12/16/2019December 16, 2019
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on December 16,
2019, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Tom Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Manager Kent Street
and Steven Elrod, Village Attorney.
PLEDGE OF ALLEGIANCE Maria and Charlie Butera led those in attendance in
reciting the Pledge of Allegiance.
DOCUMENT APPROVAL Trustee Oppenheim moved to accept the minutes
from the December 2, 2019, Board of Trustees
meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice
vote.
BILLS AND PAYROLL Trustee Oppenheim moved to approve the Bills and
Payroll dated December 16, 2019. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT
There were no Public Comments on non -agenda items.
REPORTS
CONSIDERATION AND ACTION ON The Family Days Commission reviewed and
THE REPORT AND unanimously recommended a budget for 2020. The
RECOMMENDATION OF THE proposed budget used expenses and revenues from
FAMILY DAYS COMMISSION RE: 2019. In 2019, the Commission contracted the
2020 FAMILY DAYS BUDGET DBR Chamber of Commerce to manage
sponsorships and corporate booths. The
Commission will work with the Chamber again in 2020. The expenses less revenues put the
Board of Trustees Meeting
December 16, 2019
Page 2 of 9
Village's cost for the event at $18,951 which is almost $10,000 down from the 2018 cost. Co-
chairs Judy Geuder and Angie Butera believe the 2020 event will be the best Family Days yet.
Trustee Jester moved to accept the Report and Recommendation of the Family Days
Commission regarding the 2020 Family Days budget. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSIDERATION AND ACTION ON At the July 1, 2019, Board of Trustees meeting, the
THE REPORT AND Trustees accepted the report of staff regarding play
RECOMMENDATION OF THE PLAN houses, tree houses, playsets and other playground
COMMISSION ON TEXT equipment. The Plan Commission held a Public
AMENDMENTS TO THE DEERFIELD Hearing on October 24, 2019, to consider Text
ZONING ORDINANCE RE: ZONING Amendments to Article 2.03-D to adopt regulations
REGULATIONS FOR TREE HOUSES, for tree houses, play houses, playsets and other
PLAY HOUSES, PLAYSETS AND playground equipment and a definition for a
OTHER PLAYGROUND EQUIPMENT detached residential structure in Article 4 of the
Zoning Ordinance. The Plan Commission voted 4-0
to recommend approval.
Mayor Rosenthal expressed concern that residents may not know about these regulations. People
put a lot of time into building play houses. She would like this to be advertised every so often in
D-Tales to inform residents of the Ordinance and about the size and setback requirements.
Assistant Village Manager Andrew Lichterman noted that the Village wants to be proactive
rather than reactive. Trustee Oppenheim suggested sending information to new residents as well.
Mr. Lichterman suggested fine tuning the communication process during the First Reading of the
Ordinance. Trustee Jester noted the Village could query neighboring communities to see how
they handle this. Trustee Struthers would like to see a social media campaign as well as an article
every spring. Code Enforcement Supervisor Clint Case noted the action of passing the
Ordinance allows the Building Department to advise residents of the regulations. The Building
Department will speak to anyone that reaches out.
Trustee Shapiro moved to accept the report and recommendation of the Plan Commission.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSIDERATION AND ACTION ON Staff Engineer Tyler Dickenson noted the
THE REPORT AND National Pollutant Discharge Elimination Act
RECOMMENDATION OF STAFF RE: (NPDEA) was authorized by the Clean Water Act to
AMENDING SECTIONS 17-4, 17-6 AND control water pollution by regulating point sources
17-9 FOR ILLICIT DISCHARGES INTO that discharge pollutants. Since its inception in the
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December 16, 2019
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THE STORM SEWER 1970s, the NPDES has done a lot to improve
Water quality. A new requirement mandates the
Village implement a formal storm water management plan. The plan is intended to regulate
pollutants and illicit discharge entering into Village water. The proposed Ordinance would bring
the Village into compliance with current IEPA regulations.
Trustee Jester moved to accept the report and recommendation of staff regarding amending
sections 17-4, 17-6 and 17-9 for illicit discharges into the storm sewer. Trustee Benton seconded
the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSIDERATION AND ACTION ON Mr. Dickenson stated annual revisions are made
THE REPORT AND to the Village fee schedule. This year, they
RECOMMENDATION OF STAFF RE: recommend changing three fees. The Public Works
ESTABLISHING FIRE HYDRANT and Engineering Department would like to add a
METER FEE, LINED MAIN TAP FEE fire hydrant meter fee of $100 for large meters and
AND 3% ENGINEERING PLAN FEE a $50 fee for smaller meters. They are requesting a
15 percent markup for lined main tap equipment
and a 3 percent engineering plan review fee. The department is also requesting language
clarification.
Trustee Jester moved to accept the report and recommendation of staff regarding fee schedule
revisions. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSIDERATION AND ACTION ON
Mr. Street reported the Board of Zoning Appeals
THE REPORT AND
held a Public Hearing on November 19, 2019, to
RECOMMENDATION OF THE BOARD
consider the request for a ground sign modification
OF ZONING APPEALS RE: A SIGN
for the Deerfield BP located at 1460 Waukegan
MODIFICATION AT 1460 WAUKEGAN
Road. The BZA voted 5-0 to recommend approval.
