05/15/2023May 15, 2023
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on
May 15, 2023, at 7:30 p.m. at Deerfield Village Hall. The clerk called the roll and announced
that the following were
Present: Dan Shapiro, Mayor
Robert Benton
Larry Berg
Elaine Jacoby
Rebekah Metts-Childers (remote attendance)
Mary Oppenheim
William Seiden
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Steven Elrod, Village Attorney.
PLEDGE OF ALLEGIANCE Members of the Rochelle Zell Jewish High School
model UN team led those in attendance in reciting
the Pledge of Allegiance. Mayor Shapiro presented a street sign highlighting their first place
victories each year since 2015.
The students and coaches introduced themselves and the topics they worked on.
PRESENTATION Mayor Nancy Rotering, Village Manager Ghida
Neukirch and Police Chief Lou Jogmen from the
City of Highland Park thanked the Village of Deerfield for their support during the Highland
Park shooting last July Fourth. Mayor Rotering spoke about communities like Deerfield that
came together to help the City of Highland Park. She noted the kindness, professionalism and
solidarity experienced by Highland Park give them hope and show they are not alone in their
grief. Neukirch stated that for weeks after the emergency, Deerfield staff assisted Highland Park
in so many ways. Chief Jogmen noted on behalf of the City of Highland Park, each responding
officer will receive a letter of appreciation and challenge coin. Chief Jogmen stated the Village
and Deerfield Police Department will receive the City of Highland Park flag in appreciation of
their contributions. Mayor Shapiro reported the Village is proud to support the City of Highland
Park.
PROCLAMATION Mayor Shapiro proclaimed the month of May 2023
as Jewish American Heritage Month in the Village
of Deerfield and that the Village of Deerfield expresses appreciation for the significant
contributions made by Jewish Americans to the diverse community that comprises the Village of
Deerfield, the State of Illinois, and the United States of America.
Trustee Berg moved to accept the Proclamation. Trustee Oppenheim seconded the motion. The
motion passed unanimously on a voice vote.
Board of Trustees meeting
May 15, 2023
Page 2 of 7
PROCLAMATION
National Public Works Week in Deerfield.
On behalf of the Village of Deerfield, Mayor
Shapiro proclaimed the week of May 21-27, as
Trustee Benton moved to accept the Proclamation. Trustee Oppenheim seconded the motion.
The motion passed unanimously on a voice vote.
PROCLAMATION Mayor Shapiro proclaimed the week of May 15-
May 21 as National Police Week in the Village of
Deerfield and urged each resident to extend appreciation to the Deerfield Police Department and
all law enforcement for the vital services they perform and their exemplary dedication to our
community.
Trustee Oppenheim moved to accept the Proclamation. Trustee Benton seconded the motion.
The motion passed unanimously on a voice vote.
MAYOR'S STATEMENT Mayor Shapiro read a statement regarding the
Baxter headquarters proposal process. He reported
that last week, the Plan Commission held the first of what will likely be several public hearings
regarding Bridge's request to annex, zone and develop 102 acres of the Baxter property into
Deerfield. Mayor Shapiro noted Bridge's proposal has received a great deal of attention on
various platforms and nearly 600 people from our community and Riverwoods attended the May
11 public hearing. Mayor Shapiro stated the Plan Commission, which is tasked with reviewing
applications, is doing just that. He noted the Plan Commission has asked hard questions and
sought clarifications. Mayor Shapiro reported that at future hearings the public will be able to do
the same as well as offer responses to Bridge's experts who testified in support of its proposal.
Mayor Shapiro pointed out that until the hearings are completed, it is neither fair to the process,
the applicant nor those who oppose the project for the Plan Commission or the Village Board to
decide the merits of the application. He noted that on June 8, the Plan Commission will conduct
the second public hearing at Deerfield High School. Mayor Shapiro stated that staff is working
to improve the acoustics in the DHS gym. Mayor Shapiro noted many people have asked the
Board to reject and disapprove of the project after the first public hearing. Mayor Shapiro
pointed out that doing so would be a complete disregard of the process and could violate the
petitioners' due process rights of a fair hearing. Mayor Shapiro asked for everyone to please
understand that any unwillingness to weigh in on the merits of Bridge's petition at this stage of
the public hearing process should not be considered as dismissive or disrespectful, but rather as a
recognition that the public hearing process has not been completed and the Plan Commission has
not yet made its recommendation.
Mayor Shapiro noted the Board and staff are aware of the many concerns that have been raised.
