05/14/2001MINUTES
COMMITTEE OF THE WHOLE
May 14, 2001
The Village Board met as a Committee of the Whole at 8:00 P.M. on Monday, May 14, 2001 in the
Board Room of the Village Hall. In attendance were:
Steven Harris, Mayor
Robert Franz, Manager
Jerry Kayne, Trustee
George Valentine, Director of Finance
Derek Ragona, Trustee
Barbara Little, Director of Public Works/Engineering
Harriet Rosenthal, Trustee
John Sliozis, Chief of Police
William Seiden, Trustee
Kurt Hezner, Architect
Vernon Swanson, Trustee
Tom Foleno, Onyx Waste Services
Julie Morrison, West Deerfield Township
Steve Stanger, West Deerfield Township
Peter Coblentz, Village_ Attorney
Clint Case, Code Enforcement Supervisor
Diane Mikula, Assistant to Manager
Multi-Familv Scaveneer
Service
The Village Manager recapped the meeting held earlier in the year in which the Board discussed the
Coromandel Homeowners Association's request to reexamine residential scavenger service in
Deerfield. Specifically, they believe that there is an inequity in that, while they contribute in
property taxes for scavenger service, they receive no benefit. At the direction of the Board, staff
has been meeting with Onyx to review options on how their service could be extended to multi-
family units.
Tom Foleno of Onyx advised the Board that his firm now picks up approximately one-half of the
multi -family in the Village. He noted that, while townhouses could be serviced in the same way as
single-family, condominiums use larger containers that require a different level of service. Also,
due to their density, the per unit cost of service is generally less than single-family unit costs.
Currently, all single-family zoned properties are part of the contract with Onyx. Each unit pays a
user fee for once or twice a week service in addition to what is paid in property taxes. The general
feeling was that if multi -family service is to be contracted by the Village, it too should be
mandatory. Developments which have current contracts would be required to use the service if in
fact it is extended to them in the future.
The Board also discussed the Village Attorney's May loth letter indicating that tax rebates are not
an option., but that the Village does have the legal right to restrict residential service to one
contractor. He noted that the issue of extending the current contract to multi -family units is a
political issue since legally the Village's current policy on single-family service only is within the
State Statutes and case law.
Committee of the Whole Minutes
May 14, 2001
Page 2
After hearing from members of the audience and reviewing the options for adding multi -family to
the residential scavenger contract, there was agreement that some level of service should be
extended and a portion paid from the real estate tax now collected from all properties in the
Village. The Board directed staff to review the matter further and come back with a
recommendation on how to achieve parity for all residential properties. It is expected that that
report will be on the agenda of the first Board meeting in June.
Police Rgnovation/Annex Building
The Manager gave a brief summary of past discussions on this issue. Julie Morrison, West
Deerfield Township Supervisor, advised the Board that the Township needs to take action in the
near future to address the Americans with Disabilities Act (ADA) issues and space problems in their
facility. She wanted to explore options with the Village in either expanding the annex or rebuilding
it, particularly in light of the Village's plans to renovate the police station.
Architect Kurt Hezner advised that the police department project is planned so that it would not
preclude a further addition to the building at some point in the future. It was noted that, due to the
jail cells, 911 facility and security garage, it is unlikely that the police department will be relocated
in the foreseeable. Even though the bids are higher than projected, it was the consensus that the
renovation should proceed. The contract will be on the agenda of the May 21 st Village Board
meeting.
The Board reviewed briefly a potential 30' addition on the north end of the annex building, which
would cost approximately $1.9 million. The proposal has limitations which would have to be
examined further. There is also the possibility of relocating the Township operation thereby freeing
the annex building for use entirely by the Department of Community Development. Julie Morrison
suggested that the Township Board would consider a land swap or sale of their portion of the site if
a relocation option was available.
George Valentine reviewed with the Board the revenue and expenditure projections for the Village
Center Tax Increment Financing District. He noted that the assessed value increases in the
downtown area exceeded what was estimated a year ago. Therefore, the TIF budget can afford the
police renovation project as bid. Additionally, it appears that if current trends continue, the Board
will have options for other projects that might be considered in the future.
Executive Session
Trustee Ragona moved, seconded by Trustee Seiden, to go into executive session to discuss land
acquisition. The motion passed unanimously.
The meeting adjourned at 9:25 P.M.
Minutes prepared by:
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