06/15/2020June 15, 2020
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal remotely on June 15, 2020, at 7:30 p.m. The clerk called the
roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Tom Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
and that a virtual quorum was present and in attendance. Also present via teleconference were
Kent Street, Village Manager, who was in the Village Hall lobby,and Steven Elrod, Village
Attorney.
PLEDGE OF ALLEGIANCE Trustee Mary Oppenheim lead those in attendance
in reciting the Pledge of Allegiance.
DOCUMENT APPROVAL Trustee Jester moved to accept the minutes from the
June 1, 2020, Board of Trustees meeting.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
BILLS AND PAYROLL Trustee Oppenheim moved to approve the Bills and
Payroll dated June 15, 2020. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-20-15 AMENDING A A Resolution that stipulates additional Public
SUPPLEMENTAL RULE CONCERNING Comment rules for Village Board and Commission
PUBLIC COMMENTS DURING meetings that are conducted through phone or held
VIRTUAL MEETINGS OF THE virtually, in accordance with Section 2.06(g) of the
VILLAGE BOARD AND OTHER Illinois Open Meetings Act.
VILLAGE BOARDS, COMMISSIONS
AND COMMITTEES Mr. Elrod reported that in addition to the previously
adopted Resolution regarding Public Comment for
meetings conducted through phone or held virtually, the supplemental rule includes the
following:
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June 15, 2020
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"In addition, members of the public may provide oral comments by telephone or web -based
video conference during all meetings of the Village Board or any subsidiary board, committee, or
commission of the Village conducted through telephone or virtual means during the time
designated for public comment or during the consideration of items on the agenda provided
that such comments do not exceed three minutes in duration."
Trustee Struthers moved to adopt the Resolution. Trustee Shapiro seconded the motion. The
motion passed the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Mayor Rosenthal reported that the emails received
before the meeting would be read during the first
Public Comment. If any emails are received during the meeting, they would be read during the
second Public Comment. If someone wants to make a comment via Zoom, they need to raise
their hand or press *9.
Mr. Street red the Public Comment emails received prior to the meeting.
Benjy Sachs expressed concern about systemic racism. He urged the Board to consider a
citizen's board to review police actions.
Francesca Rascati is frustrated to see nothing being done to change inequities, especially with the
police department. Deerfield is beyond the average for stopping black drivers versus white
drivers. Ms. Rascati noted racism was acknowledged at the June 1, 2020, Board of Trustees
meeting but does not believe it is enough.
Alec Lopata, lifelong resident, wants to rename Mitchell Park. He believes Deerfield needs to
become more anti -racist and needs more deliberate conversations about becoming more ani-
racist. He hopes the Board will establish a task force to address these concerns, and believes the
community is intensely interested.
Caroline Hsu appreciates the moment of silence for George Floyd, but believes a civilian review
board needs to be established to address disproportionate number of residents to the black people
being pulled over. All discrimination needs to be addressed and action needs to be taken to avoid
discrimination in the future.
Mayor Rosenthal received many emails and phone calls similar to these and asked Chief Sliozis
to report on a citizen police review board and removal of school resource officers.
Chief Sliozis indicated the Deerfield Police Department has a zero tolerance for racial profiling
and expressly prohibits all bias -based policy. Officers are regularly trained in cultural diversity,
ethics, Constitutional law, procedural justice, human rights, cultural competency, de-escalation
techniques and cultural sensitivity. Since 2003, the Department minority traffic stop information
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June 15, 2020
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has been at an acceptable level and not exceeded the "benchmark" as established by the Illinois
Department of Transportation. He reminded the Board and community that the Deerfield Police
Department is entering its 15 year of accreditation by the Commission on Accreditation for Law
Enforcement Agencies. The department is reviewed annually on more than 400 national
standards.
Deerfield has previously prohibited the use of choke holds three years ago, which was prior to
the State prohibition of choke holds. The Department has been in close and regular
communication with other law enforcement agencies to determine an adequate response to
reports of civil unrest. The Department participates in several regional and state task forces
designed to respond to those types of situations and have shared resources and manpower with
other agencies. We also ask the public to cautiously participate in or take for fact what is seen in
social media.
Deerfield is served by civilian members of the community and is willing to work with all
members of the community.