He noted that those concerns include impact on traffic, air quality and property values, among
others. He also stated the Board and staff are aware of the many voices in opposition as well as
those in support of the Bridge's request, and that they are all sincere and well intentioned.
Mayor Shapiro commended those who have been engaged in the process.
Board of Trustees meeting
May 15, 2023
Page 3 of 7
DOCUMENT APPROVAL Trustee Benton moved to approve the minutes from
the May 1, 2023, Board of Trustees meeting.
Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice vote.
BILLS AND PAYROLL Trustee Seiden moved to approve the bills and
payroll dated May 15, 2023. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers Oppenheim, Seiden (6)
NAYS: None (0)
PUBLIC COMMENT Arnold Footle asked when the sod damage repair
will be done. Director of Public Works and
Engineering Bob Phillips reported the repairs will begin in June.
F111961ST"M
CONSIDERATION AND ACTION ON Planning and Design Specialist Liz Delevitt
REPORT AND RECOMMENDATION OF reported the Appearance Review Commission voted
STAFF RE: REQUEST FOR FUNDING 5-0 in favor of the proposed exterior updates under
UNDER THE BUSINESS FACADE the business facade rebate program for the property
REBATE PROGRAM-728 WAUKEGAN located at 728 Waukegan Road (former Barnes and
ROAD (FORMER BARNES AND Noble). The petitioners will be replacing the
NOBLE) _ existing masonry, stucco and stone facades with
more contemporary masonry and metal materials.
The petitioners are also enlarging and redeveloping the existing outdoor space in front of the
retail building. They wish to create a more usable sitting area for diners and shoppers of
Deerfield Square. New pavers, a masonry knee wall and native plantings will be integrated to
define and enhance the outdoor space.
On April 18, 2022, the Board of Trustees voted 6-0 in favor of amending the Deerfield Square
PUD to accommodate the proposed changes. The Trustees unanimously agreed that the
proposed redevelopment will give this portion of the mall a much -needed update.
Chris Siavelis, from CRM Properties, stated the renovations are underway. They expect the
project to be completed by the third quarter of the year. Mr. Siavelis stated the first floor will be
comprised of up to five retail bays and the second floor will be office space. He reported the cost
is approximately $5 million and they are asking for $50,000 for the facade costs and $50,000 for
the site improvements.
Board of Trustees meeting
May 15, 2023
Page 4 of 7
Trustee Oppenheim asked how the Village would be reimbursed if the tenant leaves town. The
Village is not afraid of this with Deerfield Square. She thinks this is what they thought about
when implementing this program.
Trustee Oppenheim moved to accept the report and recommendation of staff regarding the
request for funding under the Business Fagade Rebate Program for the former Barnes and Noble
store located at 728 Waukegan Road. Trustee Benton seconded the motion. The motion passed
by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers Oppenheim, Seiden (6)
NAYS: None (0)
CONSENT AGENDA
RESOLUTION R-23-22 ADOPTING THE The Lake County All Natural Hazards Mitigation
ALL NATURAL HAZARDS Plan (ANHMP) was adopted by Lake County and
MITIGATION PLAN participating municipalities in 2017. Adoption of
The ANHMP is required as part of the Village's
involvement in the FEMA Community Rating System (CRS), and allows the Village to be
eligible for hazard mitigation grants through FEMA. The Village of Deerfield has participated in
the Hazard Mitigation Planning Committee (HMPC) since it began in 2006 and have attended
regular meetings regarding the program. Participation in ANHMP allows communities to earn
credit towards discounts in flood insurance premiums. The Village is currently rated as a Level
6 within the FEMA CRS, which provides a 20% discount on flood insurance to floodplain
residents and a 10% discount on flood insurance premiums to non-floodplain residents. To
continue in good standing within the FEMA CRS, the Village, along with all CRS communities,
must participate through regular meetings and adoption of the updated ANHMP.
ORDINANCE 0-23-11 AMENDING THE An Ordinance amending the Village of Deerfield
VILLAGE OF DEERFIELD WAGE AND Wage and Salary Plan to reflect the restructuring of
SALARY PLAN the Finance Department.
Trustee Jacoby moved to accept the Consent Agenda and adopt the Ordinance and Resolution.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
Board of Trustees meeting
May 15, 2023
Page 5 of 7
RESOLUTION R-23-23 TO REJECT ALL Assistant Director of Public Works and
BIDS FOR 2023 STREET Engineering, Tyler Dickinson, reported four
REHABILITATION PROGRAM sealed bids for the 2023 Street Rehabilitation
Program were opened and read out loud. Mr.
