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R-22-86VILLAGE OF DEERFIELD RESOLUTION NO. 2022- R-22-86 A RESOLUTION TO PURCHASE ROCK SALT THROUGH THE ILLINOIS DEPARTMENT OF CENTRAL MANAGEMENT SERVICES AND LAKE COUNTY JOINT ROCK SALT BID WHEREAS, the Village of Deerfield ("Village') is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970; and WHEREAS, the Village has identified the need to purchase rock salt to combat snow and ice; and WHEREAS, the Village has purchased rock salt through the Illinois Department of Central Management Services (CMS) and through the Lake County joint bid for many years; and WHEREAS, the Illinois CMS and Lake County sought bids for the award of a contract for the purchase of rock salt and awarded a contracts to Compass Minerals America, Inc. and Morton Salt; and WHEREAS, Competitive bids were received by Illinois CMS and Lake County, contracts have been awarded by the respective agencies, and unit prices are extended to the Village of Deerfield; and NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows: SECTION 1: RECITALS. The Village Board hereby adopts the foregoing recitals as its findings, as if fully set forth herein. SECTION 2: APPROVAL OF PURCHASE FROM COMPASS MINERALS AMERICA, INC. The Village Board hereby approves the purchase by the Village of rock salt at a unit price of $80.57 per ton for a total purchase amount of $120,855. SECTION 3: APPROVAL OF PURCHASE FROM MORTON SALT. The Village Board hereby approves the purchase by the Village of rock salt at a unit price of $ 7 8.53 per ton for a total purchase amount of $98,162. SECTION 4: AUTHORIZATION TO EXECUTE CONTRACT. The Mayor and the Village Clerk are hereby authorized and directed to execute and attest, on, behalf of the Village, the final purchase orders for the purchase of rock salt. If the executed copy of the final purchase orders are not received by the Village Clerk within 60 days after the effective date of this Resolution, then this authority to execute and attest will, at the option of the Mayor and Board of Trustees, be null and void. SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval by the vote of two-thirds of the Trustees. AYES: Berg, Jacoby, Oppenheim, Seiden NAYS: None ABSTAIN: None ABSENT: Benton, Metts-Childers PASSED: December 19, 2022 APPROVED: December 19, 2022 RESOLUTION NO: R-22-86 Dan ie C. Shapiro, Mayor ATTEST: G Kent Street, VillagJ Clerk VILLAGE OF DEERFIELD Phone:847-945-5000 Facsimile:847-945-0214 DEERFIELD PUBLIC WORKS 465 ELM STREET DEERFIELD, IL 60015 VENDOR: MORTON SALT INC 444 WEST LAKE ST STE 3000 CHICAGO, IL 60606 PURCHASE ORDER Number: 20230074-00 FY 2023 Page Number: 1 SHIP TO: DEERFIELD PUBLIC WORKS 465 ELM STREET DEERFIELD, IL 60015 Tel 312 807 2629 Requisition 20230084 DATE ORDERED VENDOR NO. DATE REQUIRED FREIGHT METHODITERMS DEPARTMENT/LOCATION 03/27/23 100369 03/28/23 PUBLIC WORKS LN DESCRIPTION/PART NUMBER {QUANTITY COST EACH EXTENDED PRICE ORIGINAL BULK ROCK SALT PURCHASE FROM MORTON SALT, INC UNDER THE LAKE COUNTY JOINT AGENCY BULK ROCK SALT PURCHASE $98,1862.50. $78.53 UNIT PRICE PER TON 1,250 TONS APPROVED BY VILLAGE BOARD 12-19-2022 ACCOUNT #102036-5422 001 1.00 98162.50000 98,162.50 BULK ROCK SALT - MORTON SALT, INC. LAKE COUNTY JOINT AGENCY BULK ROCK SALT PURCHASE PO Total 98,162.50 By accepting and filling this order, or any part thereof, the seller hereby au x t,E_ ;aij .b,,ll k i-uld h% LI:c: trrni,,afid c„ndown- pniiwd on the hack hereof. The Village of Deerfield is exempt from Illinois Sales Tax (Exempow7i ID-i E«,r?�,_77-�'-W; i 7 PO rr 3'9'1011 CE VILLAGE OF DEERFIELD - FINANOFFICER TERMS AND CONDITIONS TO BE COMPLIED WITH IN FILLING THIS ORDER: I . If this order is not placed, it shall not be filled at prices higher than those last quoted or charged the purchaser, unless such increased prices shall have been authorized in writing by the purchasing agent of the Village. 2 A separate invoice shall be rendered for each order or for each shipment (if more than one), made on an order. Invoices, shipping memorandum and bill of lading shall be dated and mailed on the day of actual shipment. 3, ALL INVOICES SHALL BE MAILED TO THE VILLAGE OF DEERFIELD, FINANCE DEPARTMENT, 850 WAUKEGAN ROAD, DEERFIELD, ILLINOIS 60015. 4 Every package, bill of lading, shipping memorandum and invoice must be marked with the purchase order number of the purchaser. 5 An itemized delivery ticket, bearing the purchaser's order number hereon, must be left with the goods to insure their receipt. If delivery is made by carver, an itemized delivery ticket must be attached to the outside of the package. 6. Delays in shipment shall be reported immediately by the seller to the purchaser. The Village reserves the right to cancel any order where goods are not received within six months of the purchase order date, unless a longer delivery period is specified in the invitation to bid or on the face of the purchase order. 7. All prices must be F.O.B. delivery point Where specific purchase is negotiated F.O.B. shipping point, the VENDOR is to prepay shipping charges and add to invoice. 