01/03/2023January 3, 2023
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on
January 3, 2023, at 7:30 p.m. at Deerfield Village Hall. The clerk called the roll and announced
that the following were
Present: Dan Shapiro, Mayor
Larry Berg
Elaine Jacoby
Rebekah Metts-Childers
Mary Oppenheim
William Seiden
Absent: Robert Benton
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Ben Schuster, Village Attorney.
PLEDGE OF ALLEGIANCE Mayor Shapiro led those in attendance in reciting
the Pledge of Allegiance.
ADMINISTRATIVE DEPARTMENT Assistant to the Village Manager Justin Keenan
REPORT presented highlights from the Administration
Department report for the Village Manager's Office
and IT Divsion.
Mr. Keenan reported that in addition to supporting the Mayor, Village Board, Village Attorney,
Boards and Commissions and Departments, the Village Manager's Office undertook a number of
significant projects over the past year including: COVID-19 operational impacts, Village
comnuâșnications and government operations. Mr. Keenan noted some of the accomplishments
included completing union negotiations with the police union and public works, serving as the
primary liaison to the Greenhouse Gas Reduction Ad Hoc )llorking Group and preparing a multi-
year plan outlining actions to reduce the Village's carbon footprint by 45% by 2030 and carbon
neutral by 2050, forming a TIF district, creating the first ever Food Truck Thursday summer
series, and coordinating with the DBR Chamber of Commerce on economic development
initiatives. Mr. Keenan stated the Village Manager's office responded to 72 FOIA requests,
processed 46 Ordinances and 87 Resolutions.
Mr. Keenan reported the IT Division hired a new Systems Technician, conducted 12
eybersecurity awareness training campaigns, initiated the rollout of new squad laptops, deployed
new smartphones to squad cars and more. Mayor Shapiro thanked staff for all their great work.
Communications Coordinator David Fitzgerald -Sullivan highlighted some of the communication
statistics. Mr. Fitzgerald -Sullivan reported E-blast subscriptions increased by 26 percent,
Facebook followers have increased by 31 percent, Twitter followers have increased by 48
Board of Trustees meeting
January 3, 2023
Page 2 of 5
percent and Twitter user impressions increased by 44 percent since 2020. Mr. Fitzgerald -
Sullivan played a video presentation highlighting some of the 2022 activities and celebrations
throughout the Village.
DOCUMENT APPROVAL
Trustee Oppenheim moved to approve the minutes
from the December 19, 2022, Board of Trustees
meeting. Trustee Metts-Childers seconded the
motion. The motion passed by following vote:
AYES: Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (5)
NAYS: None (0)
TREASURER'S REPORT Finance Director Eric Burk presented highlights
from the November 2022 Treasurer's Report
representing 92% of the year. Mr. Burk noted gross sales tax shows a significant increase due to
economic incentive activity, which also resulted in a large expenditure in the Finance
Department. Mr. Burk reported net sales tax continues to increase from the prior two years. He
noted water and sever billings decreased from the prior month as expected. Mr. Burk stated
hotel tax reflects payments from 4 hotels. Mr. Burk reported notable expenditures in November
include engineering and construction costs, the budgeted transfer to the refuse fund, debt service
payments and the purchase of two electric cars. Mr. Burk noted large expenditures to come
include the Village's contribution to the Police Pension Fund and an allocation of personnel costs
to the refuse fund for leaf collection.
BILLS AND PAYROLL Trustee Oppenheim moved to approve the bills and
payroll dated January 3, 2023. Trustee Jacoby
seconded the motion. The motion passed by the following vote:
AYES: Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (5)
NAYS: None (0)
PUBLIC COMMENT There Nvas no Public Comment on non -agenda
items.
There were no reports.
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CONSENT AGENDA
There were no items on the Consent Agenda.
Board of Trustees meeting
January 3, 2023
Page 3 of 5
There was no Old Business.
RESOLUTION R-23-01 WAIVING
BIDDING AND APPROVING A
CONTRACT WITH HEZCORP
CONSTRUCTION SERVICES, INC.
CONSTRUCTION MANAGEMENT
OLD BUSINESS
NEW BUSINESS
A Resolution approving a contract with Hezcorp
Construction Services, Inc., for construction
management services for the remodel of the Police
FOR Station Communications Center.
SERVICES FOR THE REMODEL OF Deputy Chief Fry reported the current
THE POLICE STATION communications center was last remodeled more
COMMUNICATIONS CENTER than 20 years ago to provide space for two
communities. Mr. Fry reported there are now four
agencies being served by the space. Mr. Fry noted the construction estimate is more than 10
months old, and will likely increase. Mr. Fry reported the total cost will be reimbursed to the
Village.
