Village CAFR For Year Ended April 30, 1985f
q
VILLAGE OF DEERFIELD, ILLINOIS
COMPREHENSIVE
ANNUAL
FINANCIAL REPORT
FOR THE
FISCAL YEAR ENDED
APRIL 30, 1985
PREPARED BY
GEORGE VALENTINE
FINANCE DIRECTOR
VILLAGE OF DEERFIELD
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TABLE OF CONTENTS
PAGE
INTRODUCTORY SECTION
Principal Officials i
Organizational Chart ii
Certificate of Conformance in Financial Reporting iii
Letter of Transmittal iv -ix
FINANCIAL SECTION
AUDITORS' REPORT ON THE FINANCIAL STATEMENTS
1-2
COMBINED STATEMENTS - OVERVIEW ("Liftable" General
Purpose Financial Statements)
Combined Balance Sheet - All Fund Types
and Account Groups
3
Combined Statement of Revenues, Expenditures,
and Changes in Fund Balances - All Governmental
and Fiduciary (Expendable Trust) Fund Types
4
Combined Statement of Revenues, Expenditures,
and Changes in Fund Balances - Budget and Actual -
General, Special Revenue, and Debt Service Fund Types
5
Combined Statement of Revenues, Expenses, and Changes
in Retained Earnings/Fund Balances - All Proprietary
and Fiduciary (Pension Trust) Fund Types
6
Combined Statement of Changes in Financial Position
All Proprietary and Fiduciary (Pension Trust)
Fund Types
7
Notes to the Financial Statements
8-35
FINANCIAL STATEMENTS OF INDIVIDUAL FUNDS
GOVERNMENTAL FUND TYPES
GENERAL FUND
General Fund
Financial Statements
Balance Sheet 36
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual 37
TABLE OF CONTENTS (CONT.)
FINANCIAL SECTION (CONT.)
GOVERNMENTAL FUND TYPES (CONT.)
GENERAL FUND (CONT.)
Supplemental Statements
Statement of Revenues - Budget and Actual
Statement of Expenditures - Budget and Actual
SPECIAL REVENUE FUNDS
All Funds
Financial Statements
Combining Balance Sheet
Combining Statement of Revenues, Expenditures,
and Changes in Fund Balances
Municipal Audit Fund
Financial Statements
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Emergency Services Disaster Fund
Financial Statements
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Youth Bound Fund
Financial Statements
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Library Fund
Financial Statements
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Supplemental Statements
Statement of Expenditures - Budget and Actual
PAGE
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TABLE OF CONTENTS (CONT.)
FINANCIAL SECTION (CONT.)
GOVERNMENTAL FUND TYPES (CONT.)
SPECIAL REVENUE FUNDS (CONT.)
Street and Bridge Fund
Financial Statements
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Supplemental Statements
Statement of Expenditures - Budget and Actual
Illinois Municipal Retirement Fund
Financial Statements
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Public Benefit Fund
Financial Statements
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Federal Revenue Sharing Fund
Financial Statements
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Motor Fuel Tax Fund
Financial Statements
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
Dial -A -Ride Fund
Financial Statements
Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
PAGE
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50-54
55
56
57
58
59
TABLE OF CONTENTS (CONT.)
FINANCIAL SECTION (CONT.)
GOVERNMENTAL FUND TYPES (CONT.)
DEBT SERVICE FUND
Debt Service Fund
Financial Statements
Balance Sheet
Statement of Reveues, Expenditures, and Changes
in Fund Balance - Budget and Actual
CAPITAL PROJECTS FUNDS
All Funds
Financial Statements
Combining Balance Sheet
Combining Statement of Revenues, Expenditures,
and Changes in Fund Balances
SPECIAL ASSESSMENT FUNDS
Special Assessment Funds
All Funds
Financial Statements
Combining Balance Sheet
Combining Statement of Revenues, Expenditures,
and Changes in Fund Balances
PROPRIETARY FUND TYPES
ENTERPRISE FUNDS
All Funds
Financial Statements
Combining Balance Sheet
Combining Statement of Revenues, Expenses, and
Changes in Retained Earnings - Unreserved
Combining Statement of Changes in
Financial Position
PAGE
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TABLE OF CONTENTS (CONT.)
PAGE
FINANCIAL SECTION (CONT:)
PROPRIETARY FUND TYPES (CONT.)
ENTERPRISE FUNDS (CONT.)
Water Fund
Financial Statements
Balance Sheet 69
Statement of Revenues, Expenses, and Changes in
Retained Earnings - Unreserved - Budget and Actual 70
Supplemental Statements
Statement of Operating Expenses -
Budget and Actual 71-72
Statement of Fixed Assets and Depreciation 73
Sewerage Fund
Financial Statements
Balance Sheet 74
Statement of Revenues, Expenses, and Changes in
Retained Earnings - Unreserved - Budget and Actual 75
Supplemental Statements
Statement of Operating Expenses - Budget and Actual 76-77
Statement of Fixed Assets and Depreciation 78
Refuse Fund
Financial Statements
Balance Sheet 79
Statement of Revenues, Expenses, and Changes in
Retained Earnings - Budget and Actual 80
Commuter Parking Lot Fund
Financial Statements
Balance Sheet 81
Statement of Revenues, Expenses, and Changes in
Retained Earnings - Budget and Actual 82
Supplemental Statements
Statement of Operating Expenses - Budget and Actual 83
Statement of Fixed Assets and Depreciation 84
TABLE OF CONTENTS (CONT.)
PAGE
FINANCIAL SECTION (CONT.)
PROPRIETARY FUND TYPES (CONT.)
INTERNAL SERVICE FUND
Garage Fund
Financial Statements
Balance Sheet 85
Statement of Revenues, Expenses, and Changes in
Retained Earnings - Budget and Actual 86
Statement of Changes in Financial Position 87
Supplemental Statements
Statement of Operating Expenses - Budget and Actual 88
FIDUCIARY FUND TYPES
TRUST AND AGENCY FUNDS
All Funds
Financial Statements
Combining Balance Sheet 89
Statement of Revenues, Expenses, and Changes
in Fund Balance - Budget and Actual
(Pension Trust Fund) 90
Statement of Changes in Financial
Position (Pension Trust Fund) 91
Agency Fund
Deposit Fund
Financial Statements
Statement of Changes in Assets and Liabilities 92
ACCOUNT GROUPS
GENERAL FIXED ASSETS ACCOUNT GROUP
Financial Statements
Statement of General Fixed Assets 93
Supplemental Statements
Statement of General Fixed Assets - By Function
and Activity 94
Statement of Changes in General Fixed Assets By Function and Activity 95
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TABLE OF CONTENTS (CONT.)
PAGE
FINANCIAL SECTION (CONT.)
ACCOUNTS GROUPS (CONT.)
GENERAL LONG-TERM DEBT ACCOUNT GROUP
Financial Statements
Statement of General Long -Term Debt 96
SUPPLEMENTAL DATA
Combined Statement of Cash and Investments 97
Combined Statement of Investments 98-101
Long -Term Debt Requirements
Sewerage Improvement Bond Series of 1973 102
Sewerage Treatment Facilities Bond Series of 1973 103
Corporate Purpose Bond Series of 1983 104
Corporate Purpose Bond Series of 1982 105
Corporate Purpose Bond Series of 1982-A 106
General Obligation Variable Rate Demand Bond Series of 1984 107
Police Addition Installment Contract of 1979 108
Water Revenue Bond Series of 1960 109
Water Revenue Bond Series of 1959 110
Statement of Officer's Deposits
(Police Pension Fund) 111
Statement of Insurance in Force 112
STATISTICAL SECTION
General Governmental Expenditures by Function -
Last Ten Fiscal Years 113
General Governmental Revenues By Source - Last Ten Fiscal Years 114
Property Tax Levies and Collections -
Last Ten Fiscal Years 115
Assessed and Estimated Actual Values of Taxable
Property - Last Ten Fiscal Years 116
Property Tax Rates - All Overlapping Governments -
Last Ten Fiscal Years 117
Special Assessment Collections - Last Ten Fiscal Years 118
TABLE OF CONTENTS (CONT.)
PAGE
STATISTICAL SECTION (CONT.)
Ratio of Net General Bonded Debt to Assessed Value
And Net Bonded Debt Per Capita - Last Ten Fiscal Years 119
Statement of Legal Debt Margin 120
Statement of Direct and Overlapping Debt 121
Ratio of Annual Debt Service Expenditures for General
Bonded Debt to Total General Governmental Expenditures -
Last Ten Fiscal Years 122
Statement of Revenue Bond Coverage - Water and Sewer Bonds -
Last Ten Fiscal Years 123
Demographic Statistics - Last Ten Fiscal Years 124
Property Value, Construction, and Bank Deposits -
Last Ten Fiscal Years 125
Principal Taxpayers 126
Miscellaneous Statistics 127
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Introductory Section
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VILLAGE OF DEERFIELD, ILLINOIS
PRINCIPAL OFFICIALS
APRIL 30, 1985
LEGISLATIVE
VILLAGE BOARD OF TRUSTEES
Bernard Forrest, President
Harriett Rosenthal Edwin B. Seidman
James L.`Marovitz Vernon E. Swanson
Cynthia T. Marty T. Robert York
Naomi S. Clampitt, Clerk
ADMINISTRATIVE
Robert Franz, Village Manager
FINANCE DEPARTMENT
George Valentine, Director of Finance/Treasurer
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945.5000
ILlIN01S
850 WAUKEGAN ROAD DEERFIELD, ILLINOIS 60015
October 1, 1985
Mr. Robert Franz, Village Manager
Village of Deerfield
Deerfield, Illinois 60015
Dear Mr. Franz:
The Comprehensive Annual Financial Report of the Village of Deerfield
for the fiscal year ending April 30, 1985, is submitted herein. This
report was prepared by the Village Finance Department. Responsibility
for both the accuracy of the presented data and the completeness and
fairness of the presentation, including all disclosures, rests with the
Village. The organization and content of this Report, including the
Financial Statements, Exhibits and Statistical Tables, follow the stan-
dards for financial reporting recommended by the National Committee on
Governmental Accounting and its successor, the Government Accounting
Standards Board. I believe that the data, as presented, is accurate
in all material aspects; that it is presented in a manner designed to
fairly set forth the financial position and results of operations of the
Village as measured by the financial activity of its various funds; and
that all disclosures necessary to enable the reader to gain the maximum
understanding of the Village's financial affairs have been included.
Accounting System and Budgetary Control
In developing and evaluating the Village's accounting system,
consideration is given to the adequacy of internal accounting controls.
Internal accounting controls are designed to provide reasonable, but not
absolute, assurance regarding: (1) the safeguarding of assets against
loss from unauthorized use or disposition; and (2) the reliability of
financial records for preparing financial statements and maintaining
accountability for assets. The concept of reasonable assurance
recognizes that: (1) the cost of a control should not exceed the
benefits likely to be derived from it; and (2) the evaluation of costs
and benefits requires estimates and judgements by management.
All internal control evaluations occur within the above framework. I
believe that the Village's internal accounting controls adequately
safeguard assets and provide reasonable assurance of proper recording of
financial transactions.
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Budgetary control is maintained at the department and subdepartment
level through a system of purchase orders and a monthly reporting system
which reports against estimated expenditures for the time period.
The Reporting Entity and Its Services
This report includes all of the funds and account groups of the Village.
It also includes all activities considered to be part of (controlled by
or dependent on) the Village, as determined by the application of the
-,
criteria set forth in "Defining the Governmental Reporting Entity - NCGA
Statement 3".
The Village of Deerfield, Illinois, was incorporated April 14, 1903.
The Village operates under a Board -Manager form of government and
provides the following services as authorized by its charter: public
safety, highways and streets, sanitation, health and social services;
cultural, public improvements, planning and zoning, and general
administrative services.
Separate reports and financial statements have been prepared for the
Police Pension Board and the Public Library Board. These financial
statements and reports are also contained within this report which
combines all the funds under the Village's jurisdiction.
General Governmental Functions
Revenues for the General Fund,'Special Revenue and Debt Service Funds
totaled $6,480,761. This is an increase of 18.9 percent over 1984.
.Taxes produced 59.9 percent of general revenues compared to 67.0 percent
last year. Of the amount that is listed as taxes, $1,935,486 was
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property tax revenue. The prior property tax extension was
$1,679,934 for an increase of 15.2 percent. Sales tax is also included
in the general category of taxes, in the amount of $1,505,081, an
increase of 6.5 percent over the prior year. The miscellaneous category
includes the sale of property for $487,798.
1985 REVENUE
Increase
Percent (decrease)
Revenue Source Amount of Total from 1984
Taxes $3,83,488 59.E 231,9 0
Licenses and Permits 479,588 7.4 23,683
Intergovernmental Rev. 515,718 8.0 52,602
Charges for Services 146,128 2.3 (27,140)
Fines and Forfeits 310,152 4.8 1469012
Miscellaneous Revenues 1,145,687 17.6 602,928
TOTAL $6,480,761 100 1,029,985
The current year (1983) tax levy collections were approximately 100.0
percent. Property taxes which are delinquent more than one year are
written off; subsequent collections of such taxes are reflected as
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'prior year revenues' in the year collected. Allocation of property tax
levy by purpose for 1983 and the preceding two levy years is as follows:
1984
1983
1982
Purpose
TAX RATE*
TAX RATE*
TAX RATE*
General Fund
.183
.191
.191
Special Revenue Funds
.446
.427
.414
General Obligation Debt
.232
.207
.153
Pension Trust Funds
.062
.060
.052
Enterprise Funds
.151
.148
.140
TOTAL TAX RATE*
1.074
1.033
.950
*Rate per $100 of equalized assessed valuation
Expenditures for General, Special Revenue and Debt Service Fund purposes
totaled $5,728,605, an increase of 14.8 percent over the prior year.
The largest increase was in General Government which reflects the
purchase of land for $350,000 which will be used for roadway and
intersection improvement.
1985
EXPENDITURES
Increase
Percent
(Decrease)
Function
Amount
of Total
from 1984
General Government
$1,281,952
22.4
$ 474,849
Public Safety
1,783,522
31.1
117,417
Highways & Street
912,600
15.9
(201,831)
Culture & Recreation
695,786
12.1
128,057
Misc. Expenditures
293,932
5.2
29,180
Debt Service
760,813
13.3
190,280
TOTAL
$5,728,605
100
$737,952
Debt Administration
The ratio of bonded debt to assessed valuation and the amount of bonded
debt per capita are useful indicators of the Village's debt position to
municipal management, citizens, and investors. The data for the Village
at the end of the 1985 fiscal year is as follows:
Outstanding General Obligation Bonds by Issue
Sewerage Improvement Bonds Series of 1973 $ 550,000
Sewerage Treatment Facility Bonds Series of 1973 1,050,000
Corporate Purpose Bond Series of 1982 - A 450,000
Capital Improvements - Series A 1984 4,100,000
TOTAL $ 6,150,000
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Other Debt to be Abated from T.I.F. District
Corporate Purpose 1982 Bond Series of 1982 500,000
Corporate Purpose 1983 Bond Series of 1983 450,000
TOTAL
950,000
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GRAND TOTAL BONDED
DEBT
$7,100,000
Less: DEBT SERVICE
FUNDS
.1,011,384
NET BONDED DEBT
$6,088,616
Ratio of Net Debt to
Net Debt
Amount
Assessed Value
Per Capita
Net Bonded Debt
$6,088,616
2.48%
$348
Moody's Investor
Service upgraded the Village's General
Obligation Debt
to Aa from A 1 on
July 1, 1982.
This rating was last confirmed on
December 5, 1983.
Cash Management
Cash temporarily idle during the year was invested in repurchase
agreements, certificates of deposit, treasury bills. Funds held for the
Police Pension Fund are invested in treasury bonds and notes, treasury
strip coupons, and repurchase agreements. As of April 30, 1985, the
r total amount invested by the Village was 98.0 percent of available
funds.The total interest earnings for the year for all funds, including
the pension funds, were $1,200,891. For the prior fiscal year, the
total amount earned was $710,337.
General Fixed Assets
The General Fixed Assets of the Village are those fixed assets used on
the performance of general governmental functions and exclude the fixed
assets of the Enterprise. As of April 30, 1985, the general fixed
assets of the Village amounted to $4,514,440. This amount represents
the original cost or estimated original cost of the assets, and is
considerably less than their present value. Depreciation of general
fixed assets is not recognized in the Village's accounting system.
Enterprise Funds
The Village's Water Fund had total operating revenues of $1,277,901
and operating expenses of $1,004,166 or a total operating income of
$273,735. Revenue bond coverage for the year ending April 30, 1985
was 5.59.
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The Sewer Fund had operating revenues of $795,003, operating expenses of
$749,742 for an operating income of $45,261. The Refuse Fund had
operating revenues of $433,645 and operating expenses of $778,388 for an
operating loss of $344,743. However, there was a property tax levy for
$364,382 for refuse purposes. This revenue source more than adequately
covers the operating loss. The commuter parking lots' revenues were
$62,599, with operating expenses of $24,465 for an operating income of
$38,134.
Prospects for the Future
The Village has commenced a series of major capital improvement projects
as had been previously scheduled during the 1984-85 fiscal year. These
projects include major street repair and rehabilitation work, and
renovation of the Village's sanitary and storm system. It is estimated
that these projects call for a bond issue, or a series of bond issues,
in the area of approximately $8.4-10 million. The initial financing was
in the form of a short term demand note in the amount of $4,100,000.
Work will continue for the next several fiscal years.
The Village's Tax Incremental Financing District, (TIF), was founded in
June, 1982, to facilitate growth and development in the lake -Cook
corridor portion of the Village, primarily the area known as the
Brickyards. The district's increased equalized assessed valuation over
its frozen cap has been: 1982 - $4,143,104; 1983 - $7,247,225; 1984 -
$19,483,923. This growth has been faster than had been anticipated.
The Village has had two significant annexations in the 1984-85 fiscal
year. One was the annexation of approximately 78 acres west of the
then -corporate limits of the Village. Development plans for this call
for the construction of a hotel and the construction of office
structures of approximately 1,300,000 square feet. The second
annexation, comprised of approximately 40 acres, is in the southwest
portion of the Village. Development plans call for construction of
approximately 600,000 square feet of office structures and a hotel.
The addition of these properties to the Village's tax base from the
prospect of real estate property taxes, hotel -motel taxes, and sales
taxes should provide a significant increase in revenues, not only to the
Village itself, but to the overlapping taxing districts.
Independent Audit
State statutes require an annual audit of the books of account, fiscal
records and transactions of all administrative departments of the
Village by independent certified public accountants selected by the
Board of Trustees. This requirement has been complied with, and the
auditor's opinion has been included in this report.
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Certificate of Conformance
The Government Finance Officers Association of the United States and
Canada (GFOA) awards a Certificate of Conformance in financial reporting
to units of government for the comprehensiveness of its financial
report.
In order to be awarded a Certificate of Conformance, a governmental unit
must publish an easily readable and efficiently organized comprehensive
annual financial report, whose contents conform to program standards.
Such reports must satisfy both generally accepted accounting principles
and applicable legal requirements.
The Village was awarded a Certificate of Conformance for its April 30,
1984, report, and I believe our current report substantially conforms to
Certificate of Conformance Program requirements, and we are submitting
this report to GFOA to determine its continuing eligibility for a
certificate.
Acknowledgements
The preparation of this report on a timely basis could not be
accomplished without the efficient and dedicated services of the entire
staff of the Finance Department. I would like to express my
appreciation to all members of the department who assisted and
contributed to its preparation. I would also like to thank the
president and members of the Board of Trustees for their interest and
support in planning and conducting the financial operations of the
Village in a responsible and progressive manner.
