07/15/2019July 15, 2019
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on July 15, 2019,
at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Tom Jester
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Mary Oppenheim
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Steven Elrod, Village Attorney.
PLEDGE OF ALLEGIANCE Brad Tokarz led those in attendance in reciting the
Pledge of Allegiance.
OATH OF OFFICE Chief Sliozis reported Brad Tokarz is going to be
promoted to the position of Sergeant. Chief Sliozis
noted that Tokarz began his employment with the Village of Deerfield in 2010. He coordinated
the DARE program and was a bike officer. He is the Union Vice President and has received a
number of special trainings. Officer Tokarz has been an active participant in the Department's
fundraising endeavors.
Mr. Street delivered the Oath of Office to Sergeant Tokarz. Sergeant Tokarz thanked the
Village, his friends and family.
DEPARTMENTAL OBJECTIVES Code Enforcement Supervisor Clint Case and
REPORT — COMMUNITY Principal Planner Jeff Ryckaert presented highlights
DEVELOPMENT from the departmental objectives report for
the Community Development Department.
Mr. Case presented highlights from the Building Division. The department processed 354
building permits. The department is very busy with commercial jobs. There have been a number
of tall grass complaints, 80 FOIA requests with a number of repeat requestors. The department is
on the verge of updating their codes, which will help improve community rating system and may
result in a break in insurance premiums for residents.
Mr. Ryckaert presented highlights from the Planning Division. The Plan Commission has seen a
lot of activity including the Reva Development and the former Berto Center. There were also
updates to the Caruso and Shepard Middle Schools. The Commission will look at the
recreational cannabis regulations and Text Amendments for treehouses and playsets. There have
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July 15, 2019
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been a number of new commissioners on the Plan Commission. In the coming months, the Plan
Commission will receive training from the Village Attorney.
The Village Center Commission has been actively working on the Village Center survey. They
hope the survey will be used as a tool to address the community's concerns as well as looking at
the positives in the Village center.
The Appearance Review Commission has been very busy with 20 petitioners in the past six
months. Liz Delevitt has been with the Village for a year.
The 2020 Census is fast approaching. It is very important to get an accurate count so the Village
gets the appropriate funding. The Village will be promoting the Census in many ways. He
urged everyone to participate in the Census.
DOCUMENT APPROVAL Trustee Struthers moved to approve the minutes
from the July 1, 2019, Board of Trustees meeting.
Trustee Benton seconded the motion. The motion passed unanimously on a voice vote with
Trustee Shapiro abstaining.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and
Payroll dated July 15, 2019. Trustee Shapiro
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT There were no comments on non -agenda items.
REPORTS
REPORT AND RECOMMENDATION Mr. Case noted the report is very technical.
OF STAFF RE: RESIDENTIAL The direction was to come up with regulations
LIGHTING REGULATIONS that could be enforced and control trespass lighting.
The regulations deal with maximum lumens, foot
candles and watt conversion. There is a workable document that can be used to prepare an
Ordinance.
Mayor Rosenthal questioned what would be involved with the staff training. Mr. Case noted
staff would probably need training to determine how to deal with the unit conversions. Mayor
Rosenthal suggested Mr. Case investigate the amount of time and cost to implement this. Mr.
Street noted the intention is to train existing staff on how to enforce the regulation. Mr. Case
noted this would be on a complaint basis rather than initiating enforcement actions.
Trustee Shapiro asked if other communities have lighting Ordinances. Mr. Case stated there are
just a few nearby communities that have guidelines. Trustee Shapiro expressed concern about the
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July 15, 2019
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unintended consequences and additional challenges because of two residents' disagreement. Mr.
Case indicated it may be a people issue.
Trustee Struthers believes there may be a few more questionable installations, so it may be a
good thing to have guidelines. Trustee Shapiro believes a sport court is different than a neighbor
with a glare.
Trustee Seiden moved to accept the report and recommendation of staff and to direct the Village
Attorney to draft an Ordinance. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Jester, Seiden, Struthers (4)
NAYS: Shapiro (1)
CONSENT AGENDA
ORDINANCE AUTHORIZING A An Ordinance authorizing a Special Use to permit
SPECIAL USE TO PERMIT THE the establishment of a real estate office for Coldwell
ESTABLISHMENT OF A REAL ESTATE Banker to be located at 675 Deerfield Road, Suite
OFFICE FOR COLDWELL BANKER TO 125. First Reading.
