individual portion referred to herein as a Member's "Debt Service Payment." A Member's Debt Service Payment may be included within or be in addition to the annual and supplementary payments due to -5- the Agency pursuant to the first sentence of paragraph (a) of Article IX of the Contract and By -Laws. SECTION 3.2. Bills and Due Date. The Agency shall notify each Member of the amount of such Member's Debt Service Payments due for a given year, on or before April 1 of each year that Bonds are outstanding. Such annual notice shall specify the amount of such two equal payments, which shall be due and payable and must be received by the Agency on or before May 1 and November 1 of such year. The Agency shall pay the Aggregate Debt Service Amounts paid by the Members to the Issuer or Issuers of the Bonds, on or before May 15 and November 15, for payment of debt service on the Bonds. If Additional Bonds are issued, the Agency may specify different payment dates relating to such bonds. SECTION 3.3. Calculation of Amount. The Agency shall calculate the amount of the Debt Service Payment of each Member. A Member shall pay the same proportionate share of the Aggregate Debt Service Amounts as the proportion of its payments to the Agency under the terms of the Contract and By -Laws. SECTION 3.4. Provision for Payment. Each Member hereby agrees to appropriate, budget for and, where, necessary, levy taxes, so as to have funds available to make its Debt Service Payment on a timely basis. SECTION 3.5. Default Shares. If any Member shall default in the payment to the Agency of any part of its Debt Service Payments, each Member agrees to pay a share of the amount so in default to the Agency, which share shall be in the same proportion as such Member's most recent Debt Service Payment, adjusted proportionately to cover the defaulting Member's portion. A Member's share of defaulted Aggregate Debt Service Amounts shall be due and payable five (5) days after the Agency's written demand therefor. The demand shall include the Agency's calculations of the amount due by the Member hereunder. If and when the defaulting Member makes a payment to the Agency of a defaulted amount or interest thereon for which the Members have made a payment to the Agency under this section, the Agency will pay to each Member its proportionate share of such defaulted amount, including any such interest. SECTION 3.6. Disputed Payments. If a Member desires to dispute all or any part of any payments under this Agreement, the Member shall nevertheless pay the full amount of any such payment when due and include with such payment written notification to the Agency that charges are disputed, the grounds for dispute and the amount in dispute. Upon receipt of notification of dispute, representa- tives of the Agency shall meet with representatives of the Member to resolve such dispute. No adjustment or relief on account of any disputed• charges shall be made unless disputed charges are the subject of such notice within the time herein. specified, or within a reasonable period from the time the Member knew or should have known of the facts giving rise to the dispute. ,The Agency and the Member shall promptly attempt and continue efforts to resolve the dispute. In the event that it is determined that-the Member shall have overpaid,.it shall receive a refund with interest at the rate of six percent (6%) per annum. SECTION 3.7. Interest on Overdue Payments. If a Member shall fail to make any payment required under this Agreement on or before its due date, such Member shall be in default, and interest on the amount of such payment shall accrue during the period of non - payment at the rate of nine percent (9%) per annum, calculated on the basis of a 360 -day year comprised of twelve 30 -day months, from the date such payment becomes due until paid in full with interest as herein specified, plus the costs of collection including reasonable attorney's fees. The rights specified in this Section 3.7 shall be in addition to all other rights and remedies available to the Agency at law or in equity for breach of *any of the provisions of this Agreement. ARTICLE IV ADDITIONAL BONDS Additional Bonds may be issued from time to time, to replenish or increase the joint Self- Insurance reserve fund, upon the vote of, the requisite majority, as set forth in the Contract and By -Laws, of the directors then constituting the Board of Directors of the Agency; provided, however, that such Board shall make the determination that such issue of Additional Bonds is necessary for the payment of actual claims or is needed in order to increase the size of the joint Self- Insurance reserve fund. Such vote shall obligate all Members to pay their respective Debt Service Payments with respect to such Additional Bonds as herein provided. The Additional Bonds shall be issued by the Agency or on behalf of the Agency by a Host Member or other entity selected by the Agency. The Initial Host Member shall not be obligated to