Respectfully submitted,
George J. Valen ine
Finance Director
Village of Deerfield
GJV:nkj
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Financial Section
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CeOF
rtified Public Accountants
The Honorable Bernard Forrest, Mayor
Members of the Board of Trustees
Village of Deerfield
Deerfield, Illinois
We have examined the combined financial statements of the Village of
Deerfield, Illinois and the combining, individual fund, and account group
financial statements of the Village as of and for the year ended April
30, 1985 as listed in the table of contents. Our examination was made in
accordance with generally accepted auditing standards and, accordingly,
included such tests of the accounting records and such other auditing
procedures as we considered necessary in the circumstances.
In our opinion, the combined financial statements referred to above,
present fairly the financial position of the Village of Deerfield,
Illinois at April 30, 1985, and the results of its operations and the
changes in financial position of its proprietary fund types and similar
trust funds for the year then ended, in conformity with generally
accepted accounting principles applied on a basis consistent with that of
the preceding year. Also, in our opinion, the combining, individual
fund, and
account group financial statements referred to above, present
fairly the
financial position
of the individual funds and account groups
of the Village
of Deerfield,
Illinois at April 30, 1985, and the results
of operations
of such funds
and the changes in financial position of
individual
proprietary funds
and similar trust funds for the year then
ended, in
conformity with
generally accepted accounting principles
applied on
a basis consistent
with that of the preceding year.
Bank of Wheaton Building 9 211 South Wheaton Avenue • Wheaton, Illinois 60187 • (312) 665-4510
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our examination was made for the purpose of forming an opinion on the
combined financial statements taken as a whole and on the combining,
individual fund, and account group financial statements. The accompany-
ing financial information listed as supplemental in the table of contents
is presented for purposes of additional analysis and is not a required
part of the combined financial statements of the Village of Deerfield,
Illinois. The information has been subjected to the auditing procedures
applied in the examination of the combined, combining, individual fund,
and account group financial statements and, in our opinion, is fairly
stated in all material respects in relation to the combined financial
.. statements taken as a whole.
The statistical information listed in the Table of Contents was not
examined by us and accordingly, we do not express an opinion thereon.
Karrison & Byrne
July 31, 1985
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COMBINED STATEMENTS -OVERVIEW
I
VILLAGE OF DEERFIELD, ILLINOIS
ALL FUND TYPES AND ACCOUNT GROUPS
COMBINED BALANCE SHEET
APRIL 30, 1985
(See Following Page)
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6
VILLAGE OF DEERFIELD, ILLINOIS
ALL PROPRIETARY AND FIDUCIARY (PENSION TRUST) FUND TYPES
COMBINED STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN RETAINED EARNINGS - UNRESERVED/FUND BALANCE
FOR THE YEAR ENDED APRIL 30, 1985
Operating Revenues
Taxes
Charges for Services
Contributions
Miscellaneous
Total Revenues
Operating Expenses
Administration
Operations
Depreciation
Benefits and Refunds
Other
Total Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest Income
Property Taxes
Interest Expense
Net Income (Loss) before Other
Financing (Uses)
Other Financing (Uses)
Operating Transfers (Out)
Net Income (Loss) and Other
Financing (Uses)
Other Changes in Retained Earnings -
Unreserved/Fund Balance
Intrafund Transfers (Out)
Retained Earnings - Reserved -
Restricted Accounts
Net Increase (Decrease) in
Retained Earnings - Unreserved/
Fund Balance
Retained Earnings - Unreserved/
Fund Balance
May 1
Prior Period Adjustments
Adjusted Balances
April 30
Proprietary
Fiduciary
Fund Types
Fund Types
Totals
Internal
Pension
(Memorandum Only)
Enterprise
Service
Trust
1985
1984
$
156,125
$ 156,125
$
140,265
$2,387,288
$139,699
2,526,987
2,312,723
75,750
75,750
83,022
181,860
315,417
497,277
408,556
$2,569,148
$139,699
$
547,292
$3,256,139
$2,944,566
$ 227,184
$ 227,184
$
192,568
2,329,577
$143,731
2,473,308
2,427,212
266,147
266,147
263,697
$
65,912
65,912
37,455
25
25
75
$2,822,908
$143,731
$
65,937
$3,032,576
$2,921,007
$ (253,760)
$ (4,032)
$
481,355
$ 223,563
$
23,559
$ 97,177
$ 97,177
$
74,380
364,382
364,382
344,084
(9,000)
(9,000)
(10,638)
$ 452,559
-
-
$ 452,559
$
407,826
$ 198,799
$ (4,032)
S
481,355
$ 676,122
$
431,385
$ (20,000)
-
-
$ (20,000)
$
(20,000)
$ 178,799
$ (4,032)
$
481,355
$ 656,122
$
411,385
(29,329)
$ 178,799 $ (4,032) $ 481,355 $ 656,122 $ 382,056
$1,095,373 $ 35,260 $2,727,367 $3,858,000 $3,487,734
(11,790)
$1,095,373 $ 35,260 $2,727,367 $3,858,000 $3,475,944
$1,274,172 $ 31,228 13,208,722 $4,514,122 $3,858,000
See accompanying Notes to the Financial Statements.
7
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1.
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
Summary of Significant Accounting Policies
The accounting policies of the Village of Deerfield, Illinois conform to
generally accepted accounting principles as applicable to governments. The
following is a summary of the more significant policies.
A. Reporting Entity and Its Services
This report includes all of the funds and account groups of the Village.
It also includes all activities considered to be part of (controlled by or
dependent on) the Village, as determined by the application of the criteria
set forth in "Defining the Governmental Reporting Entity - NCGA Statement
3". In accordance with NCGA Statements 3 and 7, for financial reporting
purposes the Village's financial statements include all funds, account
groups, departments, agencies, boards, commissions and other organizations
over which Village officials exercise oversight responsibility. For Joint
Venture disclosures see Note S.A.
Oversight responsibility includes such aspects as appointment of governing
body members, budget approval, approval of property tax levies, outstanding
debt secured by Village full faith and credit or revenues, responsibility
for funding deficits and others.
The Village considered the following entities when implementing NCGA
Statements 3 and 7. The criteria in Statements 3 and 7 did not require the
inclusion of these entities in the Village's financial statements
principally because the Village does not exercise oversight responsibility
over such entities. Listed below are the entities that were considered:
Deerfield Bannochburn Fire Protection District
Highland Park Mosquito Abatement District
North Shore Sanitary District
The Village of Deerfield, Illinois was incorporated April 14, 1903. The
Village operates under a Board/Manager form of government and provides the
following services as authorized by its charter: public safety (police),
highways and streets, sanitation, health and social services, culture -
recreation, public improvements, planning and zoning, and general admini-
strative services.
B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized
groups, each of which is considered a
operations of each fund are accounted
balancing accounts that comprise its
on the basis of funds and account
separate accounting
for with a separate
assets, liabilities,
entity. The
set of self -
fund equity,
r
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
1. Summary of Significant Accounting Policies (Cont.)
' B. Basis of Presentation - Fund Accounting (Cont.)
revenues, and expenditures, or expenses, as appropriate. Government
resources are allocated to and accounted for in individual funds based upon
the purposes for which they are to be spent and the means by which spending
activities are controlled. The various funds are grouped, in the financial
statements in this report, into eight generic fund types and three broad
fund categories as follows:
GOVERNMENTAL FUNDS
General Fund - The General Fund is the general operating fund, of the
Village. It is used to account for all financial resources except those
required to be accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for the
proceeds of specific revenue sources (other than special assessments,
expendable trusts, or major capital projects) that are legally restricted
to expenditures for specified purposes.
'
Debt Service Funds - Debt Service Funds are used to account for the
accumulation of resources for, and the payment of, general long-term debt
principal, interest, and related costs. The Debt Service Fund has been
treated as a single fund and budgeted in a like manner by the Village.
Capital Projects Funds - Capital Projects Funds are used to account for
financial resources to be used for the acquisition or construction of major
capital facilities (other than those financed by Proprietary Funds, Special
Assessment Funds, and Trust Funds).
Special Assessment Funds - Special Assessment Funds are used to account for
the financing of public improvements or services deemed to benefit the
properties against which special assessments are levied.
PROPRIETARY FUNDS
Enterprise Funds - Enterprise Funds are used to account for operations (a)
that are financed and operated in a manner similar to private business
enterprises - where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or services to the
' general public on a continuing basis be financed or recovered primarily
through user charges; or (b) where the governing body has decided that
periodic determination of revenues earned, expenses incurred, and/or net
' income is appropriate for capital maintenance, public policy, management
control, accountability, or other purposes.
10 1
1.
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
Summary of Significant Accounting Policies (Cont.)
B. Basis of Presentation - Fund Accounting (Cont.)
PROPRIETARY FUNDS (CONT.)
Internal Service Funds - Internal Service Funds are used to account for the
financing of goods or services provided by one department or agency to
other departments or agencies of the Village, or to other governments, on a
cost -reimbursement basis.
FIDUCIARY FUNDS
Trust and Agency Funds - Trust and Agency Funds are used to account for
assets held by the Village in a trustee capacity or as an agent for
individuals, private organizations, other governments, and/or other funds.
These include Expendable Trust, Nonexpendable Trust, Pension Trust, and
Agency Funds. Nonexpendable Trust and Pension Trust Funds are accounted
for in essentially the same manner as proprietary funds since capital
maintenance is critical. Expendable Trust Funds are accounted for in
essentially the same manner as governmental funds. Agency Funds are
custodial in nature (assets equal liabilities) and do not involve
measurement of results of operations. The Village does not currently
utilize the Nonexpendable Trust or Expendable Trust Fund Types.
ACCOUNT GROUPS
General Fixed Assets Account Group - The General Fixed Assets Account Group
is used to account for all fixed assets which are not accounted for in
Enterprise, Internal Service, or Trust Funds.
General Long -Term Debt Account Group - The General Long -Term Debt Account
Group is used to account for all long-term debt not accounted for in
Special Assessment, Enterprise, Internal Service, or Trust Funds.
C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses
are recognized in the accounts and reported in the financial statements.
Basis of accounting relates to the timing of the measurements made,
regardless of the measurement focus applied.
All Governmental Funds are accounted for using the modified accrual basis
of accounting. Their revenues are recognized when they become measurable
and available as net current assets. The Village's share of State -assessed
income taxes, gross receipts, and sales taxes are considered "measurable"
when in the hands of intermediary collecting governments and are recognized
r'
1
1 11
' VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
1 1. Summary of Significant Accounting Policies (Cont.)
' C. Basis of Accounting (Cont.)
as revenue at that time. Anticipated refunds of such taxes are recorded as
liabilities and reductions of revenue when they are measurable and their
validity seems certain. Revenues considered to be susceptible to accrual
are:
Taxes Intergovernmental Revenues
Property Motor Fuel Tax Allotments
Sales Federal Revenue Sharing Entitlements
Income
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
' All Proprietary Funds and Pension Trust Funds are accounted for using the
accrual basis of accounting. Their revenues are recognized when they are
earned, and their expenses are recognized when they are incurred. Unbilled
Waterworks and Sewerage Fund utility service receivables are recorded at
year end.
' D. Budgets and Budgetary Accounting
The Village follows these procedures in establishing the budgetary data
reflected in the financial statements:
1.
The Village Manager submits to the Board of Trustees a
proposed
operating budget for the fiscal year commencing the following May 1.
The operating budget includes proposed expenditures and the
means of
financing them.
2.
Budget hearings are conducted.
3.
The budget is legally enacted through passage of an ordinance.
'
4.
The budget may be amended by the Board of Trustees.
5.
Budgets are adopted on a basis consistent with generally
accounting principles (GAAP). Government Funds - Modified
accepted
Accrual,
Proprietary and Pension Trust Funds - Accrual.
'
The level of control (level at which expenditures may not exceed
budget)
is the Fund. Budget lapses at year end.
' The Village passed a Supplemental Budget during fiscal 1985.
12 ,
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
1. Summary of Significant Accounting Policies (Cont.)
D. Budgets and Budgetary Accounting (Cont.)
Encumbrance accounting, under which purchase orders, contracts, and other
commitments for the expenditure of monies are recorded in order to reserve
that portion of the applicable appropriation, is employed. Encumbrances
outstanding at year end, if any, are reported as reservations of fund
balances since they do not constitute expenditures or liabilities.
The following funds adopt annual operating budgets:
Fund Budgetary Basis of Accounting
General Modified Accrual
Special Revenue
Municipal Audit
Modified
Accrual
Emergency Services Disaster
Modified
Accrual
Youth Bound
Modified
Accrual
Library
Modified
Accrual
Street and Bridge
Modified
Accrual
Illinois Municipal Retirement
Modified
Accrual
Public Benefit.
Modified
Accrual
Federal Revenue Sharing
Modified
Accrual
Motor Fuel
Modified
Accrual
Dial -A -Ride
Modified
Accrual
Debt Service
Debt Service Modified Accrual
Enterprise
Water Accrual
Sewerage Accrual
Refuse Accrual
Commuter Parking Lot Accrual
Internal Service
Garage Accrual
Trust and Agency
Police Pension Accrual
1
i 13
' VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
' APRIL 30, 1985
i
1. Summary of Significant Accounting Policies (Cont.)
E. Assets, Liabilities, and Fund Equity
Investments
Investments are stated at cost or amortized cost, which approximates
market.
Inventory
' Inventory is valued at the lower of cost (first -in, first -out) or market.
Inventory is recorded on the basis of a physical count.
Advance to Other Funds
Noncurrent portions of long-term interfund loans receivable (reported in
"Advance to" asset accounts) are equally offset by a fund balance reserve
account which indicates that they do not constitute "available spendable
resources" since they are not a component of net current assets. Current
portions of long-term interfund loans receivable (reported in "Due from"
' asset accounts) are considered "available spendable resources".
Fixed Assets and Long -Term Liabilities
The accounting and reporting treatment applied to the fixed assets and
long-term liabilities associated with a fund are determined by its
measurement focus. All Governmental Funds and Expendable Trust Funds are
' accounted for on a spending or "financial flow" measurement focus. This
means that only current assets and current liabilities are generally
included on their balance sheets. Their reported fund balance (net current
assets) is considered a measure of "available spendable resources."
1
11
14 '
1.
VILLAGE OF DEERFIELD. ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
Summary of Significant Accounting Policies (Cont.)
E. Assets, Liabilities, and Fund Equity (Cont.)
Fixed Assets and Long -Term Liabilities (Cont.)
Governmental fund operating statements present increases (revenues and
other financing sources) and decreases (expenditures and other financing
uses) in net current assets. Accordingly, they are said to present a
summary of sources and uses of "available spendable resources" during a
period.
Fixed assets used in governmental fund type operations (general fixed
assets) are accounted for in the General Fixed Assets Account Group, rather
than in governmental funds. Public domain ("infrastructure") general fixed
assets consisting of certain improvements other than buildings, including
roads, bridges, curbs and gutters, streets and sidewalks, drainage systems,
and lighting systems, are not .capitalized along with other general fixed
assets. No depreciation has been provided on general fixed assets.
All fixed assets are valued at historical cost or estimated historical cost
if actual historical cost is not available. Donated fixed assets are
valued at their estimated fair value on the date donated.
1
1
1
Long-term liabilities expected to be financed from governmental funds are
accounted for in the General Long -Term Debt Account Group, not in the '
governmental funds. The single exception to this general rule is for
special assessment bonds, which are accounted for in Special Assessment
Funds.
'
The two account groups are not "funds." They are concerned only with the
measurement of financial position. They are not involved with measurement
of results of operations. '
Noncurrent portions of long-term receivables due to governmental funds are
reported on their balance sheets, in spite of their spending measurement '
focus. Special reporting treatments are used to indicate, however, that
they should not be considered "available spendable resources" since they do
not represent net current assets. Recognition of governmental fund type
revenues represented by noncurrent receivables is deferred until they
become current receivables. Noncurrent portions of long-term loans
receivable are offset by fund balance reserve accounts. The Village does
not currently have any noncurrent receivables and related reserves. ,
h
1
15
1
1
Ij
1
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
1. Summary of Significant Accounting Policies (Cont.)
E. Assets, Liabilities, and Fund Equity (Cont.)
Fixed Assets and Long -Term Liabilities (Cont.)
Special reporting treatments are also applied to governmental fund
inventories to indicate that they do not represent "available spendable
resources", even though they are a component of net current assets. Such
amounts are generally offset by fund balance reserve accounts. The Village
does not currently have any governmental fund inventories and related
reserves.
Because of their spending measurement focus, expenditure recognition for
governmental fund types is limited to exclude amounts represented by
noncurrent liabilities. Since they do not affect net current assets, such
long-term amounts are not recognized as governmental fund type expenditures
or fund liabilities. They are instead reported as liabilities in the
General Long -Term Debt Account Group.
All Proprietary Funds and Nonexpendable Trust and Pension Trust Funds are
accounted for on a cost of services or "capital maintenance" measurement
focus. This means that all assets and all liabilities (whether current or
noncurrent) associated with their activity are included on their balance
sheets. Their reported fund equity (net total assets) is segregated into
contributed capital and retained earnings components. Proprietary fund
type operating statements present increases (revenues) and decreases
(expenses) in net total assets.
Depreciation of all exhaustible fixed assets used by proprietary funds is
charged as an expense against their operations. Accumulated depreciation
is reported on proprietary fund balance sheets. Depreciation has been
provided over the estimated useful lives using the straight line method.
The estimated useful lives are as follows:
Parking Lot Improvements 20 years
Water Systems 40 years
Equipment 5-10 years
F. Revenues, Expenditures, and Expenses
Property Tax Revenue Recognition
1984 property taxes attach as an enforceable lien on January 1, 1984. They
are levied in September of the subsequent fiscal year (by passage of a Tax
Levy Ordinance). Tax bills are prepared by the County and issued on or
about March 1, 1985 and August 1, 1985, and are payable in two
16
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
1. Summary of Significant Accounting Policies (Cont.)
F. Revenues, Expenditures,'and Expenses (Cont.)
Property Tax Revenue Recognition (Cont.)
installments, on or about June 1, 1985 and on or about September 1, 1985.
The County collects such taxes and remits them periodically. Property tax
revenues are recognized when they become both measurable and available in
accordance with NCGA Interpretation 3.
Property taxes receivable which are delinquent more than one year have been
written off; subsequent collections of such taxes are reflected as
"property taxes - prior" revenue in the period received.
Accumulated Unpaid Compensated Absences
Village employees are granted vacation pay and sick leave in varying
amounts. The Village has calculated the following amounts with respect to
accrued vacation pay and sick leave at April 30, 1985:
Fund
General Corporate
$223,639
Street and Bridge
19,684
Water
24,710
Sewerage
24,828
Garage
6,217
$299,078
Accumulated unpaid compensated absences are accrued when incurred in
proprietary funds (using the accrual basis of accounting). Such amounts
(current portion) are accrued in governmental funds (using the modified
accrual basis of accounting). The amounts are all considered current by
the Village.
G. Financial Reporting
Comparative Data
Comparative total data for the prior year have been presented in the
accompanying financial statements in order to provide an understanding of
changes in the Village's financial position and operations. Comparative
total data for the prior year have been restated as necessary in order to
provide consistency for comparison purposes. However, comparative (i.e.,
presentation of prior year totals by fund type) data have not been
presented in each of the statements since their inclusion would make the
statements unduly complex and difficult to read.
11
1 17
' VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
' APRIL 30, 1985
1. Summary of Significant Accounting Policies (Cont.)
G. Financial Reporting (Cont.)
Total Columns on Combined Statements - Overview
'
Total columns on the Combined Statements - Overview are captioned
"Memorandum Only" to indicate that they are presented only to facilitate
financial analysis. Data in these columns do not present financial
position, results of operations, or changes in financial position in
conformity with generally accepted accounting principles. Neither is such
data comparable to a consolidation. Interfund eliminations have not been
'
made in the aggregation of this data.
