05/10/1999MINUTES
COMMITTEE OF THE WHOLE MEETING
May 10,1999
The Village Board met as a Committee of the Whole at 8:00 P.M. on Monday, May 10, 1999
to discuss various items. In attendance were:
Mayor Forrest
Trustee Harris
Trustee Heuberger
Trustee Ragona
Trustee Rosenthal
Trustee Swanson
Illinois First Program
Robert D. Franz, Village Manager
James Soyka, Director of Public Works/Engineering
Pat Anderson, Chief of Police
Barbara Little, Assistant Engineer
Diane Mikula, Administrative Assistant
The Board discussed Governor Ryan's Illinois Firstproposal announced last week promising State
funds for public works projects. Staff had prepared a list of projects from its Capital Budget
which may qualify. At this point, no one knows the parameters under which grants will be
awarded. The objective is to be ready to move quickly if and when the Illinois General
Assembly approves the funding.
Trustee Seiden arrived at the meeting.
There was agreement that our priority should be the $1.2 million in traffic signal improvements
budgeted by the Village, Also, emphasis should be given to the pedestrian bridge over the
Deerfield Road viaduct. An issue to be explored further is the application of these funds to
environmental clean-up projects.
Water System Improvements
Jim Soyka reviewed with the Board the $6.6 million water system improvements scheduled over
the next two fiscal years. The principal projects are a new 24" transmission line from Highland
Park and a new two million gallon reservoir at Mitchell Park. The reservoir has been approved
conceptually by the Deerfield_Park District, with details to be resolved before the issue goes to
the Plan Commission (for public hearing) and the Village Board as an amendment to a Special
Use.
Staff relayed to the Board a problem with the Woodvale/Kenton water main improvement
scheduled in this year's budget.. The EPA requires a 10' separation between utilities which, in
this case, will require the Village to apply insituform (liner) to assure that there will be no
infiltration. This will add an additional $50,000 to the project. It was agreed to wait for bids
in June, which will include a bid on trenchless installation, to determine how best to proceed.
Risk Management Program
The Board was briefed on the new Federal requirement regarding use of gaseous chlorine.
Facilities handling more than 2,500 lbs. must develop a Comprehensive Risk Management Plan
and submit it to the USEPA. Engineering Consultant Baxter & Woodman prepared a report last
February listing options for meeting this requirement. As part of the 1999-00 budget review
process, it was agreed that the Village should switch to liquid chlorine. It is recommended that
a Design -Build concept be used with Henrickson Construction Company, which has done
considerable work in the Village. The price would be guaranteed at $168,000. More information
will be given to the Board as this project unfolds, and no plan implemented until given final
review and approval by the Board.
Stormwater . Manageme, nt
Staff gave an overview of the Village's projects, both local and regional, over the past fifteen
years to address stormwater management issues. Certain problem areas still exist that will require
further study. After a heavy rainfall, public works inspects areas where complaints are received
to determine if the Village is responsible and needs to take corrective measures. The specific
problem at Wilmot and Montgomery was cited. It will be studied further and a report provided
to the Board at its first meeting in June.
Village Center Redevelopment
Jim Soyka described the developer's proposal to handle stormwater in the southeast quadrant
redevelopment plan. They plan to locate an underground storage tank below the plaza area and
a portion of the parking lot. It can be oversized beyond the 1/4 acre foot required of the
developer. Staff is working with the developer's engineer on the storm drainage issues in that
area before a final recommendation is made to the Board.
There was also discussion regarding the expected parking shortfall in the proposed plan. The
Board was asked if generally they would agree to the use of the Rosemary public parking lot as
off -site parking for the Deerfield Centre project. While no decision was made and there was
reluctance to actually allocate a specific number of parking spaces, the feeling was that the lot
could be used to justify a parking reduction (variation) in the southeast quadrant.
Unimproved Streets
At Trustee Ragona's request, staff reviewed with the Board a list of public and private streets in
town which are not improved with curb and gutter. The Village's position has always been that,
while they will be resurfaced as part of the regular Street Rehabilitation Program, new curb and
underground drainage improvements must be paid by the individual property owners who benefit
from them.
Minutes prepared by: