12/15/2003MINUTES
COMMITTEE OF THE WHOLE
December 15, 2003
The village board met as a committee of the whole in the board room of the village hall at 8:25 p.m. on
Monday, December 15, 2003. In attendance were:
Village Board Staff
Steven Harris, Mayor
Robert D. Franz, Village Manager
Jerry Kayne, Trustee
Barbara Little, Director of Public Works/Engineering
Harriet Rosenthal, Trustee
Robert Fialkowski, Director of Finance
William Seiden, Trustee
Diane Mikula, Assistant to the Village Manager
Vernon Swanson, Trustee
Matthew Wylie, Trustee
Safety Council Chairman & Members
Tax Increment Financinp, — Lake Cook Road District
Bob Fialkowski briefed the board on two issues regarding the Lake Cook Road TIF District. The first
related to the rebate of surplus funds to the various taxing districts which is scheduled for board
consideration at the January 5, 2004 board meeting. This year, the rebate will be $9.6 million, a 30%
increase over the amount rebated last year. This is due to an increase in assessed valuation and
because of very few expenditures within the district.
The second issue is staffs recommendation that the Lake Cook Road TIF District should be terminated
at the end of calendar year 2004, three months earlier than when it would automatically end by law.
The district has completed all of its projects and there are no outstanding debts. Pursuant to
discussions with the county clerks, keeping the district until March 2005 will result in the full year
2005 tax increment coming to the village in 2006, which we will be required to return to the taxing
bodies. Early termination allows the taxing bodies to assess this increase in their 2005 levies. An
ordinance dissolving the TIF I District will be included on the January 5, 2004 village board agenda for
first reading.
Deerfield Road Rehab Proiect
As directed at the committee of the whole meeting on December 1st, the consultants prepared three
concepts for improving Deerfield Road west of the viaduct:
❑ Alternate A — Widen Deerfield Road 2' on each side in order to create a center lane for left turns.
❑ Alternate B — Resurface the road with no changes.
❑ Alternate C — Widen the road to add turning lanes only at Jonquil and Appletree.
All three options include a) improving the Chestnut/Deerfield intersection by creating a left turn lane
for northbound traffic on Chestnut, and b) signalization upgrades at the Wilmot Road intersection.
Craig Williams of Edwards & Kelcey presented the concept of a pedestrian refuge island just west of
Jonquil Terrace which would connect to an existing bike path into Maplewood Park. Also proposed
was flashing yellow lights that would call motorists attention to this pedestrian walkway. In the
opinion of the consultants, this would be better than a pedestrian activated signal since warrants cannot
be met for it.
Committee of the Whole
December 15, 2003
Page 2
After asking various questions of the consultant, the board discussed its options. There was some
support for the center lane, but others felt that the road was wide enough and any expansion will only
draw more traffic to it. It was noted that, while federal funding is an almost certainty for the three lane
concept, it will not be approved for a simple resurfacing project. It may or not be approved for
Alternate C which proposes only widening two intersections.
The proposed Chestnut intersection was discussed and questions raised regarding a better alignment of
the Chestnut approaches if additional ROW could be acquired. Paul Eck, 755 Chestnut, attended the
earlier board meeting and indicated an interest in making some of his frontage available if it would
improve the intersection design. Staff was directed to work with the consultant in evaluating that
potential change to the plan.
Staff was directed to discuss the options further with IDOT to see what level of improvement would be
required to qualify for federal funding. A matrix will be prepared for such purpose. Also, the board
wanted further information on the ComEd program whereby overhead wires are relocated underground
and the costs to do so are spread to all customers within the municipality.
It is hoped that, despite the holiday season, answers to these questions can be obtained over the next
few weeks. To stay on schedule for this project to be completed in 2004, authorization for design
services should be given at the first meeting in January.
The meeting adjourned at 10:21 p.m.
Minutes prepared by:
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Ro D. Franz, Village Ma ager