Budgetary Data
The Village operates under the Budget Act.
Authoritative Sources - Financial Reporting
'
The financial statements are presented in accordance with generally
accepted accounting principles applicable to state and local governmental
'
units. These basic principles have been promulgated by the National
Council on Governmental Accounting, and are detailed in their publications
entitled "Governmental Accounting and Financial Reporting Principles NCGA ._
Statement 1", and subsequent NCGA Statements and Interpretations.
The Governmental Accounting Standards Board, successor to the NCGA, has
issued GASB Statement 1,. which establishes the authoritative status of NCGA
Pronouncements and the AICPA Industry Audit Guide, and has issued
subsequent authoritative pronouncements.
I
Stewardship, Compliance, and Accountability
A. Deficit Fund Balances/Retained Earnings of Individual Funds
The following funds had a deficit in fund balance/retained earnings at
April 30, 1985:
Street and Bridge
Illinois Municipal Retirement
Special Assessments 3-84
Commuter Parking Lot
$ (1,770)
(5,41.5)
(76,549)
(45,967)
18
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
2. Stewardship, Compliance and Accountability (Cont.)
B. Excess of Actual Expenditures/Expenses over Budget in Individual Funds
The following funds had an excess of actual expenditures/expenses (ex-
clusive of depreciation and amortization) over budget for the year ended
April 30, 1985:
Fund
Excess
General
$181,344
Street and Bridge
11,576
Public Benefit
8,445
Motor Fuel Tax
22,232
Dial -a -Ride
2,662
Debt Service
30,687
Water
21,621
Garage
1,223
3. Detail Notes on All Funds and Account Groups
A. Assets
1. Pooling of Cash and Investments
Except for cash and investments in certain restricted and special
accounts, the Village pools the cash of various funds to maximize
interest earnings. Interest income is allocated to the various funds
based upon their respective participation. Investments are stated at
cost or amortized cost, which approximates market.
2. Property Taxes (See Note 1, F.)
3. Due from Other Governments - Grants Receivable
No amounts are due as of the date of this report.
19
' VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
' APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cont.
A. Assets (Cont.)
4. Fixed Assets
a. Changes in General Fixed Assets
Balances
Balances
'
May 1, 1984
Additions Deletions
April 30, 1985
Land
Building and
$1,718,027
$350,000 $155,000
$1,913,027
Improvements
1,237,500
1,237,500
Vehicles
410,619
34,005 21,205
423,419
Equipment
476,386
165,895
642,281
'
Office Furniture and
Equipment
288,815
9,398
298,213
'
$4,131,347
$559,298 $176,205
$4,514,440
'
b. Summary of Proprietary Fixed Assets
at April 30, 1985
Enterprise
Commuter
Water
Sewerage
Parking Lot
Land
$ 77,500
Systems
$ 785,215
$5,917,062
Equipment and Vehicles
241,087
190,082
'
Parking Lot
613,958
$1,026,302
$6,107,144
$691,458
Less Accumulated
'
Depreciation
538,234
997,613
182,006
$ 488,068
$5,109,531
$509,452
5. Loans Receivable
The Village has advanced funds for the Union Drainage District Number 1
to alleviate emergency flooding conditions. The balance at April 30,
1985 amounted to $185,697 plus interest of $26,130. These receivables
' are recorded in the Capital Projects Fund.
20 1
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cont.)
B. Liabilities (Cont.)
1. Retirement Fund Commitments (Cont.)
a. Illinois Municipal Retirement Fund
1) The Village is a participating member of the Illinois Municipal
Retirement Fund (IMRF) which covers all of its employees who:
a.) occupy a job normally requiring 600 hours or more per
year;
b.) are paid on a regular payroll from Village funds;
c.) were under age sixty when first entering employment; and
d.) are not covered by another state created retirement system
for the same service.
2) The Illinois Municipal Retirement Fund's (Chicago) actuary
estimated that as of December 31, 1984, the present value of
currently accrued retirement obligations of the Village was
$2,788,231. The Village had accumulated assets of $705,939 on
the same date. Therefore, the balance of $2,082,292 remains to
be financed by future contributions payable by the municipality
on behalf of its present employees. The normal cost portion of
the Village's contribution rate is expected to provide $411,984
of this amount and the prior service portion of the rate is
expected to provide $1,670,308. The latter amount is consi-
dered to be unfunded at this time; it is sometimes referred to
as the "actuarial deficiency". As required by Section 7-172,
Chapter 108-1/2, Illinois Revised Statutes, contribution rates
are fixed at levels, certified by the Fund actuary, sufficient
to meet the entire cost of benefit payments ultimately to be
made.
Actual contributions this year totaled $258,019. This is a
statewide plan, administered by IMRF. The Village has no
further liability to this plan.
1
1
1
21
1
11
1
11
1
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cont.)
B. Liabilities (Cont.)
1. Retirement Fund Commitments (Cont.)
b. Police Pension Fund
1) Chapter 108-1/2, Sections 3-125 and 127 of the Illinois
Revised Statutes, provide that municipalities shall establish
and maintain a reserve fund of not less than $10,000 for each
policeman and each beneficiary; provided that the accumulated
reserve shall not exceed the estimated total actuarial
requirements of the Fund.
In municipalities having less than the actuarial requirements
of the Fund, the Board of Trustees of the Fund shall designate
the proportionate amount needed annually to insure the
accumulation of such actuarial reserve over a 40 year period
ending in 2020. The total actuarial requirements at April 30,
1984 (the date of the latest computation) amounted to
$3,934,608, as determined by the Illinois Department of
Insurance.
Net present assets $2,727,367
Unfunded accrued liability 1,207,241
Actual contributions this year totaled $156-,125. This is a
single -employer plan administered by the Village.
22
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cont.
B. Liabilities (Cont.)
1. Retirement Fund Commitments (Cont.)
b. Police Pension Fund (Cont.)
2) Changes in Fund Balance
Reserved for
Employee
Retirement
Total
Unreserved
System
Balances - May 1, 1984
$2,727,367
$0 ,108,717)
$3,836,084
Additions
Employer Contributions (Taxes)
156,125
156,125
Employee Contributions
75,750
75,750
Interest
315,417
315,417
Total Balances and Additions
$3,274,659
$0 ,108,717)
$4,383,376
Actuarial Adjustments
(Increase) Decrease in
Unfunded Accrued Liability
-
(98,524)
98,524
Total Revised Balances
$3,274,659
$(1,207,241)
$4,481,900
Deductions
Pension Payments
$ 65,912
$ 65,912
Miscellaneous
25
25
Total Deductions
$ 65,937
-
$ 65,937
Balances - April 30, 1985
$3,208,722
$0 ,207,241)
$4,415,963
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cont.)
B. Liabilities (Cont.)
1. Retirement Fund Commitments (Cont.)
b. Police Pension Fund (Cont.)
3) Tax Levy Requirements
Amount necessary to provide the normal cost
based on the annual payroll of active
participants as of April 30, 1984.
Amount necessary to amortize the unfunded
accrued liability of $1,207,241 as
determined by the State of Illinois Depart-
ment of Insurance over the remaining
35.6740 years as contemplated by Section
3-127 of the Illinois Pension Code.
Total amount of tax levy necessary .to arrive
at the annual requirements of the Fund as
required in Section 3-125 of the Illinois
Pension Code.
$110,715
87,755
$198,470
23
24
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cont.
B. Liabilities (Cont.)
2. Commitments
The following contractual commitments existed at April 30, 1985:
Project
Description Authorization
Deerfield Road
West (Eng)
$ 5,914
Deerfield Road
West (Const)
93,386
Storm and Waste-
water Study
225,254
Mc Donald's Traffic
Signal (Const)
66,687
Expended Required
Through Future
April 30, 1985 Committed Financing
$ 5,658
$ 256 -
77,659
15,727 -
197,627
27,627 -
62,792
3,895 -
3. Claims and Judgments
Liabilities resulting from claims and judgments, if any, have been
reflected in the financial statements in accordance with NCGA Statement
4 and SFAS 5 provisions.
4. Lease Obligations
No material capital or operating leases existed at April 30, 1985.
25
1
A
1
1
1
1
1
1
1
1'
1
1
1
1
i
yn AGE OF DURFIEID, ILLINOIS
NOM TO THE FINANCIAL STA1EMENrS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cont.)
B. Liabilities (font.)
5. long -Tenn Debt
a. Changes in Long -Term Debt
Adjust -
Fund Debt
Balances
ments/
Balances
Retired By
May 1, 1984
Issuances
Retirements April 30, 1985
General Obligation Bands
Sewerage Improvement
Bond Series of 1973
Debt Service
$ 625,000
$ 75,000
$ 550,000
Sewer Treatment Facility
Bond Series of 1973
Debt Service
1,175,000
125,000
1,050,000
Corporate Purpose Bond
Series of 1983
Debt Service
500,000
50,000
450,000
Corporate Purpose Bond
Series of 1982
Debt Service
500,000
500,000
Corporate Purpose Bond
Series of 1982 A
Debt Service
500,000
50,000
450,000
General Obligation Vari
able Rate Demand Bond
Series A
Debt Service
$4,100,000
4,100,000
Land Acquisition
Bond Series of 1974
Debt Service
150,000
150,000
-
$3,450,000
$4,100,000
$450,000
$7,100,000
Installment Contract
Police Addition
Installment Note
- Debt Service
$ 325,000
-
$ 20,000
$ 305,000
Public Benefit
Public Benefit
$ 18,000
-
$ 18,000
-
Pension Contribution
Payable
General
$ 51,280
$ 42,345
$ 51,280
$ 42,345
Revenue Bonds
Water Revenue
Bond Series of 1960
Water
$ 45,000
$ 5,000
$ 40,000
Water Revenue
Bond Series of 1959
Water
165,000
30,000
135,000
$ 210,000
-
$ 35,000
$ 175,000
Special Assessment Bonds
$ 48,332
$ 54,531
-
$ 102,863
VILLAGE OF DEERFIELD. ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cont.
B. Liabilities (Cont.)
5. Long -Term Debt
b. Debt Service Requirements to Maturity
Fiscal Year
Ending
April 30
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
ANNUAL PRINCIPAL AND INTEREST REQUIREMENTS
General
Special
Obligation
Installment
Revenue
Assessment
Bonds
Contract
Bonds
Bonds*
Total
$ 799,699
$170,088
$ 47,438
$102,863
$1,120,088
967,825
165,385
50,737
1,183,947
962,864
48,826
1,011,690
954,948
46,913
1,001,861
795,025
795,025
768,775
768,775
742,400
742,400
836,650
836,650
599,500
599,500
522,200
522,200
424,000
424,000
408,000
408,000
488,000
488,000
464,000
464,000
440,000
440,000
512,000
512,000
480,000
480,000
448,000
4483000
416,000
416,000
$12,029,886
$335,473
$193,914
$102,863
$12,662,136
*' These bonds are callable and have been allocated to the most current year.
27
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and, Account Groups (Copt.)
B. Liabilities (Cont.)
5. Long -Term Debt
c. Legal Debt Margin
The Village is a home rule municipality.
Article VII, Section 6(k) of the 1970 Illinois Constitution governs
computation of the legal debt margin.
"The General Assembly may limit by law the amount and
require referendum approval of debt to be incurred by
home rule municipalities, payable from ad valorem
property tax receipts, only in excess of the following
percentages of the assessed value of its taxable property
..(2) if its population is more than 25,000 and less than
500,000 an aggregate of one percent: ...indebtedness which
is outstanding on the effective date (July 1, 1971) of
this constitution or which is thereafter approved by
referendum... shall not be included in the foregoing
percentage amounts."
To date the General Assembly has set no limits for home rule
municipalities.
d. Revenue Bond Ordinance Disclosures
1) Water Fund
i
a) The ordinance authorizing the issuance of the Water Revenue
Bond Series of 1959 and the subsequent Water Revenue Bond
Issue of 1960 provided for the creation of separate
accounts designated as "Operations and Maintenance
Account," "Principal and Interest Account," "Depreciation
Account," "Bond Reserve Account," "Surplus Account,"
"Improvement and Extension Account," and "Bond Redemption
Account" into which accounts there shall be credited as of
the first day of each month except as hereinafter provided
for the Improvement and Extension Account and the Bond
Redemption Account, all monies of the system in accordance
with the following priority.
Operation and Maintenance Account - An amount sufficient to
cover the estimated operating and maintenance expense of
N'
the water system for the current month.
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28 1
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cont.)
B. Liabilities (Cont.)
5. Long -Term Debt (Cont.)
d. Revenue Bond Ordinance Disclosures (Cont.)
1) Water Fund (Cont.)
a) (Copt.)
Bond Principal and Interest Account - an amount at least
equal to the sum of one -sixth of the interest becoming due
on the next interest payment date, and one -twelfth of the
aggregate yearly amount of principal due on the next
principal maturity date.
1
1
1
1
1
i
Depreciation Account - the sum of $250 each month until
such account aggregates the sum of $15,000. Funds
accumulated shall be used for replacements or unusual
repairs for which funds are not otherwise available.
Bond Reserve Account - an amount of $950 each month until
such account aggregates the sum of $52,000. Funds
accumulated shall be used for the payment of bond principal
and interest, should the amount available in the bond J�
principal and interest account be insufficient to meet the
payments when due.
Surplus Account - any monies remaining each month after
'
providing for the credits to the above listed accounts
shall be credited to the surplus account. At the end of
each fiscal year, funds in this account shall be used to
make up deficiencies in the prior accounts, 50% of the
remaining amounts be transferred to an Improvement and
Extension Account accumulated up to a maximum of $100,000,
and all money then remaining in the surplus account may be
used for the following purposes:
A. Create a Bond Redemption Account
B. Accelerate the accumulation of funds in
aforementioned accounts
C. Used for any lawful corporate purpose
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VILLAGE OF DEERFIELD,
ILLINOIS
NOTES TO THE FINANCIAL
STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups
(Cont.)
B. Liabilities (Cont.)
5. Long -Term Debt (Cont.)
"
d. Revenue Bond Ordinance Disclosures
(Cont.)
1) Waterworks and Sewerage Fund
(Cont.)
b) Supplemental information
required
under bond ordinance
provisions, not subject
to audit:
Metered Customers
5,546
Unmetered Customers
0
Hydrants
732
Gallons Pumped
865,824,112
Gallons Billed
776,077,676
Connecting Properties
5,505
6. Industrial revenue Bonds
The Village entered into agreements with Chi-Chi's, Inc., Teradyne,
Inc., and Industrialplex Limited Partnership in which the Village has
authorized the issuance of Industrial Revenue bonds in the following
amounts:
`j
Chi-Chi's, Inc. $1,615,000 Trustee - The Citizens Fidelity
Bank and Trust of Kentucky
Teradyne, Inc. $1,000,000 Trustee - State Bank and Trust
of Boston
Industrialplex Limited
Partnership $4,500,000 Trustee - American National Bank
and Trust Company of
Chicago
The Village has no liability under these bond issues.
�1
7. General Obligation Variable Rate Demand Bonds
The Village issued $4,100,000 of General Obligation Variable Rate
Demand Bonds. These bonds have been reported as General Long -Term Debt
under the provisions of Governmental Accounting Standards Board
Interpretation No. 1 - "Demand Bonds issued by State and Local
Governmental Entities."
30
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cunt.)
C. Interfund Receivables and Payables
General
General
Street and Bridge
Illinois Municipal Retirement
Debt Service
Capital Improvements
Capital Projects
Special Assessment
Garage
Water
Sewer
Deposit
Total General
Special Revenue
Municipal Audit
Street and Bridge
Illinois Municipal Retirement
Capital Improvements
Emergency Services Disaster
Street and Bridge
Refuse
Youthbound
Garage
Library
Street and Bridge
Illinois Municipal Retirement
Debt Service
Police Pension
Street and Bridge
General
Municipal Audit
Emergency Services Disaster
Library
Public Benefit
Debt Service
Due
From
$ 22,000
6,251
56,770
46,742
129
6,820
1,668
$140,380
$ 1,360
$ 1,360
$ 7,744
$ 7,744
$ 1,485
72
144
418
2,460
842
Due
To
$ 1,485
44,018
2,213
$47,716
$ 72
786
$ 858
$ 144
1,998
$ 2,142
$ 782
$ 418
1,081
317
$ 1,816
31
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cont.)
C. Interfund Receivables and Payables (Cont.)
Due
Due
From
To
Special Revenue (Cont.)
Street and Bridge (Cont.)
- Commuter Parking Lot
$
20,000
Garage
$
4,684
Deposit
3,851
$
29,272
$
4,684
Illinois Municipal Retirement
General
$
22,000
Municipal Audit
$
786
Library
1,081
Debt Service
1,384
$
3,251
$
22,000
Public Benefit
Street and Bridge
$
2,460
Special Assessment
$
10,000
$
10,000
$
2,460
Total Special Revenue
$
51,627
$
34,742
Debt Service
Debt Service
General $ 6,251
Library 7,744
Street and Bridge 842
Illinois Municipal Retirement 1,384
Refuse 2,014
Police Pension 3,357
Total Debt Service - $ 21,592
Capital Projects
Capital Improvements
General
$
56,770
Municipal Audit
1,360
- $
58,130
Capital Projects
General
- $
46,742
Total Capital Projects
- $1042872
Special Assessment
Special Assessment
General
$ 44,018
Public Benefit
$
10,000
Total Special Assessment
$ 44,018 $
10,000
32
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
3. Detail Notes on All Funds and Account Groups (Cont.)
C. Interfund Receivables and Payables (Cont.)
Due
Due
From
To
Enterprise
Water
General
$
129
Garage
2,087
-
$
2,216
Sewer
General
$
6,820
Garage
2,752
Refuse
748
-
$
10,320
Refuse
Emergency Service
$
1,998
Debt Service
2,014
Sewer
748
Police Pension
$
144
$
4,760
$
144
Commuter Parking Lot
Street
-
$
20,000
Total Enterprise
$
4,760
$
32,680
Internal Service
Garage
General
$
2,213
Youthbound
782
Street
4,684
Water
2„087
Sewer
2,752
Total Internal Service
$
12,518
-
Trust and Agency
Police Pension
Library
$
317
Debt Service
3,357
Refuse
144
$
3,818
-
Deposit
General
$
1,668
Street
3,851
-
$
5,519
Total Trust and Agency
$
3,818
$
5,519
Total All Funds
$257,121
$257,121
33
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
i� 3. Detail Notes on All Funds and Account Groups (Cont.)
D. Fund Equity (Cont.)
1. Reservation of Retained Earnings
Retained Earnings - Reserved - Restricted Accounts represents amounts
required to be segregated by bond ordinance provisions.
2. Reservation of Fund Balance
Reserves are used to segregate portions of fund balances which are
either legally restricted for specific purposes or not "available
spendable resources".
3. Unreserved Fund Balance - Designated
Designations represent portions of Unreserved Fund Balance segregated
to indicate tentative plans for financial resource utilization in a
future period.
r4. Prior Period Adjustments to Fund Balances/Retained Earnings
Debt Service Fund
To Correct an error in the recording of prior period
Interest Payable $ 42,669
Special Assessment
To Correct an error in the recording of prior period
Bonds and Vouchers Payable $(95,314)
34.
VU AGE OF DEERFIEID, ILLINOIS
NOTES TO THE FINANCIAL STAME T1S
APRIL 30, 1985
4. Segment Information for Certain Individual Enterprise Funds
The Village maintains 4 Enterprise
Segment information for
Rmds which provide water, sewerage, refuse and parking services.
