07/02/2018July 2, 2018
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on July 2, 2018,
at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Tom Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Ben Schuster, Village Attorney_
MOMENT OF SILENCE Those in attendance observed a moment of silence
memory of Peter Cobentz, Village Attorney for 17
years.
PLEDGE OF ALLEGIANCE Judy Geuder from the Family Days Commission led
those in attendance in reciting the Pledge of Allegiance. There will be food and activities for
both children and adults on July 3, followed by fireworks. The youth group from First
Presbyterian Church is the new vendor for the pancake breakfast. The Rotary race and the parade
will follow their traditional routes. Mayor Rosenthal reminded residents that there should be no
illegal fireworks. It wreaks havoc on those with post -traumatic stress disorder.
DEPARTMENTAL OBJECTIVES Assistant Village Manager Andrew Lichterman
REPORT — ADMINISTRATION resented highlights from the six month
Departmental Objectives Report for the
Administration Department. Mr. Lichterman reported the department recruited and hired several
key positions, primarily due to attrition. The department worked with the Village Board on
several initiatives and spent significant efforts on the Historical Society Jubilee that has been
rescheduled for September. The Department is supporting the Farmers Market as well as the new
mural from the Fine Arts Commission.
MINUTES OF PREVIOUS MEETING Trustee Oppenheim moved to approve the minutes
from the June 18, 2018, Board of Trustee meeting.
Trustee Shapiro seconded the motion. The motion passed unanimously on a voice vote.
TREASURER'S REPORT Finance Director Eric Burk presented highlights
from the Treasurer's Report representing 42 percent
of the year. Non -home rule sales tax decreased from the prior month. Water and sewer building
reflect lower usage months. Hotel tax decreased from prior month. Electric utility tax is
consistent. Building permit revenue is in line with the budget. Large expenditures include
infrastructure improvements and pension payments.
Board of Trustees Meeting
July 2, 2018
Page 2 of 7
BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and
Payroll dated July 2, 2018. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Alan Visovatti, 1146 Wilmot, has lived in Deerfield
for 50 years, addressed the use of insecticides in
yards and its impact on pollinators. There are contractors going around with backpacks spraying
mosquitos in residential areas. Mr. Visovatti has a large vegetable garden. Recently, there have
not been bees in his backyard, which is having a negative impact on his garden. Mr. Visovatti
asked if there are any licenses for spraying contactors. He is fearful of what is going to happen
long term. Mr. Visovatti understands the fear of West Nile virus. Mayor Rosenthal will have
staff look into who regulates spraying. Trustee Struthers noted the sprays are licensed by the
EPA. If the spraying is happening during the day, it may be killing the pollinators.
Chris Goodsnyder, 155 Exmoor Court, is a 17 year resident. He expressed concern about the
amount of time homes are for sale on the market along with the high property taxes. Mr.
Goodsnyder supports Sen. Morrison's bill to allow local taxes to be deductible on the Federal
level. He suggested the Board come up with a Resolution to endorse the passage of this bill.
Andrew Marwick, 442 Kelbum, noted there have been a number of 100-year flood events is the
past decade. He does not believe Deerfield has enough affordable housing. Mr. Marwick noted
at the Plan Commission meeting last week, they discussed potential housing at Zion Woods.
Some residents did not believe it was a good location. Mr. Marwick expressed concern that the
location is in a flood plain. He also expressed concern about changing the zoning to R5, as it
could change in the future. Mr. Marwick suggested having affordable and disabled housing at
Deerbrook.
REPORTS
REPORT AND RECOMMENDATION Mr. Lichterman reported the State passed a Small
OF STAFF RE: SMALL CELL Cell Wireless Facility Act that provides regulations
WIRELESS FACILITIES and processes for permitting and deploying small
cell wireless facilities throughout the state. This has
limited the Village's control of installation of small cell antennas in the public right-of-way. The
Cable and Telecommunications Commission unanimously recommended incorporating small
cell regulations into the existing right-of-way Ordinance.
Mayor Rosenthal questioned whether this Ordinance was sent out by the Illinois Municipal
League. Mr. Schuster stated they took the current right-of-way regulations and incorporated the
provisions rather than taking the cookie cutter model. Mr. Lichterman noted the template
ordinance would have been a stand-alone Ordinance rather than incorporate it with the Village
Board of Trustees Meeting
July 2, 2018
Page 3 of 7
right-of-way Ordinance. Mr. Schuster noted there is a deadline of August 1, 2018, for the
Village to implement the regulations.
Trustee Jester moved to accept the report and recommendation of staff re: small cell wireless
facilities. Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
REPORT OF STAFF RE: OAK AND Mr. Street reported these suggested
ELM TREE TRIMMING AND PRUNING guidelines from the Chicago Botanical Garden and
SEASONAL REGULATIONS the Morton Arboretum are good for trees. Trustee
Oppenheim noted these are best practices and what
should be done. Mr. Street explained the Village needs to help educate residents. Mr. Fitzgerald
will look into how Lake Forest enforces their regulation.
Trustee Oppenheim moved to accept the report of staff. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0-18-24 AMENDING
CHAPTER 3 OF THE MUNICIPAL
CODE OF THE VILLAGE OF
DEERFIELD INCREASING NUMBER
OF CLASS C LIQUOR LICENSES BY
ONE (1) TO SEVEN (7) FOR CITY
BARBEQUE AT 365 LAKE COOK
ROAD — 2R
vote:
An Ordinance amending Chapter 3 of the Municipal
Code of the Village of Deerfield increasing the
number of Class C liquor licenses by one (1) to
seven (7) for City Barbeque located at 365 Lake
Cook Road.