8. In case any article sold and delivered to the purchaser hereunder shall be protected by any patent or copyright, the seller agrees to indemnify and save harmless the purchaser, from and against any and all suits, claims, judgments and costs instituted or recovered against it by any persons whomsoever on account of the use or sale of such article by the purchaser in violation of rights under such patent or copyright. !0. Any act done or omitted to be done by the seller in violation or disregard of the foregoing terms and conditions shall not be binding upon the purchaser, nor shall the purchaser be responsible for any damage or loss to the set ler arising out of or in consequence of any such act or omission. to, Municipality is exempt from State and Federal Excise Taxes. Amount of such taxes will be deducted from invoice unless deduction is clearly shown by seller. Exemption certificates will be supplied by Village upon request. Village is also exempt from Illinois Retailers Occupation Tax (E9995-7787-05). 1 1. Goods and materials must be properly packaged. Damaged goods or materials will not he accepted. 12. Quantities specified in the order are not to be exceeded. 13. V.O. #72-3-G-645 FAIR EMPLOYMENT PRACTICES ORDINANCE: Every supplier of materials and services and all contractors doing business with the Village of Deerfield shall be an "equal opportunity employer" as defined by Section 2000 (e) of Chapter 21, Title 42 of the United States Code Annotated and Federal Executive Orders #11246 and #11375 which are incorporated herein by reference and by the above referenced Village Ordinance which may be cited as V.O. #72-3-G-645, and as such shall not discriminate against any other person by reason of race, creed, color, religion, age, sex or physical or mental handicaps with respect to the hiring, application for employment, tenure, terms or conditions of employment of any person and shall file an affidavit to such effect 14, Toxic Substances Disclosure All Bidders must comply with the requirements of the Toxic Substances Disclosure to Employees Act, for any material supplied and covered by said act. l5, Contractor is subject to Illinois Prevailing Wage Law, if this contract calls for the construction of a "public work," within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. ("the Act"). The Act requires contractors and subcontractors to pay labors, workers and mechanics performing services on public works projects no less than the "prevailing rate of wages" (hourly cash wages plus fringe benefits) in the county where the work is performed. For more information regarding current prevailing wage rates, please refer to the Illinois Department of Labor's website at: httn:I/www.state.it.us/aeency/idol/rates/rates.HTM . All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage, notice and record keeping duties. 16. Payment shall be made pursuant to the Illinois Local Government Prompt Payment Act, 50 ILCS 505.1. 17 Contractor agrees to maintain all records and documents for projects of the Public Body in compliance with the Freedom of Information Act, 5 ILCS 140/1 et seq. In addition, Contractor shall produce, without cost to the Public Body, records which are responsive to a request received by the Public Body under the Freedom of Information Act so that the Public Body may provide records to those requesting them within the time frames required. If additional time is necessary to compile records in response to a request, then Contractor shall so no ir', the Kjhht liody 4nd ifpu,-,ih1e, the Public Body shall request an extension so as to comply with the Act. In the event that the Public Body is l aurtd tO [UW nut corIlphed wAtth the Freedom of Information Act based upon Contractor's failure to produce documents or otherwise appropriatdy ie3pond tc= a wnqurst unicT the A,;I, then Contractor shall indemnify and hold the Public Body harmless, and pay all amounts determined to be due including but not limited to fines, costs, attorneys' fees and penalties. rluVILLAGE OF DEERFIELD Phone:847-945-5000 Facsimile:847-945-0214 DEERFIELD PUBLIC WORKS 465 ELM STREET DEERFIELD, IL 60015 VENDOR: COMPASS MINERALS AMERICA INC 9900 WEST 109TH ST STE 100 OVERLAND PARK, KS 66210 SHIP TO: Tel 800-323-1641 Requisition 20230017 DATE ORDERED VENDOR NCB DATE REQUIRED FREIGHT METHOWTERMS 01/10/23 061204 01/11/23 LNN DESCRIPTION/PART NUMBER ORIGINAL 001 PURCHASE ORDER Number: 20230005-00 FY 2023 Page Number: 1 DEERFIELD PUBLIC WORKS 465 ELM STREET DEERFIELD, IL DEPARTMENT/LOCATION PUBLIC WORKS UANT�ITY COST EACN BULK ROCK SALT PURCHASE FROM COMPASS MINERALS AMERICA INC. THROUGH ILLINOIS DEPARTMENT OF CENTRAL MANAGEMENT SERVICES IN THE AMOUNT OF $120,885.00. $80.57 UNIT PRICE PER TON 1,500 TONS = QTY APPROVED BY VILLAGE BOARD 12/19/2022 ACCOUNT # 102036-5422 BULK ROCK SALT - COMPASS MINERALS - CMS 1.00 120885.00000 PO Total 60015 EXTENDED PRIG L 120,885.00 120,885.00 By accepting and filling this order, or any part thereof, the seller hereby agrees to, and shall be bound by the terms and conditions printed on the hack hereof. The Village of Deerfield is exempt from Illinois Sales Tax (Exemption ID#U�9995-7787-05), PU rr% 10 25 202: GE VILLAOF DEERFIELD — FINANCE OFFICER TERMS AND CONDITIONS TO BE COMPLIED WITH IN FILLING THIS ORDER: I, if this order is not placed, it shall not be filled at prices higher than those last quoted or charged the purchaser, unless such increased prices shall have been authorized in writing by the purchasing agent of the Village. A separate invoice shall be rendered for each order or for each shipment (if more than one), made on an order. Invoices, shipping memorandum and bill of lading shall be dated and mailed on the day of actual shipment. t, ALL INVOICES SHALL BE MAILED TO THE VILLAGE OF DEERFIELD, FINANCE DEPARTMENT, 850 WAUKEGAN ROAD, DEERFIELD, ILLINOIS 60015, 4. Every package, bill of lading, shipping memorandum and invoice must be marked with the purchase order number of the purchaser. 