ROAD (DEERFIELD BP)
The Appearance Review Commission also reviewed
the proposed sign request at their November 25,
2019, meeting. The ARC voted 7-0 to recommend approval.
Trustee Oppenheim moved to accept the report and recommendation of the Board of Zoning
Appeals regarding the sign modification for Deerfield BP. Trustee Jester seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
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December 16, 2019
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CONSENT AGENDA
ORDINANCE 0-19-41 AMENDING THE An Ordinance amending the Municipal Code
MUNICIPAL CODE OF THE VILLAGE regarding non -Zoning Code amendments
OF DEERFIELD RE: NON -ZONING concerning recreational cannabis enforcement.
CODE AMENDMENTS Second Reading.
CONCERNING RECREATIONAL
CANNABIS ENFORCEMENT — 2R Trustee Seiden requested this item be considered
separately from the remainder of the Consent
Agenda.
Trustee Oppenheim moved to adopt the Ordinance. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Shapiro, Struthers (5)
NAYS: None (0)
ABSTAIN: Seiden (1)
ORDINANCE 0-19-42 AMENDING AND An Ordinance amending and revising the annual
REVISING THE ANNUAL BUDGET OF budget of the Village of Deerfield for the fiscal year
THE VILLAGE OF DEERFIELD FOR commencing January 1, 2019, and ending
THE FISCAL YEAR COMMENCING December 31, 2019.
JANUARY 1, 2019 AND ENDING
DECEMBER 31, 2019
RESOLUTION R-19-31 APPROVING
THE REGULAR MEETING
SCHEDULE OF THE BOARD OF
TRUSTEES FOR 2020
RESOLUTION R-19-32 AUTHORIZING
THE RELEASE OF CERTAIN CLOSED
MEETINGS OF THE VILLAGE BOARD
A Resolution approving the regular meeting
schedule of the Board of Trustees for 2020.
A Resolution authorizing the release of certain
closed meetings of the Village Board.
Trustee Shapiro moved to accept the remainder of the Consent Agenda and adopt the Ordinances
and pass the Resolutions. Trustee Oppenheim seconded the motion. The motion passed by the
following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0-19-43 AMENDING THE An Ordinance amending the wage and salary plan.
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December 16, 2019
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VILLAGE OF DEERFIELD WAGE AND
SALARY PLAN Trustee Seiden moved to adopt the Ordinance.
Trustee Struthers seconded the motion. The motion
passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
ORDINANCE PLACING A ONE-YEAR An Ordinance placing a one-year moratorium on
MORATORIUM ON CHAUFFER/TAXI chauffer/taxi license requirements. First Reading.
LICENSE REQUIREMENTS — 1R
Mayor Rosenthal indicated this would stand as a
First Reading of the Ordinance.
NEW BUSINESS
AUTHORIZATION TO AWARD Assistant to the Director of Public Works and
LANDSCAPE MAINTENANCE Engineering Justin Keenan stated the Village
CONTRACT owns more than 27 locations that require
landscaping. Bids were solicited for fiscal year
2019 and the contract was awarded to Moore Landscaping. The bid allowed for two one-year
extensions. This would be the first one-year extension.
Trustee Shapiro moved to award the landscape maintenance contract to Moore Landscaping LLC
in an amount not to exceed $79,800. Trustee Benton seconded the motion. The motion passed
by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD TURF Mr. Keenan stated the Village maintains 30
MAINTENANCE CONTRACT locations that require weekly or bi-weekly turf
maintenance. The contract for turf maintenance
was competitively bid in 2018. Green Acres was the low bidder at that time and is offering a
second one-year extension with no price increase.
Trustee Struthers moved to award the turf maintenance contract to Green Acres Landscaping,
Inc. in an amount not to exceed $33,290. Trustee Oppenheim seconded the motion. The motion
passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
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December 16, 2019
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AUTHORIZATION TO AWARD TREE Mr. Keenan reported the Village does not have a
TRIMMING CONTRACT dedicated forestry division. The low bidder for
trimming the parkway trees during the 2018
competitive bidding process was Advanced Tree Care, Inc. This is the second one-year extension
with no per unit price increase.
Trustee Oppenheim moved to award the tree trimming contract to Advanced Tree Care, Inc., in
an amount not to exceed $70,900. Trustee Struthers seconded the motion. The motion passed by
the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD TREE Mr. Keenan stated Public Works is responsible
AND STUMP REMOVAL CONTRACT for parkway tree and stump removal. The low
bidder for the parkway tree and stump removal
during the 2018 competitive bidding process was Advanced Tree Care, Inc. This is the second
one-year extension with no per unit price increase.
Trustee Struthers asked how much stump removal is done by the Village. Mr. Keenan stated the
Village removes 70 trees. It is cost effective to have the larger trees removed by Advanced Tree
Care.
