03/21/2005MINUTES
COMMITTEE OF THE WHOLE
March 21, 2005
The village board met at 9:40 p.m. (following the regular board meeting) as a committee
of the whole in the conference room of the village hall on Monday, March 21, 2005. In
attendance were:
Village Board Staff
Steven Harris, Mayor Robert D. Franz, Village Manager
Robert Benton, Trustee Robert Fialkowski, Director of Finance
Jerry Kayne, Trustee Barbara Little, Director of Public Works
Harriet Rosenthal, Trustee and Engineering
William Seiden, Trustee Philip Kiraly, Asst. to the Village Manager
Vernon Swanson, Trustee John Sliozis, Chief of Police
Matthew Wylie, Trustee Ellasion Phillips, Assistant Finance Director
2005 BUDGET
The board discussed items listed in a March 3rd memo from Director of Finance, Bob
Fialkowski. On personnel issues, the board agreed to the following:
➢ Increasing the weekly hours of the part-time finance clerk from 30 to 37.5 (full
time)
➢ Increasing the weekly hours of the part-time secretary II position in Community
Development from 25 to 37.5 (full-time)
➢ Adding a new building inspector position in Community Development
➢ Filling the unfilled operator trainee position at the sewerage treatment plant
Also authorized were the following equipment purchases:
➢ Mini-excavator for public works
➢ Addition of a pickup truck for the water reclamation plant
➢ Digital security camera modifications for police
➢ Reserve alarms for the hatches at the water reservoir/pumping stations
➢ Increase in the water meter replacement program
➢ Three tailgate salt spreaders
As for capital projects, the board agreed to the program reviewed at the February 28,
2005 budget meeting, with the understanding that reserve funds would be transferred as
required to fund them. There is some question, given the ambitious capital program, if all
proposed projects can be accomplished in one construction season. Nevertheless, it was
agreed that treatment plant and satellite facilities improvements should be undertaken,
even though a final decision on the long term plan for the treatment plant (regional
approach or upgrades) is deferred until more information is available. Some believed that
a sewer rate increase should be passed immediately, while others wanted to wait on a
final decision regarding future improvements plans. Staff will present options on rate
increases in the first quarter of the fiscal year.
Trustee Swanson suggested that the board, at some point, should discuss a firm policy on
the amount of fund balance that should be maintained in the General Fund. There was
consensus that only the amount needed should be transferred, on an as needed basis.
It was noted that the following capital items would not be undertaken unless and until
they qualify for substantial funding by outside agencies:
➢ Wilmot Road Phase I and II engineering
➢ Sidewalk on the south side of Deerfield Road
➢ Deerfield Road pedestrian underpass.
Also, the proposed walkway along Jewett Park will be deferred until other decisions are
made regarding overall improvements within the northwest quadrant.
Trustee Rosenthal made a motion, seconded by Trustee Swanson, to go into executive
session to discuss personnel. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
The committee of the whole meeting adjourned at 10:43 p.m.
Minutes prepared by:
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Robert D. Franz, Village Manager