R-22-08VILLAGE OF DEERFIELD
RESOLUTION NO. 2022- R-99-08
A RESOLUTION APPROVING AN INTERGOVERNMENTAL WITH THE ILLINOIS
DEPARTMENT OF TRANSPORTATION REGARDING MAINTENANCE AND
ENERGY COSTS FOR TRAFFIC CONTROL DEVICES
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage
intergovernmental cooperation; and
WHEREAS, the Illinois Department of Transportation ("IDOT') requires
municipalities that have traffic signals on State roads to enter into an intergovernmental
agreement with IDOT that governs the maintenance and apportionment of the energy costs
for the signals; and
WHEREAS, there are traffic signals located on many Village streets where they
intersect with State roads; and
WHEREAS, IDOT is requiring the Village to enter into the intergovernmental
agreement to govern the traffic signals in the Village located on State roads to govern the
signals' maintenance and energy costs ("IGA'); and
WHEREAS, the Village Board has determined that entering into the IGA with IDOT
will serve and be in the best interests of the Village and its residents; and
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF
DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:
SECTION 1: RECITALS. The Village Board hereby adopts the foregoing recitals as
its findings, as if fully set forth herein.
SECTION 2: APPROVAL OF INTERGOVERNMENTAL AGREEMENT. The
Village Board hereby approves the IGA in the form attached to this Resolution as Exhibit
A.
SECTION 3: AUTHORIZATION TO EXECUTE CONTRACT. The Mayor and the
Village Clerk are hereby authorized and directed to execute and attest, on behalf of the
Village, the final IGA. If the executed copy of the final agreement is not received by the
Village Clerk within 60 days after the effective date of this Resolution, then this authority to
execute and attest will, at the option of the Mayor and Board of Trustees, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval by a majority of the members of the Board of
Trustees.
[SIGNATURE PAGE FOLLOWS]
{00124792.11
AYES: Benton, Jacoby, Jester, Metts-Childers, Oppenheim, Seiden
NAYS: None
ABSTAIN: None
ABSENT: None
PASSED: February 7, 2022
APPROVED: February 8, 2022
RESOLUTION NO: R-22-08
Daniel C. Shapiro, Mayor
ATTEST:
Kent S. Street, hlage Clerk
{00124792.1}
EXHIBIT A
INTERGOVERNMENTAL AGREEMENT
{00124792.1}
INTERGOVERNMENTAL AGREEMENT
This Interagency Agreement is entered into between the Village of Deerfield ("GOVERNMENTAL
BODY") and the Department of Transportation("DEPARTMENT") pursuant to the "intergovernmental
Cooperation Act" (5 ILCS 220)and in accordance with The DEPARTMENT's rules at 92 Ill. Adm. Code 544.
1. Governmental Body and the DEPARTMENT have a mutual interest in and the maintenance and
apportionment of energy costs for traffic control devices located on State highways within or
near the Governmental Body as shown on the attached Exhibit A, which is hereby made a part
of this agreement.
2. In furtherance of said interests of, the entities agree:
a. Cost. The DEPARTMENT and the GOVERNMENTAL BODY agree to the maintenance
responsibility and to the division of energy costs, for the traffic signals and other traffic
control devices listed on the attached Exhibit A.
b. Maintenance. Modernization of traffic control devices is not covered under this
agreement. It is agreed that the actual maintenance will be performed by the
DEPARTMENT indicated on Exhibit A, either with its own forces or through contractual
agreements
c. Maintenance Level. It is agreed that the signals and devices shall be maintained to at
least the level of maintenance specified in the attached Exhibit B, which is hereby made
a part of this agreement. It is understood this will meet the minimum requirements of
the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways.