Trustee Oppenheim moved to award the tree and stump removal contract to Advanced Tree Care
in an amount not to exceed $58,592.50. Trustee Shapiro seconded the motion. The motion passed
by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD THE The Village entered into an agreement with
GIS SERVICE CONTRACT TO Municipal GIS Partners in 2002 as part of a 35
MUNICIPAL GIS PARTNERS, INC. member consortium. The Village needs to renew
the contract each year. In 2019, there was a price
increase of 2 percent. In 2020, the price increase will be 2.6 percent.
Trustee Struthers moved to award the GIS service contract to Municipal GIS Partners, Inc. in an
amount not to exceed $83,711. Trustee Oppenheim seconded the motion. The motion passed by
the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Mr. Keenan reported the Public Works department
FOUR (4) PUBLIC WORKS VEHICLES is scheduled to replace purchase four vehicles
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December 16, 2019
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through the Vehicle Equipment Replacement Fund
(VERF). The purchases are all part of the 2020 schedule. The four vehicles that will be replaced
are:
1. Three-quarter ton pickup truck (#809)
2. Half ton pickup truck (#303)
3. Excavator (EXC)
4. Five ton dump truck (#807)
The 2020 Village budget for the four vehicles is $237,132, which is $4,222 less than the actual
cost. Originally, the Village was scheduled to trade in a Chevrolet Equinox for $5,000, but it
will be kept in the fleet. The Village auctioned an older Ford Crown Victoria instead.
Trustee Jester moved to waive the competitive bid process and authorize the purchase of a three-
quarter ton pickup truck replacement from Raymond Chevrolet for a net cost of $18,479.25 after
trade in, a half ton pickup truck from Raymond Chevrolet for a net cost of $33,123, an excavator
from Kubota for a net cost of $49,975, and a five ton International dump truck from Lindco in a
net amount of $141,776. The total for the four vehicles is $241,354. Trustee Benton seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Director of Public Works and Engineering Bob
WATER METERS FROM MIDWEST Phillips noted the Water Division purchases
METER INC. meters. There is only one vendor that supplies
Badger meters and their pricing is relatively stable.
The Village budgeted $80,000 for water meters in 2020.
Trustee Oppenheim moved to authorize the purchase of water meters from Midwest Meter up to
the budgeted mount of $80,000. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR BULK ROCK Mr. Phillips explained the Village currently has
SALT PURCHASE FROM MORTON 1,500 tons of bulk rock salt. Based on last year's
SALT THROUGH THE ILLINOIS usage, they requested an additional 1,000 tons from
DEPARTMENT OF CENTRAL the Illinois Department of Central Management
MANAGEMENT SERVICES AND LAKE Services and Lake County for the coming year.
COUNTY In March 2019, the Village went out to bid with
both contracts to secure contracts with both
suppliers. Mr. Phillips indicated the State contract is $76.26 per ton while the Lake County
contract is $65.26 per ton.
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December 16, 2019
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Trustee Oppenheim questioned why the Village could not purchase more from Lake County.
Mr. Phillips noted the Village goes out to bid for both suppliers with quantities prior to receiving
pricing.
Trustee Seiden moved to authorize the purchase of bulk rock salt for the 2019-2020 snow and ice
season from Morton Salt through the Illinois Department of Central Management Services and
Lake County in an amount not to exceed $141,500. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD PH III Staff Engineer Tyler Dickinson reported the
ENGINEERING SERVICES CONTRACT Village will receive a permit application from
FOR THE REVA DEVELOPMENT REVA Development for a March 2020 start date.
The site consists of more than 20 acres and will
bring 60 rental townhome and 186 rental apartments to the Village. The Village and property
owner have executed a development agreement that allows a contractor to cover the Phase III
engineering costs. Staff recommended Manhard Consulting, who submitted a detailed proposal
for construction engineering services.
Trustee Jester moved to award the Phase III Engineering Services Contract for the Reva
Development to Manhard Consulting in an amount not to exceed $166,900. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
DISCUSSION
GARBAGE AND RECYCLING Mr. Street reported the second garbage and
recycling collection will be on Thursday for the
next two weeks due to the holidays.
WINTER CELEBRATION Mayor Rosenthal thanked Kylie Cerk and David
Fitzgerald -Sullivan for their hard work organizing
Winter Celebration. There was record attendance and everyone seemed to enjoy the festivities.
It was a great success.
TOYS FOR TOTS The Village and Marines collected for Toys for Tots
last Saturday and collected the most ever. Mayor
Rosenthal thanked Mary Ann Glowacz, Jack Frigo and the Italian Kitchen for their assistance.
HAPPY HOLIDAYS On behalf of the Trustees and Village staff, Mayor
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December 16, 2019
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Rosenthal wished everyone a Merry Christmas,
Happy Hanukkah, Happy Kwanza and Happy New Year.
ADJOURNMENT There being no further business or discussion,
Trustee Benton moved to adjourn the meeting.
Trustee Shapiro seconded the motion. The motion passed unanimously on a voice vote. The
meeting was adjourned at 8:20 p.m.
The next regular Board of Trustees meeting will take place on Monday, January 6, 2020, at 7:30
p.m.
APPROVED: /
Mayor
ATTEST:
Village Clerk