BE LOCATED AT 675 DEERFIELD
ROAD, SUITE 125 — IR
ORDINANCE AUTHORIZING A An Ordinance authorizing a Special Use in the I-2
SPECIAL USE IN THE I-2 LIMITED Limited Industrial District to permit the
INDUSTRIAL DISTRICT TO PERMIT establishment of a personal training center at 151 S.
THE ESTABLISHMENT OF A Pfingsten Road, Suites A, B, C and D for Institute
PERSONAL FITNESS TRAINING for Human Performance. First Reading.
CENTER AT 151 S. PFINGSTEN ROAD,
SUITES A, B, C AND D FOR INSTITUTE
FOR HUMAN PERFORMANCE — I
ORDINANCE AUTHORIZING A An Ordinance authorizing a Special Use to permit
SPECIAL USE TO PERMIT THE the establishment of a health club facility for Planet
ESTABLISHMENT OF A HEALTH CLUB Fitness located at 55 North Waukegan Road in
FACILITY FOR PLANET FITNESS AT Cadwell's Corners Shopping Center. First Reading
55 N. WAUKEGAN ROAD IN (amended)
CADWELL' S CORNERS SHOPPING
CENTER —1R (as amended)
ORDINANCE 0-19-19 AMENDING "THE
MUNICIPAL CODE OF THE VILLAGE
OF DEERFIELD, 1975" AS AMENDED
TO ADOPT THE 2018 EDITIONS OF
THE INTERNATIONAL BUILDING
An Ordinance amending "The Municipal Code
of the Village of Deerfield, 1975" as amended,
to adopt the 2019 editions of the International
Building Code, International Residential Code,
International Mechanical Code. International
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July 15, 2019
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CODE, INTERNATIONAL Fuel Gas Code, International Property Code,
RESIDENTAL CODE, INTERNATIONAL International Property Maintenance Code,
MECHANICAL CODE, International Fire Code and International Pool
INTERNATIONAL FUEL GAS CODE, and Spa Code. Second Reading.
INTERNATIONAL PROPERTY
MAINTENANCE CODE,
INTERNATIONAL FIRE CODE AND
INTERNATIONAL POOL AND SPA
CODE — 2R
Trustee Seiden moved to adopt the Consent
Agenda and Ordinance. Trustee Shapiro
seconded the motion. The motion passed by
the following vote:
AYES: Benton, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Trustee Struthers moved to direct staff to prepare a report on the performance of Planet Fitness
relative to their 24-hour operation after six months of opening. Trustee Shapiro seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Management Analyst David Fitzgerald noted there was a request for a waiver of the rules.
Trustee Struthers moved to waive the Second Reading and pass Ordinance 0-19-20 authorizing a
Special Use in the I-2 Limited Industrial District to permit the establishment of a personal
training center at 151 S. Pfingsten Road, Suites A, B, C and D for Institute for Human
Performance. Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
RESOLUTION R-19-17 AUTHORIZING A Resolution authorizing an extension to submit
AN EXTENSION TO SUBMIT FINAL the final development plan for Zion Woods.
DEVELOPENT PLAN FOR ZION
WOODS Mayor Rosenthal indicated a few neighbors have
come forward with concerns. She asked why it is
taking an additional 18 months to get funding. David Brint, speaking on behalf of the developer,
noted it has to do with State funding. The governor sent out messages about a capital budget, so
the State agency did nothing to fund the project until November. The application round for
funding will come out in October. They have gone in for several rounds but have been denied
because of scoring. There is a lot of demand and they did not score high enough. Mayor
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July 15, 2019
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Rosenthal asked if there have been changes to the plan. Mr. Brint stated they may decide to do it
in phases, but the infrastructure and water retention will be done in the first phase. Trustee
Struthers noted the Village did not anticipate doing this in two phases, as it extends the
construction. Trustee Benton indicated there is a note about the property not being maintained.
Mr. Brint will inform the church. Trustee Shapiro asked if the line of communication with the
residents is open. He believes it may be useful to establish it again to keep them informed and
aware of the status.