5 An itemized delivery ticket, bearing the purchaser's order number hereon, must be left with the goods to insure their receipt. If delivery is made by carrier, an itemized delivery ticket must be attached to the outside of the package. r . Delays in shipment shall be reported immediately by the seller to the purchaser. The Village reserves the right to cancel any order where goods are not received within six months of the purchase order date, unless a longer delivery period is specified in the invitation to bid or on the face of the purchase order. All prices must be F.O.B. delivery point. Where specific purchase is negotiated F.O.B. shipping point, the VENDOR is to prepay shipping charges and add to invoice. fi In case any article sold and delivered to the purchaser hereunder shall be protected by any patent or copyright, the seller agrees to indemnify and save harmless the purchaser, from and against any and all suits, claims, judgments and costs instituted or recovered against it by any persons whomsoever on account of the use or sale of such article by the purchaser in violation of rights under such patent or copyright. 9 Any act done or omitted to be done by the seller in violation or disregard of the foregoing terms and conditions shall not be binding upon the purchaser, nor shall the purchaser be responsible for any damage or loss to the seller arising out of or in consequence of any such act or omission W Municipality is exempt from State and Federal Excise Taxes. Amount of such taxes will be deducted from invoice unless deduction is clearly shown by seller. Exemption certificates will be supplied by Village upon request. Village is also exempt from Illinois Retailers Occupation Tax (E9995-7787-05) I 1 Goods and materials must be properly packaged Damaged goods or materials will not be accepted. 12 Quantities specified in the order are not to be exceeded. 13 V.O. #72-3-G-645 FAIR EMPLOYMENT PRACTICES ORDINANCE: Every supplier of materials and services and all contractors doing business with the Village of Deerfield shall be an "equal opportunity employer" as defined by Section 2000 (e) of Chapter 21, Title 42 of the United States Code Annotated and Federal Executive Orders #11246 and #11375 which are incorporated herein by reference and by the above referenced Village Ordinance which may be cited as V,O. #72-3-G-645, and as such shall not discriminate against any other person by reason of race, creed, color, religion, age, sex or physical or mental handicaps with respect to the hiring, application for employment, tenure, terms or conditions of employment of any person and shall file an affidavit to such effect 14 Toxic Substances Disclosure All Bidders must comply with the requirements of the Toxic Substances Disclosure to Employees Act, for any material supplied and covered by said act 15. Contractor is subject to Illinois Prevailing Wage Law, if this contract calls for the construction of a "public work " within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130;' 01 et seq. ("the Act"). The Act requires contractors and subcontractors to pay labors, workers and mechanics performing services on public works projects no less than the "prevailing rate of wages" (hourly cash wages plus fringe benefits) in the county where the work is performed: For more information regarding current prevailing wage rates, please refer to the Illinois Department of Labor's website at: hit D://www.state.iLus/aMnSX/idol/ratWrates.HTM . All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage, notice and record keeping duties. 16 Payment shall be made pursuant to the Illinois Local Government Prompt Payment Act, 50 ILCS 505! ] 7. Contractor agrees to maintain all records and documents for projects of the Public Body in compliance with the Freedom of Information Act, 5 ILCS 1401 el seq In addition, Contractor shall produce, without cost to the Public Body, records which are responsive to a request received by the Public Body under the Freedom of Information Act so that the Public Body may provide records to those requesting them within the time frames required. If additional time is necessary to compile records in response to a request, then Contractor shalt so notify the Public Body and if possible, the Public Body shall request an extension so as to comply with the Act_ In the event that the Public Body is found to have not complied with the Freedom of Information Act based upon Contractor's failure to produce documents or otherwise appropriately respond to a request under the Act, then Contractor shall indemnify and hold the Public Body harmless, and pay all amounts determined to be due including but not limited to fines, costs, attorneys' fees and penalties