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11/18/2019November 18, 2019 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on November 18, 2019, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Tom Jester Mary Oppenheim William Seiden Dan Shapiro Barbara Struthers and that a quorum was present and in attendance. Also present were Village Manager Kent Street and Steven Elrod, Village Attorney. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE recent California school shooting. Deerfield High School students led those in attendance in reciting the Pledge of Allegiance. Those in attendance observed a moment of silence in memory of those that were lost and injured in the DEPARTMENTAL OBJECTIVES Finance Director Eric Burk presented highlights REPORT — FINANCE DEPARTMENT from the departmental objectives report for the Finance Department. The Village received the GFOA Distinguished Budget Award for 2018. The 2019 budget also qualified for the 2019 award. The department worked on improving utility billing and the new parking payment program as well as automated data entry. The debt service payments were made and received rebates of more than $450,000 for bonds. GIVE WHERE YOU LIVE DEERFIELD Mayor Rosenthal thanked those that participated in Give Where You Live - Deerfield on Veterans Day. This is the fifth year the Village has hosted this event. She thanked the businesses that donated money and supplies. DOCUMENT APPROVAL Trustee Struthers moved to accept the minutes from the November 4, 2019, Board of Trustees meeting. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote with Trustee Shapiro abstaining. BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and Payroll dated November 18, 2019. Trustee Oppenheim seconded the motion. The motion passed by the following vote: Board of Trustees Meeting November 18, 2019 Page 2 of 9 AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) PUBLIC COMMENT Sonja Jokela is a 20-year Deerfield resident. She has seen a change in the community. Ms. Jokela would like the Village to implement a Random Acts of Kindness community event where people were encouraged to be kind to each other. Mayor Rosenthal noted the Volunteer Engagement Commission is looking for people to get more involved. REPORTS REPORT AND RECOMMENDATION Mr. Street reported the Board of Zoning Appeals OF THE BOARD OF ZONING APPEALS held a Public Hearing on October 19, 2019, to RE: REQUEST FOR A FENCE HEIGHT consider a request for a fence height modification. MODIFICATION AT 770 The petitioners would like to replace their four -foot CASTLEWOOD LANE fence in the front yard to a five -foot -six-inch fence. The Board of Zoning Appeals voted 4-1 in favor of recommending approval. Trustee Shapiro moved to accept the report and recommendation of the Board of Zoning Appeals. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Trustee Struthers believes the front yard looks like a side yard and thinks it is a good idea. REPORT AND RECOMMENDATION Mr. Elrod reported this is required to come inline OF THE VILLAGE ATTORNEY RE: with the State of Illinois Recreational Cannabis Act. NON -ZONING VILLAGE CODE It makes the language consistent with the State and AMENDMENTS CONCERNING will allow the Village to enact proper enforcement. RECREATIONAL AND MEDICAL USE Mr. Elrod clarified that cannabis cannot be sold OF CANNABIS where alcohol is served. Trustee Oppenheim moved to accept the report and recommendation of the Village Attorney. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Shapiro, Struthers (5) NAYS: None (0) ABSTAIN: Seiden (1) CONSENT AGENDA Board of Trustees Meeting November 18, 2019 Page 3 of 9 ORDINANCE 0-19-33 AMENDING An Ordinance amending Section 22-74 of the SECTION 22-74 OF THE MUNICIPAL Municipal Code regarding no parking restrictions CODE RE: NO PARKING after two inches of snow. Second Reading RESTRICTIONS AFTER TWO INCHES OF SNOW — 2R ORDINANCE 0-19-34 AMENDING An Ordinance amending Section 16-34 of the 16-34 OF THE MUNICIPAL CODE RE: Municipal Code regarding the fats, oil and grease FATS. OILS AND GREASE PROGRAM (FOG) program. Second Reading. Trustee Seiden moved to accept the Consent Agenda and adopt the Ordinances. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) OLD BUSINESS ORDINANCE AMENDNG An Ordinance amending Section 22-164 of the SECTION 22-164 OF THE MUNICIPAL Municipal Code of the Village of Deerfield to CODE OF THE VILLAGE OF remove stop signs at the intersection of Pine Street DEERFIELD TO REMOVE STOP SIGNS and Anthony Lane. AT THE INTERSECTION OF PINE STREET AND ANTHONY LANE — I Dan Brinkman, a traffic consultant with Gewalt Hamilton Associates, stated they were contacted to perform a warrant study in August 2019. The study included an 11-hour traffic count, field observation, sight distance measurements and an accident study. The study showed stop signs at the intersection of Pine Street and Anthony Lane do not meet the warrants published in the Federal Manual of Uniform Traffic Control Devices. He noted they primarily look at traffic volume, which is eight hours of 300 or more vehicles on the major street and 200 vehicles or more pedestrians or vehicles on the minor street. Pine Street only had one hour where there were more than 200 vehicles and the highest number of vehicles on Anthony was nine in one hour. There is no crash history since 2008. Mr. Brinkman believes it is up to the Village, but should be based on engineering studies. If the Village decides to remove the stop signs on Pine, there is a series of recommended procedures and signage for the Village to consider. Trustee Oppenheim asked what is the downside of having an unwarranted stop sign. Mr. Brinkman stated that when people drive down Pine Street everyday and there are no vehicles on Anthony, the stop sign does not carry the same weight. Unwarranted stop signs also give pedestrians a false sense of security. Mr. Brinkman noted that stop signs do not control speed; rather, ,can cause higher speeds between stop signs. Mayor Rosenthal noted the Board received copies of the emails that were sent and everything has been read. Board of Trustees Meeting November 18, 2019 Page 4 of 9 Danielle Moltado is a 43-year resident. She lives adjacent to Anthony and her child travels that path to school. Every child in her area needs to walk to school. The Deerpath community is a rebirth of the old Deerpath community. There are older adults in the community as well as young families. She noted one day of data is not representative of the area. Pine Street sidewalks are treacherous. The stop sign is where the kids are told to cross. People use Deerpath as a cut through and drivers speed on Deerpath. Without the stop sign, people will speed more. Kurt Speed is a 43-year resident and lives on Pine and Laurel. Mr. Speed does not see traffic on the Anthony side. He believes stop signs are necessary where warranted, but does not see kids using the stop sign. He believes it is a hinderance and annoying. When people are annoyed, they tend to speed. Bob Speckmann stated that when this was proposed 8 years ago, he was neutral. Since the sign has been there, he sees the positives. He believes taking it down would be negative. He believes there are a number of other stop signs in town that are not warranted and suggested the Trustees look at the common sense aspect. Eddie Kavorkian is a 6-month resident and lives near the stop sign. He believes there is a lot of traffic and kids crossing the intersection. Leonard Adams believes the level of traffic is clearly significantly below the level that justifies a stop sign. He has observed that when there is traffic control not in the right place, it increases the level of frustration and can be very dangerous. Someone will run the stop sign or a lot of people run the stop sign which makes it unsafe. For the safety of the kids, the sign should be removed and there should be another way which parents control what their kids do. It is not safe. The warrants are not there. Margaret Hagopian is a 21-year resident. She lives on the corner of Lombardy and Anthony. Before the stop signs existed, vehicles would speed through the intersection. The stop sign has slowed traffic and made the intersection safer. There are also high school students that must catch the bus there. The sidewalk is very narrow and there is no buffer between the pedestrians on the sidewalk and the street . We need something to slow traffic. Please keep the stop sign. Lori James is a 26-year resident. Three years ago, the Village considered removing the stop sign. At that time, one of the Trustees said the stop sign was a travesty. The recommendation is to remove the two stop signs on Pine and keep the one on Anthony. Ms. James would like to see traffic studies on other intersections that are not warranted. The neighborhood has changed over the past 11 years and some kids now drive instead of walk. She believes removing the stop signs after 11 years would be detrimental to the safety of the residents. Lori Gross is a 14-year resident. The stop sign