Additional provisions regarding maintenance may be incorporated in this document
(Exhibit B) upon agreement by both parties.
d. Interconnect & Timing. The DEPARTMENT agrees to maintain all signal equipment and
interconnects associated with interconnected signal systems or Advanced Traffic
Management System and interconnects with at -grade railroad crossings, at
DEPARTMENT maintained locations. The DEPARTMENT shall determine the signal
timing to coordinate and regulate the flow of traffic. No signal timing shall be changed
at any state system intersection without prior DEPARTMENT approval. The
GOVERNMENTAL BODY shall submit to the DEPARTMENT any changes proposed in
signal timings.
e. Interconnections: Installation & Damage. The DEPARTMENT is not responsible for the
cost of installing or maintaining traffic signals not on (but interconnected to traffic
signals on) U.S. or State routes. Any damage done to State traffic signals in the attempt
to connect local traffic signals shall be repaired to the DEPARTMENT's satisfaction and
shall be the responsibility of the GOVERNMENTAL BODY.
f. Master Monitoring Costs. Master controllers installed on State intersections for the
coordination of traffic signals are primarily used for the traffic signals located on U.S. or
State routes. The GOVERNMENTAL BODY may connect traffic signals to a State-owned
master controller or Advanced Traffic Management System for the coordination or
operation of non -State-owned traffic signals, for the purpose of synchronizing time or
gaining remote access. If the GOVERNMENTAL BODY desires a communications link to
their office for monitoring purposes, the GOVERNMENTAL BODY shall pay the entire
cost of installing and maintaining such monitoring system.
g. Payment for Energy Costs. The DEPARTMENT will reimburse the GOVERNMENTAL
BODY for the DEPARTMENT'S proportionate share of the energy charges.
h. Indemnity. The GOVERNMENTAL BODY shall indemnify and hold harmless the
DEPARTMENT for any and all third -party claims for personal injury and property damage
arising solely out of the maintenance of the signals and devices listed in Exhibit A.
Emergency Vehicle Preemption Devices. The costs of installation, timing, phasing, and
maintenance of emergency vehicle preemption systems shall be the sole responsibility
of the GOVERNMENTAL BODY. Any Governmental Body must notify the DEPARTMENT
of any change in the emergency vehicle preemption system. However, the
DEPARTMENT reserves the right to approve or reject, at any time, the placement of such
systems on its traffic signal equipment.
J. Previous Agreements. All traffic signal and traffic control device maintenance and
electrical energy provisions contained in presently existing agreements or
understandings between the DEPARTMENT and the GOVERNMENTAL BODY for traffic
signals and/or other traffic control devices covered by this Master Agreement shall upon
execution of this Master Agreement by the DEPARTMENT be superseded and be of no
force or effect.
All parking ordinances and provisions bearing on items other than traffic signal and
traffic control device maintenance and energy charges contained in presently existing
agreements or letters of understanding between the DEPARTMENT and the
GOVERNMENTAL BODY shall remain in full force and effect.
k. Modification. Exhibit A can be modified to add or delete signals or devices, but only by
written revision signed by the Regional Engineer, the Engineer of Operations and the
authorized representative for the GOVERNMENTAL BODY. The modification shall be
effective when fully executed and filed with the Department and the Clerk or Secretary
of the GOVERNMENTAL BODY. This provision applies only to modification of Exhibit A.
I. Plan Review. All traffic signal plans prepared by others for installation on State
highways within municipal corporate limits, which are to be added to this agreement,
must be reviewed and approved by the DEPARTMENT and the GOVERNMENTAL BODY.
m. Cost Sharing. As indicated in Exhibit A, the cost of energy and maintenance of traffic
signals, and/or other traffic control devices generally are shared in proportion to the
number of approaches maintained by each unit of government, however, other
2
DEPARTMENT policies and practices require cost sharing of energy and maintenance to
be based on other criteria besides the number of approaches maintained. The
maintenance costs of the interconnect system and related equipment as well as
engineering costs for any approved coordination and timing studies shall be shared
within the interconnect system, unless otherwise agreed to in a permit or by other
agreement.