The Department recognizes that more needs to be done. Tragedies like the death of George Floyd
continue to occur indicating more needs to be done by all. We look forward to working with our
community members and beyond to seek a solution. As we have heard many times, actions speak
louder than words. At this point I ask that everyone act appropriately, be smart and be safe.
Mayor Rosenthal noted the naming of Mitchell Park is a Park District issue and the Village
Board has forwarded the emails to the Park District.
Mayor Rosenthal provided a history of Affordable Workforce Housing in Deerfield. She
reported Zion Woods is a workforce subsidized project which was approved in August 2018.
The Deerfield Library has a lot of information on the history of integrated and affordable
housing. She thanked everyone for their emails and calls intended to hold the Board accountable
for their claims of inclusivity.
Mr. Street reported there were no additional Public Comments.
REPORTS
REPORT FROM STAFF RE: COVID-19 Assistant Manager Andrew Lichterman presented
AND VILLAGE OPERATIONS highlights from the staff report dated June 15, 2020.
There are 132,543 confirmed cases of COVID-19 and 6,308 deaths in the state; 9,076 cases and
374 deaths are confirmed in Lake County with more than 100 cases confirmed in the Village. A
free, state -operated Community Based Testing Site is located at 102 West Water Street,
Waukegan, and is open every day from 8 a.m. to 4 p.m. with capacity to test up to 750
individuals per day. Individuals will be required to show photo identification.
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June 15, 2020
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On May 29, 2020, the entire State entered into Phase 3 if the Restore Illinois plan. The earliest
that any region in the State can enter into Phase 4 is June 26, 2020. On June 6, the Village
received further IDPH guidance clarifying public pool closures including but not limited to,
swimming pools, water parks, splash pads, spas and whirlpools. The guidance states these
facilities are not to be opened to the public except for lap swimming, diving, swimming lessons,
swim team practices and therapy pool use.
On June 5, Mayor Rosenthal issued a new Supplemental Order that directs face coverings are
required when performing landscape services, including without limitation, while on the way to
and from a work site or at any time while at a work site, when social distancing of at least six
feet from persons who are not members of the same household or residence cannot be
maintained.
On June 3, Deerfield residents and students organized a peaceful protest for change, love, peace
and solidarity in honor of George Floyd. A group of approximately 300 peaceful protesters
gathered at the intersection of Deerfield and Waukegan Roads at 5:30 p.m. and proceeded to
march east and west down Deerfield Road for approximately an hour and half. Police and Public
Works staff were present to assist with crowd control and to ensure the participants were
protected from vehicular traffic. The peaceful protest was a well -organized display of free speech
and no incidents were reported.
Staff began to review and approve temporary outdoor seating applications for restaurants
desiring to expand or create new outdoor dining locations. The temporary outdoor dining
approvals are only valid during Phase 3 of the Restore Illinois Plan.
Saturday was the kick off for the 2020 Farmer's Market season. The new market tis dedicated to
providing food in a safe, open-air shopping experience. The new rules space out vendors, limit
the number of patrons allowed to shop at one time, require face coverings, and provide increased
sanitation. Patrons are not allowed to touch the merchandise. Shoppers are asked to follow a one-
way traffic pattern, limit one person per household and dogs are not allowed. To provide for
better social distancing, the Farmers Market has been moved to Park Avenue between Jewett
Park Drive and Hazel Avenue. The market will be held every Saturday from 7 a.m. to 12:30 p.m.
through October 10, except July 4.
Staff has drafted a Return to Work Policy with the intent of reopening Village facilities to the
public on July 6, once physical changes and other precautionary measures have been
implemented. Highlights from the report include:
• All employees will be required to take their temperature at least one hour prior to arriving to
work. An employee with temperature of 100.4 degrees or higher should notify their supervisor
and remain home.
• Each department Director will be responsible for ensuring proper social distancing and are
encouraged to continue allowing remote work, if effective. Department Directors should stagger
employee schedules for employees that are required to be physically present.
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June 15, 2020
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• Increased sanitation practices, face coverings and social distancing will be required by
employees.
• Internal meetings should be held remotely to the extent possible.
• Restrooms will be for employee use only.
• Facility enhancements such as sneeze guards at customer service counters and floor markings
in public areas identifying 6 feet of physical separation will be installed.