be an Issuer on any issue of Additional Bonds, unless it so elects. Whenever any Additional Bonds are issued, the Agency may provide a procedure to permit a Member to provide alternate funding of its proportionate share of the additional Acgrecate -7- Debt Service Amounts resulting from such Additional Bonds, by a method to be determined at that time. For Members not choosing to do so, such Members' individual Debt Service Payments will be adjusted to provide for the payment of the increased Aggregate Debt Service Amounts payable with respect to the larger amount of outstanding Bonds. ARTICLE V REDEMPTION OR DEFEASANCE Nothing herein shall prevent the Agency or an Issuer from electing to redeem or defease an issue of Bonds at the times and upon the terms set forth in the proceedings relating to such Bonds. If the funds to provide such redemption or.defeasance are furnished solely by the. Issuer of an issue of Bonds, or a successor Issuer, then the Members' Debt Service Payments under Section 3.1 shall continue as if the Bonds were still outstanding and the term of such Debt Service Payments shall not be extended. If the redemption or defeasance is instead made upon action of the Board of Directors of the Agency, then the Agency shall provide the manner in which each Member shall thereupon furnish its proportionate share of the funds .needed to accomplish such redemption or defeasance, and such Members' regular Debt Service Payments shall abate accordingly. ARTICLE VI NEW MEMBERS; EXPULSION SECTION 6.1. New Members. A new Member may be admitted to the Agency pursuant to Article III and Article V(h)(iii) of the Contract and By -Laws. Any such new Member who has not contributed to the Aggregate Debt Service Amounts on the Bonds from the date of initial issuance of each issue of Bonds may be required by the Agency to pay an additional sum to the Agency, in an amount determined to be appropriate by the Agency. SECTION 6.2. Expulsion of Members. If a Member is expelled from the Agency pursuant to Article XV of the Contract and By -Laws, the former Member shall continue to. be fully obligated for any Debt Service Payments for which it was delinquent at the- time of its departure. Moreover, a former Member shall continue to pay periodic Debt Service Payments, as calculated by the Agency and based upon such Member's overall proportionate share of the aggregate contributions made during the period that such Member has belonged to the Agency, until the Bonds are fully paid, even though the former Member no longer is a part of the Agency. Such amounts are in consideration of the benefit of the joint Self- Insurance reserve fund which was established for all Members by the issuance of the Bonds, and reflects the former Member's irrevocable promise to repay its share of the Aggregate Debt Service Amounts until the Bonds are fully paid. Upon the expulsion of a Member, the Agency shall make a valuation of such expelled Member's interest in the reserve fund, and determine such expelled Member's share (the "Expelled Member's Share "), based upon such Member's average proportionate share of the aggregate contributi.ons made during the period that such Member has belonged to the Agency. The Expelled Member's Share of the reserve fund shall then be separately accounted for (including accounting for interest earned and other profits or losses); provided, however, that the Expelled Member shall be required to contribute further to such account to the extent that the amount to the credit thereof at.any time is not sufficient to provide the expelled Member's proportionate share of one year's maximum annual debt service on the Bonds then outstanding. Whenever a claim is asserted and determined to be payable under the joint self- insurance provided by the Agency on an incident arising, with respect to any of the Members that occurred during the period that an expelled Member was part of the Agency, the expelled Member shall be liable for that portion of the claim equal to such Member's average proportionate share of the aggregate payments made to the Agency during the period which such Member belonged to the Agency. In the case of claims covered on a "claims -made basis," such claim must have both arisen and been reported during the subject period to qualify for payment, as provided in the Contract and By -Laws. The account with respect to an expelled Member shall only be drawn upon (i) to meet any previously- incurred liability as described above, (ii) to pay any delinquent Debt Service Payments of such expelled Member or (iii) to pay any other amounts due to the Agency or any other Member under this Agreement or under the Contract and By -Laws. Amounts shall remain on deposit in the account of an expelled Member until all claims have been paid with respect to the period 'during which such expelled Member was a part of the Agency, or until the amounts in the reserve fund of the Agency have been declared "surplus" by the Agency and returned to the