10/02/2023October 2, 2023
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on
October 2, 2023, at 7:30 p.m. at Deerfield Village Hall. The clerk called the roll and announced
that the following were
Present: Robert Benton
Larry Berg
Elaine Jacoby
Rebekah Metts-Childers
Mary Oppenheim
William Seiden
Dan Shapiro, Mayor
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Steven Elrod, Village Attorney.
PLEDGE OF ALLEGIANCE Charlotte Coats, a domestic violence attorney with
North Suburban Legal Aid Clinic, led those in
attendance in reciting the Pledge of Allegiance.
PROCLAMATION Mayor Shapiro proclaimed the month of October
2023 as Domestic Violence Prevention Month in
the Village of Deerfield.
Trustee Oppenheim moved to accept the Proclamation. Trustee Benton seconded the motion.
The motion passed unanimously on a voice vote.
Ms. Coats accepted the Proclamation and thanked the Trustees. She stated the North Suburban
Legal Aid Clinic provides free legal representation for domestic violence, housing and
immigration. Ms. Coats noted the incident rates for domestic violence are very high and that
domestic violence is up more than 60% since the pandemic.
DOCUMENT APPROVAL Trustee Oppenheim moved to approve the minutes
from the September 19, 2023. Board of Trustees
Meeting. Trustee Berg seconded the motion. The motion passed unanimously on a voice vote.
TREASURER'S REPORT Village Treasurer Eric Burk presented highlights
from the August Treasurer's Report representing
66% of the fiscal year. Mr. Burk reported sales tax increased from last month and the same
period of the prior year. He noted water and sewer billings increased, which is typical this time
of year. Mr. Burk stated hotel tax includes payments from five hotels. He noted back payments
from the sixth hotel will be received in September. Mr. Burk reported state income tax increased
from last year and includes an increased percentage from LGDF. He noted electric utility tax
and food and beverage tax increased from last month. Mr. Burk stated the notable expenditures
Board of Trustees meeting
October 2, 2023
Page 2 of 4
in August include construction and engineering costs, as well as dispatch remodel costs that are
reimbursable by the JETSB.
BILLS AND PAYROLL Trustee Seiden moved to approve the bills and
payroll dated October 2, 2023. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
PUBLIC COMMENT
There was no Public Comment.
There were no Reports.
REPORTS
CONSENT AGENDA
There were no items on the Consent Agenda.
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
RESOLUTION R-23-41 AWARDING WRF Treatment Plant Superintendent Brandon
PUMPING STATION PUMP AND Janes reported the Deerfield Road and Warwick
FLOOR DOOR REPLACEMENT Road pumping stations were constructed in 1989
PROJECT and 1991 to relieve sewer backups in the northwest
and northeast quadrants, respectively. Mr. Janes
noted the stations are equipped to pump and treat excess flow in the collection system in
accordance with our NPDES permit. He reported each station is equipped with three large pumps
which are original to the construction of the facilities. Mr. Janes noted that, at one point last
year, one of the large pumps at the Warwick Pumping Station experienced a catastrophic failure
that resulted in the replacement of the pump. Mr. Janes stated since all of the large pumps are
original to the facilities, and have performed well past their expected life, staff included the
replacement project in the five-year Capital Improvement Program. He reported the scope of
work consists of replacing the remaining five large wet weather pumps within the two buildings,
Board of Trustees meeting
October 2, 2023
Page 3 of 4
as well as replacing 12 floor doors (hatches) at various lift stations. Mr. Janes noted two sealed
bids were opened and read aloud on September 7, 2023.
Trustee Seiden moved to award the Resolution for pumping station pump and floor replacement
to MAG Construction Company, the low bidder, in an amount not to exceed $953,736. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
RESOLUTION R-23-42 APPROVING Mr. Janes noted the catastrophic failure of the
AWARD OF PUMPING STATION PUMP pumps discussed in the previous agenda item
AND FLOOR DOOR REPLACEMENT resulted in replacement of the pump. He reported
PROJECT ASSISTANCE AGREEMENT all of the large pumps are original to the stations
and have performed well past their expected live,
and staff included this project in the five-year Capital Improvement Plan. Mr. Janes noted the
project consists of replacing the remaining five large wet weather pumps at the two stations, as
well as replacing 12 floor doors (hatches) at various lift stations. He stated Strand Associates,
Inc., provided design and bidding services for this project.
Trustee Benton moved to award the contract for the Pumping Station Pump and Floor Door
Replacement Project Assistance to Strand Associates, Inc., in the amount of $44,500. Trustee
Jacoby seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
DISCUSSION
COMMITTEE OF THE WHOLE Mayor Shapiro reported the Trustees had the
second Committee of the Whole meeting on the
budget prior to this evening's meeting. He thanked Staff for all their hard work and recognized
their huge efforts in putting together the budget proposal, a process that has been ongoing since
July.
INDIGENOUS PEOPLES' DAY/
COLUMBUS DAY
ADJOURNMENT
Village Manager Street noted Indigenous Peoples'
Day/Columbus Day will be observed next Monday
and all non -emergency Village offices will be
closed.
Trustee Berg moved to go into Closed Session
pursuant to pursuant to 5ILCS 120/2(c)I and
120/2(c)2. Trustee Oppenheim seconded the motion. The motion passed by the following vote:
Board of Trustees meeting
October 2, 2023
Page 4 of 4
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
The meeting was adjourned to closed session at 7:49 p.m.
The meeting was adjourned from open session at 9:00 p.m.
The next regular Board of Trustees meeting is scheduled to take place on Monday, October 16,
2023, at 7:30 p.m.
APPROVED: ( Q, -
Mayor
ATTEST:
Village CIA