• The Village Hall, Police Department Lobby and Public Works facility will open to the public
on July 6, with limited hours of public access.
• All visitors and members of the public will be required to wear a face covering to enter the
building.
• Village employees will not be permitted to schedule in -state or out-of-state
conferences/training without prior Village Manager approval.
• Personal travel should follow Secretary of State and CDC Guidelines.
Please be responsible and observe social distancing and wear a face covering when at least 6 feet
of social distance cannot be maintained. Remember gatherings must be limited to groups of 10 or
less during Phase 3 of the Restore Illinois Plan.
Management Analyst David Fitzgerald -Sullivan, noted the Farmer's Market opened on Saturday
and was very successful. He thanked the Farmer's Market Committee and Chairperson Nancy
Anderson for their hard work. Everyone was happy there was a Farmer's Market and the face
covering rule was enforced. He is looking forward to the Farmer's Market next week.
Trustee Shapiro suggested having someone take employee's temperatures before they walk into
the building. Mr. Lichterman explained it would become a medical record which would need to
be maintained in personnel files. It is an option, but at this point, staff recommends employees
take temperatures on their own and advise their supervisor if they have a temperature. Trustee
Shapiro noted another option would be the honor system. Mr. Lichterman will bring that to the
team.
CONSIDERATION AND ACTION ON Mayor Rosenthal indicated the petitioners have
THE REPORT AND requested this item be tabled to the July 6, 2020,
RECOMMENDATION OF THE PLAN Board of Trustees meeting.
COMMISSION ON THE REQUEST FOR
A SPECIAL USE TO PERMIT THE
ESTABLISHMENT OF A DRIVE-THRU
FOR A WALGREENS PHARMACY
STORE AT 95 S. WAUKEGAN ROAD
(CHICK-FIL-A, INC. AND WALGREENS
CO.)
Trustee Shapiro moved to table this item to the July 6, 2020, Board of Trustees meeting. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
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June 15, 2020
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NAYS: None (0)
CONSENT AGENDA
RESOLUTION R-20-16 AUTHORIZING A Resolution authorizing a residential lease
A RESIDENTIAL LEASE AGREEMENT agreement between the Village of Deerfield and
BETWEEN THE VILLAGE OF Laura Simo for the rental of Village owned
DEERFIELD AND LAURA SIMO FOR property at 1219 Carlisle Place.
PREMISES AT 1219 CARLISLE PLACE
Trustee Struthers moved to accept the Consent Agenda and passage of the Resolution. Trustee
Jester seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
CONSIDERATION OF THE EXTENSION Mr. Elrod noted the Declaration of Emergency
OF MAYOR ROSENTHAL' S MARCH 16, expires at the end of tonight's meeting. He
2020, DECLARATION OF EMERGENCY recommends extending the Declaration until the
adjournment of the next regular Board of Trustees
meeting on July 6, 2020.
Mr. Elrod noted the Mayor has issued and modified some declarations. Now that Governor
Pritzker signed the Bill regarding the Open Meetings Act, Mayor Rosenthal determined it is not
feasible to hold meetings at the Village Hall at his time. The Village is following enhanced rules
for this meeting. This is all done pursuant to the Mayor's emergency power.
Trustee Seiden moved to extend Mayor Rosenthal's Declaration of Emergency until the end of
the next regular Board of Trustees meeting on July 6, 2020. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO EXECUTE THE Director of Public Works and Engineering, Bob
PHASE I ENGINEERING SERVICES Phillips, reported the Northwest Quadrant
CONTRACT FOR THE NORTHWEST Redevelopment Task Force has been meeting for
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June 15, 2020
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QUADRANT REDEVELOPMENT several years to discuss plans to rehabilitate and
PROJECT reorganize the Northwest Quadrant which includes
Deerfield Road to the south, Waukegan Road to the
east, Park Avenue and the Metra Station to the west, and Hazel Avenue to the north.
During the 2020 budget discussions, the Village programed for the ultimate reconstruction of the
Northwest Quadrant in 2021 and 2022 with the Phase I and Phase II engineering taking place in
2020 - 2021. Having this work completed in time for Lake County's 2022 Call -For -Projects will
improve the Village's chances at securing federal funding for the construction project.
