Loading...
05/06/2019May 6, 2019 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Village Manager Kent Street in the Council Chambers of the Village Hall on May 6, 2019, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Robert Benton Tom Jester Mary Oppenheim William Seiden Dan Shapiro Barbara Struthers Absent: Harriet Rosenthal, Mayor and that a quorum was present and in attendance. Also present was Steven Elrod, Village Attorney. MAYOR PRO TEM In the absence of Mayor Rosenthal, Trustee Struthers moved to appoint Trustee Seiden as Mayor Pro Tem. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. PLEDGE OF ALLEGIANCE Mayor Pro Tem Seiden led those in attendance in reciting the Pledge of Allegiance. PROCLAMATION — DEERFIELD Deerfield Cyclery opened at 705 Waukegan Road in CYCLERY 1954. During the Village Center Commission's Annual Village Center Walk, they recognized Deerfield Cyclery and business owners Greg and Kathye Balmes for the pride they take in the appearance and upkeep of the business. Mayor Pro Tem Seiden proclaimed May 6, 2019, as Deerfield Cyclery Day in the Village of Deerfield as a means to thank Mr. Balmes for his continued positive impact on the Village Center. Trustee Oppenheim moved to approve the proclamation. Trustee Struthers seconded the motion. It was approved unanimously on a voice vote. Mr. Balmes thanked the Village for the recognition. PROCLAMATION — PUBLIC SERVICE Mayor Pro Tem Seiden proclaimed the week of WEEK May 6 to 10, 2019, as Public Service Week in the Village of Deerfield to recognize the public officials and staff at every level who contribute to the superb quality of life and community character enjoyed in Deerfield. Trustee Oppenheim moved to approve the proclamation. Trustee Benton seconded the motion. It was approved unanimously on a voice vote. PROCLAMATION — PUBLIC WORKS Mayor Pro Tem Seiden proclaimed May 19 to 25, Board of Trustees Meeting May 6, 2019 Page 2of8 WEEK 2019, as National Public Works Week in the Village of Deerfield, in honor of the men and women who provide services that are vital to the health, safety and well-being of the residents of the Village of Deerfield. Trustee Oppenheim moved to approve the proclamation. Trustee Struthers seconded the motion. It was approved unanimously on a voice vote. Director of Public Works and Engineering, Bob Phillips, invited residents to attend the Public Works open house on May 18, 2019. There will be activities for all ages. OATH OF OFFICE Judge Dunn swore in Trustees Seiden, Jester and Shapiro to new four-year terms as trustees. Trustee Oppenheim moved to adjourn the meeting for a brief reception. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. The newly constituted Board of Trustees re-entered the meeting. Trustee Oppenheim moved to reopen. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) DOCUMENT APPROVAL Trustee Oppenheim moved to approve the minutes from the April 15, 2019, Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. TREASURER'S REPORT Finance Director Eric Burk presented highlights from the March Treasurer's Report representing 25 percent of the fiscal year. The non -home rule sales tax had a slight decrease over last month. Water and sewer billings show slower months. State income tax and food and beverage tax increased from the prior year. Notable expenditures include snow and ice control, engineering costs and three payrolls. BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and Payroll dated May 6, 2019. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) PUBLIC COMMENT There was no public comment on non -agenda items. REPORTS Board of Trustees Meeting May 6, 2019 Page 3 of 8 CONSIDERATION AND ACTION ON Village Center Commission members Ken Stolman THE REPORT OF THE VILLAGE and Joan Reed reported their Commission asked CENTER COMMISSION RE: 2019 Village Trustees if they could survey Village VILLAGE CENTER RESIDENTIAL residents about their thoughts on the downtown SURVEY area, with the goal of determining residents' needs and thoughts on the downtown. The survey was open for three months and more than 1,500 responses were received. The commission is still tabulating results, but wanted to share some relevant items. Mr. Stolman that nearly 40 percent of the respondents have lived in Deerfield less than 10 years. The population is changing and wants to be excited to have a vibrant downtown. Ms. Reed discussed some of the takeaways. Some of the responses of the survey were the same as they were 25 years ago, before the redevelopment. This surprised the Commission because some things cannot be changed, such as the intersection of Deerfield and Waukegan Roads. Some respondents felt there was a lack of continuity within the downtown quadrants. Ms. Reed noted many respondents wrote Deerfield was not a destination where people would stay and linger. Ms. Reed indicated there were a number of positive comments, such as variety of businesses and accessibility. Residents liked the convenience of having a centrally located downtown. The commission will continue to analyze the responses and would like to use the results to try to promote downtown Deerfield. She thanked everyone that submitted a response. Trustee Oppenheim noted more than 30 percent of the respondents have lived in Deerfield for more than 30 years. The survey reached a large spectrum of residents. Trustee Oppenheim believes this will be