Trustee Jester moved to accept the Resolution. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Jester, Shapiro, Struthers (4)
NAYS: None (0)
ABSTAIN: Seiden (1)
AUTHORIZATION TO ENTER INTO Deputy Chief Keane reported the Police
A COLLECTIVE AGREEMENT WITH Department is seeking authorization to enter into a
MERCHANTS' CREDIT GUIDE collection agreement with Merchants' Credit Guide
COMPANY Company. The previous collection vendor merged
with Merchants' Credit. This agreement will be for
the Village administration and the police; everything else will remain the same.
Trustee Seiden moved to authorize the agreement. Trustee Jester seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO EXECUTE THE Staff Engineer Tyler Dickinson reported the
DESIGN CONTRACT FOR DEERFIELD Village was informed by Lake County Department
ROAD (WEST OF CHESTNUT) of Transportation that Deerfield Road, from Wilmot
Road going west, is slated for construction in 2020.
The Village would like to align the resurfacing of Deerfield Road from Chestnut Street to
Wilmot Road to minimize the impact on motorists. This portion of Deerfield Road was last
resurfaced in 2005. Mr. Dickinson reported the Village received a design proposal from Manhard
Consulting Ltd. for Phase II engineering. The Village budgeted $100,000 for this project.
Trustee Jester moved to authorize the execution of the design contract for Deerfield Road west of
Chestnut with Manhard Consulting in an amount not to exceed $93,450. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
RESOLUTION R-19-18 AUTHORIZING Mr. Dickinson stated Lake County Passage
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July 15, 2019
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LAKE COUNTY DATA SHARING Transportation System provides near real-time
AGREEMENT traffic information. LCDOT initiated an
agreement to further improve the information and is
requesting access to data from two Village -owned signals at Chestnut Road and Deerfield Road
and Corporate 500 Drive and Pfingsten Road.
Trustee Jester moved to adopt the Resolution. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
RESOLUTION R-19-19 AUTHORIZING Mr. Dickinson reported that the Village tries to
A NON-EXCLUSIVE EASEMENT address drainage concerns in the Village. They
AGREEMENT FOR 126 MILLSTONE began discussions with Highland Park regarding
AND 140 MILLSTONE Piccadilly Road, as it drains from Deerfield
Road out to Millstone Road, ultimately into the
Village storm sewer. During heavy rain events, there is an abundance of water that floods
backyards. All parties involved have agreed on a design plan. The Village has worked with
residents, who feel it is a viable plan. Part of the plan includes installing a storm drain. There
are currently no easements. The two easements would allow the storm sewer to be installed and
improve drainage. There is not a cost yet, but the engineer's estimate split between Deerfield and
Highland Park, is about $50,000.
Trustee Struthers moved to adopt the Resolution. Trustee Jester seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
RESOLUTION R-19-20 APPROVING A Mr. Dickinson reported part of the reconstruction
GREENWOOD AVENUE UTILITY requires using Metra's right-of-way. IDOT requires
EASEMENT AGREEMENT WITH an agreement prior to the contractor working on the
METRA deficient utilities, but there is currently no easement
agreement in place. A formal easement agreement
has been drafted by Metra and reviewed by Village Counsel.
Trustee Shapiro moved to adopt the Resolution. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DISCUSSION
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July 15, 2019
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FAMILY DAYS Mayor Rosenthal reported Family Days was a
wonderful event. Residents enjoyed the extra
bounce houses and rides on July 3. She believes the crowds were larger than usual. Everything
was very orderly. Mayor Rosenthal thanked the Police Department for getting everyone out of
the park so quickly after the fireworks. She noted the 4t' of July activities started early with the
Rotary Race. There were more people than usual watching the parade. She thanked the Family
Days Commission for their hard work, as well as the Village staff, Police, the Park District,
Public Works Department and Justin Keenan for making sure everything ran smoothly.
TRUSTEE IN THE TOWN
Trustee Seiden reported Trustee Struthers and
Trustee Shapiro will be answering questions at the
Farmer's Market on July 20, 2019 from 9 — noon.
ADJOURNMENT Trustee Shapiro moved to go into Executive Session
to discuss litigation, real estate and the review of
of closed session minutes pursuant to 2(c)(11), 2(c)5, 2(c) 6, and 2(c)(21) of the Open Meetings
Act. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
The meeting was adjourned to Executive Session at 8:30 p.m.
The next regular Board of Trustees meeting will take place on Monday, August 5, 2019 at 7:30
p.m.
APPROVED: n
Mayor
ATTEST:
Village Clerk