The preliminary scope of work is expected to include complete roadway reconstruction and
resurfacing, water main replacement, sanitary sewer point repairs and lining, storm sewer
improvements, installation of new sidewalks, and parkway restoration.
The Department has proposed $200,000 for this expenditure in the 2020 budget. Staff is
requesting authorization to award Phase I engineering services contract for the Northwest
Quadrant Redevelopment Project to Gewalt Hamilton Associates in the amount not to exceed
$115,066.
Trustee Jester asked if this was a Phase I project. Mr. Phillips stated this is Phase 1.
Trustee Struthers moved to award the Phase I engineering services contract for the Northwest
quadrant Redevelopment Project to Gewalt Hamilton Associates in an amount not to exceed
$115,066. Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO APPROVE Mr. Phillips reported the biosolids hauling could
SPRING 2020 BIOSOLIDS REMOVAL not be accomplished in the Fall of 2018 or the
Spring of 2019 due to extreme weather conditions.
To manage the risk of odor complaints the hauler, Stewart Spreading, provided a proposal to
complete the Spring 2020 hauling by transporting the biosolids to fields around their
headquarters in LaSalle County. The storage barn was able to be completely cleaned out on June
1. The total amount of material removed was 747 cubic yards which equates to $24,613.65.
Trustee Oppenheim asked if the expense is in line with the budget. Mr. Phillips noted he would
look at it and talk to all three vendors to get close to the $40,000 budget. Trustee Benton
congratulated the Public Works department for their ability to complete this job in one day.
Trustee Jester moved to authorize an additional $24,613.65 for biosolids removal from Stewart
Spreading, Inc. Trustee Seiden seconded the motion. The motion passed by the following vote:
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June 15, 2020
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AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-20-17 APPROVING AN
AMENDED INTERGOVERNMENTAL
AGREEMENT AMONG THE MEMBER
AGENCIES OF THE MAJOR CRASH
ASSISTANCE TEAM OF LAKE
COUNTY
and prosecution of impaired drivers.
Chief Sliozis reported the Village has been part of
the Lake County Major Crash Assistance Team
since July 2004. In 2019, MCAT was activated 31
times, including drone assistance. MCAT has
recently begun providing other mutual aid tools
through the provision of Drug Recognition Experts,
officers that are specially trained in the recognition
Because of those services, the MCAT Board of Directors has requested the execution of a
revised Intergovernmental Agreement. All of the other services and provisions remain the same,
as does the $250 annual fee.
Trustee Oppenheim moved to adopt the Resolution approving an amended Intergovernmental
Agreement among members of the Major Crash Assistance Team of Lake County. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
DISCUSSION
POLICE DEPARTMENT Trustee Seiden noted the Village has a small
percentage of black people that live in Village but a
higher ticket rate. Very few of those arrested in Deerfield live in Deerfield. Many ticket stops
are people that work in Deerfield or pass through the Village.
Trustee Seiden was on the Committee to pick the Chief of Police. In 2005, the Department
started the accreditation process. They are one of less than 50 agencies that are accredited.
Trustee Seiden believes Deerfield has a superb police force with excellent leadership and
extremely competent officers and staff. One of biggest questions is that people were comparing
traffic stops with the population. We need to recognize that there are many people driving
through Deerfield and that work in the Village.
BI-WEEKLY MEETING
Mayor Rosenthal indicated she had her bi-weekly
meeting with Senator Julie Morrison and
Representative Bob Morgan. They are happy to be informed about what is happening in
Deerfield. Mayor Rosenthal asked them to write a letter for when the Village asks for State
funding. Mr. Street added they discussed policing issues and the general reaction from other
communities.
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June 15, 2020
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PUBLIC COMMENTS Mr. Street read public comments received during
the meeting.
Dr. Evan Kune reaffirmed the emails read earlier and hopes the community will seek out other
workforce housing.
ADJOURNMENT There being no further business or discussion,
Trustee Shapiro moved to adjourn the meeting.
Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. The
meeting was adjourned at 8:30 p.m.
The next regular Board of Trustees meeting is scheduled to take place on Monday, July 6, 2020
at 7:30 p.m.
APPROVED: 9 —
Mayor :�
ATTEST:
Village Clerk