08/03/2020August 3, 2020
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal remotely on August 3, 2020, at 7:30 p.m. The clerk called the
roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Tom Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
and that a virtual quorum was present and in attendance. Also present via teleconference were
Kent Street, Village Manager, at Village Hall, and Ben Schuster, Village Attorney.
PLEDGE OF ALLEGIANCE Trustee Dan Shapiro lead those in attendance in
reciting the Pledge of Allegiance.
PUBLIC WORKS REPORT Director of Public Works and Engineering Bob
Phillips presented highlights from the Departmental
Objectives Report of the Public Works and Engineering Department. The year brought
unforeseen challenges that dramatically altered how our department operates. At its core, Public
Works and Engineering is a team -based department. He is very pleased with the performance of
the team.
The Engineering Division is working on the Deerfield Road Resurfacing Project, the 2020 Street
Rehabilitation Project, the Woodvale Road Reconstruction Project, Village Parking Lot
Rehabilitation Project, 2020 Sidewalk Program and Wilmot Road at Montgomery Drive
Pedestrian Crossing Project. Many of these projects were completed ahead of schedule.
The Street Division has worked hard to maintain trees in Village right-of-way. They have also
planted a number of parkway trees through the 50150 cost share program. The Street Division is
responsible for mowing 18 locations throughout the Village and ensuring the streets are clean
and in good condition.
The Water Division provides fresh and safe potable water to Village residents by continuously
monitoring and testing the water and implementing EPA regulations. The Water Division
maintains, repairs and replaces water mains, water services and fire hydrants throughout the
Village. They have painted 143 hydrants in the Northwest Quadrant this year. The department
preformed a leak survey and maintains the elevated tank, 13 water pumps, three underground
reservoirs and a booster station with a capacity of more than six million gallons. They have also
installed, repaired and tested more than 13,500 water meters throughout the Village.
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August 3, 2020
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The Sewer Division maintains, cleans and repairs the sanitary and storm sewer systems. This
includes lining more than 8000 linear feet of high priority sanitary and storm water segments.
The division has cleaned and televised more than 5000 linear feet of sanitary and storm sewers
and anticipates cleaning and televising an additional 15,000 linear feet.
The Water Reclamation Facility has removed more than 2200 cubic yards of biosolids this year.
The Garage Division is responsible for the overall maintenance of all Village vehicles and
mobile equipment. The Department ordered several new vehicles this year. Overall, there has
been a very successful year.
Trustee Shapiro noted the water loss in 2015 was more than 20 percent while in 2018, it was less
than 3 percent.
Mayor Rosenthal thanked Mr. Phillips for the significant accomplishments of the Public Works
and Engineering Department.
DOCUMENT APPROVAL Trustee Oppenheim moved to accept the minutes
from the July 20, 2020, Board of Trustees meeting.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
TREASURER'S REPORT Finance Director Eric Burk presented highlights
from the June 2020 Treasurer's Report representing
50 percent of the fiscal year. Sales tax net of rebate decreased from the same period of the prior
two years due primarily to economic incentive activity, which is offset by decreased economic
incentive payments. The sales tax receipts are starting to realize the affect from COVID-19.
Vehicle licenses and the first installment of Lake County Property tax were collected during the
month. Hotel tax reflects 3 current payments plus back taxes. Electric utility tax continues to lag
the prior year and projection, but increases next month. YTD State Income tax decreased from
the prior year as the tax due date was extended. Large expenditures for the month include
infrastructure projects. Large expenditures to come include general fund transfers, debt service
payments and the Police Pension contribution.
BILLS AND PAYROLL Trustee Jester moved to approve the Bills and
Payroll dated July 20, 2020. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Mayor Rosenthal explained the emails received
before the meeting would be read during the first
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August 3, 2020
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Public Comment. If any emails are received during the meeting, they would be read during the
second Public Comment. If someone wants to make a comment via Zoom, they need to raise
their hand or press * 9.
Mr. Street read the Public Comment emails received prior to the meeting on non -agenda items.
Mike Carson walked through Maplewood Park and came across a girls softball team practice.
There was little regard to social distancing. Mr. Carson called the police so they could witness
the behavior.
There were no Reports.
REPORTS
CONSENT AGENDA
ORDINANCE 0-20-13 GRANTING At the July 6, 2020, Board of Trustees meeting, the
RELIEF FROM THE DEERFIELD Trustees accepted the BZA's recommendation to
ZONING ORDINANCE TO REPLACE A grant a variation to allow a new deck to replace the
DECK AT 1195 SOMERSET — 2R existing non -conforming deck four feet from the
south,interior side property line in lieu of the
minimum eight feet specified by the Zoning Ordinance.
Trustee Benton moved to adopt the Consent Agenda and pass the Ordinance. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0-20-14 INCREASING Tamarisk NorthShore requested a Class D-3 liquor
THE NUMBER OF CLASS D-3 LIQUOR license that would allow full liquor service for
LICENSES BY ONE TO ONE residents and guests only in their dining facility.
Management Analyst David Fitzgerald -Sullivan noted the applicant has passed all required
background checks and have requested a waiver of the rules for final approval.
