09/08/2020September 8, 2020
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal remotely on September 8, 2020, at 7:30 p.m. The clerk called
the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Tom Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
and that a virtual quorum was present and in attendance. Also present via teleconference were
Kent Street, Village Manager, at Village Hall and Ben Schuster, Village Attorney.
PLEDGE OF ALLEGIANCE Assistant Village Manager Andrew Lichterman lead
those in attendance in reciting the Pledge of
Allegiance.
PRESENTATION Mayor Rosenthal reported the 2020 Deerfield High School
Class 2A Competitive Dance Team are the State
Champions. She reported signs honoring the team have been placed at the entrances to the
Village. Mayor Rosenthal played a video showing their award -winning dance. Dance Team
Coach Mollie Kaplan thanked the Village for recognizing the team. The team's work ethic and
talent were truly remarkable.
DOCUMENT APPROVAL Trustee Struthers moved to accept the minutes from
the August 17, 2020, Board of Trustees meeting.
Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
TREASURER'S REPORT
Village Treasurer Eric Burk presented highlights
from the July 2020 Treasurer's Report. Sales tax net
of rebate decreased from the same period of the prior two years due primarily to economic
incentive activity and reduced sales related to the COVID pandemic. Water and sewer tax
increased, which was expected. Hotel tax reflects 3 current payments and one back payment.
Electric utility tax continues to lag from the prior year, but increased this month and will increase
again in August. Year to date property tax and state income tax decreased from the prior year as
the due dates were extended. Motor fuel tax revenue includes the second of six payments of
$206,268 related to Rebuild IL Bonds. Notable expenditures for July include infrastructure
projects, three payrolls, the final economic incentive payment to Portillo's and EPA permits fees
for the Water Reclamation Facility.
Board of Trustees Meeting
September 8, 2020
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BILLS AND PAYROLL Trustee Oppenheim moved to approve the Bills and
Payroll dated September 8, 2020. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Mayor Rosenthal noted the emails received before
the meeting would be read during the first
Public Comment. If any emails are received during the meeting, they would be read during the
second Public Comment. If someone wants to make a comment via Zoom, they need to raise
their hand or press *9.
Mr. Street reported there were no Public Comment emails received prior to the meeting on non -
agenda items and there was no one present at Village Hall for Public Comment. Mr. Fitzgerald
confirmed there was no one present on Zoom.
REPORTS
CONSIDERATION AND ACTION ON A Mr. Street reported the Plan Commission held a
REPORT AND RECOMMENDATION Public Hearing on July 23, 2020, to consider the
OF THE PLAN COMMISSION ON THE request from Carson's Restaurant to permit
REQUEST FOR AN AMENDMENT TO A renovations to their site and building. The Plan
SPECIAL USE FOR CARSON' S Commission voted 6-0 in favor of the request. The
RESTAURANT AT 200 WAUKEGAN Appearance Review Commission held a workshop
ROAD meeting on August 24, 2020, for a final design
review. The ARC was in favor of the building
materials, directional signs, landscape plans and mechanical screening. The applicant will
appear before the ARC with proposed wall sconce and patio lights.
Dean Carson, owner of Carson's Ribs, Steve Kolber and Cullen DeCuna from Kolbrook Designs
were present. Mr. Kolber noted they had an original proposal that was scaled back to meet all the
parameters. Trustee Oppenheim asked about how long the renovation would take. Mr. Kolber
stated they would do it in phases, but the entire project will take about six months. They are
trying to minimize the amount of down time. Mr. Kolber indicated they are very proud of what
they are doing. Mr. Carson noted they started planning the renovation before the pandemic
started. The Village and neighboring communities have supported their business and they have
managed to keep their entire staff through the pandemic.
Trustee Struthers asked about the convenience window. Mr. Kolber stated the convenience
window will not be a traditional drive thru; rather, an attendant will bring customers' orders to
their vehicles. Mr. Carson added the convenience window is a guide of where customers should
line up in their vehicles to get their food.
Board of Trustees Meeting
September 8, 2020
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Trustee Jester moved to accept the report and recommendation of the Plan Commission
regarding a request for an Amendment to a Special Use for Carson's Restaurant. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSIDERATION AND ACTION ON A The Plan Commission held a Public Hearing on July
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION ON THE
REQUEST FOR A CLASS A SPECIAL
USE TO PERMIT THE
ESTABLISHMENT OF A MEDICAL
OFFICE FOR NORTHSHORE CENTER
FOR ORAL AND FACIAL SURGERY AT
23, 2020, to consider the request for a Class A
Special Use to permit the establishment of a
medical office for NorthShore Center for Oral and
Facial Surgery to be located at 700 Osterman
Avenue in the C-1 Village Center District. The
Plan Commission voted 6-0 in favor of the request.