n. Jurisdictionally Transferred. The GOVERNMENTAL BODY will be responsible for the
maintenance costs of all traffic signal and/or other traffic control devices related to a
roadway or roadways that has or have been jurisdictionally transferred by the
DEPARTMENT to the GOVERNMENTAL BODY in a prior agreement(s).
o. Billing. Bills shall be submitted by the DEPARTMENT on a three (3) month basis. The
amount billed shall be the costs incurred less any proceeds from third party damage
claims received during the billing period for repair of signals or devices that are the
responsibility of the GOVERNMENTAL BODY.
i. Any proposed single expenditure in excess of $10,000 for repair or damage to
an installation must be approved by the GOVERNMENTAL BODY before the
expenditure is made.
ii. The hours, or parts thereof, billed for each maintenance item will beat the
actual time directly related to the work task.
iii. THE DEPARTMENT costs are composed of labor, equipment, materials and the
quantity of each. The cost for labor will be determined by the actual hourly rate
for the employee plus a multiplier to include direct and indirect labor related
costs, retirement, social security, health, hospitalization and life insurance,
holidays, vacation, sick leave and workers compensation. Equipment costs will
be as listed in the Schedule of Average Annual Equipment Ownership Expense.
Materials will be at cost.
iv. The cost for contracted work will be the actual cost for the contractor. In
District One, maintenance costs are based on the District's Electrical
Maintenance Contract's (EMC) related bid cost and may vary from contract to
contract. The length of District One's EMC is generally 2 to 3 years.
3. Notice under this agreement shall be as follows:
3
For The DEPARTMENT:
For the GOVERNMENTAL BODY:
4. Effective Date. This Agreement shall be effective from July 1, 2021 through June 30, 2031 and
may be terminated prior to that date, by either party, upon 30 days written notice.
FOR THE GOVERNMENTAL BODY:
signature and Job Title of uthorized Representative Type or Print Name of Authorized Representative Date
FOR THE DEPA E T:
_Z
Jose Rios, Regions er, Divisl . of Highways
Chief Counsel Date
(Approved as to form)
By.
Joanne Woodworth, Acting Chief Fiscal Officer Date
By:
By:
Omer Osman, ,' secretary of Transportation Date
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EXHIBIT B
SHORT FORM
TRAFFIC SIGNAL MAINTENANCE PROVISIONS
A. GENERAL PROVISIONS
1. CABINET PACK
Wiring diagrams, phase diagrams, and manuals that are required to be in each traffic signal
controller cabinet at the time of construction completion shall remain in the cabinet. Written
documentation of all traffic signal timing changes shall be provided in the cabinet. All entries
shall be written in a clear and concise manner. The agent of the maintaining agency making
any entries shall provide his/ her signature and date of entry. These shall be kept in the cabinet
to assist the DEPARTMENT on emergency call outs.
2. HARDWARE SPECIFICATIONS
All equipment and material used shall comply with the requirements of the DEPARTMENT's
Standard Specifications for Road and Bridge Construction and the district special provisions.
3. HIGHWAY LIGHTING
For maintenance involving combination traffic signal and lighting unit mast arm assemblies and
poles, the foundation, traffic signal mast arm assembly, pole lighting arm, luminaire and lighting
cable and all signal cable shall be considered part of the traffic signal system and are the
responsibility of the DEPARTMENT.
The highway lighting system components of each combination mast arm assembly and pole
shall be tested for proper operation and physical condition during the intersection cabinet
inspection. All costs of repairing or replacing damaged or missing non-standard IDOT highway
lighting system equipment is the responsibility of the GOVERNMENTAL BODY.
4. EMERGENCY VEHICLE PREEMPTION SYSTEM
Test Emergency Vehicle Preemption System (EVPS) equipment for proper operation and
physical condition during the intersection cabinet inspection. All program settings and each
sequence of operation must be verified to be correct during each inspection. All cost of
inspection and maintaining the EVPS equipment, including the light detectors, light detector
amplifiers, radio transmitters and receivers, antennas, confirmation lights, and cables and
related components, is the responsibility of the GOVERNMENTAL BODY. In addition to regular
inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS
equipment is the responsibility of the GOVERNMENTAL BODY.
