R-22-72VILLAGE OF DEERFIELD
RESOLUTION NO. R-22-72
A RESOLUTION WAIVING BIDDING AND APPROVING AN AWARD OF
CONTRACT TO FLOCK GROUP, INC. FOR CAMERA SERVICES
WHEREAS, the Village of Deerfield ("Village') is a home rule municipality in
accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970; and
WHEREAS, the Village has budgeted sufficient funds in the 2022 fiscal year for the
installation of license plate recognition cameras at locations throughout the Village
(collectively, "Cameras'); and
WHEREAS, Flock Group, Inc. ("Flock's submitted a proposal for the installation and
maintenance of the Cameras and the services necessary to store and access the license plate
data generated by the Cameras (collectively, "Camera Services') in the amount of
$36,900.00 for the first year and $27,500 annually thereafter; and
WHEREAS, Flock has provided Cameras and Camera Services for many area
municipalities and, therefore, is able to provide the Village access to regional license plate
data; and
WHEREAS, the Village desires to enter into an agreement with Flock for the
Cameras and Camera Services ("Agreement') and expend $36,900 for year one and $27,500
for year two under the Agreement; and
WHEREAS, the Mayor and Board of Trustees have determined that waiving bidding
and entering into a contract with Flock to perform the Camera Services will serve and be in
the best interest of the Village and its residents;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF
DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:
SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and
made a part of, this Resolution as findings of the Village Board.
SECTION TWO: WAIVER OF COMPETITIVE BIDDING. Pursuant to
Section 9-16 of the Village Code and the Village's home rule authority, the Village Board
waives the requirement of competitive bidding for the procurement of the Work.
SECTION 3: APPROVAL OF CONTRACT. Pursuant to the Village's home rule
authority, the contract by and between the Village and Contractor is hereby approved in
substantially the form attached to this Resolution as Exhibit A ("Contract').
SECTION 4: AUTHORIZATION TO EXECUTE CONTRACT. The Mayor and the
Village Clerk are hereby authorized and directed to execute and attest, on behalf of the
Village, the final Contract upon receipt by the Village Clerk of at least one original copy of
the final Agreement executed by Contractor; provided, however, that if the executed copy of
{00129049.1)
the final Contract is not received by the Village Clerk within 60 days after the effective date
of this Resolution, then this authority to execute and attest will, at the option of the Mayor
and Board of Trustees, be null and void.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval by two-thirds of the Village Board according to law.
AYES: Benton, Berg, Jacoby, Metts-Childers, Seiden, 5haPkm
NAYS: Norte
ABSTAIN: None
ABSENT: Oppenheim
PASSED: November 21, 2022
APPROVED: November 21, 2022
RESOLUTION NO. R-22-72
Daniel C. Shapiro, Mayor
ATTEST:
Kent S. Street Village Clerk
100129049.11
EXHIBIT A
CONTRACT
{00129049.1)
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General Counsel
Mark Smith
12/13/2022
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Department
Deerfield Police
*o a.rrrnun'..
DATE: November 14, 2022
TO: Kent Street, Village Manager
FROM: John Sliozis, Chief of Police
SUBJECT: FLOCK; Automated License Plate Readers
On Monday, November 21, 2022, at the regularly scheduled meeting of the Mayor and Board of
Trustees, the Police Department will be seeking Board Approval of a Resolution waiving bidding
and award of contract to FLOCK Group, Inc. for Automated License Plate Readers (ALPR).
BACKGROUND
The Police Department has been exploring the potential use of Automated License Plate Readers
(ALPR) cameras for the last few years. This technology has been utilized by police agencies for
several years and is becoming more prevalent in combating crime within local jurisdictions. The
Police Department believes the technology to be particularly useful in combating vehicle thefts,
retail thefts, burglaries and other crimes afflicting our community. The ALPR's can also assist in
locating missing and endangered persons from throughout the area.
The operability of the FLOCK Automated License Plate Reader system is based on a network of
cameras that may be mobile or permanently affixed to locations along roadways throughout the
Chicagoland area. The cameras continuously monitor traffic in an effort to identify and locate
vehicles previously entered into a database by participating subscribers. The information is
specific to license plate number, state, vehicle make, model, color, and reason for the entry. Once
a targeted vehicle is recognized by the system. subscribing agencies in the immediate area are
notified concerning the -chicle description and direction of travel.
AT.PRs have become -er- technolo9icall- advanced with both ro-ing and fixed camera options.
Recognizing the need and benefit to the Village and Department, the use of multiple fixed
cameras would bolster the operations of the Department in better protecting residents and
businesses. Notifications from the ALPR's will alert officers when known offenders enter the
Village.
The data that is collected by the ALPRs does not contain any Personal Identifiable Information
(PIT) and is removed from the system after 30 days.
The Department believes the acquisition of ALPRs is a proactive measure to assist in better
serving the Village and reduce the number of crimes afflicting our community. The ALPR's are
budgeted in Fiscal Year 2023 and Flock Group, Inc. will invoice the Department in intervals
until the completion of installation. The first invoice is not expected until January 2023 for the
10 proposed cameras. The total cost of $36,900 will be reimbursed to the Village from the
Department's Seizure funds.
Deerfield Police Department
RECOMMENDATION
It is the recommendation of the Police Department that the Mayor and Board of Trustees approve
the Resolution waiving bidding and execution of the Contract between the Deerfield Police
Department and Flock Group, Inc for the use of Automated License Plate Readers (ALPR) at a
cost not to exceed $36,900.00.
John J. Sliozis
Chief of Police