700 OSTERMAN AVENUE IN THE C-1 The applicant will need approval from the
VILLAGE CENTER DISTRICT Appearance Review Commission for their wall
Signage. i
Dr. Walter Tatch indicated this would be their third office. He is happy to be opening in
Deerfield.
Trustee Seiden moved to accept the report and recommendation of the Plan Commission
regarding a request for a Class A Special Use to permit the establishment of a medical office for
NorthShore Center for Oral and Facial Surgery at 700 Osterman Avenue. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSIDERATION AND ACTION ON A
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION ON THE
REQUEST FOR A TEXT AMENDMENT
FOR AN ANIMAL HOSPITAL AS A
SPECIAL USE IN THE C-1 VILLAGE
CENTER ZONING DISTRICT AND A
SPECIAL USE FOR A PROPOSED
ANIMAL HOSPITAL TO BE LOCATED
AT 711 WAUKEGAN ROAD
The Plan Commission held a Public Hearing on July
23, 2020, to consider the request for a Text
Amendment for an animal hospital as a Special
Use in the C-1 Village Center Zoning District and a
Special Use for a proposed animal hospital to be
located at 711 Waukegan Road. The Plan
Commission voted 6-0 in favor of the request. The
Appearance Review Commission reviewed the
request to install a double layer of film on the
insides of the windows to provide privacy in some
of the exam rooms and restrooms at their July 27,
2020 workshop meeting. The ARC voted 4-2 in favor of the request.
Trustee Struthers noted the handicapped parking space is downhill from the door. She believes
this will be a challenge and requested automatic doors. Trustee Oppenheim noted it is the closest
Board of Trustees Meeting
September 8, 2020
Page 4 of 8
parking space to the door. Ken Just, project manager, indicated he would look into an automatic
door. He acknowledged the elevation change. Jay Nordstrom, owner, noted their staff will assist
in opening the doors when needed. Trustee Struthers is concerned about jumping dogs. Mr. Just
noted they are very customer focused. They will have a reminder call, where assistance can be
requested in advance.
Trustee Benton moved to accept the report and recommendation of the Plan Commission
regarding a request for a Text Amendment for an animal hospital as a Special Use in the C-1
Village Center Zoning District and a Special Use for an animal hospital to be located at 711
Waukegan Road. Trustee Oppenheim seconded the motion. The motion passed by the following
vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSIDERATION AND ACTION ON A The Plan Commission held a Public Hearing on July
REPORT AND RECOMMENDATION 23, 2020 to consider the request for a Text
OF THE PLAN COMMISSION ON THE Amendment for aesthetician services and massage
REQUEST FOR A TEXT AMENDMENT services as a Special Use in the I-2 Limited
FOR AESTHETICIAN SERVICES AND Industrial District and a Special Use for these
MASSAGE SERVICES AS A SPECIAL services to be located at 151 S. Pfingsten Road,
USE IN THE I-2 LIMITED INDUSTRIAL Suite 5. The Plan Commission voted 6-0 in favor
DISTRICT AND A SPECIAL USE of the request.
FOR THESE SERVICES IN SUITE
S AT 151 S. PFINGSTEN ROAD Trustee Struthers asked how many people would be
working in the shop. Jeff Bizar, with Bizar
Entertainment, stated he has been in the space 17 years. There would be one aesthetician with
one client at a time. Trustee Oppenheim noted there could also be one massage therapist with
one massage client at a time. Mr. Bizar stated they anticipate having either the aesthetician or the
massage therapist present due to both space and the COVID pandemic. Jodi Glick, spa owner,
noted they want a private boutique experience.
Trustee Oppenheim moved to accept the report and recommendation of the Plan Commission
regarding the request for a Text Amendment and Special Use for aesthetician services and
massage services in the I-2 Limited Industrial District. Trustee Shapiro seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSIDERATION AND ACTION ON A The Plan Commission held a Workshop Meeting on
REPORT AND RECOMMENDATION August 13, 2020, to consider a request for a Finding
OF THE PLAN COMMISSION ON THE of Substantial Conformance to allow a dog run in
REQUEST FOR A FINDING OF the green area at the south boundary near the south
SUBSTANTIAL CONFORMANCE TO west drive of the AMLI residential development.
Board of Trustees Meeting
September 8, 2020
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ALLOW A DOG RUN FOR AMLI The dog run would be enclosed with a 4 foot high
DEERFIELD AT 1525 LAKE COOK black aluminum fence with a double gate entry.
ROAD The Plan Commission voted 6-0 in favor of the
request.