Members, at which point any balance in such account shall likewise be returned to the expelled Member. If, after return of such account moneys to an expelled Member, new claims result in a judgment or settlement within the scope of coverage of the Agency for the period it was a Member of the Agency or there are other sums due from the Members for such period under the Contract and By -Laws, the expelled Member shall be subject to a call for supplementary payments for its share of such claim, calculated as provided above. ARTICLE VII UNCONDITIONAL OBLIGATION SECTION 7.1. Absolute and Irrevocable Conditions. All terms and conditions contained herein are intended to be absolute and irrevocable conditions hereof and are agreed to by the parties. It is hereby intended that no change in the Act or other law or regulation subsequent to the date hereof shall affect any of the terms or provisions of this Agreement, and neither the Members nor the Agency, without the unanimous consent of all of them, shall take any actions under a change in the Act or other law or regulation contrary to the terms and conditions herein. SECTION 7.2. Member's Obligation Unconditional. The Members shall have no right to terminate, cancel or rescind this Agreement, no right to withhold-from the Agency payments due or to become due under this Agreement, no right to recover from the Agency amounts previously paid under this Agreement unless paid in error or contrary to the provisions of this Agreement or law, no right of reduction or set -off against the amounts due or to become due under this Agreement, to the Agency, and no lien on any amounts in any fund established by the Agency for any reason or on account of the existence or occurrence of any event, condition or contingency, whether foreseen or unforeseen or foreseeable or unforeseeable by the Members or the Agency or any other person; it being the intent hereof that the Members shall be absolutely and unconditionally obligated to make all payments hereunder. The above sentence shall be included in the ordinance of each Member approving this Agreement. An Issuer will issue its Bonds in specific reliance on the limitations set forth in this Section with respect to the rights of"the Members. ARTICLE VIII THIS AGREEMENT TO GOVERN; ASSIGNMENT SECTION 8.1. This Acreement to Govern. The parties hereto are entering into this Agreement to supplement and expand the scope of the Contract and By -Laws. The proceeds of Bonds may be used for any lawful purposes as provided in the Contract and By -Laws, subject to the terms and provisions of the Subsequent -10- Documents under the provisions this Agreement the Escrow. In the event of a conflict between of this Agreement and of the Contract and By -Laws, shall control. SECTION 8.2. Assignment. This Agreement is made solely among the parties hereto, and may not be assigned, other than to (i) a Host Member or (ii) an institution serving as a trustee or escrow or depository agent for the benefit of an issue of Bonds issued by a Host Member pursuant to or payable from Debt Service Payments made pursuant to this Agreement. ARTICLE IX MISCELLANEOUS SECTION 9.1. Notices. All notices, certificates or other communications hereunder shall be sufficiently given and shall be deemed to have been received five business days after deposit in the United States mail in certified form, postage prepaid, to the Members, the Agency or the Host Member at the addresses set forth in Exhibit A hereto. The Agency and the Members, by notice given hereunder, may designate different addresses to which subsequent notices, certificates or other communications will be sent. SECTION '9.2. Binding Effect. This Agreement shall inure to the benefit of and shall be binding upon the Agency and the Members and their respective successors and assigns. SECTION 9.3. Severability. In the event any provision of this Agreement shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. SECTION 9.4. Further Assurances and Corrective Instruments. The Agency and the Members agree that they will, from time to time, execute, acknowledge and deliver, or cause to be executed, acknowledged and delivered, such supplements hereto and such further instruments as may reasonably be required for carrying out the expressed intention of this Agreement. SECTION 9.5. Execution in Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument; provided that for purposes of perfecting the pledge and assignment of certain rights under this Agreement to the t.gency, the counterpart of.this Agreement delivered to the Agency'shall be deemed the original. -11- SECTION 9.6. Anolicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois. SECTION 9.7. Term. If, on or before March 1, 1988, this Agreement shall have been approved and executed by Members having among them 75% or more of the following percentage allocations: Municipality Allocation ( %) Arlington Heights 11.64 Chicago Ridge 2.24 Deerfield 3.56 DesPlaines 11.39 Elk Grove Village 7.64 Glenview 