5. RAILROAD PREEMPTION
At all locations with railroad/traffic signal interconnects, respond to any and all emergency and
all red flash alarms in a timely manner and notify the Illinois Commerce Commission and the
GOVERNMENTAL BODY of the malfunction.
None of the traffic signal railroad preempt parameters including but not limited to the phase
timings, phase sequences and pedestrian and vehicular clearance intervals can be modified
without prior approval from the Illinois Commerce Commission.
Maintain unique spare controller data modules or sets of data chips containing the final railroad
preemption parameters for each location.
Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois
Commerce Commission.
The DEPARTMENT shall provide contact personnel available at all times to who railroad
preemption malfunctions must be reported.
fi. DAMAGE REPAIRS
Repair or replace any and all standard DEPARTMENT equipment damaged by any cause
whatsoever. Equipment owned by a third party, such as EVP, lighted street name signs, TSP,
and the like are the responsibility of others.
7. ACCIDENT DAMAGE
Be responsible to make recovery for damage to any part of the installation or system from the
party causing the damage.
Whenever third -party claims cannot be recovered, the GOVERNMENTAL BODY shall share in
the loss.
8. TEMPORARY TRAFFIC CONTROL
Provide temporary traffic control during a period of equipment failure or for when the controller
must be disconnected. This may be accomplished through the installation of a spare controller,
placing the intersection on flash, manually operating the controller, manually directing traffic
through the use of proper authorities, or installing temporary stop signs which will be removed
once the signal is in working condition.
9. EMERGENCY PERSONNEL
Provide skilled maintenance personnel who will be available to respond without delay to
emergency calls. This may be provided by agency forces, contract, or maintenance agreement
Controller failure, lights out, knockdowns, or two (2) red lights out at intersection are considered
emergencies.
B. AS REPORTED OR OBSERVED
1. LAMP REPLACEMENT
Replace burned out lamps for all red signal indications within twenty-four (24) hours of
notification of burnout or on the next business day following the notification. However, if two or
more red indications for an approach are burned out, these lamps must be replaced as soon as
possible, :and under no circumstances longer than twenty-four (24) hours after notification.
Replace all other burned out lamps within forty-eight (48) hours or next business day of
notification of burnout. Lamp changes shall always include a lens cleaning.
2. SIGNAL ALIGNMENT
Keep signal heads properly adjusted, including plumb, and tightly mounted. All controller
cabinets, signal posts and controller pedestals should be tight on their foundations and in
alignment.
3. CONTROLLER PROBLEMS
Check the controllers, relays, and detectors after receiving complaints or calls to ascertain that
they are functioning properly and make all necessary repairs and replacement.
4. L.E.D. SIGNAL HEAD AND L.E.D. MODULE REPLACEMENT
An L.E.D. module shall be considered failed and shall be replaced if the indication is dark or if
the module fails to meet ITE specification on minimum maintained luminous intensity.
Replace failed modules for all red signal indications within twenty-four (24) hours of notification
of failure or on the next business day following the notification. However, if two or more red
indications for an approach are failed, these modules must be replaced as soon as possible,
and under no circumstances longer than twenty-four (24) hours after notification. Replace all
other failed modules within forty-eight (48) hours or next business day of notification of faillure.
C. WEEKLY
1. MASTER CONTROLLER or ADVANCE TRAFFIC MANAGEMENT SYSTEMS
At locations that are a part of a closed loop signal or advance traffic management systems
maintained by the GOVERNMENTAL BODY, repair any and all malfunctions in a timely manner
so that the signals remain under the control of the master at all times.
As needed assist in the implementation of the signal system timing plans.
Maintain the central signal system software on a PC so that the signal system is monitored
weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy
to central office software.
