12/21/2020December 21, 2020
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal remotely on December 21, 2020, at 7:30 pm. The clerk called
the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Tom Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
and that a virtual quorum was present and in attendance. Also present via teleconference were
Kent Street, Village Manager, at Village Hall, and Steven Elrod, Village Attorney.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance.
DOCUMENT APPROVAL
Director of Public Works and Engineering, Bob
Phillips, led those in attendance in reciting the
Trustee Struthers moved to accept the minutes
from the December 7, 2020, Board of Trustees
meeting. Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
BILLS AND PAYROLL Trustee Oppenheim moved to approve the Bills and
Payroll dated December 21, 2020. Trustee Shapiro
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Mayor Rosenthal explained the emails received
before the meeting would be read during the first
Public Comment. If any emails are received during the meeting, they would be read during the
second Public Comment. If someone wants to make a comment via Zoom, they need to raise
their hand or press *9.
Mr. Street reported there were no Public Comment emails received prior to the meeting on non -
agenda items and there was no one present at Village Hall for Public Comment on non -agenda
items. Management Analyst David Fitzgerald -Sullivan confirmed there was no one present on
Zoom for comment on non -agenda items.
Board of Trustees Meeting
December 21, 2020
Page 2 of 9
CONSIDERATION AND ACTION ON
THE REPORT AND
RECOMMENDATION OF THE PLAN
COMMISSION ON THE REQUEST FOR
APPROVAL OF A CLASS A SPECIAL
USE FOR A MEDICAL OFFICE
LOCATED IN 730 WAUKEGAN ROAD
(FORMER DAO SUSHI SPACE) IN THE
SHOPS AT DEERFIELD SQUARE
(KIRBY LIMITED PARTNERSHIP AND
ONE MEDICAL)
REPORTS
Mr. Street reported the Plan Commission held a
Public Hearing on November 12, 2020, to consider
a request to establish a 5000 square foot,
membership -based, primary care medical office
offering same -day appointments, in -person or
remote visits and 24/7 video chats with medical
team members.
The Plan Commission voted 7-0 in favor of the
request.
Chris Siavelis with Deerfield Square, Gabe Harris
and Jamie Goldberg with One Medical, and Luay Aboona Traffic Engineer with KLOA were
present. Mr. Siavelis reported the Appearance Review Commission approved the tenant's
signage.
Mr. Aboona stated they performed a traffic study that accounted for the reduction in demand due
to Covid as well as the vacancies in the Center. He believes the distribution of the parking
demand during the week supports that the parking is more than sufficient for this use. Mr.
Siavelis noted the request meets the Village's Special Use criteria and will be an asset to the
community and the Center.
Trustee Struthers asked if the staff would have parking under the office building. Mr. Siavelis
stated the staff would be required to park in the designated employee surface parking area.
Trustee Seiden asked what provisions have been made to bring more retail into the center. Mr.
Siavelis reported that a New York University professor stated 10 years of retail change has been
seen due to the 10 months of Covid, which will not change under any expert's opinion.
Trustee Shapiro asked if there are other nearby One Medical locations. Mr. Goldberg stated the
nearest location is in Wicker Park. There will be another location opening in Skokie in the
future. The recently -opened Wicker Park and Oakbrook locations are ramping up per
expectations. Mr. Siavelis expressed concern about the consumer shopping habit changes due to
Covid. Trustee Jester was at Deerfield Square between I 1 a.m. and Ip.m. today. He found the
closest spaces to the medical facility were virtually full. Trustee Benton is enthusiastic about the
use. He asked if they are able to find doctors to staff One Medical in Deerfield. Mr. Goldberg
stated their medical recruiting team is looking for doctors local to the community. Mayor
Rosenthal believes this is a perfect spot for a restaurant, as it looks down to the plaza. She is sad
to let the space go. Mr. Siavelis stated the benefit of One Medical is that it is a destination. Mr.