April 30, 1985 is follows:
the year ended as
Commuter
Water Sewerage
Refuse
Parking lot
Fund Fund
Fund
Fund
Total
Operating Revenues
$1,277,901 795,003
$433,645
62,599
$2,569,148
Depreciation, Depletion, and
Amortization Expense
39,557 195,892
30,698
266,147
y
Operating Income or (loss)
234,178 (150,631)
(344,743)
7,436
(253,760)
Operating Transfers
'
Out
(20,000)
(202000)
Tax Revenues
364,382
364,382
Net Income (Loss)
253,376 (98,346)
36,333
(122.564)
1782799
Plant, Property and Equipment
Additions
65,871 50,246
116,117
Deletions
- 18,390
18,390
Total Assets
1,218,340 5,854,570
485,409
604,121
8,162,440
Net Forking Capital
554,280 539,795
4202226
70,821
1,5852122
Bonds and Other Long -Term
Liabilities
Payable from Operating
Revenues
175,000
175,000
Total Equity 956,056 5,765,671 420,226 580,273 7,72 2,226
4 35
VILLAGE OF DEERFIELD, ILLINOIS
NOTES TO THE FINANCIAL STATEMENTS
APRIL 30, 1985
5. Related Entities
A. Joint Ventures
The Village of Deerfield does not participate in any Joint Ventures as
defined in National Council on Governmental Accounting (NCGA) Statement 7,
"Financial Reporting for Component Units within the Governmental Reporting
Entity", paragraphs 27 through 29, adopted on January 12, 1984.
B. Related Party Transactions
No material related party transactions -existed during the fiscal year.
6. Significant Contingencies
A. Litigation
There are several pending lawsuits in which the Village is involved. The
` Village Attorney estimated that the potential claims against the Village
not not covered by insurance resulting from such litigation would not
materially affect the financial statements of the Village.
B. Contingent Liabilities
The Village participates in a number of federally assisted grant programs,
principal of which is the Federal Revenue Sharing Program. These programs
are subject to program compliance audits by the grantors or their
representatives. The audits of these programs for or including the year
ended April 30, 1985 have not yet been conducted. Accordingly, the
Village's compliance with applicable grant requirements will be established
at some future date. The amount, if any, of expenditures which may be
disallowed by the granting agencies cannot be determined at this time
although the Village expects such amounts, if any, to be immaterial.
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GOVERNMENTAL FUND TYPES
GENERAL FUND
W%
VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FUND
BALANCE SHEET
APRIL 30, 1985
Totals
1985
1984
ASSETS
Cash and Investments
$2,308,177
$1,638,842
Receivables
Property Taxes - Current - (Net)
396,287
394,306
Accrued Interest
29,162
53,390
Fludstrom Construction
255,140
Due from Other Governments
Sales Tax
101,043
105,055
State Income Tax
43,958
46,779
Court Fines
35,203
17,765
Due from Other Funds
140,380
36,535
Other Assets
27,479
81,306
Total Assets
$3,081,689
$2,629,188
LIABILITIES AND FUND BALANCE
Liabilities
Accounts Payable
$ 58,417
$ 117,956
Accrued Payroll
18,674
10,105
Compensated Absences Payable
223,639
186,945
Due to Other Funds
47,716
49,540
Other Payables
14,891
59,875
Deferred Property Taxes
420,000
420,000
Deferred Revenue - Other
255,410
Total Liabilities
$ 783,337
$1,099,831
Fund Balance (Page 37)
2,298,352
1,529,357
Total Liabilities and Fund Balance
$3,081,689
$2.629.188
See accompanying Notes to the Financial Statements.
37 A
VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Revenues (Page 38)
Expenditures (Page 39-41)
Excess (Deficiency) of Revenues over
Expenditures before Other Financing
Sources (Uses)
Other Financial Sources (Uses)
Operating Transfers In (Out)
Youth Bound Fund
Street and Bridge Fund
Dial -A -Ride Fund
Pension Debt Retirement
Excess of Revenues and Other Sources
over Expenditures and Other Uses
Fund Balance
May 1
April 30 (Page 36)
1985
Budget Actual
$2,858,500 $3,845,420
1984
Actual
$2,937,572
2,880,146 3,061,490 2,470,249
$ (21,646). $ 783,930 $ 467,323
$ (4,000)
$ (4,000) $
(4,000)
33,000
33,000
(2,000)
(2,000)
(2,000)
(8,935)
$ 27,000
$ 14,935) $
27,000
$ 5,354 $ 768,995 $ 494,323
See accompanying Notes to the Financial Statements.
1,529,357 1,035,034
$2,298,352 $1,529,357
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H
VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FUND
r�
STATEMENT OF REVENUES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30,
1985
Budget
Actual
Taxes
Property Taxes - General - Current - (Net)
$
420,000
$
426,312
Sales Tax
1,470,000
1,505,081
Income Tax
350,000
399,563
$2,240,000
$2,330,956
Licenses and Permits
Beer/Liquor Licenses
$
31,000
$
30,250
Food Licenses
3,000
3,543
t
Other Business Licenses
9,000
6,620
Building Permits
70,000
148,462
Animal Licenses
Non -Business Licenses and Permits
7,500
20,000
6,268
25,561
$
140,500
$
220,704
Intergovernmental
j,
State Grants
$
10,000
$
8,587
Charges for Services
Special Police Services
$
40,000
$
35,107
Transfer Charges
36,000
36,000
Engineering Charges
20,000
3,332
$
96,000
$
74,439
Fines and Forfeits
$
140,000
$
310,152
Miscellaneous
False Alarms
$
24,660
Sale of Materials
$
2,000
2,165
Sale of Land
487,798
Rentals
5,886
Interest
140,000
250,241
'
Miscellaneous
30,000
42,873
Franchise Fees
60,000
86,959
$
232,000
$
900,582
S9_RSA_50(1
Al
AAR Agn
38
VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
39 A
7
1'
Budget
Actual
General Government
Administration Department
Salaries
$518,320
$ 517,326
Overtime
4,703
6,704
Part -Time
65,835
55,159
Employee Benefits
47,000
49,235
Professional Services
105,000
113,465
Travel, Training and Dues
13,000
12,487
Printing and Advertising
11,000
9,572
Communications
30,000
16,110
Insurance
20,000
16,094
Contractual Services
26,500
31,654
Utility Services
3,000
678
Motor Vehicle Maintenance
4,000
7,489
Repairs and Maintenance
32,000
27,545
Equipment Rental
500
Miscellaneous
9,000
10,649
Supplies
23,000
19,397
Motor Vehicle Supplies
2,000
2,971
1
Dog Pound
5,000
3,947
Housing Assistance
15,000
8,251
Apparel
300
267
Equipment
15,000
14,483
Land Acquisition
5,500
343,205
Advisory Boards
10,000
5,429
Motor Vehicles
10,000
9,835
Total General Government
$975,658
$1,281,952
1
y
40
VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Budget
Actual
'
Public Safety
Police Department
Administrative Service
Salaries
$312,322
$317,289
Overtime
5,225
1,480
Part -Time
20,313
15,446
Employee Benefits
23,646
24,168
Professional Services
2,950
250
Travel, Training and Dues
4,960
4,808
Printing and Advertising
Communications
8,675
18,500
3,760
23,552
Insurance
40,000
55,623
Contractual Services
32,461
16,4.50
Motor Vehicle Maintenance
1,600
1,009
Repairs and Maintenance
4,000
5,349
Supplies
8,500
10,614
Motor Vehicle Supplies
Apparel
1,800
3,750
725
2,678
\�
Equipment
48,225
5,627
Advisory Boards
7,900
.5,226
$544,827
$494,054
Investigations
Salaries
Overtime
$ 97,276
12,582
$ 97,509
5,367
Employee Benefits
6,948
7,542
Travel, Training and Dues
1,200
125
Contractual Services
11,959
12,770
Motor Vehicle Maintenance
2,000
2,426
Repairs and Maintenance
500
71
Supplies
3,500
3,346
Motor Vehicle Supplies
1,500
664
Apparel
1,200
1,054
Equipment
250
260
$138,915
$131,134
Patrol
Salaries
$778,986
$764,426
Overtime
41,800
43,223
Part -Time
43,280
36,255
Employee Benefits
59,906
55,442
Travel, Training and Dues
18,539
9,672
I
1
VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Budget
Actual
Public Safety (Cont.)
Police Department (Cont.)
Patrol (Cont.)
Motor Vehicle Maintenance
$ 15,630
$ 14,864
Repairs and Maintenance
1,600
1,186
Supplies
7,441
7,122
Motor Vehicle Supplies
24,904
21,719
Apparel
12,150
10,427
Equipment
12,000
15,988
Motor Vehicles
7,200
8,003
$1,023,436
$ 988,327
Special Services
Salaries
$ 37,611
$ 19,459
Youth Services
Salaries
$ 121,820
$ 121,737
Overtime
6,270
1,969
Employee Benefits
10,484
8,392
Travel, Training and Dues
2,633
115
Motor Vehicle Maintenance
2,000
729
Repairs and Maintenance
500
35
Supplies
500
639
Motor Vehicle Supplies
2,000
1,781
Apparel
800
44G
Equipment
500
300
Motor Vehicles
7,000
6,000
$ 154,507
$ 142,137
Bicycle Safety Program
Salaries $ 4,974 $ 4,102
Repairs and Maintenance 75 112
Apparel 143 141
Benefits 72
$ 5,192 $ 4,427
Total Public Safety $1,904,488 $1,779,538
Total Expenditures $2,880,146 $3,061,490
41
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SPECIAL flOV"UE FUNDS
Fund Descriptions
Municipal Audit Fund
The Municipal.Audit is an independent,, outside audit conducted by a firm engaged
by. the Mayor_and:Board of Trustees on a.n annual basis asrrequiredState law'.
These are:earmar.ked funds that'can only be expended for audjt..purpos.es.
Emergency Services and Disaster Agency Fund
The Emergency Services and Disaster Agency supersedes the Civil Defense ;Agency and
now basrcal'ly relates to natural disasters caused .by floods and tornadoes. The
Agency also prepares a plan of action to be taken if man.=made 'disast#ft occur.
Youthbound Fund
The Youthbound Fund accounts for the revenues collected and the ex.pendi-tures :incurred
for this unique and very successful youth project of theeerfield 'Police Department. *�O
'
Library Fund
The Library Fund is used to account for the resources nece,ssa.ry to provide the
educational, cultural and recreational. activities of the:Deerfield Public'Library.
Street and Bridge Fund
The Street and Bridge Fund accounts for the revenues and .res':ou.rceIs used in main-
taining approximately 70 miles of street and the Railroad,.Station in.the Village
of Deerfi-:eld.
Illinois Municipal Retirement Fund
The Illinois Municipal Retirement Fund is used to account fo`r: the,' revenues and
expenditures associated with providing disability and pension;.benefits for Deerfield
employees. This fund also provides the employer with a portion of F:I..C.A.
Contributions.
Public Benefit Fund
The Public Benefit portion of local improvements installed under the special
assessment procedure of financing is paid from this fund.
Fund Descriptions
Federal Revenue Sharing Fund
The Federal Revenue Sharing Fund provides accountability for Federal Revenue
Sharing revenues received under Title I of the State and Local Fiscal Assistance
Act of 1972.
Motor Fuel Tax Fund
The Motor Fuel Tax Fund is used to account for the activities involved with
street maintenance and construction. Financing is provided by the Village's
share of State gasoline taxes. State law required these gasoline taxes to be
used for the following purposes: (1) Street construction or reconstruction to
improve traffic capacity; (2) Installation of traffic signs, signals, and con-
trols; (3) Sidewalk repair and replacement; and (4) The public benefit share of
new street improvements when certain criteria are met in connection with a special
assessment project.
Dial -A -Ride Fund
The Dial -A -Ride Fund is a Taxi Subsidy Program established for senior citi-
zens and the handicapped..
42
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VILLAGE OF DEERFIELD, ILLINOIS
MUNICIPAL AUDIT FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
1985
Budget Actual
Revenues
Property Taxes - Current - (Net) $11,500
Property Taxes - Prior
$11,500
Expenditures
Contractual 11,500
Excess of Revenues
over Expenditures -
Fund Balance
May 1
April 30
See accompanying Notes to the Financial Statements.
$11,136
$11,136
1984
Actual
$ 10,500
1,224
$ 11,724
9,000 10,400
$ 2,136 $ 1,324
7,834
$ 9,970
6,510
$ 7,834
45
VILLAGE OF DEERFIELD, ILLINOIS
EMERGENCY SERVICES DISASTER FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
1985 1984
Budget Actual Actual
Revenues
Property Taxes - Current - (Net) $5,000 $ 5,078 $ 5,000
Property Taxes - Prior 1,888
$5,000 $ 5,078 $ 6,888
Expenditures
Travel, Training and Dues
$ 600
$ 582
$ 500
Communications
400
1,334
640
Insurance
600
490
283
Contractual
300
Utility Services
100
90
73
Motor Vehicle Maintenance
1,000
324
415
Motor Vehicle Supplies
200
47
Repairs and Maintenance
500
388
188
Supplies
600
327
327
Equipment
700
402
Housing Fees
533
$5,000
$ 3,984
$ 2,959
Excess of Revenues over Expenditures
-
$ 1,094
$ 3,929
Fund Balance
May 1
14,775
10,846
April 30
$15,869
$14,775
See accompanying Notes to the Financial Statements.
VILLAGE OF DEERFIELD, ILLINOIS
YOUTH BOUND FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Revenues
Project Income
Expenditures
Salaries
Benefits
Travel, Training and Dues
Insurance
Motor Vehicle Maintenance
Motor Vehicle Supplies
Repairs and Maintenance
Supplies
Lodgings
Equipment
Communications
Contractual
Excess (Deficiency) of Revenues
over Expenditures before Other
Financing Sources
Other Financing Sources
Operating Transfers In
Excess of Revenues and Other Sources
over Expenditures
Fund Balance
May 1
April 30
1985
1984
Budget
Actual
Actual
$14,700
$ 4,310
$11,163
$ 1,900
100
480
$ 336
$ 609
460
619
402
1,500
1,454
1,871
1,650
518
1,422
100
187
6,900
1,261
5,923
1,500
1,687
200
216
540
1,766
1,045
2,800
150
$16,630
$ 7,641
$13,325
$0 ,930) $(3,331) $(2,162)
4,000 4,000 4,000
$ 2,070 $ 669 $ 1,838
See accompanying Notes to the Financial Statements.
6,517 4,679
$ 7,186 $ 6,517
47
VILLAGE OF DEERFIELD, ILLINOIS
LIBRARY FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
1985 1984
Budget Actual Actual
Revenues
Property Taxes - Current - (Net)
$579,020
$587,720
$585,925
Replacement Tax
11,000
15,046
7,308
Grants
5,000
9,314
9,166
Non -Resident Fees
6,000
7,820
8,148
Fees, Fines, Penalties
22,143
34,432
27,843
Gifts
500
3,572
1,029
Reciprocal Borrowing
3,000
2,032
Xerox
20,000
20,271
20,116
Interest
10,000
41,215
28,205
Monies Allocated
260,350
$917,013
$721,422
$687,740
Expenditures (See Page 48)
i
917,013
688,145
554,404
Excess of Revenues over Expenditures
i
-
$ 33,277
$133,336
Fundinalance
May 1
352,493
219,157
A ril 30 p
$385,770
$352,493
See accompanying Notes to the Financial Statements.
I
1
48
VILLAGE OF DEERFIELD, ILLINOIS
LIBRARY FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Budget
Actual
-
Salaries Professional
$147,954
$144,709
Salaries - Non -Professional
219,180
208,464
Employee Benefits
13,877
13,929
Professional Services
6,500
901
Education, Travel and Dues
4,000
4,171
Communication
9,500
5,146
Insurance
6,000
4,949
Contractual Services
13,000
11,775
Utilities
500
368
Repairs, Maintenance of Building and
Equipment Building Supplies
39,500
18,768
Carpet
40,000
Supplies - Library and Office
17,000
16,680
Books
90,000
60,221
Periodicals
18,000
19,712
'
Audio -Visual
Binding
11,000
1,300
11,957
682
Special Library Programs
2,300
2,213
Data Base
2,500
847
'
New Equipment
28,000
5,579
Computer Service
1,400
1,473
Cataloging Service
23,000
12,676
Miscellaneous
400
1,327
Automation Project
187,102
141,598
Roof
35,000
$9172013
$688,145
11
VILLAGE OF DEERFIELD, ILLINOIS
STREET AND BRIDGE FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Revenues
Property Taxes - Current - (Net)
Property Taxes - Prior
Vehicle Licenses
Other Taxes
State Highway Maintenance
50/50 Sidewalk and Curb
Miscellaneous
Train Station Maintenance
Interest
Expenditures - Public Works (Pages 50-54)
1985
Budget Actual
$220,000 $170,163
8,000
255,000 258,884
140,000 140,000
15,500
20,000
5,000
1,500
10,000
$675,000
Administration
$ 74,674
Cleaning
27,413
Traffic Marking
41,650
Pavement Patching
91,742
Tarring Cracks
43,319
Drainage Structure
14,020
Street Lights and Traffic Signals
84,545
Miscellaneous Maintenance
72,231
Snow and Ice Control
122,818
Weed Control
13,640
Leaf Removal
10,900
Tree Removal
23,980
Tree Planting
23,361
Railroad Station Maintenance
19,499
$663,792
Excess (Deficiency) of Revenues over Expenditures
before Other Financing Sources (Uses)
$ 11,208
Other Financing Sources (Uses)
Operating Transfers In (Out)
Parking Lot Fund 20,000
General Fund (33,000)
Excess (Deficiency) of Revenues and Other Sources $ (1,792)
over Expenditures and Other Uses
Fund Balance
May 1
April 30
See accompanying Notes to the Financial Statements.
15,884
13,553
5,858
1,500
9,346
$615,188
$ 85,679
26,753
36,438
97,834
36,626
15,435
102,948
71,202
138,067
9,260
8,403
14,479
13,090
19,154
$675,368
$(60,180)
49
�I
1984
Actual
$160,000
10,797
256,426
117,000
18,613
15,824
7,520
10,489
$596,669
$ 68,947
27,014
40,803
86,948
40,143
13,666
86,322
53,893
107,764
10,016
15,625
18,078
5,530
12,544
$587,293
$ 9,376
20,000 20,000
(33,000)
$(40,180) $ (3,624)
38,410 42,034
$ (1,770) $ 38,410
41]
VILLAGE OF DEERFIELD, ILLINOIS
STREET AND BRIDGE FUND
STATEMENT OF EXPENDITURES - BUDGET AND
ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Budget
Actual
Public Works
Administration
Salaries
$28,946
$34,335
Overtime
Employee Benefits
418
1,910
2,940
3,505
Professional Services
1,800
Travel, Training and Dues
800
730
Printing and Advertising
4,400
2,279
Communications
3,500
2,380
Insurance
20,000
21,220
Motor Vehicle Maintenance
Miscellaneous
2,000
1,000
4,339
2,284
Supplies
1,500
3,912
Motor Vehicle Supplies
1,200
1,543
Apparel
1,100
1,175
Repairs and Maintenance
1,350
1,932
Contractual
750
244
Small Tools and Equipment
4,000
2,861
'
$74,674
$85,679
Cleaning
'
Salaries
$10,450
$10,077
Overtime
313
1,011
Employee Benefits
1,150
995
Small Tools and Equipment
500
374
Contractual
3,000
2,605
Motor Vehicle Maintenance
4,000
1,344
Repairs and Maintenance
5,000
8,074
Equipment Rental
500
Motor Vehicle Supplies
1,500
1,707
Supplies
1,000
540
Street Signs
26
$27,413
$26,753
Traffic Marking
Salaries
$12,644
$ 6,892
Overtime
366
280
Part -Time
2,090
2,107
1
Employee Benefits
1,150
626
Motor Vehicle Maintenance
1,000
Repairs and Maintenance
800
1,336
Motor Vehicle Supplies
600
190
Materials
2,000
1,942
Street Signs
6,500
10,274
Contractual
12,000
10,834
Small Tools and Equipment
2,500
1,957
$41,650
$36,438
51
VILLAGE OF DEERFIELD, ILLINOIS
STREET AND BRIDGE FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Public Works (Cont.)