D. BI-MONTHLY (Every 2 months)
1. CABINET INSPECTION
Check the controllers, relays, and detectors to ascertain that they are functioning properly
and make all necessary repairs and replacement.
Keep interior of controller cabinet in a clean and neat condition at all times. Replace filters
per manufacturer's recommendations.
2. OBSERVE SIGNALS
Observe the signals at the time of the bi-monthly cabinet inspection. This involves stopping
and watching for correct detection and timing operation.
3. DETECTION TESTING
Test and inspect vehicle detection inductance loops, loop detectors, and pedestrian
detection during cabinet visit bi-monthly.
4. VIDEO DETECTION TESTING
Inspect, maintain, and clean all video detection and surveillance systems bi-monthly or as
needed, to achieve clean lenses, and adjust for proper alignment and proper focus. This
shall include system camera, lenses, camera housings and hood/shield, pan tilt, and zoom
mechanisms and motors, mounting brackets and hardware, poles, microprocessors,
controller, cables and communication equipment, and other related components.
Maintenance shall include modifications to programmable detection zones.
5. CONTROLLER CHECK
When controllers malfunction, they shall be removed, repaired, and bench checked. The
controllers shall not be removed for annual maintenance inspections.
This bi-monthly check should verify software with central office software and reprint cabinet
pack timings sheet. Controller check shall occur during the bi-monthly cabinet inspection.
6. FUSE AND BREAKER CHECKS
Fuse and breaker checks should occur during the bi-monthly cabinet inspection. Replace
burned out fuses or deteriorated breakers as needed.
7. CLEARANCE TRIMMING
Remove any obstruction blocking the line of sight of the traffic signal face to the motorist
including trimming trees, bushes or any other form of vegetation blocking said lines of sight.
E. GENERAL
1. ANNUAL HARDWARE INSPECTION
Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware)
supporting traffic heads or pedestrian signal heads on an annual basis.
2. ANNUAL CONFLICT MONITOR AND MMU TEST
Test all conflict monitors and MMUs once every two years in accordance with manufacturer
recommendations.
3. PAVEMENT MARKINGS
In District 1, the GOVERNMENTAL BODY shall inspect stop bars, symbols, special
pavement treatments and crosswalks and replace as necessary to insure proper motorist
and pedestrian guidance;
Whereas, in District 2 through District 9, the cost of pavement markings is shared between
the DEPARTMENT and the GOVERNMENTAL BODY according to Exhibit A.
4. The GOVERNMENTAL BODY shall also be responsible for maintenance of the installed
street name signs on approaches to a State highway from a local road. Because of the value
of street name signs to motorists, the GOVERNMENTAL BODY shall provide such signs at
all named State highway intersections.
s:�gen%wpdocs,traffic6ygk2011\201 l-T,�reverse master agreement changes accepted exhibit b 392011 (1) (2) Snal.docx
INTERGOVERNMENTAL AGREEMENT
This Interagency Agreement is entered into between the Village of Deerfield ("GOVERNMENTAL
BODY") and the Department of Transportation ("DEPARTMENT") pursuant to the "Intergovernmental
Cooperation Act" (5 ILCS 220) and in accordance with The DEPARTMENT's rules at 92 III. Adm. Code 544.
1. Governmental Body and the DEPARTMENT have a mutual interest in and the maintenance and
apportionment of energy costs for traffic control devices located on State highways within or
near the Governmental Body as shown on the attached Exhibit A, which is hereby made a part
of this agreement.
2. In furtherance of said interests of, the entities agree:
a. Cost. The DEPARTMENT and the GOVERNMENTAL BODY agree to the maintenance
responsibility and to the division of energy costs, for the traffic signals and other traffic
control devices listed on the attached Exhibit A.
b. Maintenance. Modernization of traffic control devices is not covered under this
agreement. It is agreed that the actual maintenance will be performed by the
DEPARTMENT indicated on Exhibit A, either with its own forces or through contractual
agreements
c. Maintenance Level. It is agreed that the signals and devices shall be maintained to at
least the level of maintenance specified in the attached Exhibit B, which is hereby made
a part of this agreement. It is understood this will meet the minimum requirements of
the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways.