Dickinson noted the original budget for this project was $400,000, which included $50,000 for
the annual sidewalk program. Mr. Dickinson stated due to additional costs on other projects, the
street rehabilitation budget was reduced to $350,000 and the project was bid with a reduced
scope. He also noted the scope included work for the annual sidewalk program, miscellaneous
pavement patching and a roadway reconstruction location.
Mr. Dickinson reported the lowest responsible bid for this year's Street Rehabilitation Project
came in at 34% over budget. He noted staff believes this overage can be attributed to the low
buying power of this project, but is mostly due to runaway construction prices that have occurred
over the last few construction seasons.
Mr. Dickinson stated that due to these higher -than -normal costs, staff recommends rejecting all
bids at this time. He reported a proposal for a larger street rehabilitation project will be
presented to the Village Board as part of the 2024 budget package. Mr. Dickinson pointed out it
is expected that a larger project will be attractive to bidders and will provide economy of scale
pricing.
Trustee Seiden recognizes the Village's concern but believes if the Village needs the work
completed, staff should have asked for a higher amount. Mr. Dickinson stated the department
shifted a number of projects due to a number of other projects including the Waukegan Road
water main project and the phosphorus program that have hard deadlines. Mr. Dickinson
reported this project can be deferred and will hopefully be less costly next year with economies
of scale. Trustee Oppenheim noted the Village is completing the critical improvements.
Trustee Oppenheim moved to accept the resolution to reject all the bids for the 2023 Street
Rehabilitation Program. Trustee Berg seconded the motion. The motion passed by the following
vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
RESOLUTION R-23-24 TO AWARD Public Works Analyst Ryan Oates reported each
FAMILY DAYS FIREWORKS year, the Village of Deerfield puts on a firework
CONTRACT show as part of the July P and 0' Family Days
festivities. Mr. Oates noted that for more than 25
years, the Village has hired Mad Bomber Fireworks to set up the display. Staff is confident of
their abilities and with the quality of the performance. Mr. Oates reported that due to the Village
of Deerfield and the Deerfield -Bannockburn Fire Protection District's long working history with
Mad Bomber Fireworks, staff has not historically obtained proposals from other firework
companies. Mayor Shapiro noted this is a $5,000 cost increase from 2022.
Board of Trustees meeting
May 15, 2023
Page 6 of 7
Trustee Benton moved to waive the competitive bidding process and award the 2023 Family
Days fireworks contract to Mad Bomber Fireworks in an amount not to exceed $29,500. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
RESOLUTION R-23-25 APPROVING Deputy Chief Brian Budny reported the Police
HIGH SCHOOL DISTRICT 113 SRO Department is seeking approval of a
AGREEMENT Resolution approving an Intergovernmental
Agreement with the Board of Education of the
Township High School District 4113 for reciprocal reporting, digital image access and a School
Resource Officer. Mr. Budny noted the Township District approved the agreement on May 9,
2023.
Trustee Berg moved to accept the Resolution approving the High School District 113 School
Resource Officer agreement. Trustee Seiden seconded the motion. The motion passed by the
following vote:
AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (6)
NAYS: None (0)
DISCUSSION
FOOD TRUCKS The Village will host Food Truck Wednesdays
starting this Wednesday, May 17, and
continuing on the third Wednesday of every month through September from 4:30 p.m. to
8:00 p.m. at the Jewett Park Hazel Avenue lot.
PUBLIC WORKS OPEN HOUSE
ART FESTIVAL
PLAN COMMISSION MEETING
FARMERS MARKET
ADJOURNMENT
Trustee Berg seconded the motion.
meeting was adjourned at 8:21 p.m.
The Public Works open house will take place on
May 20, from 10 a.m. to 1 p.m.
The Deerfield Festival of the Arts will take place on
June 3 and 4 on Park Avenue.
The next Plan Commission meeting regarding the
Baxter property will be on June 8, 2023.
The first Farmers Market will take place on June 10
starting at 7:00 a.m.
There being no further business or discussion,
Trustee Oppenheim moved to adjourn the meeting.
The motion passed unanimously on a voice vote. The
Board of Trustees meeting
May 15, 2023
Page 7 of 7
The next regular Board of Trustees meeting is scheduled to take place on Monday, June 5, 2023,
at 7:30 p.m.
APPROVED-.
— Mayor
ATTEST: k�"
Vilage Clerk