has never met the warrants, but was installed. In 2016, the residents again fought to keep the sign. She asked what has changed. There is still heavy traffic at the intersection. The majority of the vehicles travel over the posted speed limit. The residents of Deerfield feel there are too few stop signs Board of Trustees Meeting November 18, 2019 Page 5 of 9 David Altman is a 13-year resident. He is in favor of removing the stop sign. Sally Lipson noted vehicles speed by and people do not care. They go through the stop sign. Ben Feinzimer believes the removal of the sign will be a safety issue. The expectation of safety will be compromised. Scott Johnson sees a lot of people, not only children, walking and jogging on the street. The sidewalks are not safe. There is pedestrian traffic in the streets. The stop sign may be annoying, but people that use it feel it is important. Stop signs slow traffic. Trevor Gross is a 6th grader at Caruso. He likes walking to school and crosses Pine Street. He is concerned about vehicles not stopping. The stop sign allows him to walk more safely. Keep the stop sign for the good of the next generation. Trustee Benton asked Mr. Brinkman about other traffic caution devices. Mr. Brinkman suggested school crossing signage is easy to install and does not require warrants. He would also revisit pedestrian crossing for schools. Mr. Brinkman is unsure if the schools have recommended walking areas. Trustee Jester noted this is a First Reading and the Trustees would not vote this evening. Trustee Struthers noted the warrants are composed of numbers that represent averages. The pedestrian population has been brought up several times. She heard from residents that the traffic on Pine is very fast and the stop sign helps slow the traffic. Trustee Struthers believes the warrants look at traffic, not pedestrians. Trustee Oppenheim indicated the Village has had good luck when listening to the experts in predicting safety. She asked what is safe and unsafe about the stop sign. Trustee Oppenheim questioned whether a stop sign really slows traffic. Trustee Struthers believes people in Deerfield slow down for stop signs and then run through them. Trustee Jester noted a good number of people do not stop there. It is an engineering reality that stop signs do not reduce the speed of traffic. The police department installed speed monitors and found there was no excessive speeding. Chief Sliozis reported they observed most vehicles were in compliance with the posted speed. Trustee Jester questioned whether there were observations of any children crossing the intersection without an adult. Mr. Brinkman indicated there were 33 pedestrians. Chief Sliozis noted some students were crossing the street. Trustee Jester has never seen an unaccompanied child walking to school crossing at Pine and Anthony. Board of Trustees Meeting November 18, 2019 Page 6 of 9 David Hagopian noted there were no stop signs before 2008. The stop sign that may remain is the one where people do not drive. He does not like stop signs, but it would not impact him. It effects his neighbors that are upset at the thought of removing the stop sign. Mayor Rosenthal indicated this will stand as a First Reading of the Ordinance. ORDINANCE 0-19-36 ADOPTING THE An Ordinance adopting the Budget of the Village of BUDGET OF THE VILLAGE OF Deerfield for the Fiscal Year beginning January 1, DEERFIELD FOR THE FISCAL YEAR 2020, and ending December 31, 2020. Second BEGINNING JANUARY 1, 2020 AND Reading. ENDING DECEMBER 31, 2020 — 2R Mr. Burk report the budget was placed on file at Village Hall, the Village website, discussed at two Committee of the Whole meetings. A First Reading of the Ordinance was held on November 4, 2019. Trustee Jester moved for to adopt the Ordinance adopting the budget of the Village of Deerfield for Fiscal Year 2020. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) NEW BUSINESS PUBLIC HEARING ON THE PROPOSED 2019 TAX LEVY Trustee Benton moved to open the Public Hearing. Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice vote. Notice of the Public Hearing was published in the November 7, 2019, Deerfield Review. The proposed tax levy is $7,874,573, including abatements. The Village is also required to pass the tax levy for the library in the amount of $5,113,331. The total proposed tax levy is $12,987,904. ORDINANCE LEVYING TAXES FOR An Ordinance levying taxes for corporate purposes CORPORATE PURPOSES FOR THE for the Fiscal Year commencing on January 1, 2020, FISCAL YEAR COMMENCING ON and ending on December 31, 2020. First Reading. JANUARY 1, 2020 AND ENDING ON DECEMBER 31. 