06/01/2020June 1, 2020
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal remotely on June 1, 2020, at 7:30 p.m. The clerk called the
roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Tom Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Robert Benton
and that a virtual quorum was present and in attendance. Also present via teleconference were
Kent Street, Village Manager and Steven Elrod, Village Attorney.
PLEDGE OF ALLEGIANCE Chief Sliozis lead those in attendance in reciting the
Pledge of Allegiance.
MOMENT OF SILENCE Those in attendance observed a moment of silence
in memory of George Floyd and others who have
suffered.
Mayor Rosenthal noted anyone who watched the video of the murder knows it is horrendous.
The words we feel are so difficult. If you live in Deerfield and have visited any of our public
buildings, you have seen signs stating "Hate Has No Home Here." The Village Board has signed
a pledge stating anyone is welcome in Deerfield. We stand with those that are suffering and want
our residents to know we stand with you. We will not tolerate bigotry or hate. That is not who we
are or what we are about. Mayor Rosenthal, the Board and Dispatch Center received numerous
calls, emails and texts about the email that went out yesterday. We wanted residents to receive
credible information rather than what they read on social media. Mayor Rosenthal's heart breaks
for the county. We must be better and do better as we all deserve better. We stand in solidarity
with those being brutalized.
POLICING IN DEERFIELD Chief Sliozis, on behalf of the Deerfield police
officers, extended his condolences to the family of
George Floyd. The Deerfield Police Department has a zero tolerance for racial profiling and
expressly prohibits all bias based policing by policy. Officers are regularly trained in cultural
diversity, ethics, constitutional law, procedural justice, human rights, cultural competency, de-
escalation techniques and cultural sensitivity. The Department has also installed and mandated
the use of in -car mobile video recorders and traffics stops are reviewed on a monthly basis for
appropriate behavior by Deerfield officers. The Department is also accredited by the
Commission on Accreditation for Law Enforcement Agencies and annually reviewed to ensure
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June 1, 2020
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we are meeting in excess of 400 national standards as established by nationally recognized law
enforcement associations.
The Department has been in close and regular communication with numerous other law
enforcement agencies to ensure an adequate response to reports of civil unrest. We also ask the
public to cautiously participate in or take for fact what is seen in social media. Much
misinformation has been distributed resulting in fear and apprehension. Residents are encouraged
to contact the Police Department with questions, concerns and needs for service.
The Department recognizes that more needs to be done. Tragedies like the death of George Floyd
continue to occur indicating more needs to be done by all. We look forward to working with our
community members and beyond to seek a solution. As we have heard many times, actions speak
louder than words. At this point I ask that everyone act appropriately, be smart and be safe.
DOCUMENT APPROVAL Trustee Oppenheim moved to accept the minutes
from the May 18, 2020, Board of Trustees meeting.
Trustee Jester seconded the motion. The motion passed unanimously on a vote.
TREASURER'S REPORT Finance Director Eric Burk presented highlights from the
April 2020 Treasurer's Report representing one third of the
Fiscal Year. Sales tax net of rebate decreased from the same period of the prior two years due
primarily to economic incentive activity. Hotel tax includes payments from two of the six hotels.
April collection of March Food and Beverage tax decreased from the prior year. Building permit
revenue includes primarily small residential projects along with two larger receipts. Notable
expenditures include purchase of a Public Works truck, IT equipment, DBR Community
Marketing, repairs at 333 Warwick and engineering and construction costs for infrastructure
projects. General liability insurance and debt service payments will be made in May.
BILLS AND PAYROLL Trustee Shapiro moved to approve the Bills and
Payroll dated June 1, 2020. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT There were no Public Comments on non -agenda
items. Mayor Rosenthal reminded residents they
could send an email to publiccomment@deerfield.il.us and it would be read at the end of the
meeting.
REPORTS
REPORT FROM STAFF RE: COVID-19 Assistant Manager Andrew Lichterman presented
AND VILLAGE OPERATIONS highlights from the staff report dated May 18, 2020.
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June 1, 2020
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There are 120,260 confirmed cases of COVID-19 and 5,390 deaths in the state; 8,331 cases and
272 deaths are confirmed in Lake County with more than 85 cases confirmed in the Village. A
free, state -operated Community Based Testing Site is located at 2161 Northwestern Avenue,
Waukegan, IL and is open every day from 8 a.m. to 4 p.m. with capacity to test up to 750
individuals per day. Individuals will be required to show photo identification.