Pavement Patching
Salaries
Overtime
Employee Benefits
Motor Vehicle Maintenance
Repairs and Maintenance
Supplies
Motor Vehicle Supplies
Aggregates
Materials
Equipment
Motor Vehicles
Tarring Cracks
Salaries
Overtime
Part -Time
Employee Benefits
Motor Vehicle Maintenance
Repairs and Maintenance
Motor Vehicle Supplies
Aggregates
Materials
Equipment Rental
Drainage Structures
Salaries
Overtime
Employee Benefits
Motor Vehicle Maintenance
Repairs and Maintenance
Motor Vehicle Supplies
Aggregates
Materials
Street Lights and Traffic Signals
Salaries
Overtime
Employee Benefits
Budget
$28,946
1,776
2,920
5,000
5,500
600
2,000
30,000
2,000
5,000
8,000
$91,742
$15,988
941
2,090
1,700
1,400
1,200
2,000
500
15,000
2,500
$43,319
$ 5,22.5
575
620
2,000
2,300
300
1,000
2,000
$14,020
$ 5,539
836
620
Actual
$35,753
448
3,957
3,409
2,507
100
2,608
34,217
2,296
4,600
7,939
$97,834
$14,828
65
2,053
1,374
584
958
2,652
83
12,027
2,002
$36,626
$ 7,363
27
776
1,681
25
177
1,712
3,674
$15,435
$11,477
513
748
1
r_j
1
7
L
t
52
VILLAGE OF DEERFIELD, ILLINOIS
STREET AND BRIDGE FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
L
Budget
Actual
Public Works (Cont.)
Street Lights and Traffic Signals (Cont.)
Contractual
Utility Services
$
23,000
40,000
$ 18,979
54,682
Motor Vehicle Maintenance
1,500
4,191
Repairs and Maintenance
1,000
525
Equipment Rental
1,000
143
Motor Vehicle Supplies
750
1,087
Aggregates
300
117
Materials
10,000
10,486
$
84,545
$102,948
Miscellaneous Maintenance
Salaries
$
5,539
$ 5,212
Overtime
522
814
Employee Benefits
620
443
Contractual
55,700
54,915
Motor Vehicle Maintenance
850
1,624
Repairs and Maintenance
2,500
2,219
Small Tools and Equipment
Miscellaneous
300
500
386
688
Motor Vehicle Supplies
500
967
Aggregates
1,000
144
Materials
2,200
3,790
Equipment Rental
2,000
$
72,231
$ 71,202
'
Snow and Ice Control
Salaries
$
30,096
$ 17,235
Overtime
8,882
18,780
Employee Benefits
2,290
2,237
Communications
650
Motor Vehicle Maintenance
6,000
14,688
Repairs and Maintenance
11,000
21,207
Equipment Rental
1,000
200
Supplies
2,000
874
Motor Vehicle Supplies
5,300
4,340
Salt
35,000
41,671
Aggregates
4,000
3,306
Materials
2,000
242
Equipment
5,100
4,885
Motor Vehicles
9,500
8,402
$122,818
$138,067
r
11
53 ,
VILLAGE OF DEERFIELD, ILLINOIS
STREET AND BRIDGE FUND
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Budget
Actual
Public Works (Cont.)
Weed Control
Salaries
$ 5,225
$0 ,323)
Overtime
105
22
Part -Time
2,090
2,086
Employee Benefits
620
43
Motor Vehicle Maintenance
1,000
188
Repairs and Maintenance
1,500
3,997
Motor Vehicle Supplies
700
580
,
Materials
2,000
3,269
Equipment
400
398
$13,640
$ 9,260
'
Leaf Removal
Salaries
$ 5,539
$ 3,928
Overtime
941
180
Employee Benefits
620
397
Motor Vehicle Maintenance
1,000
1,217
Repairs and Maintenance
2,500
2,307
Motor Vehicle Supplies
300
374
$10,900
$ 8,403
Tree Removal
'
Salaries
$ 5,539
$ 4,408
Overtime
627
281
Part -Time
3,344
3,323
'
Employee Benefits
620
258
Contractual
9,000
3,727
Motor Vehicle Maintenance
450
140
Repairs and Maintenance
500
613
Motor Vehicle Supplies
400
Materials
2,200
984
Equipment Rental
500
Equipment
800
745
$23,980
$14,479
Tree Planting
Salaries
$ 5,225
$ 6,515
Overtime
366
Employee Benefits
620
205
,
Contractual
15,200
4,280
Motor Vehicle Maintenance
450
602
Repairs and Maintenance
300
Motor Vehicle Supplies
700
421
Materials
500
1,067
$23,361
$13,090
54
1
1
i
1
1
1
1
1
1
1
1
1
1
1
1
1
i
VILLAGE OF DEERFIELD, ILLINOIS
STREET AND BRIDGE FUND
STATEMENT OF EXPENDITURES - BUDGET
AND ACTUAL
FOR THE YEAR ENDED APRIL 30,
1985
Budget
Actual
Public Works (Cont.)
Railroad Station Maintenance
Salaries
$ 5,539
$ 4,605
Overtime
836
504
Part -Time
2,404
2,375
Employee Benefits
620
267
Repairs and Maintenance
2,000
2,223
Supplies
1,500
4,071
Materials
400
2,086
Contractual
3,500
2,883
Utility Service
2,200
Aggregates
500
140
$ 19,499
$ 19,154
Total Expenditures
$663,792
$675,368
55
VILLAGE OF DEERFIELD, ILLINOIS
ILLINOIS MUNICIPAL RETIREMENT FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Revenues
Property Taxes - Current - (Net)
Property Taxes - Prior
Replacement Taxes
Interest Earnings
Expenditures
Illinois Municipal Retirement
Payments - Employer
Excess (Deficiency) of Revenues over
Expenditures
1985
1984
Budget
Actual
Actual
$265,000
$233,152
$225,000
2,715
7,000
6,230
4,971
6,000
18,637
6,589
$278,000
$258,019
$239,275
275,000 261,325 238,595
$ 3,000 $ (3,306) $ 680
Fund Balance
May 1 (2,109) (2,789)
April 30 $ (5,415) $ (2,109)
See accompanying Notes to the Financial Statements.
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
1985
1984
Budget
Actual
Actual
Revenues
Property Taxes - Current - (Net)
$10,000
$10,143
$10,000
Property Taxes - Prior
1,670
$10,000
$10,143
$11,670
Expenditures
Contractual
10,500
18,945
12,422
Excess (Deficiency) of Revenues
over Expenditures $ (500) $(8,802) $ (752)
Fund Balance
May 1 70,075 70,827
April 30 $61,273 $70,075
See accompanying Notes to the Financial Statements.
56
57
VILLAGE OF DEERFIELD, ILLINOIS
FEDERAL REVENUE SHARING FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Revenues
Entitlements
Interest
Expenditures
Excess of Revenues over Expenditures
before Other Financing (Uses)
Other Financing (Uses)
Operating Transfer (Out)
Debt Service Fund
Excess (Deficiency) of Revenues over
Expenditures and Other Uses
1985 1984
Budget Actual Actual
$ 80,000 $ 79,314 $ 76,253
12,000 31,681 21,075
$ 92,000 $ 110,995 $ 97,328
$ 92,000 $ 110,995 $ 97,328
(166,000) (165,088) (46,788)
$ (74,000) $ (54,093) $ 50,540
Fund Balance
May 1 226,606 176,066
April 30 $ 172,513. $226,606
See accompanying Notes to the Financial Statements.
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
VILLAGE OF DEERFIELD, ILLINOIS
MOTOR FUEL TAX FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE - BUDGET AND
ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
1985
1984
Budget
Actual
Actual
Revenues
Allotments
Earned $245,000
$278,503
$ 251,850
Interest
15,000
17,834
16,046
Other
93,953
16,429
141,830
$353,953
$312,766
$ 409,726
Expenditures
Street Maintenance '$150,000 $195,776 $ 179,647
Street Resurfacing and Renovation Program 65,000
Reconstruction Wilmont Road -
Lake Cook to Deerfield 16,183 276,245
Other - Resurfacing Deerfield Road 25,273 71,246
$215,000 $237,232 $ 527,138
Excess (Deficiency) of Revenues
over Expenditures $138,953 $ 75,534 $0 17,412)
Fund Balance
May 1 153,406 270,818
April 30 $228,940 $ 153,406
See accompanying Notes to the Financial Statements.
58
59
VILLAGE
OF DEERFIELD, ILLINOIS
DIAL -A -RIDE FUND
STATEMENT
OF REVENUES, EXPENDITURES,
AND CHANGES IN
FUND BALANCE - BUDGET AND ACTUAL
FOR THE
YEAR ENDED APRIL 30, 1985
1985
1984
Budget
Actual
Actual
Revenues
Village Contribution
-
-
$2,339
Expenditures
Transportation Expense
$ 2,000
$ 4,662
3,335
Excess (Deficiency) of Revenues
over Expenditures before Other
Financing Sources
$(2,000)
$(4,662)
$ (996)
Other Financing Sources
Operating Transfer In
General Fund
2,000
2,000
2,000
Excess (Deficiency) of Revenues and Other
Sources over Expenditures
-
$(2,662)
$1,004
Fund Balance
May 1
6,140
5,136
April 30
$ 3,478
$6,140
See accompanying Notes to the Financial Statements.
1
1
1
1
n
J
DESTIERVICE FUNDS
1
1
Fund Description
Debt Service Fund
The Debt Service Fund is used to account for the accumulation of resources for
the payment of General Long -Term Debt.
11
11
C1:
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
VILLAGE OF DEERFIELD, ILLINOIS
DEBT SERVICE FUND
BALANCE SHEET
APRIL 30, 1985
ASSETS
Cash and Investments
Cash with Fiscal Agent
Receivables
Property Taxes - Current - (Net)
Accrued Interest
Due from Other Funds
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities
Notes Payable
Interest Payable
Deferred Property Taxes
Due to Other Funds
Total Liabilities
Fund Balance (Page 61)
Total Liabilities and Fund Balance
See accompanying Notes to the Financial Statements.
1985
$ 992,556
205,905
511,529
27,570
$1,737,560
$ 5,000
39,100
542,147
21,592
$ 607,839
1,129,721
$1,737,560
1984
$ 352,372
449,141
20,196
178,375
e1 Ann AOA
$ 90,644
466,704
$ 557,348
442,736
el nnn noA
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CAPITAL PROJECT FUNDS
61
VILLAGE OF DEERFIELD, ILLINOIS
DEBT SERVICE FUND
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Revenues
Taxes
Property Taxes - Current - (Net)
Replacement Tax
Miscellaneous
Interest
Total Revenues
Expenditures
Sewerage Improvement Bond Series of 1973
Principal
Interest
Sewerage Treatment Facility Bond Series of 1973
Principal
Interest
Corporate Purpose Bond Series of 1983
Principal
Interest
Corporate Purpose Bond Series 1982
Interest
Corporate Purpose Bond Series 1982-A
Principal
Interest
General Obligation Variable Rate Demand
Bond Series of 1984
Interest
Land Acquisition Bond Series of 1974
Principal
Interest
Police Addition Installment Contract of 1979
Principal
Interest
Yous Contract
Other - Miscellaneous
Total Expenditures
Excess (Deficiency) of Revenues over Expenditures
before Other Financing Sources
Other Financing Sources
Operating Transfers In
Capital Improvements Fund
Federal Revenue Sharing Fund
Tax Incremental Finance District Fund
Excess of Revenues and Other
Sources over Expenditures
Fund Balance
May 1
Prior Period Adjustment
Adjusted Balance
Residual Equity Transfers In
Sewerage Treatment Facilities Fund
Storm Sewer Improvements Fund
April 30
1985
Budget Actual
$ 326,289 $ 470,506
33,000 43,358
35,000 72,420
$ 394,289 $ 586,284
$ 730,126
$(335,837)
$ 368,837
$ 368,837
$ 33,000
1984
Actual
$ 356,018
34,604
48.060
$ 438,682
$ 75,000
$ 75,000
28,550
32,000
125,000
125,000
54,250
60,000
50,000
35,500
46,088
53,768
50,000
39,250
39,250
54,095
150,000
4,275
25,000
21,751
2.054
$ 760,813
$ (174,529)
$ 260,000
165,088
202,837
$ 627,925
$ 453,396
$ 442,736
42,669
$ 485,405
10,081
180,839
$ 676,325
$1,129,721
125,000
12,050
20,000
23,115
3,279
2,071
$ 570,533
$0 31,851)
$ 46,788
131,587
$ 178,375
$ 46,524
$ 396,212
$ 396,212
$ 396,212
$ 442,736
See accompanying Notes to the Financial Statements.
IFund Descriptions
Capital Projects Funds
' Land Acquisition Fund - Established in 1974 to acquire land in the area now
known as The Brickyards. The funds remaining are held against the potential need
of reimbursing the Illinois Department of Transportation in the event a retention
' pond is not constructed.
Storm Sewer Improvements Fund - Established in 1973 to reconstruct portions of
the Storm Sewer System. The funds were provided by an EPA grant and a Bond Issue.
' The remaining funds are being held until an EPA audit is concluded.
Sewerage Treatment Facilities Fund - Established in 1973 to construct the Sewage
Treatment Plant. The funds were provided by both an EPA grant and a Bond Issue.
The remaining funds are being held until an audit by the EPA is concluded.
' Capital Projects Fund - Established in 1983 to provide funds for the study and
review of the Village of Deerfield Storm and Sanitary Sewer System.
Tax Incremental Finance District - Established in 1982 to provide funds for
' land acquisition and improvements to the Village of Deerfield Tax Increment Finan-
cing District.
Fund for Capital Improvements Series A - Established in December, 1984, to provide
funds for Storm Sewer Improvements, Sanitary Improvements and a Street Rehabilita-
tion Program.
1
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SPECIAL ASSESSMENT FUNDS
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Fund Descriptions
Special Assessment Funds
Special Assessments 3-84 - This group of special assessments was issued prior to 1930
for various municipal projects.
Special Assessment 111 - This fund set up in 1974 to account for the collec-
tion and disbursement of funds for the improvement of portions of Wilmot Road and
Berkeley Court by construction of concrete curb and gutter, sidewalks and a bitumin-
ous transition pavement and including a storm drainage system where necessary.
Special Assessment 112 - This fund set up in 1975 to account for the collec-
tion and disbursement of funds for the construction of concrete pavement, curb and
gutter, sidewalks and a drainage system where necessary along portions of Gordon
Terrace and Kenmore.
Special Assessment 113 - This fund set up in 1978 to account for the collec-
tion and disbursement of funds for the improvement of portions of Waukegan and
Northwoods Roads by construction of a Sanitary Sewer.
Special Assessment 114 - This fund set up in 1978 to account for the collec-
tion and disbursement of funds for the improvement of Kates Road by construction
of concrete pavement, curb and gutter, storm sewer and other work necessary and
incidental to the improvement.
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ENTERPRISE FUNDS
III
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Fund Descriptions
Water Fund
The Water Fund accounts for all activity necessary to provide water to the re-
sidents of the Village of Deerfield including administration, operation, main-
tenance, financing and related Debt Service.
Sewerage Fund
The Sewerage Fund is used to account for the provision of sewer service to the
residents of the Village of Deerfield. All activity necessary to provide such
services is accounted for in this fund including, but not limited to, adminis-
tration, construction, maintenance, and operations of the Sewage Treatment Plant.
Rafuca Ftind
1 The Refuse Fund accounts for all revenues and expenses necessary to provide
the residents of the Village of Deerfield with refuse service.
Commuter Parking Lot Fund
The Commuter Parking Lot Fund accounts for all activity necessary to construct,
operate, and maintain the commuter parking facilities within the Village.
1
66
VMI" OF
DEERFIELD, ILLDUIS
ENTERPRISE FUNDS
OOM DMU BALANCE SHEET
APRIL 30, 1985
Commuter
Parking
Totals
Water
Sewerage
Refuse
Lot
1985
1984
ASSETS
Qrrrent Assets
Cash and Investments
$
314,921
$ 503,844
$ 39,860
$ 94,669
$ 953,294
$ 841,659
�i
Receivables
Accounts
290,169
122,154
89,155
501,478
353,996
Property Taxes
339,674
339,674
319,928
Accrued Interest
Other
2,587
2,696
11,960
14,656
2,587
7,934
2,686
Due from Other Funds
4,760
4,760
749
Inventory
33,887
33,887
36,194
$
641,564
$ 628,694
$485,409
$ 94,669
$1,850,336
$1,563,146
Restricted Assets
Cash and Investments
$
88,708
$ 116,345
$ 205,053
$ 205,053
Fixed Assets - Nat
$
488,068
$5,109,531
$509 452
$6,107 051
$6 257 081
Total Assets
$1,218,340
15,854,570
$485,409
$604,121
$8,162,440
$8,025,280
i
LIABILITIES AND FUND EQUITY
Current Liabilities
1
Accounts Payable
Compensated Absences Payable
$
59,044
24,710
$ 49,782
24,828
$ 65,039
$ 3,535
$ 177,400
49,538
$ 203,459
38,081
We to Other Funds
2,216
10,320
144
20,000
32,680
27,416
Other Payables
1,314
3,969
313
5,596
2,897
$
87,284
$ 88,899
$ 65,183
$ 23,848
$ 265,214
$ 271,853
long -Term Liabilities
Bonds Payable
175,000
175,000
210,000
Total Liabilities
$
262,284
$ 88,899
$ 65,183
$ 23,848
$ 440,214
$ 481,853
Fund Equity
Contributed Capital
$5,616,761
$626,240
$6,243,001
$6,243,001
Retained Earnings
Reserved - Restricted Accounts
$
88,708
$• 116,345
$ 205,053
$ 205,053
Unreserved
867,348
32,565
$420,226
$(45,967)
1,274,172
1,095,373
Total Retained Earnings
$
956,056
$ 148,910
$420,226
$(45,967)
$1,479,225
$1,300,426
�i
Total Fiord Equity
$
956,056
$5,765,671
$420,226
$580,273
$7,722,226
$7,543,427
Total Liabilties and Fund Equity $1,218,340
$5,854,570
$485,409
$604,121
$8,162,440
$8,025,280
See accompanying Notes to the Financial
Statements.
