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08/19/2019August 19, 2019 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on August 19, 2019, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Tom Jester Mary Oppenheim William Seiden Dan Shapiro (arrived at 7:43 p.m.) Barbara Struthers and that a quorum was present and in attendance. Also present were Village Manager Kent Street and Steven Elrod, Village Attorney. PLEDGE OF ALLEGIANCE Members of the winning Destination Imagination team from Walden School led those in attendance in reciting the Pledge of Allegiance. The team introduced themselves and their chosen project, which was screen addiction. They competed against 70 teams from 14 countries. The team sponsors noted this was the first elementary school in Deerfield to "in a gold medal at the fmals and the second elementary team from Illinois. Mayor Rosenthal presented the team with a street sign that will be displayed in four locations in the Village. DEPARTMENTAL OBJECTIVES Director of Public Works and Engineering Bob REPORT — PUBLIC WORKS AND Phillips presented highlights from the six month ENGINEERING departmental objectives report. Mr. Phillips stated this has been a busy year with the wettest spring since 1881. The road construction projects adjacent to schools have been brought to substantial completion. The department reviewed 100 commercial project plans over the past six months. The Family Days event went very well and was well attended. They are working to bring businesses into compliance with fat, oil and grease requirements to prevent sewer blockages. The backflow tracking program is complete. They continue to apply for federal funds for projects and will continue to do so. The Woodlands subdivision water main project is underway and they will begin resurfacing once the reconstruction is complete. The department completed landscape improvements in front of Village Hall. They held the first Public Works Open House, which was well attended. The Street division had a busy winter responding to 18 snow or sleet events. The water and sewer divisions have been very busy throughout the period. The fuel and garage divisions have planned a number of programs. Mr. Phillips thanked his staff for diligently pursuing all of the objectives. Mayor Rosenthal noted the department has done more capital projects that ever. Mayor Rosenthal thanked Mr. Phillips and the Public Works department. She urged residents to report potholes in their area. Board of Trustees Meeting August 19, 2019 Page 2 of 7 DOCUMENT APPROVAL Trustee Oppenheim moved to approve the minutes from the August 5, 2019, Board of Trustees meeting. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote with Trustee Seiden abstaining. BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and Payroll dated August 19, 2019. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) PUBLIC COMMENT Carol Smith, 1152 Chestnut, discussed the parking situation near her home. She lives on an alley and has a one -car garage with an apron. She contacted the Village a year ago because her disabled daughter needs to drive her vehicle to school. Her neighbors are okay if her daughter parks in the alley. Ms. Smith is in a predicament because the no parking signs are in the alley because that is where the snow is placed. Mayor Rosenthal noted Village staff would look at the situation and come up with a solution. Mr. Fitzgerald reported they looked at the situation and because of the dead end, the car would be blocked during the snow removal. Mayor Rosenthal asked staff to work with Ms. Smith on a solution. RRPORTS CONSIDERATION AND ACTION ON Mr. Street reported the Plan Commission held a THE REPORT AND Public Hearing to consider the request for an RECOMMENDATION OF THE PLAN amendment to the Bartaco Special Use and an COMMISSION ON THE REQUEST FOR amendment to the Deerfield Square Commercial AN AMENDMENT TO THE BARTACO Planned Unit Development. The petitioner would SPECIAL USE AND AN AMENDMENT like to install blue awnings on the north and south TO THE DEERFIELD SQUARE walls, paint a blue brick border, add gooseneck COMMERCIAL PLANNED UNIT lighting to the west elevation to illuminate the new DEVELOPMENT TO PERMIT CHANGES wall sign, add sconce lighting to the main entry, TO THE BARTACO RESTAURANT IN add a retractable insect screen to the patio with six UNIT A OF 711 DEERFIELD ROAD portable outdoor heaters. The Plan Commission (KIRBY LIMITED PARTNERSHIP AND voted 4-0 in favor of the request. The Appearance DEL FRISCO'S RESTAURANT Review Commission also reviewed the request on GROUP, INC.) June 24, 2019. Mayor Rosenthal noted the ARC had different