Additional provisions regarding maintenance may be incorporated in this document
(Exhibit B) upon agreement by both parties.
d. Interconnect & Timing. The DEPARTMENT agrees to maintain all signal equipment and
interconnects associated with interconnected signal systems or Advanced Traffic
Management System and interconnects with at -grade railroad crossings, at
DEPARTMENT maintained locations. The DEPARTMENT shall determine the signal
timing to coordinate and regulate the flow of traffic. No signal timing shall be changed
at any state system intersection without prior DEPARTMENT approval. The
GOVERNMENTAL BODY shall submit to the DEPARTMENT any changes proposed in
signal timings.
e. Interconnections: Installation & Damage. The DEPARTMENT is not responsible for the
cost of installing or maintaining traffic signals not on (but interconnected to traffic
signals on) U.S. or State routes. Any damage done to State traffic signals in the attempt
to connect local traffic signals shall be repaired to the DEPARTMENT's satisfaction and
shall be the responsibility of the GOVERNMENTAL BODY.
f. Master Monitoring Costs. Master controllers installed on State intersections for the
coordination of traffic signals are primarily used for the traffic signals located on U.S. or
State routes. The GOVERNMENTAL BODY may connect traffic signals to a State-owned
master controller or Advanced Traffic Management System for the coordination or
operation of non -State-owned traffic signals, for the purpose of synchronizing time or
gaining remote access. If the GOVERNMENTAL BODY desires a communications link to
their office for monitoring purposes, the GOVERNMENTAL BODY shall pay the entire
cost of installing and maintaining such monitoring system.
g. Payment for Energy Costs. The DEPARTMENT will reimburse the GOVERNMENTAL
BODY for the DEPARTMENT'S proportionate share of the energy charges.
h. Indemnification. Unless prohibited by State law, the GOVERNMENTAL BODY agrees to
hold harmless and indemnify the DEPARTMENT, and its officials, employees, and agents,
from any and all losses, expenses, damages (including loss of use), suits, demands and
claims, and shall defend any suit or action, whether at law or in equity, based on an
alleged injury or damage of any type arising from the actions or inactions of the
GOVERNMENTAL BODY and/or the GOVERNMENTAL BODY's employees, officials,
agents, contractors and subcontractors, and shall pay all damages, judgments, costs,
expenses, and fees, including attorney's fees, incurred by the DEPARTMENT and its
officials, employees and agents in connection therewith.
GOVERNMENTAL BODY shall defend, indemnify and hold the DEPARTMENT harmless
against a third -party action, suit or proceeding ("Claim") against the DEPARTMENT to
the extent such Claim is based upon an allegation that a Product, as of its delivery date
under this Agreement, infringes a valid United States patent or copyright or
misappropriates a third party's trade secret.
i. Emergency Vehicle Preemption Devices. The costs of installation, timing, phasing, and
maintenance of emergency vehicle preemption systems shall be the sole responsibility
of the GOVERNMENTAL BODY. Any Governmental Body must notify the DEPARTMENT
of any change in the emergency vehicle preemption system. However, the
DEPARTMENT reserves the right to approve or reject, at any time, the placement of such
systems on its traffic signal equipment.
Previous Agreements. All traffic signal and traffic control device maintenance and
electrical energy provisions contained in presently existing agreements or
understandings between the DEPARTMENT and the GOVERNMENTAL BODY for traffic
signals and/or other traffic control devices covered by this Master Agreement shall upon
execution of this Master Agreement by the DEPARTMENT be superseded and be of no
force or effect.
