01/17/2023January 17, 2023
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on
January 17, 2023, at 7:30 p.m. at Deerfield Village Hall. The clerk called the roll and announced
that the following were
Present: Dan Shapiro, Mayor
Robert Benton
Larry Berg
Rebekah Metts-Childers
Mary Oppenheim
William Seiden
Absent: Elaine Jacoby
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Brooke Lenneman, Village Attorney.
PLEDGE OF ALLEGIANCE Village Attorney Brooke Lenneman led those in
attendance in reciting the Pledge of Allegiance.
PUBLIC WORKS & ENGINEERING Director of Public Works and Engineering, Bob
DEPARTMENT REPORT Phillips, presented highlights from the 2023 annual
objectives report. As expected, 2022 was a busy
year. Mr. Phillips reported that in response to inflation and supply chain issues, the Capital
Improvement Program was completely revised. Mr. Phillips noted the program included
rehabilitation of several streets, the replacement of more than 4,000 water meter heads, and
upgrades to the Water Reclamation Facility, which are currently underway. Mr. Phillips reported
the department continues to plan for upcoming infrastructure projects, lining of sanitary and
storm sewers, and refining the Village's water system operations.
Mr. Phillips reported the Engineering Division defined and supervised Village construction
projects, continued to upgrade and structure the engineering and public works data keeping,
managed and oversaw the GIS system, and reviewed commercial and residential development
plans with respect to drainage and grading impacts. Mr. Phillips noted the division also provided
inspection services to permits as required by the Village Code, provided site reviews to residents
with flooding concerns, addressed Village -responsible flooding problems, reviewed, evaluated
and approved applications relative to the Village Tree Ordinance, pursued IEPA and other
outside funding sources for projects and managed the backflow tracking program.
Mr. Phillips reported the Street Division maintained streets and kept them clean and cleared from
snow and ice, purchased salt, installed and maintained street signs in accordance with FHWA
guidelines, facilitated the Village's 50/50 tree program, and maintained and repaired the railroad
station interior and upgraded street lights. Mr. Phillips noted the division was also responsible
for cutting weeds and grass on Village -owned property, maintaining trees in Village rights-of-
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January 3, 2023
Page 2 of 4
way, leaf collection and maintaining adequate supplies of gas and diesel fuel to keep equipment
in good working order.
Mr. Phillips reported the Water Division provides fresh and safe potable water to Village
residents by continuously monitoring and testing water and implementing EPA regulations. Mr.
Phillips noted the division continues to maintain, repair and replace water main, water services
and fire hydrants, as needed, to upgrade and improve water distribution. They also maintain an
elevated tank, 13 water pumps, three underground reservoirs and a booster station with a system
capacity of more than six million gallons, and install, repair, and replace and test water meters
and take meter readings of all residential and commercial establishments within the Village. Mr.
Phillips reported the Water Division also handles water distribution SCADA system upgrades
and the flushing of all 1280 fire hydrants in the distribution system.
Mr. Phillips reported the Sewer Division maintains, cleans and repairs the sanitary and storm
sewer systems, including sewer televising. Mr. Philips noted the Wastewater Division maintains
and operates the Water Reclamation Facility as well as the satellite facilities. Mr. Phillips stated
the Garage Division is responsible for the overall maintenance of all Village vehicles and mobile
equipment as well as the Public Works building and HVAC. Mr. Phillips reported the division is
also responsible for the written specifications, awarding bids and taking delivery of all public
works vehicles and equipment.
Trustee Seiden noted the sewer issues have been substantially reduced. He asked if anything
could be done with water mains. Mr. Phillips noted water mains are pressure pipes and cannot
be televised the same way. Mr. Phillips reported the current practice is to replace water mains at
a rate of 1 percent per year. Mayor Shapiro noted the Department is being as proactive as
possible, which is a great practice. Trustee Oppenheim noted the Village replaced a large
number of water meters at the same time. They could need to be replaced at the same time. Mr.
Phillips pointed out the Board approved a replacement fee, which will be used to offset the
replacements.
DOCUMENT APPROVAL Trustee Oppenheim moved to approve the minutes
from the January 3, 2023, Board of Trustees
meeting. Trustee Metts-Childers seconded the motion. The motion passed by following vote:
AYES: Berg, Metts-Childers, Oppenheim, Seiden (4)
NAYS: None (0)
ABSTAIN: Benton (1)
BILLS AND PAYROLL Trustee Seiden moved to approve the bills and
payroll dated January 17, 2023. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Metts-Childers, Oppenheim, Seiden (5)
NAYS: None (0)
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January 3, 2023
Page 3 of 4
PUBLIC COMMENT There was no Public Comment on non -agenda
items.
There were no reports.
REPORTS
CONSENT AGENDA
There were no items on the Consent Agenda.
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
RESOLUTION R-23-02 AUTHORIZING Assistant Village Manager Andrew Lichterman
RENEWAL OF CONTRACT TO reported the Village has contracted with Elevator
ELEVATOR INSPECTION SERVICES Inspection Services Company, Inc., (EIS) since
2014 to provide annual inspection and plan review
services for the 225 elevators in the Village. In 2018, the Village formally bid this professional
service and received bids from EIS and Thompson Elevator. Mr. Lichterman noted that at that
time, EIS was the low bidder and the Village awarded a five-year contract to EIS, which ended
December 31, 2022.
Mr. Lichterman reported that staff recently obtained new quotes from EIS and Thompson
Elevator. Mr. Lichterman noted EIS has retained their current pricing of. $19.00 for an initial
inspection, $17.00 for re -inspections and $80.00 for plan reviews, which was much less than the
quote from Thompson Elevator. Mr. Lichterman stated that all charges are pass-through costs
that are reimbursed to the Village by the elevator owner.
Staff recommends authorizing a new two-year contract (with one one-year extension) to EIS
commencing January 1, 2023.
Trustee Seiden moved to authorize a new two-year contract with one-year extension to EIS.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Berg, Metts-Childers, Oppenheim, Seiden (5)
NAYS: None (0)
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January 3, 2023
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INNAUGURATION
event.
ASSAULT WEAPON BAN
DISCUSSION
Mayor Shapiro attended the inauguration of
Governor Pritzker and it was a very interesting
Mayor Shapiro is proud the State was the ninth state
to pass an assault weapon ban. Trustee Oppenheim
thanked State Representative Bob Morgan for his tireless work.
ADJOURNMENT There being no further business or discussion,
Trustee Berg moved adjourn the meeting. Trustee
Oppenheim seconded the motion. The motion passed unanimously on a voice vote.
The meeting was adjourned at 7:54 p.m.
The next regular Board of Trustees meeting is scheduled to take place on Monday, February 6,
2023, at 7:30 p.m.
APPROVED:
Mayor
ATTEST: /A,< -4v
Village Clerk