6.20 Hoffman Estates 6.60 Lincolnshire 1.34 Mount Prospect 7.76 Oak Lawn 9.23 Park Ridge 6.25 Skokie 10.52 Streamwood 4.18 Wheaton 6.98 Winnetka 4.46 then such agreement shall be in full force and effect. In the event that the required number of Members do not approve and execute this Agreement by March 1, 1988, this Agreement shall be null and void. If this Agreement does become effective as hereinabove provided, a majority vote of the Members who approved and executed this Agreement by March 1, 1988 will be required to extend the benefits of this Agreement to any other Members that desire to execute this Agreement after March 1, 1988; provided, however, that no additional Members may be added under this provision after March 31, 1988. The term of this Agreement shall extend to authorize, permit and require the issuance of additional bonds whenever such bonds are required to fund the obligations of the Agency. It is acknowledged and made the essence of this agreement that the claims made against the Members shall be payable by the Agency that the scope of the Agency may be extended to include any claim made within 10 years of their occurrence- so long as that occurrence took place during the contractual term of the Agency. The parties acknowledge that the amount of such claims will not be known at the end of the 11th year term of the Agency and that additional bonds may need to be issued under this Agreement or supplementary payments required by the Contract and -12- By -Laws, even after the end of the 11th year term of the Agency such that all claims within the scope and amount of the coverage provided by the Agency can be adjudicated or settled. IN WITNESS WHEREOF, the Agency has caused this Agreement to be executed in its name by its duly authorized officers; and the Initial Host Member and the Members have caused this Agreement to be executed in their respective names by their respective duly authorized officials, as of the date first above written, and such Agreement shall be effective from the date of execution shown below. Attest: HIGH -LEVEL EXCESS LIABILITY SECRETARY OF THE POOL, the Agency HIGH -LEVEL EXCESS LIABILITY POOL By Attest: VILLAGE CLERK OF THE VILLAGE OF ELK GROVE VILLAGE By Attest: VILLAGE CLERK OF THE VILLAGE OF HOFFMAN ESTATES By Attest: CITY CLERK OF THE CITY OF DES PLAINES By By Chairman VILLAGE OF ELK GROVE VILLAGE, Initial Host Member By President VILLAGE OF HOFFMAN ESTATES, Member By. President CITY OF DES PLAINES, Member By -13- Mayor Attest: VILLAGE CLERK OF THE VILLAGE OF GLENVIEW By Attest: VILLAGE CLERK OF THE VILLAGE OF ARLINGTON HEIGHTS By Attest: VILLAGE CLERK OF THE VILLAGE OF SKOKIE By Attest: VILLAGE CLERK OF THE VILLAGE OF STREAMWOOD By Attest.: VILLAGE CLERK OF THE VILLAGE OF WINNETKA By VILLAGE OF GLENVIEW, Member By . President VILLAGE OF ARLINGTON HEIGHTS, Member By President VILLAGE OF SKOKIE, Member By President VILLAGE OF STREAMWOOD, Member By President VILLAGE OF WINNETKA, Member By President -14- Attest: CITY CLERK OF THE CITY OF PARK RIDGE By Attest: VILLAGE CLERK OF THE VILLAGE OF MOUNT PROSPECT By Attest: VILLAGE CLERK OF THE VILLAGE OF LINCOLNSHIRE By Attest: VILLAGE CLERK OF THE VILLAGE OF OAK LAWN By Attest: (Deputy) VILLAGE CLERK OF THE VILLAGE OF DEERFIELD �� viii CITY OF PARK RIDGE_, Member By Mayor VILLAGE OF MOUNT PROSPECT, Member By President VILLAGE OF LINCOLNSHIRE, Member By President VILLAGE OF OAK LAWN, Member By President VILLAGE OF DEERFIELD, Member By Ad Q'fAtO� President -15- Attest: CITY CLERK OF THE CITY OF WHEATON By Attest: VILLAGE CLERK OF THE VILLAGE OF CHICAGO RIDGE By CITY OF WHEATON, Member By Mayor VILLAGE OF CHICAGO RIDGE, Member By President -16- EXHIBIT A NOTICE ADDRESSES High -Level Excess Liability Pool c/o Elk Grove Village Hall 901 Wellington Avenue Elk Grove Village,'IL 60007 -3499 Attn: Village of Elk Grove Village, Illinois Elk Grove Village Hall 901 Wellington Avenue Elk Grove Village, IL 60007 -3499 Attn: Village of Hcffman Estates, Illinois Hoffman Estates, IL Attention: City of Des Plaines, Illinois Des Plaines, IL Attention: Village of Glenview, Illinois Glenview, IL Attention: Village of Arlington Heights, Illinois . Arlington Heights, IL Attention: Village of Skokie, Illinois Skokie, IL Attention: Village of Streamwood, Illinois Streamwood, IL Attention: Village of Winnetka, Illinois Winnetka, IL Attention: City of Park Ridge, Illinois Park Ridge, IL Attention: Village.of Mount Prospect, Illinois Mount Prospect, IL Attention: Village of Lincolnshire, Illinois Lincolnshire, IL Attention: Village of Oak Lawn, Illinois Oak Lawn, IL Attention: Village of Deerfield, Illinois 850 Waukegan Road Deerfield, IL Attention: -17- City of Wheaton, Illinois Wheaton, IL Attention: Village of Chicago Ridge, Illinois Chicago Ridge, IL Attention: Ulm STATE OF ILLINOIS ) COUNTIES OF LAKE AND COOK ) VILLAGE OF DEERFIELD ) SS. The undersigned hereby certifies that she is the duly appointed Deputy Village Clerk of the Village of Deerfield, Lake and Cook Counties, Illinois, and that the attached is a true and accurate copy of minutes of the February 1; 1988 Board meeting as appears in the records and files of the office of the Village Clerk. Dated this February 16, 1988 SHARON K. CROMIE Deputy Village Clerk AL _ 1" February 1, 1988 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Clerk in the Council Chamber of the Village Hall on Monday, February 1, 1988 at 8:00 P.M. The Clerk called the roll and announced that the following Present: Bernard Forrest, Mayor James L. Marovitz Cynthia J. Marty Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York F� E 1 1 M and that a quorum was present and in attendance. Also present was Village Manager Robert Franz. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of the previous meeting be approved. Motion carried unanimously. PRESENTATION Mayor Forrest presented a certificate of appre- ciation to Thomas Whaley for his outstanding and dedicated service to the Village of Deerfield. Mr. Whaley resigned as chairman of the Village Center Development Commission. He has served on various Deerfield commissions since 1973. PROCLAMATION Trustee .Marty moved, seconded by Trustee Rosenthal, that a Proclamation declaring Sunday, February 14, 1988 as CARING FOR OTHERS DAY in Deerfield be accepted. Motion carried unanimously. POLICE DEPARTMENT Police Chief Richard Brandt appeared before the OBJECTIVES Board to answer questions regarding the_ annual report he had submitted. It was noted that response time to calls had not improved in the past year. Chief Brandt explained that response time can be affected by heavy traffic delaying police arrival. Increase in traffic accidents was attributed to the heavy volume of traffic in Deerfield caused by tollway repairs. Discussion of the amount of man hours spent on false alarms prompted the Mayor to request the Police Department to make some recommendations for reducing the number of false alarms. Suggestions for consideration were heavier penalties and limiting the number of free responses to false alarms. The Board also commented on the number of unpaid traffic tickets. Chief Brandt advised that a collection agency is now reviewing Deerfield's procedures and their recommendation on improving the ticket collection rate will be presented at the next Board meeting. RESUBDIVISION /FINAL Petitioner wishes to divide his lot into two PLAT - SPECIAL USE lots. The new lot will front on an extension 232 BIRCHWOOD, TONDI of Park Lane which petitioner will dedicate. Trustee Marty moved, seconded by Trustee Rosenthal, that the recommenda- tion of the Plan Commission regarding request for approval of Final Plat of Resubdivision - Special Use Planned Residential Development, 232 Birchwood, Tondi be approved and the Attorney directed to prepare the necessary ordinance. Motion carried unanimously. RESUBDIVISION, /FINAL ''Petitioner wishes to divide his lot into two PLAT - SPECIAL USE lots. The new lot will front on an extension of 227 KENMORE, VISORY Park Lane which petitioner proposes to dedicate. Trustee Seidman moved, seconded by Trustee Marovitz, that the recom- mendation of the Plan Commission regarding request for approval of Final Plat of Resubdivision - Special Use Planned Residential Development, 227 Kenmore Avenue, Visoky be approved.. and.. the Attorney .._.. ...... directed to prepare the necessary ordinance. Motion carried....__.. _. unanimously. AMENDMENT /SPECIAL USE Petitioner wishes to renovate the existing gas AMOCO - 700 WAUKEGAN station and mend the site plan to include a canopy. The Board agreed that the Village Center Development Commission and the Appearance Review Commission should review the proposed plan. Trustee Rosenthal moved, seconded by Trustee Marty, that the recommendation of the Plan Commission regarding request for amendment to Special Use - Amoco, 700 Waukegan Road be tabled until further review by the VCDC. Motion carried unanimously. SPECIAL USE - 570 LAKE Webster University wishes to lease a portion of COOK ROAD /UNIVERSITY the existing I -1 Eastern PUD located at 570 Lake Cook Road to conduct evening classes. This is not a Permitted Use nor Special Use in the I -1 District. Petitioner is requesting an amendment of the text of the Zoning Ordinance to include such a use and an amendment of their Special Use. Trustee Marty moved, seconded by Trustee Seidman, that the recommenda- tion of the Plan Commission regarding amendment of I -1 PUD /Text Amendment re universities (Flodstrom Brickyards) be approved and the Attorney directed to prepare the necessary text amendment and the ordinance for Special Use specifying that classes may not begin until 6 P.M. Motion carried unanimously. FINAL DEVELOPMENT Mike Malicki, representing petitioner, PLAN - RESIDENCE INN displayed a sketch of the proposed Residence MATAS CORPORATE 500 Inn sign and the areas where it would be situated. The Board expressed concern over the size of the sign and its location on Lake Cook Road. They suggested petitioner bring more pertinent information on the location, setback, site lines and size of the sign to the next meeting. Trustee Seidman moved, seconded by Trustee Marovitz, that the recommendation of the Plan Commission regarding Final Development Plan of Residence Inn, Matas Corporate 500 be tabled until the next meeting. Motion carried unanimously. 