comments than the Plan Commission. Liz Delevitt, Design Specialist, noted the ARC was not in favor of adding an additional sign on the west elevation because it would be overly crowded and an additional distraction on the west Board of Trustees Meeting August 19, 2019 Page 3 of 7 elevation. In addition, the Appearance Review Commission did not like the design of the sign, as it is different than the sign on the north and south elevations and is difficult to read. Ms. Delevitt stated the ARC felt the awnings and paint around the north and south elevation signs would make those signs pop. Chris Siavellis from CRM properties, representing Deerfield Square, noted the Appearance Review Commission does not deviate from their guidelines. The west elevation, from the patio level up, is bland. Eastbound traffic will see the sign and it would give more exposure, branding and identification to the elevation. The dragonfly is part of Bartaco's brand. The west elevation signage is an entry sign. It is a small, hanging blade sign. It is not noticeable until you get there. He would realty appreciate the Board's consideration. Mayor Rosenthal asked if the blade sign would be removed. Mr. Siavellis stated it is an entry sign and would not be removed. Trustee Struthers questioned whether something would be done with the electrical boxes. Mr. Siavellis stated standard procedure is to bring all utilities as close to the building as possible and they painted the electrical boxes to make them blend in with the building. The bollards are necessary to protect the electrical boxes and there are clearance requirements. He noted they looked into extending the walls around the equipment, but it is too tight. Mr. Siavellis stated they are willing to work with the Village on a solution. Trustee Oppenheim moved to accept the report and recommendation of the Plan Commission and direct the Village attorney to prepare a draft Ordinance. Trustee Shapiro seconded the motion. Trustee Jester noted the west wall sign is contrary to the Village's Appearance Code and Deerfield Square's own sign criteria. There are already exceptions on the building. He noted that he is disconcerted that the ARC's observations, which were well spoken, were not considered by the Plan Commission. Trustee Jester does not care for the proposed sign and would prefer the same type of sign as on the other elevations. Trustee Jester moved to amend the motion and delete the west sign or make the west sign similar to the signs on the north and south elevations. Trustee Struthers agrees with Trustee Jester and likes the ARC recommendations. Trustee Struthers seconded the motion. Mr. Elrod stated the motion on the table is to draft the Ordinance as recommended by the Plan Commission. He suggested voting on the proposed amendment and see where it stands. The motion did not pass by the following vote: AYES: Jester, Seiden, Struthers (3) NAYS: Benton, Oppenheim, Shapiro, Rosenthal (4) The motion to draft the Ordinance as recommended by the Plan Commission passed by the following vote: AYES: Benton, Oppenheim, Shapiro, Rosenthal (4) NAYS: Jester, Seiden, Struthers (3) Board of Trustees Meeting August 19, 2019 Page 4 of 7 CONSIDERATION AND ACTION ON The Plan Commission held a Public Hearing on July THE REPORT AND 25, 2019 to consider the request from McDonalds RECOMMENDATION OF THE PLAN for digital menu boards for the 2 drive thrus. The COMMISSION ON MCDONALD'S ARC met in June and July, including a site visit to RESTAURANT REQUEST FOR AN the McDonald's restaurant in Wheeling, to consider AMENDMENT TO THEIR SPECIAL USE the request. The ARC recommended reducing the FOR NEW MENU BOARDS, AND maximum brightness of the sign. The Plan APPROVAL OF NEW MENU BOARDS Commission voted 4-0 in favor of the request. A AT 50 N. WAUKEGAN ROAD, representative from the sign company stated this PURSUANT TO ARTICLE 9.02-B, 14(A) is an improvement on the sign technology. The OF THE DEERFIELD ZONING menu boards would have digital screens that can be ORDINANCE updated with new content instead of backlit signs. The screen would not be dynamic; rather, it would be a static image on the menu. The current signs are no longer manufactured and are not serviceable. Trustee Struthers moved to accept the Report and Recommendation of the Plan Commission. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) CONSENT AGENDA ORDINANCE AMENDING SECTIONS An Ordinance amending Sections 23-15 regarding 23-15 RE: HYDRANT WATER METER hydrant water meter use and fines. First Reading. USE AND FINES — 1R ORDINANCE 0-19-20 VACATING A An Ordinance vacating a portion of the west half of PORTION OF THE WEST HALF OF A a north -south alley lying between Hazel Avenue NORTH -SOUTH ALLEY LYING and Fair Oaks Avenue. Second Reading. BETWEEN HAZEL AVENUE AND FAIR OAKS AVENUE — 2R Trustee Shapiro moved to accept the Consent Agenda and adopt the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) OLD BUSINES ORDINANCE AMENDING ARTICLE 21 Deputy Police Chief Budny asked for approval to Board of Trustees Meeting August 19, 2019 Page 5 of 7 OF CHAPTER 22 OF THE MUNICIPAL add some no parking between 10 a.m. and noon on CODE, AS AMENDED, REGARDING school days signs on Wincanton and Dimmeydale. RIGHT-OF-WAY REGULATIONS AND This is for excessive street parking by high school REGULATOR SIGNAGE — 1R students. Deputy Chief Budny noted this is the same signage used on North Avenue. Mayor Rosenthal suggested meeting with Deerfield High School to solve the problems. Trustee Struthers thanked Deputy Chief Budny for the great job the department did reviewing the signs. Trustee Jester suggested removing the stop sign at Pine and Anthony. Trustee Oppenheim would like to hear the police department's opinion. Deputy Chief Tom Keane reported they performed a traffic count in 2016. Trustee Struthers would like this information included in the information for the second reading of the Ordinance. Trustee Jester moved to remove the stop sign for Pine at Anthony from the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) This will stand as a First Reading of the Ordinance. ORDINANCE 0-19-21 ADOPTING Code Enforcement Supervisor Clint Case noted the RESIDENTIAL LIGHTING STANDARDS Ordinance was pared down. A lot of the complex FOR SPORT COURTS AND REAR and confusing material was eliminated. The YARDS — 2R current document appears to be very workable. Trustee Shapiro moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. Trustee Seiden noted sports lighting has been grandfathered in the Ordinance because of the money spent by residents. If the sports lighting is damaged, however, they would have to comply with the new Ordinance. He thinks existing backyard lighting should also be grandfathered as some residents have spent a lot of money on backyard solar lighting. Trustee Seiden does not think it makes sense to grandfather one and not the other. Mr. Case noted that residents can have a light in their rear yard, but it cannot be unattended and must be turned off by 1 I p.m. Mr. Elrod noted the only provision not grandfathered is the 11 p.m. shutoff. He noted Trustee Seiden is raising the question about solar powered lights that cannot be turned off. Trustee Oppenheim noted backyard lighting, including solar powered backyard lights, can be connected to a timer. Mr. Case noted battery powered solar lights can be adjusted and turned off in many cases. Mayor Rosenthal noted this would be complaint driven. She noted most people know to turn off their backyard lights by 11 p.m. If someone is walking their dog or has a motion sensor light, that is ok as the light is not unattended. Trustee Seiden moved to include grandfathering solar -type lights as part of the Ordinance. Trustee Struthers seconded the motion. The motion did not pass by the following vote: AYES: Seiden (1) Board of Trustees Meeting August 19, 2019 Page 6of7 NAYS: Benton, Jester, Oppenheim, Shapiro, Struthers (5) The original motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Shapiro, Struthers (5) NAYS: Seiden (1) NEW BUSINESS AUTHORIZATION TO AMEND Trustee Jester moved to authorize the amended CONTRACT WITH TYLER-NEW contract with Tyler -New World. Trustee WORLD FOR LINCOLNSHIRE Oppenheim seconded the motion. The motion DISPATCH CONSOLIDATION DATA passed by the following vote: CONVERSION AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) DISCUSSION TRUSTEE IN THE TOWN Trustee Oppenheim and Trustee Seiden will be at the Farmers Market on Saturday from 9 a.m. to noon to answer questions from residents. CONGRATULATIONS Mayor Rosenthal congratulated the Farmers Market on their 25th anniversary. She thanked Joan Reed, Julie Sherman and Tom and Pat Jester. It was a great celebration and the Village is very proud of the Farmers Market. NEXT MEETING observance of the Labor Day holiday. Trustee Shapiro seconded the motion meeting was adjourned at 8:40 p.m. Mr. Street reminded everyone the next meeting would be held on Tuesday, September 3, 2019, in There being no further business or discussion, Trustee Struthers moved to adjourn the meeting. The motion passed unanimously on a voice vote. The The next regular Board of Trustees meeting will take place on Tuesday, September 3, 2019, at 7:30 p.m. APPROVED: Board of Trustees Meeting August 19, 2019 Page 7 of 7 Mayor ATTEST: Village Clerk