Trustee Oppenheim moved to waive the First Reading of the Ordinance and Trustee Shapiro
seconded the motion. Trustee Struthers questioned why the waiver is needed, because the
facility has not opened. Management Analyst David Fitzgerald -Sullivan noted people will be
moving in prior to the next Board of Trustees meeting. The motion passed by the following
vote:
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August 3, 2020
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AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Trustee Struthers moved for Second Reading and adoption of the Ordinance. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
NEW BUSINESS
RESOLUTION R-20-20 AUTHORIZING Mr. Burk reported Lake County has appropriated $9
AN INTERGOVERNMENTAL million of the $122 million it receives through the
AGREEMENT WITH LAKE COUNTY Coronavirus Aid, Relief and Economic Security Act
REGARDING CARES ACT FUNDING (CARES) to local governments. Deerfield's current
REIMBURSEMENT maximum reimbursement is $269,795. Lake
County is expected to make additional
appropriations to local governments, which would increase the maximum reimbursement. In
order to be reimbursed for eligible expenditures related to COVID-19, the Village will need to
enter into an Intergovernmental agreement with Lake County. Mr. Burk noted the amount is
determined by 2019 population in the Village. The Village accumulated more than $70,000
worth of invoices for reimbursement.
Trustee Oppenheim moved to enter into an Intergovernmental Agreement with Lake County
regarding CARES Act funding reimbursement. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-20-21 SUPPORTING Assistant Village Manager Andrew Lichterman
THE COMMUNITY SOLAR reported staff has been investigating opportunities
CLEARINGHOUSE SOLUTION (CS2) for residents and small businesses to access
PROGRAM community solar subscriptions so they may benefit
from promoting renewable energy developments
and lower energy costs. Community Solar is a simple alternative to rooftop solar, whereby
individuals invest and install solar panel infrastructure to offset their electricity usage. Interested
customers would receive a 20 percent discount on the ComEd retail rate, which includes any
monthly purchased energy adjustment. The agreement would allow each customer to terminate at
any point with 90 days' notice, penalty -free. A comprehensive education campaign will take
place.
Trustee Seiden moved to waive the competitive bidding process and adoption of the Resolution.
Trustee Oppenheim seconded the motion.
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Trustee Seiden noted this will help residents that are getting a number of solicitations from other
solar companies. Mr. Lichterman noted the Village has and consortium negotiated terms and
knows this is a fair deal. He noted there will be a consortium -wide effort for education with joint
press releases and a website where residents can sign up. There will also be articles in D-Tails.
Mayor Rosenthal suggested also reaching out to the Sustainability Commission and Go Green
group. She asked if there would be capped participation. Mr. Lichterman explained there is a
cap, but he does not see Village residents being affected by the cap. Trustee Struthers noted a
number of churches and synagogues have environmental groups as well as the schools. Mr.
Street added there is a window of time where people can sign up. Mr. Lichterman stated as
people start subscribing, the Village will get a better gauge of hitting capacity. Trustee Benton
noted if anything happens, residents would automatically go back to ComEd with no additional
charges or penalties. Mayor Rosenthal noted this is a win -win situation.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSIDERATION OF THE EXTENSION On March 16, 2020, Mayor Rosenthal issued a
OF MAYOR ROSENTHAL'S MARCH Declaration of Emergency for the Village of
16, 2020 DECLARATION OF Deerfield related to the COVID-19 emergency. The
EMERGENCY Declaration and the Mayor's Supplementary Orders
will expire at the end of the August 3, 2020, Board
of Trustees meeting unless the Village Board extends the duration of the Declaration.
Trustee Jester suggested extending the Declaration of Emergency for more than one meeting.
Trustee Oppenheim explained the Trustees discuss it at every meeting and likes the flexibility it
gives the Trustees. Trustee Seiden noted the Village can back out at any time. Mr. Schuster
explained it is up to the Trustees to do what they think is best. Mayor Rosenthal prefers having
discussions each meeting. Trustee Benton agreed.
Trustee Shapiro moved to extend the Mayor's March 16, 2020, Declaration of Emergency until
the end of the next regular, special or emergency meeting of the Village Board. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
DISCUSSION
RECREATIONAL MARIJUANA Trustee Struthers asked if the Village has
advertised for a recreational marijuana facility. She
heard a request to have it in Lake County so our schools can benefit. Mr. Street contacted the
attorney for the Green House Group but has not received a response.
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RAPID RESPONSE TEAM Mayor Rosenthal announced the formation of rapid
response team to assist district 109 families. She
has heard about residents having fear about schools starting virtually. There are a number of
families that will have problems with their children learning virtually. The Village has held
discussion with our sister governments (school district, parks, library, township, etc.) as to how
the Village may be able to help with some of these concerns such as providing space, tutoring,
etc. They will start brainstorming this and will put together a committee to rapidly respond to
some of the needs. It takes a Village. #DoItForDeerfield. We will assign a committee and
promote how we can be of service.
COVID-19 IN DEERFIELD Mayor Rosenthal is upset about the rising number
of people testing positive for COVID-19 in
Deerfield. She received a number of complaints about people not wearing masks or social
distancing in the Village. One sports camp in Lake County has caused 73 cases of the virus.
Mayor Rosenthal urged everyone to wear masks, social distance and wash their hands to help
stem the new cases.
PUBLIC COMMENTS Mr. Street indicated there were no additional public
comments received during the meeting.
EXECUTIVE SESSION Mayor Rosenthal reported there will be an
Executive Session meeting pursuant to IL 2(C)21 of
Open Meetings Act to review minutes of past executive sessions.
ADJOURNMENT
There being no further business or discussion,
Trustee Struthers moved to go into Executive
Session. Trustee Benton seconded the motion. The motion passed unanimously by the
following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
The meeting was adjourned at 8:18 p.m.
The next regular Board of Trustees meeting is scheduled to take place on Monday, August 17,
2020, at 7:30 p.m.
APPROVED: g����
Mayor
F."UN III
Board of Trustees Meeting
August 3, 2020
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Village Clerk