'I
67 i
Operating Revenues
Charges for Services
Water Sales
Sewer Charges
Refuse Billings
Surcharges
Miscellaneous
Total Operating Revenues
Operating Expenses Excluding Depreciation
Administration
Operations
Total Operating Expenses
Operating Income (loss) before Depreciation
Depreciation
Operating Income (loss)
Nonoperating Revenues (Expenses)
Interest Earned
Property Taxes
Interest Expense
Net Income (Loss) Before Other Financing (Uses)
Other Financing (Uses)
Operating Transfers (Out)
Street and Bridge Fled
Net Income (loss) and Other Financing (Uses)
Other Changes in Retained Earnings -
Unnreserved
Intrafund Transfers (Out)
Retained Earnings - Reserved -
Restricted Accounts
Net Increase (Decrease) in
Retained Earnings - Unreserved
Retained Earnings - Unreserved
May 1
Prior Period Adjustment
Adjusted Balances
April 30 (Page 66)
VILLAGE OF DEERFIELD, ILLINOIS
COMBUME STATEMENT OF REVENUES, E}0?ENSFS
AND QW40ES IN RETAINED EARNINGS - UNRESERVED
FOR THE YEAR ENDED APRIL 30, 1985
Water Sewerage Refuse
$1,231,009
$ 627,984
$ 433,645
94,650
46,892 72,369
$1,277,901 $ 795,003 $ 433,645
$ 108,897
$ 105,275
$ 13,012
895,269
644,467
765,376
$1,004,166
$ 749,742
$ 778,388
$ 273,735
$ 45,261
$(344,743)
39,557
195,892
$ 234,178
$050,631)
$(344,743)
$ 28,198 $ 52,285 $ 16,6%
364,382
(9,000)
$ 19,198 $ 52,285 $ 381,076
$ 253,376 $ (98,346) $ 36,333
Camhter
Parking
Lot
$ 62,599
$ 62,599
$ 24,465
$ 24,465
$ 38,134
30,698
$ 7,436
1
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Totals
1985 1984
$1,231,009
627,984
433,645
94,650
181.860
$2,569,148
$ 227,184
2,329,577
$2,556,761
$ 12,387
266,147
$ (253,760)
$ 97,177
364,382
(9,000)
$ 452,559
$ 7,436 $ 198,799
(20,000)
$ 253,376 $ (98,346) $ 36,333 $02,564)
(20,000)
$ 178,799
$ 253,376
$ (98,346)
$ 36,333
$02,564)
$ 1781799
$ 613,972
$ 130,911
$ 383,893
$(33,403)
$1,095,373
$ 613,972
$ 130,911
$ 383,893
$(33,403)
$1,095,373
$ 867,348
1 32,565
$ 420,226
$(45,967)
$1,274,172
$1,023,347
596,257
429,702
131,836
1431478
$2,324,620
$ 192,568
2,304,016
$2,496,584
$ (171,964) ,
263,697
$ (435,661)
r
$ 74,380
344,084
(10,638)
$ 407,826
$ (27,835)
I�ti
(20,000)
$ (47,835)
4'
(29,329)
$ (77,164)
(11,790)
$1,172,537
$1,095,373
See accompanying Notes to the Financial Stateaents.
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69
VILLAGE
OF DEERFIELD, ILLINOIS
WATER FUND
BALANCE SHEET
APRIL 30, 1985
1985
1984
ASSETS
Current Assets
Cash and Investments
$ 314,921
$
280,118
Receivables
Accounts - Billed
58,251
45,003
- Unbilled
231,918
116,127
Inventory
33,887
36,194
Other
2,587
2,686
$ 641,564
$
480,128
Restricted Assets
Cash and Investments
$ 88,708
$
88,708
Fixed Assets (Page 72)
Cost
$1,026,302
$
960,431
Accumulated Depreciation
538,234
498,677
$ 488,068
$
461,754
Total Assets
$1,218,340
$1,030,590
LIABILITIES AND FUND EQUITY
Current Liabilities
Accounts Payable
$
59,044
$
99,941
Other Payables
1,314
432
Compensated Absences Payable
24,710
16,694
Due to Other Funds
2,216
843
$
87,284
$
117,910
Long -Term Liabilities
Bonds Payable
175,000
210,000
Total Liabilities
$
262,284
$
327,910
Fund Equity
Retained Earnings
Reserved - Restricted Accounts
$
88,708
$
88,708
Unreserved (Page 70)
867,348
613,972
Total Retained Earnings
$
956,056
$
702,680
Total Liabilities and Fund Equity
$1,218,340
$1,03Q,590
See accompanying Notes to the Financial"Statements.
70
VILLAGE OF DEERFIELD, ILLINOIS
WATER FUND
STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN RETAINED EARNINGS - UNRESERVED - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Operating Revenues
Charges for Services
Water Sales
Permits and Fees
Penalties
Miscellaneous
Operating Expenses Excluding
Depreciation
Administration
Operations
Distribution
Maintenance - Mains and Fire Hydrants
Maintenance - Meters
Operating Income
before Depreciation
Depreciation
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest Earned
Interest Expense - Revenue Bonds
Net Income (Loss)
Retained Earnings - Unreserved
May 1
April 30 (Page 69)
1985
Budget
Actual
1984
Actual
$1,060,000 $1,231,009 $1,023,347
19,000 31,146 33,580
12,000 15,714 12,761
1,000 32 71
$1,092,000 $1,277,901 $1,069,759
$ 112,585 $ 108,897 $ 84,275
683,215 737,818 802,990
137,389 110,572 116,752
49,356 46,879 46,682
$ 982,545 $1,004,166 $1,050,699
$ 109,45.5 $ 273,735 $ 19,060
- 39,557 41,830
$ 109,455 $ 234,178 $ (22,770)
$ 20.000 $ 28,198 $ 23,397
(13:000) (9,000) 00,638)
$ 7,000 $ 19,198 $ 12,759
$ 116,455 $ 253,376 $ (10,011)
See accompanying Notes to the Financial Statements.
613,972 623,983 .
$ 867.348 S 613.972
71 i
VILLAGE OF DEERFIELD, ILLINOIS
WATER FUND
STATEMENT OF OPERATING EXPENSES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Administration
Salaries
Employee Benefits
Professional Services
Travel, Training and Dues
Printing and Advertising.
Communications
Insurance
Motor Vehicle Maintenance
Miscellaneous
Supplies
Motor Vehicle Supplies
Occupancy
Apparel
Bond Principal
Equipment
Repairs and Maintenance
Less Amount Capitalized
Operations
Distribution
Salaries
Overtime
Employee Benefits
Professional Services
Communications
Contractual Services
Utility Serices
Motor Vehicle Maintenance
Repairs and Maintenance
Miscellaneous
Purchase of Water
Supplies
Motor Vehicle Supplies
Chlorine
Materials
Equipment
Less Amount Capitalized
Budget
$ 44,935
3,050
3,400
300
700
4,000
10,000
1,200
300
500
600
12,000
800
30,000
6,000
800
$118,585
6,000
$112,585
$ 8,360
1,045
760
6,300
1,050
13,500
44,000
1,200
3,000
1,300
600,000
500
600
400
1,200
400
$683,615
400
$683,215
Actual
$ 54,671
4,594
577
47
5,883
21,707
2,775
1,724
478
942
12,000
1,032
2,279
2,467
$111,176
2,279
$108,897
$ 11,747
1,839
1,093
42,690
75,644
2,445
3,050
540
594,583
55
963
1
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I
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3,169
$737,818
$737,818 '
1
72
rVILLAGE OF DEERFIELD; ILLINOIS
WATER FUND
STATEMENT OF OPERATING EXPENSES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30. 1985
Budget
Actual
Main and Fire Hydrant Maintenance
Salaries
$ 49.,324
$ 38,140
Overtime
10,972
5,991
Part -Time
3,793
3,780
Employee Benefits
6,050
3,623
Communications
350
Contractual Services
23,400
17,769
Motor Vehicle Maintenance
3,000
5,473
Repairs and Maintenance
10,.500
2,496
Equipment Rental
1,000
Miscellaneous
400
104
Motor Vehicle Supplies
1,800
1,949
Small Tools and Equipment
300
72
Aggregates
6,000
3,589
Materials
20,500
27,586
Equipment
2,400
2,139
Motor Vehicles
28,500
25,204
$168,289
$ 137,915
Less Amount Capitalized
30,900
27,343
$137,389 $ 110,572
Meter Maintenance
Salaries
$ 31,873
$ 34,583
Overtime
732
.511
Part -Time
711
705
Employee Benefits
3,440
2;914
Professional
1,500
Travel, Training and Dues
300
Printing and Advertising
1,000
Communications
100
Contractual
1,.500
1,439
Motor Vehicle Maintenance
2,000
2,922
Repairs and Maintenance
1,400
Miscellaneous
300
90
Supplies
300
17
Motor Vehicle Supplies
900
554
Materials
3,000
3,056
Small Tools and Equipment
300
88
Equipment
25,000
28,309
Motor Vehicles
8,000
7,940
$ 82,356
$ 83,128
Less Amount Capitalized
33,000
36,249
$ 49,356
$ 46,879
Total Expenses
$982,545
$1,004,166
"rx
VILLAGE OF DEERFIELD, ILLINOIS
WATER FUND
STATEMENT OF FIXED ASSETS AND DEPRECIATION
FOR THE YEAR ENDED APRIL 30, 1985
Water System
Equipment and Automotive
Water System .
Equipment and Automotive
Assets
Balances Balances
May 1, 1984 Additions Deletions April 30, 1985
$785,215
175,216 $65,871
$960,431 $65,871
$ 785,215
241,087
$1,026,302
Accumulated Depreciation
Balances Balances
May 1, 1984 Provisions Deletions April 30, 1985
$425,658
$19,630
73,019
19,927
$498,677
$39,557
$445,288
92,946
$538,234
Net Asset Value $ 488,068
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VILLAGE OF DEERFIELD, ILLINOIS
SEWERAGE FUND
BALANCE SHEET
APRIL 30, 1985
ASSETS
Current Assets
Cash and Investments
Receivables
Accounts - Billed
- Unbilled
Accrued Interest
Restricted Assets
Cash and Investments
Fixed Assets (Page 78)
Cost
Accumulated Depreciation
Total Assets
LIABILITIES AND FUND EQUITY
Current Liabilities
Accounts Payable
Other Payables
Compensated Absences Payable
Due to Other Funds
Total Liabilities
Fund Equity
Contributed Capital
Retained Earnings
Reserved - Restricted Accounts
Unreserved (Page 75)
Total Retained Earnings
Total Fund Equity
Total Liabilities and Fund Equity
See accompanying Notes to the Financial Statements.
1985 1984
$ 503,844 $ 450,121
29,622 24,163
92,.532 81,027
2;696 7,934
$ 628,694 $ 563,245
$ 116,345 $ 116,345
$6,107,144 $6,075,288
997,613 820,111
$5,109,531 $5,255,177
es nci. c7n er n1L 7c7
$ 49,782
$ 40,487
3,969
1,893
24,828
21,387
10,320
6,983
$ 88,899
$ 70,750
$5,616,761 $5,616,761
$ 116,345
32,565
$ 148,910
$5,765,671
ec QSi. S7n
$ 116,345
130,911
$ 247,256
$5,864,017
QS 01L 747
74
75
VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN RETAINED EARNINGS - UNRESERVED - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Operating Revenues
Charges for Services
Sewer Charges
Permits and Fees
Penalties
Construction Surcharges
Sara Lee Surcharges
Miscellaneous
Other
Operating Expenses Excluding Depreciation
Administration
Operations
Treatment Plant
Cleaning and Maintenance
Construction Department
Operating Income (Loss)
before Depreciation
Depreciation
Operating Income (Loss)
Nonoperating Revenues
Interest Earned
Net Income (Loss)
Other Changes in Retained Earnings -
Unreserved
Intrafund Transfers (Out)
Retained Earnings - Reserved -
Restricted Accounts
Net Increase (Decrease) in
Retained Earnings - Unreserved
Retained Earnings - Unreserved
May 1
Prior Period Adjustments
Adjusted Balances
April 30 (Page 74)
See accompanying Notes to the Financial Statements.
1985
1984
Budget
Actual
Actual
$675,000
$ 627,984
$ 596,257
17,000
59,110
30,535
8,000
8,714
7,426
43,260
41,852
30,000
51,390
89,984
1,000
545
5,934
500
4,000
1,756
$731,500
$ 795,003
$ 773,744
$ 92,044
$ 105,275
$ 94,804
477,574
434,439
416,056
93,420
113,026
75,244
111,737
97,002
100,841
$774,775
$ 749,742
$ 686,945
$(43,275)
$ 45,261
$ 86,799
195,892
191,188
$(43,275)
$(150,631)
$(104,389)
40,000
52,285
43,822
$ (3,275)
$ (98,346)
$ (60,567)
(29,329)
$ (98,346) $ (89,896)
$ 130,911 $ 232,597
(11,790)
$ 130,911 $ 220,807
$ 32,565 $ 130,911
76
VILLAGE OF DEERFIELD, ILLINOIS
SEWERAGE FUND
STATEMENT OF OPERATING EXPENSES -
BUDGET AND ACTUAL
'
FOR THE YEAR ENDED APRIL
30, 1985
Budget
Actual
Administration
Salaries
$ 44,935
$ 51,947
Overtime
209
89
Employee Benefits
Professional Services
3,0.50
200
4,812
7
Travel, Training and Dues
200
15.5
Printing and Advertising
100
9
Communications
1,500
2,058
Insurance
24,000
30,610
Motor Vehicle Maintenance
900
Repairs and Maintenance
1,300
792
Miscellaneous
700
1,037
Supplies
400
16
Motor Vehicle Supplies
650
523
Occupancy
12,000
12,000
Apparel
1,200
1,133
Contractual
700
87
$ 92,044
$105,275
1
Operations
Treatment Plant
Salaries
Overtime
$201,476
5,225
$155,150
7,049
Part -Time
3,793
3,766
Employee Benefits
19,480
14,276
Professional Services
1,000
536
Travel, Training and Dues
900
1,126
Printing and Advertising
1,000
9
Communications
2,800
2,570
Contractual Services
33,500
39,044
Utility Services
110,000
150,978
Motor Vehicle Maintenance
Repairs and Maintenance
3,000
18,200
2,007
16,007
Equipment Rental
1,000
Supplies
6,000
10,720
Motor Vehicle Supplies 1,000 1,676
Chlorine 4,000 1,524
Aggregates 2,000 3,031
Materials
4,000
20,643
Street Signs
300
774
Small Tools and Equipment
500
522
Apparel
1,400
1,170
Miscellaneous
3,000
1,861
Equipment
3,000
1,384
Motor Vehicles
1.5,000
8,827
Depreciation
54,000
195,892
$495,574
$640,542
Less Amount Capitalized
18,000
206,103
$477,574
$434,439
77 1
VILLAGE OF DEERFIELD, ILLINOIS
SEWERAGE FUND
STATEMENT OF OPERATING EXPENSES - BUDGET AND ACTUAL ,
FOR THE YEAR ENDED APRIL 30, 1985
Budget
Actual
Operations (Cont.)
Cleaning and Maintenance
Salaries
$ 43,158
$ 59,777
Overtime
4,180
4,674
Part -Time
1,902
1,904
Employee Benefits
4,580
5,366
Contractual Services
7,000
6,146
Motor.Vehicle Maintenance
4,000
5,988
Repairs and Maintenance
5,000
4,010
Equipment Rental
3,000
Miscellaneous
2,000
49
Supplies
10,800
10,179
_
Motor.Vehicle Supplies
1,500
2,355
Aggregates
1,000
679
Materials
5,000
11,623
Motor Vehicles
45,000
38,790
Equipment
3,000
1,245
Small Tools and Equipment
300
276
Less Amount Capitalized
$141,420
48,000
$153,061
40,035
$ 93,420
$113,026
Construction
Salaries
$ 67,194
$ 65,020
Overtime
836
2,808
Part -Time
Employee Benefits
627
6,880
612
5,684
Contractual Services
5,000
Motor Vehicle Maintenance
5,500
5,083
Repairs and Maintenance
7,500
826
Equipment Rental
1,000
Supplies
2,000
558
Motor Vehicle Supplies
2,000
1,968
Aggregates
5,000
1,934
Materials
8,000
12,509
Small Tools and Equipment
200
111,737
97,002
Total Expenses
$774,775
$749,742
78
VILLAGE OF DEERFIELD, ILLINOIS
SEWERAGE FUND
STATEMENT OF FIXED ASSETS AND DEPRECIATION .
FOR THE YEAR ENDED APRIL 30, 1985
Sewer System and Plant
Equipment and Automotive
Sewer System and Plant
Equipment and Automotive
Net Asset Value
Assets
Balances Balances
May 1, 1984 Additions Deletions April 30, 1985
$5,917,062 $5,917,062
158,226 $ 50,246 $18,390 190,082
$6,075,288 $ 50,246 $18,390 $6,107,144
Accumulated Depreciation
Balances Balances
May 1, 1984 Provisions Deletions April 30, 1985
$ 759,462 $171,153
60,649 24,739
$ 820,111 $195,892
$ 930,615
$18,390 66,998
$18,390 $ 997,613
$5,109,531
79
VILLAGE OF DEERFIELD, ILLINOIS
BALANCE SHEET
APRIL 30, 9985
ASSETS
Current Assets
Cash and Investments
Receivables
Accounts - Billed
- Unbilled
Property Taxes - Current - (Net)
Accrued Interest
Due from Other Funds
Total Assets
LIABILITIES AND FUND EQUITY
Current Liabilities
Account Payable
Due to Other Funds
Total Liabilities
Fund Equity
Retained Earnings (Page 80)
Total Liabilities and Fund Equity
See accompanying Notes to the Financial Statements.
1985 1984
$ 39,860 $ 37,739
19,743
19,727
69,412
67,949
339,674
319,928
11,960
4,760
749
$485,409 $446,092
$ 65,039 $ 62,199
144
$ 65,183 $ 62,199
420,226 383,893
$485,409 $446,092
VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN RETAINED EARNINGS - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Operating Revenues
Charges for Services
Refuse Billing
Operating Expenses
Administration
Intergovernmental Billing
Other
Operations
Contractual Services
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest Earned
Property Taxes - Current - (Net)
Property Taxes - Prior
Net Income
Retained Earnings
May 1
April 30 (Page 79)
1985 1984
Budget Actual Actual
$ 426,000 $ 433,645 $ 429,702
$ 12,000 $ 12,000 $ 12,000
4,000 1,012 1,489
765,000 765,376 733,250
$ 781,000 $ 778,388 $ 746,739
$(355,000) $(344,743) $(317,037)
$ 7,000
360,000
$ 367,000
$ 12,000
See accompanying Notes to the Financial.Statements.
$ 16,694
360,000
4,382
$ 381,076
$ 36,333
383,893
$ 420,226
$ 7,161
340,000
4.084
$ 351,245
$ 34,208
349,685
$ 383,893
81
VILLAGE OF DEERFIELD, ILLINOIS
COMMUTER PARKING LOT FUND
BALANCE SHEET
APRIL 30, 1985
ASSETS
Current Assets
Cash and Investments
Fixed Assets (Page 84)
Cost
Accumulated Depreciation
Total Assets
LIABILITIES AND FUND EQUITY
Current Liabilities
Accounts Payable
Other Payables
Due to Other Funds
Total Liabilities
Fund Equity
Contributed Capital
Retained Earnings (Page 82)
Total Fund Equity
Total Liabilities and Fund Equity
See accompanying Notes to the Financial Statements.
1985 1984
$ 94,669 $ 73,681
$691,458 $691,458
182,006 151,308
$509,452 $540,150
$604,121 $613,831
$ 3,535 $ 832
313 162
20,000 20,000
$ 23,848 $ 20,994
$626,240
$626,240
(45,967)
(33,403)
$580,273
$592,837
$604,121
$613,831
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VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN RETAINED EARNINGS - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Operating Revenues
Parking Lot Revenue
Operating Expenses Excluding
Depreciation
Operating Income before
Depreciation
Depreciation
Operating Income before
Other Financing (Uses)
Other Financing (Uses)
Operating Transfers (Out)
Street and Bridge Fund
Net Operating Income (Loss) and Other
Financing (Uses)
Retained Earnings
May 1
April 30 (Page 81)
1985 1984
Budget Actual Actual
$ 52,000 $ 62,.599 $ 51,415
27,570 24,465 12,201
$ 24,430 $ 38,134 $ 39,214
30,698 30,679
$ 24,430 $ 7,436 $ 8,535
(20,000) (20,000) (20,000)
$ 4,430 $(12,.564) $0 1,46.5)
See accompanying Notes to the Financial Statements..