Goldberg discussed the parking transition of medical facilities. Their doctors see one patient at a
time rather than having providers with several offices. The appointments start and end on time.
Mr. Goldberg indicated their use will not cause parking issues.
Board of Trustees Meeting
December 21, 2020
Page 3 of 9
Trustee Oppenheim moved to accept the report and recommendation of the Plan Commission for
approval of a Class A Special Use for a medical office to be located at 730 Waukegan Road.
Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0-20-29 GRANTING An Ordinance granting a modification to allow an
RELIEF FROM ARTICLE 2.04-H,3,B OF 88 foot section of the fence along the north side
THE ZONING ORDINANCE AT 165 E. property line to be eight feet in height in lieu of the
SAINT ANDREWS LANE TO PERMIT permitted maximum height of seven feet. Second
THE INSTALLATION OF AN 88-FOOT Reading.
SECTION OF FENCE ALONG THE
NORTH SIDE PROPERTY LINE 8 FEET
IN HEIGHT IN LIEU OF THE
PERMITTED MAXIMUM HEIGHT OF 7
FEET — 2R
Trustee Jester moved to accept the Consent Agenda and adopt the Ordinance permitting the
installation of an 88-foot section of fence along the north side property line eight feet in height in
lieu of the permitted maximum height of seven feet. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
OLD BUSINESS
AN ORDINANCE APPROVING AN An Ordinance approving an Amendment to the
AMENDMENT TO THE FUTURE LAND future land use plan of the Comprehensive Plan of
USE PLAN OF THE COMPREHENSIVE Deerfield for the property located at 10 Deerfield
PLAN OF THE VILLAGE OF Road from an Institutional Land Use to Multi-
DEERFIELD — 1R Family Residential. First Reading.
ORDINANCE REZONING THE LOT AT An Ordinance rezoning the lot at 10 Deerfield Road
10 DEERFIELD ROAD TO THE R-5 from R-1 Single Family to the R-5 General
GENERAL RESIDENCE DISTRICT — 1R Residence District. First Reading.
ORDINANCE APPROVING A SPECIAL An Ordinance approving a Special Use for a
USE FOR A PLANNED RESIDENTIAL Planned Residential Development Plan at 10
Board of Trustees Meeting
December 21, 2020
Page 4 of 9
DEVELOPMENT PLAN AT 10 Deerfield Road. A Restrictive Covenant is included
DEERFIELD ROAD — 1R as part of the Development Agreement. A
Resolution will be presented to the Trustees for
consideration at the December 21, 2020 Board of Trustees meeting. First Reading.
Trustee Shapiro moved to table the above three items to the January 19, 2021 Board of Trustees
meeting. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
ORDINANCE 0-20-31 AUTHORIZING An Ordinance authorizing an Amendment to a sign
AN AMENDMENT TO A SIGN PLAN plan including necessary exceptions, for Horizon
INCLUDING NECESSARY Therapeutics.
EXCEPTIONS — HORIZON
THERAPEUTICS Mayor Rosenthal indicated the petitioner is
requesting a waiver of the First Reading of the
Ordinance.
Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Trustee Jester moved for Second Reading and adoption of the Ordinance authorizing an
Amendment to a sign plan including necessary exceptions for Horizon Therapeutics. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
NEW BUSINESS
ORDINANCE 0-20-30 AMENDING AND An Ordinance amending and revising the Annual
REVISING THE ANNUAL BUDGET OF Budget of the Village of Deerfield for the Fiscal
THE VILLAGE OF DEERFIELD FOR Year beginning January 1, 2020 and ending
THE FISCAL YEAR BEGINNING December 31, 2020. Second Reading.
JANUARY 1, 2020 AND ENDING
DECEMBER 31, 2020 - 2R Trustee Jester moved to adopt the Ordinance
amending and revising the annual budget of the
Village of Deerfield for the fiscal year beginning January 1, 2020, and ending December 31,
2020. Trustee Oppenheim seconded the motion. Second Reading.
Board of Trustees Meeting
December 21, 2020
Page 5 of 9
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-20-30 APPROVING The Illinois Open Meetings Act requires local
THE REGULAR MEETING SCHEDULE governments to approve their annual meeting
OF THE BOARD OF TRUSTEES FOR schedule via a Resolution and make it available to
CALENDAR YEAR 2021 the public.