a useful tool. Trustee Benton suggested the Commission consider how the Internet compares to the brick and mortar stores. Trustee Oppenheim was pleased the respondents overwhelmingly reported the downtown is safe. Trustee Oppenheim moved to accept the report. Struthers seconded the motion. The motion passed unanimously on a voice vote. CONSIDERATION AND ACTION ON The Plan Commission held a Public Hearing on THE REPORT AND April 11, 2019 to consider the request for approval RECOMMENDATION OF THE PLAN of a Special Use for a personal fitness training and COMMISSION ON THE REQUEST FOR self-improvement facility to be located in Suite 26 APPROVAL OF A SPECIAL USE FOR A of Building B at 444 Lake Cook Road. The PERSONAL FITNESS TRAINING business would be part of the Industraplex Planned CENTER AND SELF IMPROVEMENT Unit Development. The Plan Commission voted FACILITY IN SUITE 27 AT THE 444 5-0 in favor of the request. LAKE COOK ROAD BUILDING B IN THE INDUSTRAPLEX PLANNED UNIT Plan Commission Chairman Larry Berg and DEVELOPMENT (CORNERSTONE Commissioner Al Bromberg were present to answer MIXED MARTIAL ARTS LLC) questions. Board of Trustees Meeting May 6, 2019 Page 4 of 8 Alex Hulbert, Mario Gomez and Justin Hanlin from Cornerstone Mixed Martial Arts LLC made a short presentation about their proposal and business. They combine both martial arts and fitness as part of a daily routine. Their main programs are kickboxing, grappling, kids martial arts and fitness boot camps. They have a lot of diversity in their client base. They try to incorporate a fun way to work out. Their peak hours will be from 5 a.m. to 7:30 a.m. and from 4:30 p.m. to 8:30 p.m. with 15 minutes between classes. This will be beneficial to the neighboring businesses so their clients would not monopolize parking. The maximum number of participants per class is 15 people. Trustee Jester moved to accept the report and recommendation of the Plan Commission and direct staff to prepare an Ordinance. Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice vote. CONSIDERATION AND ACTION ON THE REPORT AND RECOMMENDATION OF THE PLAN COMMISSION ON THE REQUEST FOR APPROVAL OF SPECIAL USE AMENDMENTS TO PERMIT BUILDING ADDITIONS AND RENOVATIONS FOR SHEPARD AND CARUSO MIDDLE SCHOOLS IN THE P-1 PUBLIC LANDS DISTRICT (SCHOOL DISTRICT 109) The Plan Commission held a Public Hearing on April 11, 2019, to consider the request for approval of Special Use Amendments to permit building additions and renovations for Shepard and Caruso Middle Schools in the P-I Public Lands District. The Plan Commission voted 5-0 in favor of the request subject to the requirement that all building signage would be turned off by 11 p.m. The proposed improvements are for the cafeterias. Carole Pugh, of Green Associates Architects, and District 109 Superintendent Anthony McConnell noted that the cafeterias have not been remodeled for quite some time. It is time for change as they need more space and want students to have more flexibility with more storage and natural light. Their goal is to improve student's experience. Ms. Pugh noted the building materials will match the existing building. There will be no changes in enrollment or staff. The Caruso addition would be on east side of the building. The space was originally built as a gymnasium. They will add a new sidewalk along with safety barricade fencing and propose new signage featuring 16" blue lettering with backlit LEDs. Trustee Struthers questioned if the lights could be turned off earlier if there were no events. Mr. McConnell noted they would turn them off earlier if needed. The existing security lighting would not be altered. Ms. Pugh discussed the proposed Shepard Middle School changes. They would open the wall to provide more natural light into the space. The brick, metal tones and roofline would not change. There will be 10" high red lighting with subtle up lighting in front of the covered entrance canopy. Board of Trustees Meeting May 6, 2019 Page 5 of 8 Trustee Oppenheim moved to accept the report and recommendation of the Plan Commission and prepare the Ordinance. Trustee Shapiro seconded the motion. The motion passed unanimously on a voice vote. CONSENT AGENDA There were no items on the Consent Agenda. ORDINANCE AMENDING SECTION 9.02-F.3 OF THE DEERFIELD ZONING ORDINANCE OF 1978, AS AMENDED, TO ALLOW A DIGITAL SCOREBOARD AT A PUBLIC HIGH SCHOOL PROPERTY TO BE USED FOR COMMUNITY EVENTS IN THE P-1 DISTRICT — 1R OLD BUSINESS An Ordinance authorizing Text Amendments to allow a digital scoreboard on public high school property to be used for community events in the P-1 District. First Reading. ORDINANCE AMENDING AN An Ordinance amending an amendment to a AMENDMENT TO A SPECIAL USE TO Special Use to permit the installation of a new PERMIT THE INSTALLATION OF A digital scoreboard at Deerfield High School. NEW DIGITAL SCOREBOARD AT First Reading. DEERFIELD HIGH SCHOOL — I The Trustees received a letter from Frederick Lurie as well as a letter from the North Trails HOA. Mr. Street indicated the petitioners requested a waiver of the First Reading of the Ordinance. Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Jester seconded the motion. The motion did not pass by the following vote: AYES: Jester, Oppenheim, Shapiro (3) NAYS Benton, Seiden, Struthers (3) Mayor Pro Tem Seiden suggested waiting until the school board approves the scoreboard before the Village Board takes further action. Trustee Struthers agreed. Mr. Elrod suggested ensuring the school board indicates they are willing to accept and abide by all the decisions. Trustee Shapiro recommending making any approval contingent upon school board approval. Mr. Elrod noted the Trustees want to ensure school board is accepting of conditions. Trustee Oppenheim is unsure there will be a response from the school board until they hear what the Village is Board of Trustees Meeting May 6, 2019 Page 6of8 proposing. Their response needs to be after we make a decision. Mayor Pro Tem Seiden wants to ensure school board wants the scoreboard the way it is before voting on it. Trustee Struthers would like to ensure the school board approves the Village's recommendation before the second reading of the Ordinance. Trustee Shapiro believes one body needs to take an initiative and then take action. He would like them to react to our decision. Trustee Oppenheim noted that she is sure the school district is supporting what is being proposed. Trustee Struthers does not believe everyone realizes the size of the proposed scoreboard. She demonstrated the size of the proposed score board using a visual aid in the Board Room. Trustee Oppenheim is aware of dimensions and believes they are appropriate. Mayor Pro Tem Seiden read from the North Trails HOA letter. Trustee Oppenheim believes Mayor Pro Tem Seiden is requesting the Ordinance be further tweaked based on the HOA recommendations. Mayor Pro Tem Seiden prefers the wording in the letter. Trustee Oppenheim suggested asking the HOA to determine which homeowners would be affected. Trustee Benton noted one home may not be in Deerfield. Trustee Shapiro noted the school district is asking for additional changes as well. Trustee Shapiro moved to continue the First Reading of the Ordinance to the next Board of Trustees meeting in order to consider information from the HOA and the new information from the school district. Trustee Jester seconded the motion. Trustee Shapiro asked staff to look at the information as there are a number of loose ends to consider. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Mr. Elrod stated the matter will be continued to May 20, 2019, for the First Reading. He will review the comments with staff. If deemed appropriate, he will include in revised Ordinance. Trustee Shapiro believes it is important the Board hear everything, but information needs to be presented in a timely manner. Mr. Street reported anything new information the Village receives will be posted on the Village website. Chris Goodsnyder 155 Exmore Court, attended the Lungevity Fundraising event at Adams Field. It was well attended by both Deerfield and non -Deerfield residents. DHS was the centerpiece of the program. He believes the scoreboard would be a final crowning jewel to the improvements previously made at the field. He strongly favors the addition of the digital scoreboard and believes the amount of resistance to this one item is very small. He believes 18,000 people in Deerfield support this program. He suggested the Board consider the entire community instead of just a few homeowners. NEW BUSINESS Board of Trustees Meeting May 6, 2019 Page 7 of 8 AUTHORIZATION TO AWARD 2019 Assistant to the Public Works Director Justin CRACK SEALING CONTRACT Keenan stated staff performs the annual crack sealing program to protect the roads. The roads in this year's program include Pfingsten Road, Castlewood Lane, Central Avenue and Cherry Street. In 2019, Lake Forest went out to bid with a three-year contract on behalf of the Municipal Partnering Initiative. The unit rates can be extended to the Village. Patriot Pavement Maintenance was low bidder and the Village has worked with them in the past. Trustee Jester moved to waive the competitive bidding process and award the 2019 crack sealing contract to Patriot Pavement Maintenance in an amount not to exceed $125,000. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO AWARD THE Wastewater Reclamation Supervisor, Brandon CONSTRUCTION CONTRACT FOR THE Janes, explained the pumping stations were CHLORINE PANEL REPLACEMENT inundated with I&I during the recent wet weather PROJECT conditions. The panels have been corroding over the past few years due to the chlorine and Humidity and are in need of replacement. The Village advisor, Strand Associates, recommended complete replacement and an additional compressor at each location. 2 bids were publicly opened on April 19, 2019. The low bid came from Wunderlich-Malec Services, Inc. Trustee Oppenheim moved to award the construction contract for the chlorine panel replacement project to Wunderlich-Malec Services, Inc. in the amount of $125,000. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) GRAND OPENING Bartaco. OPEN HOUSE 10 a.m. to 1 p.m. I)TSCT JSSION Trustee Benton, Trustee Struthers, Mayor Pro Tern Seiden, Mr. Street and staff attended the opening of Mr. Street invited residents to the Public Works and Park District Open Houses on May 18, 2019, from ADJOURNMENT There being no further business or discussion, Board of Trustees Meeting May 6, 2019 Page 8 of 8 Trustee Oppenheim moved to adjourn the meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. The meeting was adjourned at 9:10 pm. The next regular Board of Trustees meeting will take place on Monday, May 20, 2019 at 7:30 pm. APPROVED: Mayor ATTEST: Village Cler