All parking ordinances and provisions bearing on items other than traffic signal and
traffic control device maintenance and energy charges contained in presently existing
agreements or letters of understanding between the DEPARTMENT and the
GOVERNMENTAL BODY shall remain in full force and effect.
k. Modification. Exhibit A can be modified to add or delete signals or devices, but only by
written revision signed by the Regional Engineer, the Engineer of Operations and the
authorized representative for the GOVERNMENTAL BODY. The modification shall be
effective when fully executed and filed with the Department and the Clerk or Secretary
of the GOVERNMENTAL BODY. This provision applies only to modification of Exhibit A.
Plan Review. All traffic signal plans prepared by others for installation on State
highways within municipal corporate limits, which are to be added to this agreement,
must be reviewed and approved by the DEPARTMENT and the GOVERNMENTAL BODY
m. Cost Sharing. As indicated in Exhibit A, the cost of energy and maintenance of traffic
signals, and/or other traffic control devices generally are shared in proportion to the
number of approaches maintained by each unit of government, however, other
DEPARTMENT policies and practices require cost sharing of energy and maintenance to
be based on other criteria besides the number of approaches maintained. The
maintenance costs of the interconnect system and related equipment as well as
engineering costs for any approved coordination and timing studies shall be shared
within the interconnect system, unless otherwise agreed to in a permit or by other
agreement.
n. Jurisdictionally Transferred. The GOVERNMENTAL BODY will be responsible for the
maintenance costs of all traffic signal and/or other traffic control devices related to a
roadway or roadways that has or have been jurisdictionally transferred by the
DEPARTMENT to the GOVERNMENTAL BODY in a prior agreement(s).
o. Billing. Bills shall be submitted by the DEPARTMENT on a three (3) month basis. The
amount billed shall be the costs incurred less any proceeds from third party damage
claims received during the billing period for repair of signals or devices that are the
responsibility of the GOVERNMENTAL BODY.
i. Any proposed single expenditure in excess of $10,000 for repair or damage to
an installation must be approved by the GOVERNMENTAL BODY before the
expenditure is made.
ii. The hours, or parts thereof, billed for each maintenance item will be at the
actual time directly related to the work task.
iii. THE DEPARTMENT costs are composed of labor, equipment, materials and the
quantity of each. The cost for labor will be determined by the actual hourly rate
for the employee plus a multiplier to include direct and indirect labor related
costs, retirement, social security, health, hospitalization and life insurance,
holidays, vacation, sick leave and workers compensation. Equipment costs will
be as listed in the Schedule of Average Annual Equipment Ownership Expense.
Materials will be at cost.
iv. The cost for contracted work will be the actual cost for the contractor. In
District One, maintenance costs are based on the District's Electrical
Maintenance Contract's (EMC) related bid cost and may vary from contract .to
contract. The length of District One's EMC is generally 2 to 3 years.
3. Notice under this agreement shall be as follows:
For The DEPARTMENT:
Lisa E. Heaven -Baum, Bureau Chief Traffic Cps
Name and Title
847-705-4140
Phone number
Lisa.Heaven-Baum@illinois.gov
Email Address
201 W. Center Court
Schaumburg, IL 60196
Address
For the GOVERNMENTAL BODY:
Name and Title
m - q45 - 50a0
Phone Number ((�� l
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Email Address
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Address
4. Effective Date. This Agreement shall be effective from July 1, 2021 through June 30, 2031 and
may be terminated prior to that date, by either party, upon 30 days written notice.
FOR THE GOVERNMENTAL BODY:
Maw bahiel C. I �a sra 2 z
Signature and Job Title of Authorized Representative I Type or Print Name of Authorized Representative Date
FOR THE DER MEN
Jose Rios, Regi inee , ision of Highways `� Yang A. Kim, Chief Counsel Date
J (Approved as to form)
11
ely
Direc ivision of Highwa hief Engineer
Date:
By:
By:
& 4/0" -
6
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Joan4 Woodworth, Acting Chief Fiscal Officer Date
By,,
4-1
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C;—.erOsmak, Secretary of Transportation Date
4 Joanne Woodworth
Acting CFO