Trustee Jester moved to adopt the Resolution approving the 2021 regular meeting schedule for
Board of Trustees. Trustee Oppenheim seconded the motion. The motion passed by the
following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD 2021 Assistant to the Director of Public Works and
SANITARY SEWER LINING Engineering Justin Keenan noted the Village
CONTRACT has been lining the sanitary sewers for 20 years.
The contract was competitively bid in fiscal year
2020 and Visu-Sewer was awarded the contract which allows for two one-year extensions.
Trustee Oppenheim asked whether the additional $10,000 from the bid would be subtracted in
the scope. Mr. Keenan noted the per unit rate would be used.
Trustee Oppenheim moved to award the 2021 sanitary sewer lining contract to Visu-Sewer in an
amount not to exceed the budgeted amount of $400,000. Trustee Shapiro seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD 2021 Mr. Keenan stated that due to the upcoming
STORM SEWER TELEVISING AND storm water management plan, the Department has
LINING CONTRACT begun to transition its focus on storm water needs
throughout the Village. The goal is to prevent
future costly sewer repairs on recently paved streets and to ensure that the sewers function at full
capacity during rain events. In addition, finding deficiencies in advance helps the department
more accurately budget for future infrastructure repairs. Visu-Sewer was the low bidder for the
sanitary sewer lining program and there are efficiencies using the same contractor for this work.
Trustee Oppenheim asked about not going out to bid on this. Mr. Keenan noted this is
something that is for immediate fixes.
Board of Trustees Meeting
December 21, 2020
Page 6 of 9
Trustee Oppenheim moved to award the 2021 storm sewer televising and lining contract to Visu-
Sewer in an amount not to exceed $100,000. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD WATER
METER HEAD REPLACEMENT
CONTRACT
Lake Bluff.
Mr. Keenan stated the Village received three bids
for the northwest quadrant water meter head
replacements. United Meters, Inc. was the low
bidder and recently completed a similar project in
Trustee Seiden explained the Village received a number of resident complaints the last time
water meters were replaced due to cost increases after the replacement. Mr. Keenan noted the
older meters sometimes read slower. The residents paid reduced fees for years instead of paying
more.
Trustee Jester moved to award the water meter head replacement contract to United Meters, Inc.
in an amount not to exceed the budgeted amount of $258,880. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Mr. Keenan reported Midwest Meter, Inc. is the
WATER METERS area distributor and the only local source for Badger
Meters and the Orion meter reading system used by
the Village. The purchase will include brass Badger water meters, Orion fixed network meter
heads, Orion cellular meter heads and associated supplies.
Trustee Jester moved to waive the competitive bidding process and authorize the purchase of
water meters and associated supplies to Midwest Meter, Inc. in an amount not to exceed the
budgeted amount of $341,120. Trustee Oppenheim seconded the motion. The motion passed by
the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-20-31 PROVIDING
VILLAGE PERSONNEL DIRECTION TO
PROVIDE ADDITIONAL FLEXIBILITY
TO FOOD AND BEVERAGE SERVICE
ESTABLISHMENTS TO FACILITATE
OUTDOOR SERVICE DURING THE
Assistant Village Manager/Director of Community
Development Andrew Lichterman reported the
previous Resolution will expire and staff is
recommending the previous directive be extended
to provide restaurants the opportunity to continue
outdoor services until the Governor's authorization
Board of Trustees Meeting
December 21, 2020
Page 7 of 9
COVID-19 EMERGENCY closing food and beverage establishments to
(EXTENSION42) _ indoor, on premise service or 180 days from the
effective date of this Resolution.