Trustee Oppenheim moved to waive the competitive bidding and adopt a Resolution approving a
contract with Hezcorp Construction Services, Inc., for construction management services for the
remodel of the Police Station Communications Center. Trustee Jacoby seconded the motion.
The motion passed by the following vote:
AYES: Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (5)
NAYS: None (0)
ORDINANCE 0-23-01 APPROVING A Mayor Shapiro stated the Ordinance will incentivize
TAX INCREMENT REDEVELOPMENT developers to make improvements to the downtown.
PLAN AND PROJECT FOR THE Assistant Village Manager Andrew Lichterman
DOWNTOWNNlLLAGE CENTER reported there are three Ordinances required to
REDEVELOPMENT AREA effectuate the TIF.
The first Ordinance approves the downtown redevelopment area, the second Ordinance
designates the downtown redevelopment project area pursuant to TIF, and the third Ordinance
adopts the TIF financing for the downtown redevelopment area. Mr. Lichterman reported that
collectively, these Ordinances create the TIF.
Chris Goodsnyder reviewed the project report and suggested the Board add a preference for retail
uses that generate sales tax for the Village to the goals and objectives section.
Board of Trustees meeting
January 3, 2023
Page 4 of 5
Arnold Footle wanted to ensure the TIF notifications were distributed appropriately. Mayor
Shapiro reported the Village sent out all of the required notices and did not receive any
complaints.
Joy Fiorini thanked Mayor Shapiro and the Board. She inquired about the Lindemann parking
lot being changed from retail to public land in the future land use map. Mr. Lichterman noted the
area will not be redeveloped and should stay public land for the benefit of the adjacent retailers.
Mr. Lichterman reported that showing the parking lot as public land is consistent with the
existing use and Comprehensive Plan. Mr. Street added this will keep the property's current use
as public parking. Mayor Shapiro stated there was no intention in the report to make retail less
of a priority.
Trustee Metts-Childers moved to approve an Ordinance adopting a Tax Increment
Redevelopment Plan and Project for the Downtown/Village Center Redevelopment Area.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (5)
NAYS: None (0)
ORDINANCE 0-23-02 DESIGNATING
THE DOWNTOWN/VILLAGE CENTER
REDEVELOPMENT PROJECT AREA
PURSUANT TO THE TAX INCREMENT
ALLOCATION REDEVELOPMENT ACI
An Ordinance designating the Downtown/Village
Center redevelopment project area pursuant to the
Tax Increment Allocation Redevelopment Act.
Trustee Seiden moved to adopt an Ordinance designating the Downtow-n/Village Center
redevelopment project area pursuant to the Tax Increment Allocation Redevelopment Act.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Berg, Jacoby, Metts-Childers, Oppenheinl, Seiden (5)
NAYS: None (0)
ORDINANCE 0-23-0 3 ADOPTING TAX An Ordinance adopting Tax Increment Allocation
INCREMENT ALLOCATION Financing for the Downtown/Village Center
FINANCING FOR THE DOWNTOWN/ redevelopment area.
VILLAGE CENTER REDEVELOPMENT
AREA
Trustee Oppenheim moved to adopt an Ordinance adopting Tax Increment Allocation Financing
for the Downtown/Village Center redevelopment area. Trustee Jacoby seconded the motion. The
motion passed by the following vote:
AYES: Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (5)
NAYS: None (0)
Board of Trustees meeting
January 3, 2023
Page 5 of 5
ORDINANCE 0-23-04 INCREASING Mr. Fitzgerald -Sullivan reported this would allow a
THE NUMBER OF CLASS E LIQUOR full -service license for Brunch Cafe. Mr.
LICENSES BY ONE FOR BRUNCH Fitzgerald -Sullivan noted they passed
CAFE all their background checks.
Trustee Metts-Childers moved to adopt the Ordinance increasing the number of Class E liquor
licenses by one for Brunch Cafe. Trustee Oppenheim seconded the motion. The motion passed
by the following vote:
AYES: Berg, Jacoby, Metts-Childers, Oppenheim, Seiden (5)
NAYS: None (0)
ADJOURNMENT
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There being no further business or discussion,
Trustee Oppenheim moved adjourn the meeting.
Trustee Metts-Childers seconded the motion. The motion passed unanimously on a voice vote.
The meeting was adjourned at 8:09 pm.
The next regular Board of Trustees meeting is scheduled to take place on Tuesday, January 17,
2023, at 7:30 p.m.
APPROVED: 1
Mavor
ATTEST:
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