0 -88 -5 ORDINANCE The Village joined the high -Level Excess INTERGOVERNMENTAL Liability Pool (HELP) which was formed to AGREEMENT - (HELP) provide coverage for claims in excess of $1 million. The proposed Intergovernmental Agreement restates the agreement the Village previously signed but stronger due to increased capitalization of $5 million. is Trustee Seidman moved, seconded by Trustee Marty, that the rules be waived to permit passage of the Ordinance authorizing the mayor to sign an Intergovernmental Agreement providing for the payment of debt service among the members of HELP on first reading. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marovitz, that the Ordinance authorizing the Mayor to sign an Intergovernmental Agreement providing for the payment of debt service among the members of HELP be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) R -88 -2 RESOLUTION FUNDING of . LAKE COUNTY JOINT ACTION SOLID WASTE PLANNING AGENCY Deerfield's allocation The Lake County Joint Action Solid Waste Planning Agency voted unanimously to continue the current planning program with local funding. State funding is expected to resume in June. When it is reinstated, the Agency will reimburse fully all municipal funds. has been set at $10,542 Trustee Marty moved, seconded by Trustee Rosenthal, that the Mayor be authorized to sign a Resolution appropriating an amount not to exceed_.. $10,542 for continued funding of the Lake County Joint Action Solid Waste Planning Agency. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) ARCHITECTURAL SERVICES Trustee Marty moved, seconded by Trustee 'TTTT AGE HALL REMODELING Marovitz, that Legat Architects be retained for v a..t1Jl architectural services in connection with remodeling the Village Hall in an amount not to.exceed:$4,000.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID Based upon the poor maintenance record of the POLICE SQUAD CARS Dodge cars and the substantial difference in the value of used Chevrolets, Police Chief Brandt recommended purchasing Chevrolets under the State bid and selling the old fleet outright. Trustee Marty moved, seconded by Trustee Rosenthal, that the bid for six police patrol cars be awarded to Miles Chevrolet, Inc. in Decatur, Illinois in an amount not to exceed $71,657.70 plus delivery charges and to sell the present vehicles at best price. Motion carried by'the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) DISCUSSION: Trustee Seidman mentioned that the Village will be looking at some form of recycling. The Solid Waste Planning Agency has a preliminary recycling proposal which has been given to the Village Manager. It could provide some ideas for discussion with the scavenger service. Trustee Rosenthal wished to commend Jean Spagnoli on the excellent report that'she had submitted re: retail sq.'footage in the Village Cente AMOCO SETTLEMENT Village Manager Franz reviewed a proposed settlement of a law suit by Amoco Oil Company regarding property on the northeast corner of Lake Cook and Waukegan Roads. Among the conditions listed in the proposed settlement were a revised site plan, further increase in the building and canopy setback; additional landscape, improvement in site appearance and lighting plan, no left turns in peak hours, installation of public telephone and rest room inside the facility, restriction on outside display and storage of merchandise, limitation on signage, and size restriction on the food shop facility. Trustee Marty moved, seconded by Trustee Marovitz, that the Village accept the settlement and the attorney prepare the necessary ordinance. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Swanson (4) NAYS: Seidman (1) ABSTAIN: York.(1) DRAINAGE DISTRICT Village Manager Franz discussed the law suit against the Drainage District. Discussions with the District indicated they were agreeable to an election held either March 19 or March 26 in the Village Hall from 9 A.M. to 3 P.M. The Board chose March 19 as the election date. Village Manager Franz f requested direction from the Board to prepare a settlement agreement to take to court for an order to finalize the settlement. The Board suggested that as part of the settlement, boundaries of the Drainage District be specified. It should also include the fact that the Board does not accept that the other election was done correctly. Trustee Seidman moved, seconded by Trustee Rosenthal, that a settlement agreement as discussed should be drawn. Motion carried unanimously. There being no further business, upon motion of Trustee York, seconded, by Trustee Rosenthal,' the meeting adjourned at 9:30 P.M.._.... Associated " ,J20 -90 9 x 12