2020 — I ORDINANCE ABATING A PORTION OF An Ordinance abating a portion of the 2019 tax levy THE 2019 TAX LEVY REQUIREMENTS requirements for the Series 2010 G.O. Bonds. First FOR SERIES 2010 G.O. BONDS — IR Reading. These are the Build America Bonds. Board of Trustees Meeting November 18, 2019 Page 7 of 9 ORDINANCE ABATING A PORTION OF An Ordinance abating a portion of the 2019 tax levy THE 2019 TAX LEVY REQUIREMENT requirement for Series 2011B G.O. Bonds. First FOR SERIES 2011B G.O. BONDS — 1R Reading. These are the Qualified Energy Conservation Bonds. ORDINANCE AMENDING VILLAGE An Ordinance amending the Village of Deerfield OF DEERFIELD WAGE AND SALARY Wage and Salary Plan. First Reading. PLAN — 1 R RESOLUTION ADOPTING A A Resolution adopting a Consolidated Fee Schedule CONSOLIDATED FEE SCHEDULE FOR for Fiscal Year 2020. The Resolution will be voted FISCAL YEAR 2020 on at the next meeting. There was no comment from the public. Trustee Shapiro moved to close the Public Hearing. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. RESOLUTION R-19-29 AUTHORIZING Mr. Lichterman reported the Deerfield Metra AN INTERGOVERNMENTAL FUNDING station needs a new lock system. The station AGREEMENT FOR THE currently has old fashion keys and locks, which REPLACEMENT OF AN ACCESS are malfunctioning. The Village would like to CONTROL SYSTEM AT THE upgrade to an electronic key card system to regulate DEERFIELD METRA COMMUTER access to the building. Metra will reimburse the STATION Village for the total cost of the upgrade. Trustee Oppenheim moved to adopt the Resolution. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO APPROVE BIO- Superintendent of Wastewater Operations Brandon SOLIDS REMOVAL Janes reported the extreme weather conditions last year created a situation where they could not remove the biosolids as planned. The Village received a non-compliance advisory letter from the IEPA due to numerous odor complaints. They received a proposal from Stewart Spreading for $32.95 per cubic yard to haul the material to Sheridan, Illinois. This rural setting will be less likely to draw odor complaints. The Village currently has approximately 700 cubic yards of material to be hauled away. Staff recommends approval to authorize an additional $25,000 to the biosolids hauling contract with Stewart Spreading. Trustee Oppenheim moved to authorize an additional $25,000 for biosolids hauling to Stewart Spreading, Inc. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) Board of Trustees Meeting November 18, 2019 Page 8 of 9 NAYS: None (0) BRIGHT HORIZONS DAY CARE DISCUSSION Mayor Rosenthal read a book about sharing to pre -kindergarten and kindergarten students. SCHOOL CHEST Last night, Mayor Rosenthal attended the School Chest benefit for Saving Tiny Hearts. They are a 100 percent volunteer organization and will receive -a Deerfield High School grant. PENSION CONSOLIDATION BILL Mayor Rosenthal reported the Pension Consolidation Bill has passed and is awaiting the Governor's signature. She believes it is a good start. DHS WARRIORS Warriors! CHICK-FIL-A NORTH SUBURBAN EVANGELICAL CHURCH Trustee Seiden noted this is the first time since 1990 for the DHS Warriors to reach the semi-finals. Go Mayor Rosenthal welcomed Chick-Fil-A, which opened last week. Mayor Rosenthal reported the North Suburban Evangelical Church raised enough money to feed 1200 families. They will hold a Thanksgiving food packing event on Saturday starting at 8:30 am. INTERFAITH SERVICE Mayor Rosenthal explained the Interfaith Thanksgiving service will take place on Sunday at 4:00 p.m. This year, it will be held at Makom Solel Lakeside Congregation. HOLIDAY LIGHTING Mayor Rosenthal reported the Downtown Lighting Ceremony will take place from 4 to 5 p.m. on November 27, 2019, at Deerfield Village Center. HAPPY THANKSGIVING LEAF COLLECTION On behalf of staff and the Village Trustees, Mayor Rosenthal wished residents a happy Thanksgiving. Mr. Street reported the leaf collection program is continuing through next week. ADJOURNMENT There being no further business or discussion, Board of Trustees Meeting November 18, 2019 Page 9 of 9 Trustee Oppenheim moved to adjourn the meeting. Trustee Jester seconded the motion. The motion passed unanimously on a voice vote. The meeting was adjourned at 9:05 p.m. The next regular Board of Trustees meeting will take place on Monday, December 2, 2019 at 7:30 pm. APPROVED: / {1 Mayor ATTEST: Village Clerk