On May 29, 2020, the entire State entered into Phase 3 if the Restore Illinois plan. The Stay at
Home Order has been lifted, but face coverings are still required in public places or when unable
to maintain a six-foot social distance. Gatherings of 10 people or fewer are permitted. Non-
essential businesses are allowed to return to work with IDPH approved safety guidance; tele-
work is strongly encouraged wherever possible. Restaurants are open for delivery, pick-up,
drive-thru and on -premises consumption is allowed for outdoor dining only with social
distancing requirements. Personal services facilities may open but must ensure the use of face
coverings, adherence to social distancing requirements and use of capacity limitations. Health
and fitness clubs can provide outdoor classes and one-on-one personal training. Retail stores can
also open with capacity limitations. The earliest that any region in the state can move into Phase
4 is June 26.
On May 30, Mayor Rosenthal issued a new Supplemental Order which continues to require face
coverings when working in or patronizing a retail business open to the public. Face coverings
remain required in indoor common areas of multi -unit commercial and residential buildings such
as elevators, hallways and lobbies, in outdoor common areas of multi -unit commercial and
residential buildings such as patios and parking lots, when social distancing of at least six feet
from persons who are not members of the same household or residence cannot be maintained.
Village operations and services continue uninterrupted. Staff has drafted a return to work policy
with the intent of re -opening Village facilities to the public on July 6, once physical changes and
other precautionary measures have been implemented. Consistent with Phase 3 directives and
State guidance that permit on -premises food and beverage consumption, staff has prepared a
draft temporary outdoor seating application, pending Village Board approval. This process
would allow for administrative approval of new or expanded outdoor seating areas at restaurants,
many of which would otherwise require a four -month special use amendment process. Staff is
working with the DBR Chamber of Commerce to help educate food and beverage establishments
on the state guidelines as well as the pending temporary outdoor seating application process.
Remember with the Stay at Home Order lifted and additional businesses now able to open, the
CDC advises that limiting face-to-face contact with others is the best way to reduce the spread of
COVID-19, and that social distancing is among the best tools to slow the spread of the virus.
Mayor Rosenthal summarized the Village is at Phase 3 and there are new guidelines and rules.
Trustee Oppenheim received an email from the Park District that allowed double tennis play on
all high school courts. Mayor Rosenthal explained the single restriction was part of Phase 2.
Mr. Street thanked everyone for their assistance.
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CONSENT AGENDA
ORDINANCE 0-20-10 AMENDING A
SPECIAL USE TO PERMIT BUILDING
ADDITIONS AND RENOVATIONS FOR
CARUSO MIDDLE SCHOOL AT 1801
MONTGOMERY DRIVE IN THE P-1
PUBLIC LANDS DISTRICT (SCHOOL
DISTRICT 109) — 2R
An Ordinance amending a Special Use to permit
building additions and renovations for Caruso
Middle School at 1801 Montgomery Drive in the
P-1 Public Lands District. Second Reading.
ORDINANCE 0-20-11 AMENDING An Ordinance amending Sections 3-8 and 3-9 of
SECTIONS 3-8 AND 3-9 OF THE the Municipal Code to create a Class D-3 liquor
MUNICIPAL CODETO CREATE A license classification to allow service of alcoholic
CLASS D3 LICENSE CLASSIFICATION beverages in private dining facilities located within
SERVICE OF ALCOHOLIC BEVERAGES institutional residential facilities and amending the
TO ALLOW IN PRIVATE DINING 2020 Fee Resolution. Second Reading.
FACILITIES LOCATED WITHIN
INSTITUTIONAL RESIDENTIAL
FACILITIES AND AMENDING THE
2020 FEE RESOLUTION — 2R
Trustee Struthers moved to accept the Consent Agenda and adopt the Ordinances. Trustee
Shapiro seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
RESOLUTION R-20-14 PROVIDING A Resolution to provide Village personnel
VILLAGE PERSONNEL DIRECTION TO direction to provide additional flexibility to food
PROVIDE ADDITIONAL FLEXIBILITY and beverage service establishments to facilitate
TO FOOD AND BEVERAGE SERVICE outdoor service during the Covid-19 emergency.