82
(33,403) (21,938)
$(45,967) $(33,403)
VILLAGE OF DEERFIELD, ILLINOIS
COMMUTER PARKING LOT FUND
STATEMENT OF OPERATING EXPENSES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Budget
Actual
Operations
Parking Lots - Village and Federal Funds;
Salaries
$ 3,000
$ 3,198
Benefits
120
74
Insurance
150
125
Utility Services
1,500
1,795
Repairs and Maintenance
1,000
3,026
Supplies
500
329
Aggregates
500
Equipment
500
24
Property Rentals
12,000
7,440
Materials
300
$19,270
$16,311
Less Amount Capitalized
500
$18,770 $16,311
Parking Lot - Village Construction
Salaries
$ 3,200
$ 3,433
Benefits
100
88
Insurance
200
129
Utility Services
2,500
3,552
Repairs and Maintenance
1,000
114
Supplies
500
171
Aggregates
200
Materials
1,000
667
Equipment
100
$ 8,800 $ 8,154
Total Expenses $27,570 $24,465
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84
VILLAGE OF DEERFIELD, ILLINOIS
COMMUTER PARKING LOT FUND
STATEMENT OF FIXED ASSETS AND DEPRECIATION
FOR THE YEAR ENDED APRIL 30, 1985
Assets
Balances Balances
May 1, 1984 Additions Deletions April 30, 1985
Land $ 77,500 $ 77,500
Parking Lot 613,958, 613,958
$691,458 - - $691,458
Accumulated Depreciation
Balances Balances
May 1, 1984 Provisions Deletions April 30, 1985
Parking Lot $151,308 $30,698 $182,006
$151,308 $30,698 - $182,006
Net Asset Value $509,452
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INTERNAL SERVICE FUNDS
1
k
Fund Description
' Garage Fund
The Garage Fund is used to account for all activity necessary to maintain the
efficient and safe operation of Village vehicles and equipment. The Garage is
operated and maintained by the Village of Deerfield and the various departments
are billed according to the services rendered.
1
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VILLAGE OF DEERFIELD, ILLINOIS
GARAGE FUND
BALANCE SHEET
APRIL 30, 1985
ASSETS
s
Cash and Investments
Due from Other Funds
Inventory
Total Assets
LIABILITIES AND FUND EQUITY
Liabilities
Accounts Payable
Compensated Absences Payable
Total Liabilities
Retained Earnings (Page 86)
Total Liabilities and Fund Equity
See accompanying Notes to the Financial Statements.
1985 1984
$ 7,282 $12,969
12,518 8,754
23,144 23,596
$42,944 $451319
$ 5,499 $ 5,323
6,217 41736
$119716 $109059
31,228 35,260
$42,944 $45,319
85
86
VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF REVENUES, EXPENSES,
AND CHANGESIN RETAINED EARNINGS - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Operating Revenues
Charges for Services
Billings
Operating Expenses
Operations
Net Operating Income (Loss)
Retained Earnings
May 1
April 30 (Page 85)
1985
1984
Budget
Actual
Actual
$120,500
$139,699
$131,581
142,508
143,731
123,196
$(22,008)
$ (4,032)
$ 8,385
See accompanying Notes to the Financial Statements.
35,260
$ 31,228
26,875
$ 35,260
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VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF CHANGES IN FINANCIAL POSITION
FOR THE YEAR ENDED APRIL 30, 1985
Cash Was Provided By
Net Income
Decrease in Current Assets
Increase in Current Liabilities
Cash Was Used To
Increase Current Assets
Decrease Current Liabilities
Fund Operating Loss
Net Increase
Cash and Investments
May 1
April 30
See accompanying Notes to the Financial Statements.
Totals
1985 1984
$ 8,385
384
$ 1,657
$ 1,657 $ 8,769
$ 3,312
$ 6,902
4,032
$ 7,344 $ 6,902
$(5,687) $ 1,867
12,969 11,102
$ 7,282 $12,969
87
F.F.
VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF OPERATING EXPENSES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
Budget
Actual
Operations
Public Works Department
Salaries
$ 54,922
$ 56,195
Overtime
7,076
7,988
Employee Benefits
4,580
5,197
Apparel
330
249
Travel, Training and Dues
500
368
Printing and Advertising
350
364
Insurance
3,000
2,892
Miscellaneous
200
364
Professional Services
50
Utility Services
2,000
719
Repairs and Maintenance
5,000
3,427
Supplies
57,000
59,880
Motor Vehicle Supplies
800
675
Equipment
4,500
3,177
Communications
200
500
Materials
500
358
Small Tools and Equipment
1,500
1,378
$142,508 $143,731
1
FIDUCIARY FUND TYPES
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TRUST AND AGENCY FUNDS
1
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IFund Descriptions
Police Pension Fund
The Police Pension Fund is used to account for the resources necessary to pro-
vide retirement and disability benefits to personnel of the Village of Deerfield
Police Department.
Deposit Fund
The Deposit Fund is used to account for monies on deposit with the Village which
are being held on a temporary basis.
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90
VILLAGE OF DEERFIELD, ILLINOIS
TRUST AND AGENCY FUND
POLICE PENSION FUND
STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED APRIL 30, 1985
1985
1984
Budget
Actual
Actual
Operating Revenues
Employer Contributions
Property Taxes —Current - (Net)
$150,000 $
150,000
$ 135,000
Property Taxes - Prior
1,230
1,358
Replacement Taxes
4,000
4,895
3,907
$154,000 $
156,125
$ 140,265
Interest
275,000
315,417
265,078
Payroll Deductions
86,000
75,750
83,022
$515,000 $
547,292
$ 488,365
Operating Expenses
Pension Payments
$ 70,000
$ 65,912
$ 37,455
Filing Fee
12,500
25
75
$ 82,500
$ 65,937
$ 37,530
Net Income
$432,500
$ 481,355
$ 450,835
Fund Balances
May 1
2,727,367
2,276,532
April 30 (Page 89)
$3,208,722
$2,727,367
See accompanying Notes to the Financial Statements.
91
VILLAGE OF DEERFIELD, ILLINOIS
TRUST AND AGENCY FUNDS
POLICE PENSION FUND
STATEMENT OF CHANGES IN FINANCIAL POSITION
FOR THE YEAR ENDED APRIL 30, 1985
Total
1985 1984
Cash Was Provided By
Operations
Net Income
$ .481,355
$
450,835
Cash Was Used To
Increase Current Assets
$ 28,490
$
27,448
Decrease Current Liabilities
125
$ 28,490
$
27;573
Net Increase
$ 452,865
$
423,262
Cash and Investments
May 1
2,516,031
2,092,769
April 30
$2,968,896
$2,516,031
See accompanying Notes to the Financial..Statements.
92
VILLAGE OF DEERFIELD, ILLINOIS
DEPOSIT FUND
STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FOR THE YEAR ENDED APRIL 30, 1985
Balances Balances
May 1, 1984 Increase Decrease April 30, 1985
ASSETS
Cash and Investments $90,075 $83,587 $ 6,488
Other Assets $44,491 44,491
Total Assets $90,075 $44,491 $83,587 $50,979
LIABILITIES
Deposits Payable $87,817 $43,506 $44,311
Accounts Payable 2,258 1,109 1,149
Due to Other Funds $ 5,519 5,519
Total Liabilities $90,075 $ 5,519 $44,615 $50,979
See accompanying Notes to the Financial Statements.
I
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ACCOUNT GROUPS
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GENERAL FIXED ASSETS ACCOUNT GROUP
1
GENERAL FIXED ASSETS
ACCOUNT GROUP
To account for fixed assets not used in proprietary fund operations or accounted for
in trust funds.
11
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93
VILLAGE OF DEERFIELD, ILLINOIS
GENERAL FIXED ASSETS ACCOUNT GROUP
STATEMENT OF GENERAL FIXED ASSETS
APRIL 30, 1985
GENERAL FIXED ASSETS
Land
Buildings and Improvements
Vehicles
Equipment
INVESTMENT IN GENERAL FIXED ASSETS
General Revenues
General Obligation Bonds
Installment Contracts
See accompanying Notes
to the Financial Statements.
r
$1,913,027
1,237,500
423,419
940.494
e1. si i. i.i.n
$2,614,440
1,500,000
400,000
$4,5140440
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VILLAGE OF DEERFIELD, ILLINOIS-
GENERAL FIXED ASSETS ACCOUNT GROUP
STATEMENT OF CHANGES IN GENERAL FIXED ASSETS — BY FUNCTION AND ACTIVITY
FOR THE YEAR ENDED APRIL 30. 1985
Balances
Function and Activity
May 1, 1984
General Government
$ 675,044
Public Safety
2,656,567
Public Works
799,736
Balances
Additions
Deletions
April 30, 1985
$491,929
$155,000
$1,011,973
34,005
21,205
2,669,367
33,364
833,100
$559,298
$176,205
$4,514,440
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GENERAL LONG-TERM DEBT
ACCOUNT GROUP
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for the
long-term portion
of the Village's Bond Issues, Installment
Contracts,
Public
Benefit and Pension
Contributions
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VILLAGE OF DEERFIELD, ILLINOIS
COMBINED STATEMENT OF INVESTMENTS
APRIL 30, 1985
Fund
General Fund
Money Market
Deerfield State Bank
U.S. Treasury Bills
National Bank of North America
National Westminster Bank
Certificate of Deposit
Cragin Federal Savings and Loan
Deerfield State Bank
First National Bank of Chicago
Northern Trust Company
Time Deposit
Continental
Total General
Special Revenue
Library
Savings Account
First National Bank
of Deerfield
Repurchase Agreements
First National Bank
of Deerfield
Street
Money Market
Deerfield State Bank
Federal Revenue Sharing
Money Market
Deerfield State Bank
U.S. Treasury Bills
National Westminster Bank
Certificate of Deposit
Deerfield State Bank
Interest Maturity
Rate Date
$ 66,378
10.625
7/31/85
199,710
9.290
9/05/85
315,275
8.740
5/02/85
158,910
8.280
10/24/85
201,791
8.220
10/17/85
200,058
9.050
6/20/85
165,000
9.500
9/24/85
400,000
9.150
8/23/85.
200,000
8.850
6/03/85
200,000
8.000
7/29/85
100,000
8.000
7/29/85
100,000
8.550
5/20/85
100,000
8.250
5/17/85
110,000
8.625 5/09/85 210,000
$2,727,122
$ 16,566
7.600 5/18/85 , 361,743 $ 378,309
$ 62,377
8.740 5/02/85 150,000
8.220 10/17/85 50,014
8.000 7/29/85 100,000
58,146
362,391
99
VILLAGE OF DEERFIELD, ILLINOIS
COMBINED STATEMENT OF INVESTMENTS
APRIL 30. 1985
Fund
Special Revenue (Cont.)
Motor Fuel Tax
Certificate of Deposit
Northern Trust Company
IMRF
U.S. Treasury Bills
National Westminster Bank
Certificate of Deposit
Cragin Federal Savings & Loan
First National Bank of Chicago
Total Special Revenue
Debt Service
U.S. Treasury Bill
National Westminster Bank
Certificate of Deposit
Cragin Federal Savings & Loan
Total Debt Service
Capital Projects
Capital Improvements
Money Market
Continental
U.S. Treasury Bill
National Westminster Bank
Certificate of Deposit
Continental
Capital Projects
Money Market
Continental
Total Capital Projects
Interest Maturity
Rate Date
8.375
8.375
8.830
11.800
8.550
8.830
11.500
11.800
9.020
8.750
8.450
5/28/85
$ 125,000
9/26/85
100,000 225,000
6/13/85
$ 77,635
9/23/85
50,000
5/20/85
100,000 227,635
$1,251,481
6/13/85
5/21/85
9/23/85
1/23/86
8/14/85
5/16/85
$ 155,270
200,000
125,000
$ 425,298
999,448
1,000,000
1,300,000
$ 480,270
$3,724,746
46,407
$3,771,153
100
VILLAGE OF DEERFIELD, ILLINOIS
COMBINED STATEMENT OF INVESTMENTS
APRIL 30, 1985
Fund
Enterprise
Water
Money Market
Deerfield State Bank
Certificate of Deposit
Deerfield State Bank
Interest Maturity
Rate Date
8.000 7/29/85
Sewerage
Money Market
Deerfield State Bank
Certificate of Deposit
Cragin Federal Savings and Loan 9.150
Deerfield State Bank 8.500
8.000
7/15/85
6/25/85
7/29/85
$196,732
150,000
$ 44,973
175,000
250,000
100,000
$ 346,732
569,973
Refuse
U.S. Treasury Bill
National Westminster Bank 8.830 6/13/85 $ 77,635
Certificate of Deposit
Cragin Federal Savings & Loan 11.800 9/23/85 125,000 202,635
Total Enterprise $1,119,340
Trust and Agency
Police Pension
Savings Account
Deerfield Savings and Loan $ 5,000
U.S. Treasury Notes
Deerfield State Bank 8.250 5/15/88 89,866
15.375 10/15/88 119,313
8.750 11/15/88 99,062
9.250 5/15/89 51,704
U.S. Treasury Bonds
Deerfield State Bank 8.250
5/15/90
76,535
8.250
5/15/90
59,698
6.750
2/15/93
34,759
7.500
8/15/93
30,173
7.500
8/15/93
81,584
1
1
1
1
1
1
1
1
1
1
1
1
1
1
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1
1
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101
VILLAGE OF DEERFIELD, ILLINOIS
COMBINED STATEMENT OF INVESTMENTS
Fund
Trust and Agency (Cont.)
Police Pension (Cont.)
U.S. Treasury Bo ds (Cont.)
Deerfield State Bank (Cont.)
Continental Bank
Stripped Coupons
Continental Bank
Deposit
Money Market
Deerfield State Bank
Total Trust and Agency
Total All Funds
APRIL 30, 1985
Interest Maturity
Rate Date
12.625
8/15/93
142,350
12.625
5/15/95
84,138
12.625
5/15/95
121,575
11.500
11/15/95
112,287
8.500
5/94/99
57,758
8.500
5/94/99
66,996
8.500
5/94/99
58,119
8.375
8/15/00
59,931
13.375
8/15/01
95,000
13.375
9/15/01
96,033
14.000
11/15 - 11/06
110,000
14.000
11/15 - 11/06
105,187
11.750
2/15/10
103,875
13.875
5/15/11
153,187
1.1.875
11/15/03
144,987
12.000
8/15/13
142,828
12.550
2/15/96
107,876
11.700
8/15/01
125,498
12.450
11/15/03
177,204
12.250
11/15/04
24,984
12.300
5/15/05
94,745 $ 2,832,252
21,392
$ 2,853,644
$12,203,010
102 '
.VILLAGE OF DEERFIELD, ILLINOIS
LONG-TERM DEBT REQUIREMENTS
SEWERAGE IMPROVEMENT BOND SERIES OF 1973
APRIL 30, 1985
Date of Issue
Date of Maturity
Authorized Issue
Actual Issue
Denomination of Bonds
Interest Rate
Principal Maturity Date
Interest Dates
Payable at
June 1, 1973
December 1, 1992
$1,080,000
$1,080,000
$5,000
4.4%-5.1%
December 1
June 1 and December 1
Belleville National Savings
Bank
PRINCIPAL AND INTEREST REQUIREMENTS
Tax
Bond
Levy
Numbers
Year
Principal
Interest
Total
1983
$ 13,412
$ 13,412
107-121
1984
$ 75,000
25,062
100,062
122-136
1985
75,000
21,538
96,538
137-151
1986
75,000
17,975
92,975
152-166
1987
75,000
14,337
89,337
167-181
1988
75,000
10,625
85,625
182-196
1989
75,000
6,875
81,875
197-206
1990
50,000
3,750
53,750
207-216
1991
.50,000
1,250
51,250
$550,000 $114,824 $664,824
Couvons Due on
Dec. 1
Amount
June 1
Amount
1985
$13,412
1985
$13,412
1986
11,650
1986
11,650
1987
9,888
1987
9,888
1988
8,087
1988
8,087
1989
6,250
1989
6,250
1990
4,375
1990
4,375
1991
2,500
1991
2,500
1992
1,250
1992 1,250
$57,412 $57,412
I
7
103
1
1
1
1
VILLAGE OF DEERFIELD, ILLINOIS
LONG-TERM DEBT REQUIREMENTS
SEWERAGE TREATMENT FACILITIES BOND SERIES OF 1973
APRIL 30, 1985
Date of Issue
Date of Maturity
Authorized Issue
Actual Issue
Denomination of Bonds
Interest Rate
Principal Maturity Date
Interest Dates
Payable at
June 1, 1973
December 1, 1992
$2,000,000
$2,000,000
$ 5,000
4.4%-6.0%
December 1
June 1 and December 1
Belleville National Savings
Bank
PRINCIPAL AND INTEREST REQUIREMENTS
Tax
Bond
Levy
Numbers
Year
Principal
Interest
Total
1983
$ 25,688
$ 25,688
191-215
1984
$ 125,000
48,438
173,438
216-240
1985
125,000
42,563
167,563
241-265
1986
125,000
36,625
161,625
266-296
1987
125,000
30,562
155,562
297-315
1988
125,000
24,375
149,375
316-340
1989
125,000
18,125
143,125
341-370
1990
150,000
11,250
161,250
371-400
1991
150,000
3,750
153,750
$1,050,000 1241,376 $1,291,376
Counons Due on
Dec. 1
Amount
June 1
Amount
1985
$ 25,688
1985
$ 25,688
1986
22,750
1986
22,750
.1987
19,813
1987
19,813
1988
16,812
1988
16,812
1989
13,750
1989
13,750
1990
10,625
1990
10,625
1991
7,500
1991
7,500
1992
3,750
1992
3,750
$120,688 $120,688
104
VILLAGE OF DEERFIELD, ILLINOIS
LONG-TERM DEBT REQUIREMENTS
CORPORATE PURPOSE BOND SERIES OF 1983
APRIL 30, 1985
Date of Issue December 1, 1983
Date of Maturity December 1, 1988
Authorized Issue $500,000
Actual Issue $500,000
Denomination of Bonds $ 5,000
Interest Rate 8.5%
Principal Payment Date December 1
Interest Dates June 1 and December 1
Payable at American National Bank & Trust
PRINCIPAL AND INTEREST REQUIREMENTS
Tax
Bond
Levy
Numbers
Year
Principal
11- 30
1984
$100,000
31- 50
1985
100,000
51- 75
1986
125,000
76-100
1987
125,000
Interest Total
$31,750
$131,750
24,250
124,250
17,750
142,750
9,000
134,000
Coupons Due on
June 1 Amount Dec. 1 Amount
1985 $1.5,875 1985 $15,875
1986 12,125 1986 12,125
1987 8,875 1987 8,875
1988 4,500 1988 4,500
$450,000 $82,750 $532,750 $41,375 $41,375
105
1
11
11
VILLAGE OF DEERFIELD, ILLINOIS
LONG-TERM DEBT REQUIREMENTS
CORPORATE PURPOSE BOND SERIES OF 1982
APRIL 30, 1985
Date of Issue
October 1, 1982
Date of Maturity
December 1, 1994
Authorized Issue
$500,000
Actual Issue
$500,000
Denomination of Bonds
$ 5,000
Interest Rate
10.25% - 9.60%
Principal Payment Date
December 1
Interest Dates
June 1 and December 1
Payable at
The Northern Trust Company
PRINCIPAL AND INTEREST REQUIREMENTS
Tax
Levy
Coupons
Due on
Year
Principal
Interest
Total
June 1
Amount
Dec.l
Amount
1984
$ 25,000
$ 46,088
$ 71,088
1985
$ 23,044
1985
$ 23,044
1985
25,000
43,525
68,525
1986
21,763
1986
21,762
1986
25,000
40,962
65,962
1987
20,481
1987
20,481
1987
50,000
38,400
88,400
1988
19,200
1988
19,200
1988
50,000
34,275
84,275
1989
17,138
1989
17,137
1989
50,000
30,025
80,025
1990
15,013
1990
15,012
1990
50,000
25,650
75,650
1991
12,825
1991
12,825
1991
75,000
21,150
96,150
1992
10,575
1992
10,575
1992
75,000
14,250
89,250
1993
7,125
1993
7,125
1993
75,000
7,200
82,200
1994
3,600
1994
3,600
$500,000
$301,525
$801,525
$150,764
$150,761
106
VILLAGE OF DEERFIELD, ILLINOIS
LONG-TERM DEBT REQUIREMENTS
CORPORATE PURPOSE BOND SERIES OF 1982 - A
APRIL 30, 1985
Date of Issue
Date of Maturity
Authorized Issue
Actual Issue
Denomination of Bonds
Interest Rate
Principal Payment Date
Interest Dates
Payable at
December 1, 1982
December 1, 1993
$500,000
$500,000
$ 5,000
7.0% - 8.5%
December 1
June 1 and December 1
American Fletcher National
Bank, Indianapolis
PRINCIPAL AND INTEREST REQUIREMENTS
Tax
Levy
Coupons
Due on
Year
Principal
Interest
Total
June 1
Amount
Dec. 1
Amount
1984
$ 50,000
$ 35,750
$ 85,750
1985
$ 17,875
1985
$ 17,875
1985
50,000
32,250
82,250
1986
16,125
1986
16,125
1986
50,000
28,750
78,750
1987
14,375
1987
14,375
1987
50,000
24,750
74,750
1988
12,375
1988
12,375
1988
50,000
20,750
70,750
1989
10,375
1989
10,375
1989
50,000
16,750
66,750
1990
8,375
1990
8,375
1990
50,000
12,7.50
62,750
1991
6,375
1991
6,375
1991
50,000
8,500
58,500
1992
4,250
1992
4,250
1992
50,000
4,250'
54,250
1993
2,125
1993
2,125
$450,000
$184,500
$634,500
$ 92,250
$ 92,250
1
t 107
' VILLAGE OF DEERFIELD, ILLINOIS
LONG-TERM DEBT REQUIREMENTS
GENERAL OBLIGATION VARIABLE RATE DEMAND BOND SERIES OF 1984
APRIL 30, 1985
Date of Issue
December 17, 1984
'
Date of Maturity
Authorized Issue
January 1, 1985
$4,100,000
Actual Issue
$4,100,000
Denomination
$ 100,000
'
Interest Rate
Variable
Principal Payment
Date
January 1
Payable at
LaSalle National Bank
'
PRINCIPAL
AND INTEREST REQUIREMENTS
Tax
Levy
Available For
'
Year
Principal
Interest
Total
'
1984
1985
$ 100,000
$ 232,911
324,000
$ 232,911
424,000
1986
100,000
316,000
416,000
1987
100,000
308,000
408,000
1988
100,000
300,000
400,000
1989
100,000
292,000
392,000
1990
100,000
284,000
384,000
1991
200,000
272,000
472,000
'
1992
200,000
256,000
456,000
1993
200,000
240,000
440,000
'
1994
1995
200,000
200,000
224,000
208,000
424,000
408,000
1996
300,000
188,000
488,000
1997
300,000
164,000
464,000
'
1998
300,000
140,000
440,000 .