Trustee Oppenheim asked what establishments should do if they want to make changes to their
outdoor dining. Mr. Lichterman noted that staff has reach out to them, but they need to come to
the Village for any changes. Trustee Benton asked if the Chamber could send something out on
behalf of their members, so the residents could be informed of restaurants with outdoor dining.
Trustee Seiden moved to adopt the Resolution. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Mayor Rosenthal indicated the following three agenda items would be tabled. Mr. Elrod asked if
the Kane, McKenna agreement should be reviewed. Mr. Lichterman indicated any additional
funds could be covered under the Village Manager's Authority. Mr. Elrod indicated there is no
action required by the Board to table the items until a date uncertain.
ORDINANCE AUTHORIZING THE An Ordinance authorizing the establishment of a tax
ESTABLISHMENT OF A TAX increment financing "Interested Parties Registry"
INCREMENT FINANCING and adopting registration rules for the registry.
"INTERESTED PARTIES REGISTRY"
AND ADOPTING REGISTRATION
RULES FOR THE REGISTRY — 2R
RESOLUTION CONVENING THE A Resolution taking into consideration the possible
THE JOINT REVIEW BOARD AND establishment of a TIF District. The Village Board
SETTING THE TIME AND PLACE FOR is required to convene a meeting of the Joint
A PUBLIC HEARING ON THE Review Board and set a time and place for a
PROPOSED DEERBROOK COURT Public Hearing.
TRIANGLE REDEVELOPMENT AREA
(TIF NO. 3)
AUTHORIZATION TO ENTER
Staff recommends retaining Kane McKenna and
PROFESSIONAL SERVICES
Associates, hlc. to continue their analysis and
AGREEMENT WITH KANE, MCKENNA
assessment of the proposed TIF District in the rear
AND ASSOCIATES, INC. RE: TIF
of Deerbrook Mall. This agreement would
FINANCING PROGRAMS
authorize Kane McKenna to provide both Phase I
(DEERBROOK COURT TRIANGLE TIF
and Phase II services including updating the
NO. 3)
qualification factors and economic factors of the
proposed TIF and complete implementation of the
redevelopment plan and project. These services are reimbursed by the developer and shall not
exceed $30,000.
Board of Trustees Meeting
December 21, 2020
Page 8 of 9
CONSIDERATION OF THE EXTENSION On March 16, 2020, Mayor Rosenthal issued a
MAYOR ROSENTHAL'S MARCH Declaration of Emergency for the Village of
DECLARATION OF Deerfield related to the COVID-19 emergency. The
EMERGENCY Declaration and the Mayor's Supplementary Orders
will expire at the end of tonight's Board of Trustees
meeting unless the Village Board extends the duration of the Declaration.
Trustee Oppenheim moved to extend the Mayor's March 16, 2020, Declaration of Emergency
until the end of the regular meeting of the Village Board on January 19, 2021. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
DISCUSSION
LUMINARIES Mayor Rosenthal acknowledged paper lanterns that
were lit for the shortest day of the year today and
bringing light into the community for all to enjoy. She thanked Pastor Suzan Hawkinson for
spearheading and all who participated in the event.
HAPPY HOLIDAYS TO ALL Mayor Rosenthal wished everyone a Merry
Christmas, Happy Kwanza and Happy New Year to
all on behalf of the Village staff and Trustees.
PUBLIC COMMENTS
Mr. Street indicated there were no public comments
received during the meeting.
ADJOURNMENT There being no further business or discussion,
Trustee Benton moved to adjourn the meeting to go
into Executive Session to discuss closed session minutes. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
The meeting was adjourned to Executive Session pursuant to Section 2(c)21 of the Illinois Open
Meetings Act at 8:20 p.m.
The next regular Board of Trustees meeting is scheduled to take place on Monday, January 4,
2 02 1, at 7:30 p.m.
Board of Trustees Meeting
December 21, 2020
Page 9 of 9
APPROVED:
Mayor
ATTEST:
Village Clerk