ESTABLISHMENTS TO FACILITATE
OUTDOOR SERVICE DURING THE Mr. Lichterman noted strict enforcement of
COVID-19 EMERGENCY certain Municipal Codes and Ordinances may not
be practical as it could take several months. Staff
worked together and performed a comprehensive review of the guidelines and there is a
declaration relieving the Village of responsibility. Mr. Lichterman noted the staff directive would
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June 1, 2020
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expire when the Governor's order expires or 90 days from the Resolution. This Resolution would
bypass the Appearance Review Commission and Plan Commission protocol.
Trustee Struthers asked if the Village has heard from restaurants that want to offer outdoor
dining. Mr. Lichterman stated the Village has heard from restaurants that want to offer outdoor
dining, but none have requested outdoor dining in the parking lot. Mayor Rosenthal indicated
some locations would need approval from their landlord.
Trustee Oppenheim believes many restaurants will have second thoughts about offering outdoor
dining because it will be difficult to satisfy the State requirements. Mr. Lichterman stated
restaurants would have additional costs for furniture and tents. The guidelines are very
comprehensive and require disposable menus, six feet between tables, immediate seating (no
waiting), restroom compliance, no shared condiments, disinfecting between seatings, etc. The
State also recommends plexiglass between tables. The restaurants need to make their decision,
but the Village is a partner with them if they have a thorough, thoughtful plan.
Trustee Seiden moved to adopt the Resolution. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
CONSIDERATION OF THE EXTENSION Mr. Elrod noted the Declaration of Emergency
OF MAYOR ROSENTHAL' S MARCH 16, expires at the end of tonight's meeting. He
2020, DECLARATION OF EMERGENCY recommends extending the Declaration until the
adjournment of the next regular Board of Trustees
meeting on June 15, 2020. Several orders have been issued, and this past Friday, many were
repealed. Mr. Elrod noted the face covering requirement was reaffirmed.
Trustee Shapiro moved to extend Mayor Rosenthal's Declaration of Emergency until the
adjournment of the June 15, 2020 Board of Trustees meeting. Trustee Struthers seconded the
motion.
Mr. Elrod explained the State legislature has codified what the Governor has done to allow
virtual meetings during a declared emergency. The Mayor, Village Manager, Village Attorney or
another elected official needs to be present at Village Hall. Every vote needs to be done with a
roll call as voice votes are not allowed. Mr. Elrod noted this has not been signed by the
Governor so it is not in effect at this time.
Mr. Street noted someone needs to be available if a person comes to Village Hall and wants to
make a comment. Mr. Elrod noted if the Governor were to make an order that it would be unsafe
to open a Village Hall for any purpose, that requirement would be eliminated. He believes the
purpose of the intent was to accommodate someone unable to join a meeting electronically.
There needs to be audio or video of the meeting in real time. The requirement of an email for
public comment can continue. A hand written/delivered public comment is also acceptable. This
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June 1, 2020
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is evolving and there will be some interpretation. Mr. Street noted the Village is set up for this
and trying to address any issues. Trustee Jester suggested setting up an Wad at the Police
Department for social distancing.
DISCUSSION
PHASE 3 Mayor Rosenthal explained in Phase 3 of Covid-19,
the CDC is still advising limiting face to face
contact is the best way to reduce the spread of the Covid-19 while social distancing and not
gathering in groups of 10 or more is the best way to slow the spread. She urged residents to wear
face coverings, cover coughs and sneezes, disinfect surfaces and wash hands frequently.
PUBLIC COMMENTS Mr. Street read public comments received during
the meeting.
David Pfeffer asked about specifics behind de-escalation techniques and trainings. He asked
how long and frequently they occur. Chief Sliozis will reach out to Mr. Pfeffer directly.
Nicole Mincu asked the Board to share information on what residents can do to show support in
the Black Lives Matter movement. Mayor Rosenthal shared Ms. Mincu's email attachment with
staff and will share it with the Board. If anyone wants to discuss this as Village policy, it can be
brought up at the next Board of Trustees meeting.
Mayor Rosenthal received a number of emails from Deerfield High School graduated seniors,
who are passionate about what is going on in the country. She asked them to continue reaching
out to the Trustees. They are responding the best they can to the questions.
ADJOURNMENT There being no further business or discussion,
Trustee Jester moved to adjourn the meeting.
Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice vote. The
meeting was adjourned at 8:20 p.m.
The next regular Board of Trustees meeting is scheduled to take place on Monday, June 15,
2020, at 7:30 p.m.
APPROVED:
Mayor
ATTEST:
7
Village Clerk