Doric Roth, Senior Account Manager, was present. Trustee Oppenheim asked if anyone from
Weinberg has made any comment. Ms. Roth noted they have tried to contact representatives
from Weinberg, but have not heard back from them.
Trustee Oppenheim moved to accept the report and recommendation of the Plan Commission
regarding the request for a finding of Substantial Conformance to allow a dog run for AMLI
Deerfield. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
AUTHORIZATION TO INCREASE THE Assistant Village Engineer Tyler Dickinson
PHASE III ENGINEERING SERVICES reported the Village selected Civiltech
CONTRACT VALUE FOR THE Engineering, Inc. to assist with the construction
DEERFIELD ROAD PROJECT engineering for the Deerfield Road resurfacing
project. They have completed a majority of the
work, but additional work was required. The original contract of $107,131 is nearly exhausted
and an increase in the contract is necessary for the project to be completed. The department
originally budgeted $150,000 in the 2020 fiscal budget for the construction engineering services.
Mr. Dickinson requested authorization to increase the construction engineering services contract
with Civiltech Engineering in the amount of $30,000, which would be within the originally
budgeted amount.
Trustee Jester moved to authorize the increase of $30,000 for construction engineering services
to Civiltech Engineering for the Deerfield Road project. Trustee Shapiro seconded the motion.
The motion passed by the following vote:
Board of Trustees Meeting
September 8, 2020
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AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-20-24 FOR Mr. Phillips reported State statute requires
CONSTRUCTION ON A STATE written permission from IDOT for any work,
HIGHWAY including emergency work within State -maintained
rights -of -way. Approval of a Resolution would
expedite the issuance of permits for a two-year period. The Village would also be able to receive
a verbal approval through IDOT in a case of emergency.
Trustee Seiden moved to adopt the resolution for construction on a State highway. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-20-25 APPROVING AN Mr. Burk reported the Village's labor attorney
AMENDMENT TO THE PERSONNEL recommended the Village Board approve an update
POLICIES AND PROCEDURES to the Village's Personnel Policies and Procedures
MANUAL Manual. The update would designate the Village's
HMO plan as the "basic plan" for those qualifying
for PSEBA benefits.
Trustee Jester moved to approve the Resolution approving an Amendment to the Personnel
Policies and Procedures Manual. Trustee Oppenheim seconded the motion. The motion passed
by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Assistant Village Manager Andrew Lichterman
JANITORIAL SERVICES CONTRACT reported the Village issued an RFP for janitorial
services for the Village Hall, Police Department,
Public Works, Water Reclamation Facility and the downtown Metra station. The term for the
agreement would be one-year, with two additional one-year options. Staff recommends awarding
the janitorial services contract to Eco Clean Maintenance, the low bidder, in the of $35,760. The
current contract holder did not bid.
Trustee Oppenheim moved to award the janitorial services contract to Eco Clean Maintenance in
the amount of $35,760. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
September 8, 2020
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CONSIDERATION OF THE EXTENSION On March 16, 2020, Mayor Rosenthal issued a
OF MAYOR ROSENTHAL'S MARCH Declaration of Emergency for the Village of
16, 2020 DECLARATION OF Deerfield related to the COVID-19 emergency. The
EMERGENCY Declaration and the Mayor's Supplementary Orders
will expire at the end of the September 8, 2020,
Board of Trustees meeting unless the Village Board extends the duration of the Declaration.
Mr. Schuster noted Lake County has been put on a warning list.
Trustee Struthers moved to extend the Mayor's March 16, 2020, Declaration of Emergency until
the end of the next regular, special or emergency meeting of the Village Board. Trustee Shapiro
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
D1gC 1 JISSION
COVID NON-COMPLIANCE Trustee Oppenheim noted there was some
discussion after the last Board of Trustees meeting
about the possibility of tickets and fines for Covid non-compliance. She asked if the Village
needs to do more outreach. Mayor Rosenthal believes it is clear. Mr. Street indicated there
would be an article in the next edition of D-Tails.
HORIZON THERAPEUTICS Mayor Rosenthal received a statement about
Horizon Therapeutics being named as part of
People Magazine's 50 Companies that Care list. Horizon Therapeutics donated more than
$250,000 as part of their annual back to school drive.
PUBLIC COMMENTS Mr. Street indicated there were no public comments
received during the meeting.
ADJOURNMENT There being no further business or discussion,
Trustee Oppenheim moved to adjourn the meeting.
Trustee Struthers seconded the motion. The motion passed unanimously by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
The meeting was adjourned at 8:45 pm.
The next regular Board of Trustees meeting is scheduled to take place on Monday, September
21, 2020, at 7:30 pm.
Board of Trustees Meeting
September 8, 2020
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APPROVED: Mayor
ATTEST:
Village Clerk