1999
400,000
112,000
512,000
2000
400,000
80,000
480,000
'
2001
2002
400,000
400,000
48,000
16,000
448,000
416,000
$4,100,000
$4,004,911
$8,104,911
1
I
108
VILLAGE OF DEERFIELD, ILLINOIS
LONG-TERM DEBT REQUIREMENTS
POLICE ADDITION INSTALLMENT CONTRACT OF 1979
APRIL 30, 1985
Date of Issue October 16, 1979
Date of Maturity October 15, 1986
Actual Issue $400,000
Payable to Northern Trust Company
PRINCIPAL AND INTEREST REQUIREMENTS
Tax
Levy
Year
Principal
Interest
Total
1983
$ 5,000
$ 5,000
1984
145,000
$20,088
165,088
1985
155,000
10,385
165,385
$305,000
$30,473
$335,473
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Date of Issue
Date of Maturity
Actual Issue
Denomination of Bonds
Interest Rates
Interest Dates
Principal Maturity Date
Payable at
VILLAGE OF DEERFIELD, ILLINOIS
LONG-TERM DEBT REQUIREMENTS
WATER REVENUE BOND SERIES OF 1960
APRIL 30, 1985
January 1, 1960
May 1, 1989
$125,000
1-125 @ $1,000
4.75% - 4.25%
November 1, May 1
May 1
LaSalle National Bank Chicago
PRINCIPAL AND INTEREST REQUIREMENTS
109
Year
Bond
Coupons
Due on
Ended
Numbers
Principal
Interest
Total
Nov. 1
Amount
May 1
Amount
1986
86-95
$10,000
$1,700
$11,700
1985
$ 850
1986
$ 850
1987
96-105
10,000
1,275
11,275
1986
637
1987
638
1988
106-115
10,000
850
10,850
1987
425
1988
425
1989
116-125
10,000
425
10,425
1988
212
1989
213
$40,000
$4,250
$44,250
$2,124
$2,126
110
VILLAGE OF DEERFIELD, ILLINOIS
LONG-TERM DEBT REQUIREMENTS
WATER REVENUE BOND SERIES OF 1959
APRIL 30, 1985
Date of Issue April 1, 1959
Date of Maturity May 1, 1989
Actual Issue $545,000
Denomination of Bonds 1-545 @ $1,000
Interest Rates 5% - 4.25%
Interest Dates November.1 - May 1
Principal Maturity Date May 1
Payable at LaSalle National Bank Chicago
PRINCIPAL AND INTEREST REQUIREMENTS
Year
Bond
Coupons
Due on
Ended
Numbers
Principal
Interest
Total
Nov. 1
Amount
May 1
Amount
1986
411-440
$ 30,000
$ 5,738
$ 35,738
1985
$2,869
1986
$2,869
1987
441-475
35,000
4,462
39,462
1986
2,231
1987
2,231
1988
476-510
35,000
2,976
37,976
1987
1,488
1988
1,488
1989
511-545
35,000
1,488
36,488
1988
744
1989
744
$135,000
$14,664
$149,664
$7,332
$7,332
VILLAGE OF DEERFIELD, ILLINOIS
�r POLICE PENSION FUND
STATEMENT OF OFFICERS' DEPOSITS
Balance
Balance
April 30, 1984
Deposits
Withdrawals
April 30, 1985
1050
Kenneth Anderson
$ 17,701
$ 3,524
$ 21,225
1075
Leo Anderson
17,397
3,160
20,557
1078
1125
Mark Anfenson
Marcea Ross
3,016
13,514
2,148
2,505
5,164
16,019
1325
Richard Brandt
28,279
4,396
32,675
1350
William Butler
26,281
2,505
28,786
1355
Louis Cacciatore
208
1,792
2,000
1400
Robert Charles
32,545
32,545
1550
Gordon Cooper
24,604
1,783
26,387
1600
Robert Davenport, Jr.
31,862
3,585
35,447
1700
David P. Ebert
22,348
2,505
24,853
1750
John Elofson
19,895
2,505
22,400
1800
William Ennis
14,295
2,509
16,804
1925
Marie Rose Gawne
11,638
2,506
14,144
2000
Robert Hamilton
29,389
3,054
32,443
2100
Thomas Hill
25,500
3,083
28,583
2125
George Hoffman
21,745
2,506
24,251
2163
Hilary Jenkins
9,243
$.9,243
2250
Larry Kick
26,185
2,506
28,691
2365
2430
Dave Lemmer
Eric Lundahl
409
6,752
1,977
2,448
2,386
9,200
2525
Jeffrey McDermott
28,532
3,098
31,630
2715
Robert Ogden
5,522
2,233
7,755
2773
Drew R. Pranke
1,631
1,631
2893
Rand J. Roel
2,734
2,023
4,757
2985
Michael E. Scarry
48
48
3025
John Sebben
18,862
2,506
21,368
3075
Thomas Sheahan
15,106
3,098
18,204
3125
Thomas Skrabala
22,475
3,488
25,963
3150
John Sliozis
14',055
2,506
16,561
3225
Michael Soler
17,087
2,506
19,593
3235
Melvin Soltwisch
579
579
3325
Gary Stryker
24,458
3,128
27,586
r
3500
Larry Tousignant
28,916
3,128
32,044
3525
David Turnbaugh
24,921
3,054
27,975
3650
Glenn E. Webb
12,028
2,541
14,569
3675
380A
Richard Weil
George Hall
6,335
9,604
2,374
8,709
9,604
380B
David J. Petersen
7,287
7,287
380C
Thomas G. Rogge
9,411
9,411
$631,770
$87,307
$10,874
$708,203
112
VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF INSURANCE IN FORCE
APRIL 30, 1985
Insureds
Description of Coverage
Village of Deerfield
Workmens Compensation
Bodily Injury During Performance
$100,000
Bodily Injury by Accident
$100,000
Bodily Injury by Disease
$100,000
Village of Deefield
Comprehensive Automobile Liability
Bodily Injury and Property
$1,000,000
Village of Deerfield
Umbrella Liability
$10,000,000
Village of Deerfield
Blanket Building and Contents
$12,509,523
Bodily Injury
$500 000
Property Damage
$1,000,000
Loss Inside Premises
$1,000
Village of Deerfield
Boiler and Machinery
$100,000
Contract Equipment
$382 560
Public Officials
Surety Bond Coverage
Various
Notary Public
Surety Bond Coverage
Various
Public Employees
Blanket Bond Coverage
$10,000
I
1
ii
I
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VILLAGE OF DEERFIELD, ILLINOIS
PROPERTY TAX ASSESSED VALUATIONS, RATES,
EXTENSIONS AND COLLECTIONS
LAST TEN FISCAL YEARS
APRIL 30, 1985
(See Following Page)
1
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115
tVILLAGE
OF DEERFIELD, ILLINOIS
PROPERTY TAX ASSESSED VALUATIONS, RATES,
EXTENSIONS AND COLLECTIONS
LAST TEN FISCAL YEARS
APRIL 30, 1985
(See Following Page)
r
116
VILLAGE OF DEERFIELD, ILLINOIS
ASSESSED AND ESTIMATED VALUE OF TAXABLE PROPERTY
LAST TEN FISCAL YEARS
APRIL 30, 1985
Tax
Assessed
Value
Levy
Real
Personal
Railroad
Estimated
Year
Property
Property
Property
Total
Value
1975
$109,247,674
$4,577,357
$96,100
$113,921,131
$342,000,000
1976
135,719,691
4,323,321
75,099
140,118,111
420,000,000
1977
151,516,439
4,847,432
34,815
156,398,686
469,000,000
1978
167,268,250
6,900,001
35,541
174,203,792
526,000,000
1979
187,888,610
16,018
187,904,628
564,000,000
1980
221,339,145
18,044
221,357,189
664,000,000
1981
227,433,235
24,051
227,457,286
682,000,000
1982
236,918,613
25,565
236,944,178
711,000,000
1983
235,899,599
31,938
235,931,537
708,000,000
1984
245,799,001
39,522
245,838,523
738,000,000
* No longer assessed due to change in Illinois State Statutes.
Office of the County Clerk
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118
VILLAGE OF DEERFIELD, ILLINOIS
SPECIAL ASSESSMENT COLLECTIONS
LAST TEN FISCAL YEARS
APRIL 30, 1985
Fiscal
Year
1976
1977
1978
1979
1980
1981
1982
1983
1984
1985
Data Source
Village Records
Assessments
$112,201
72,003
64,952
66,386
19,436
21,919
22,078
30,451
16,248
35,075
119
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120 ,
VILLAGE OF DEERFIELD, ILLINOIS
STATEMENT OF LEGAL DEBT MARGIN
APRIL 30, 1985
Article VII, Section 6(k) of the 1970 Illinois -Constitution governs computation
of the legal debt margin.
"The General Assembly may limit by law the amount and require refer-
endum approval of debt to be incurred by home rule municipalities,
payable from ad valorem property tax receipts, only in excess of the
following percentages of the assessed value of its taxable property...'
(2) if its populations is more than 25,000 and less than 500,000 an
aggregate of one percent:... indebtedness which is outstanding on the
effective date (July 1, 1971) of Ghis constitution or which is there-
after approved by referendum... shall not be included in the foregoing
percentage amounts."
To date the General Assembly has set no limits for home rule municipalities.
Illustrative Computation of Debt Margin
if Village Were Not a Home Rule Municipality
Village of Deerfield is a home rule municipality and as such has no debt
limitations. If, however, the Village were a non -home rule village its available
debt limit would be as follows:
Assessed Valuation - Estimated
Legal Debt Limit - 8.625
Amount of Debt Applicable to Limit
Sewerage Improvement Bonds
Sewerage Treatment Facility Bonds
Corporate Purpose Bond Series 1982
Corporate Purpose Bond Series 1982-A
Corporate Purpose Bond Series 1983
General Obligation Variable Rate
Demand Bond Series of 1984
Police Addition Installment Contract
Legal Debt Margin
$245,838,523
$ 21,203,573
$ 550,000
1,050,000
500,000
450,000
450,000
4,100,000
305,000
$ 7,405,000
$ 13,798,573
1
121
' VILLAGE OF DEERFIELD, ILLINOIS
' STATEMENT OF DIRECT AND OVERLAPPING DEBT
APRIL 30, 1985
(1)
(2)
* Percentage of
Debt Applicable
'
Governmental Unit
Gross Debt
to the Village
Village of Deerfield
Cook County
$ 7,100,000
3,749,000
100.00
.081
Metropolitan Sanitary District
681,200,000
.084
Lake County
26,800,000
5.03
North Shore Sanitary District
16,636,000
.03
'
Deerfield Park District
1,100,000
94.7
Northbrook Park District
10,805,000
3.71
Highland Park District
2,075,000
1.81
Deerfield Elementary #109
1,175,000
73.28
Highland Park Elementary #108
200,000
5.87
Junior College #532
3,555,000
6.02
Township High School #113
650,000
27.4
Total
** Village's
Share of Debt
$ 7,100,000
303,700
572,200
1,348,000
5,000
1,041,700
400,900
37,600
861,000
11,700
214,000
178,100
ci,) n7z onn
1
* -
Determined by ratio
of assessed value of property subject to taxation
'
in overlapping unit
to value of property subject to taxation.
** -
Amount in column (2)
multiplied by amount in column (1).
'
Data
Source
'
(1)
Office of the County
Clerk
(2)
Office of the County
Clerk
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124
VILLAGE OF DEERFIELD, ILLINOIS
DEMOGRAPHIC STATISTICS
LAST TEN FISCAL YEARS
APRIL 30, 1985
(3)
Percentage of
People Over
(2)
25 Years of
(4)
Per
(2)
Age With Four
School
(5)
Fiscal
(1)
Capita
Median
or More Years
Enroll-
Unemploy-
Year
Population
Income
Age
of College
ment
ment
1976
18,007
$33,712
29.8
26.0
5,664
1.4
1977
17,862
34,034
31.0
26.8
5,383
1.2
1978
17,717
34056
31.2
27.0
5,123
1.1
1979
17,753
34,678
32.0
28.0
4,838
1.0
1980
17,430
35,000
32.7
29.0
4,568
1.8
1981
17,453
37,000
33.3
29.6
4,318
1.7
1982
17,476
39,000
34.0
29.7
4,106
2.2
1983
17,487
41000
34.7
29.8
3,933
2.1
1984
17,500
45,000
35.4
30.0
3,788
1.9
1985
17,500
45,400
36.1
30.0
3,703
2.0
Data Sources
(1) 1980 - Census figure; 1976-79 estimated by using 1976-1980 Census data;
1981-1985 derived from data from the Department of Commerce and Community
Affairs.
(2) 1976-1980, Northeastern Illinois Planning Commission figures; 1981-1984 based
upon Deerfield Chamber of Commerce figures.
(3) Percentage of people over 25 years of age or over with 4 or more years of
College education. Northeastern Illinois Planning Commission.
(4) Enrollment figures derived from combined enrollement of District 109 (grade
school), and District 113 (high school).
(5) Unemployment figures based on 1/4 of Lake County figures. 1980 Census data
figures show 7.0% unemployment for Lake County and 1.8% for Deerfield.
125
VILLAGE OF DEERFIELD, ILLINOIS
PROPERTY VALUE, CONSTRUCTION, AND BANK DEPOSITS
LAST TEN FISCAL YEARS
APRIL 30, 1985
(1)
(1)
Commercial
Residential
(3)
Construction
Construction
(2)
Total
Fiscal
Number
Number
Bank
Property
Year
of Units
Value
of Units
Value
Deposits
Value
1976
23
$ 1,268,087
68
$3,546,559
$38,320,000
$339,000,000
1977
37
5,336,939
144
5,443,453
40,789,000
417,000,000
1978
66
9,175,438
121
3,649,126
40,288,000
465,000,000
1979
81
5,994,271
50
1,176,405
42,531,000
519,000,000
1980
52
1,580,392
67
5,650,240
49,178,000
564,000,000
1981
59
3,235,868
85
1,852,788
52,282,000
664,000,000
1982
77
9,758,795
86
1,689,832
53,522,000
682,000,000
1983
84
20,369,020
104
5,673,638
63,218,000
711,000,000
1984
52
12,146,201
46
5,131,160
63,877,000
708,000,000
1985
101
34,504,614
50
6,552,552
64,750,000
710,800,000
Data Sources
(1) Construction figures - Village of Deerfield, Building and Zoning Department.
(2) Bank Deposits were based on commercial bank deposits.
(3) Estimated historical cost data provided by Township's Assessors Office
126
VILLAGE OF DEERFIELD, ILLINOIS
PRINCIPAL TAXPAYERS
Taxpayers
Travenol Labs
Dearbrook Partnership
Kitchens of Sara Lee
Walgreen Company
Tollway North Office.Center
United Conveyor Corporation
Bannockburn Lake Office,
Plaza Association
Whitehall Nursing Home
Dolan Associates, Inc.
Briarwood Country Club
APRIL 30, 1985
Percentage
1984
of Total
Assessed
Assessed
Business
Valuation
Valuation
Pharmaceuticals
$11,623,910
4.73%
Buildings
8,129,192
3.27
Bakery Products
5,196,310
2.11
Office - Building
3,653,300
1.49
Office - Building
2,224,330
.91
Testing Devices
1,782,990
.73
Office - Building
1,681,930
.68
Skilled Nursing Home
1,604,310
.65
Office - Building
1,521,600
.62
Private Country Club
1,055,014
.43
$38,472.886
15.62%
127
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
VILLAGE OF DEERFIELD, ILLINOIS
MISCELLANEOUS STATISTICS
APRIL 30, 1985
Date of Incorporation 1903
Form of Government Manager/Council
Geographic Location North Suburban
Chicago
Area
Population
1950
3,288
1960
11,748
1970
18,876
1980
17,430
Municipal Services & Facilities
Fire Protection
Number of Stations
Number of Firemen and Officers
Police Protection
Number of Stations
Number of Policemen and Officers
Education
Elementary Schools
High Schools
Municipal Water Department
Number of Consumers
Average Daily Consumption
Miles of Water Mains
Sewers
Sanitary Sewers
Storm Sewers
Building Permits Issued
Recreation and Culture
Number of Parks
Number of Libraries
Number of Volumes (Approx)
Employees
Administration
1
27
1
35
7
1
5,446
2,200,000 gal.
70 Miles
60 Miles
60 Miles
431 to date
commercial & residential
131 acres
1
113,000
12