Trustee Struthers moved to adopt the Ordinance and
hold the license until final approval from the Police
Department. The motion passed by the following
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
ORDINANCE 0-18-25 AUTHORIZING An Ordinance authorizing an additional 11.5
AN ADDITIONAL 11.5 SQUARE FOOT square foot sign face area for a second sign for the
SIGN FACE AREA FOR A SECOND North Suburban Church located at 200 Lake Cook
SIGN FOR THE NORTH SUBURBAN Road.
CHURCH AT 200 LAKE COOK ROAD
Board of Trustees Meeting
July 2, 2018
Page 4 of 7
Trustee Oppenheim moved to waive the First
Reading of the Ordinance. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Trustee Oppenheim moved to adopt the Ordinance. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
ORDINANCE AUTHORIZING
RELIEF FORM THE DEERFIELD
ZONING ORDINANCE FOR A CORNER
SIDE YARD SETBACK LOWER THAN
THE MINIMUM 15 REQUIRED AT
1055 HAZEL AVENUE —1R
An Ordinance authorizing relief form the Deerfield
Zoning Ordinance for a corner side yard setback
lower than the minimum 15 feet required for the
property located at 1055 Hazel Avenue. First
Reading.
Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Trustee Oppenheim moved to adopt the Ordinance. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE AUTHORIZING AN
AMENDMENT TO A PLANNED UNIT
DEVELOPMENT (PUD) TO PERMIT
A NEW PARKING STRUCTURE
AT 1717 DEERFIELD ROAD — 2R
RESOLUTION APPROVING A
DEVELOPMENT AGREEMENT FOR
1717 DEERFIELD ROAD
An Ordinance authorizing an Amendment to a
Planned Unit Development (PUD) to permit a
new parking structure at 1717 Deerfield Road.
Second Reading.
A Resolution approving a Development
Agreement for 1717 Deerfield Road.
Mayor Rosenthal noted the petitioner asked for more time.
Board of Trustees Meeting
July 2, 2018
Page 5 of 7
Trustee Struthers moved to table the Ordinance and Resolution. Trustee Oppenheim seconded
the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
NEW BUSINESS
CONCURRENCE WITH THE AWARD Acting Director of Public Works and
OF CONTRACTURAL WORK AT Engineering, Bob Phillips reported the Village
MITCHELL PARK is required to pay for this work per an agreement
with the Park District that allows the Village to
locate water system holding tanks below the tennis courts. This is for the northern tennis courts
and the basketball courts. The scope of the work includes crack sealing, minor repairs, striping
and sealing. The Park District identified the need for the repairs and went out to bid. Three
contractors were contacted but only one bid was received. Staff recommends moving forward
and allowing the work to take place in August. He noted this is a budgeted expense.
Trustee Oppenheim moved to concur with the award of the contractual work at Mitchell Park.
Trustee Jester seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-18-11 AUTHORIZING Mr. Phillips noted the Northeastern Illinois Public
MEMBERSHIP AND PARTICIPATION Safety Training Academy is an intergovernmental
IN THE NORTHEASTERN ILLINOIS agency comprised of municipalities that provides
PUBLIC SAFETY TRAINING essential training for Public Works and first
ACADEMY (NIPSTA) responders. The last Resolution was passed in 2008
and spelled out specific individuals rather than the
positions as representatives.
Trustee Struthers moved to adopt the Resolution. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO EXECUTE
INTERGOVERNMENTAL
AGREEMENT WITH THE ILLINOIS
Mr. Phillips reported the Village receives water
from the City of Highland Park. This
Intergovernmental Agreement would allow an
STATE TOLL HIGHWAY AUTHORITY emergency connection with Northbrook under the
(BACKUP WATER CONNECTION) Edens spur. The work will coincide with repairs
Board of Trustees Meeting
July 2, 2018
Page 6 of 7
on the spur and on the Pfmgsten Road bridge over
the spur. This agreement will provide a casing to allow for an emergency backup water
connection with Northbrook. The tollway would construct the improvement and the Village
would reimburse the tollway for the work. Northbrook is participating at 50 percent. The
overall cost is $424,000. The Tollway requires the Village to pay 80 percent of the money up
front.
Mayor Rosenthal inquired about past annexation agreements with Northbrook that involved the
Edens spur. She asked if the property could disconnect from Village and go to Northbrook. Mr.
Schuster stated the Village has a clear boundary agreement with Northbrook that would preclude
this.
Trustee Shapiro moved to execute the Intergovernmental Agreement. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO EXECUTE Mr. Phillips reported this IGA with Northbrook
INTERGOVERNMENTAL outlines the scope of work and the cost sharing
AGREEMENT WITH THE VILLAGE OF agreement he previously outlined
NORTHBROOK (EMERGENCY
BACKUP WATER CONNECTION)
Trustee Shapiro moved to execute the Intergovernmental Agreement. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Phillips reported the Village has six staff
CONTRACT FOR WATER SYSTEM members that manage the water distribution system.
OPERATOR ASSISTANCE Two are senior members, one of whom plans to
retire in October. Losing that individual will make
it difficult for a smooth transition. He recommended using a consulting firm too observe the
department, document its operational needs and prepare standard operating procedures to help
with the transition. The Village sent out an RFQ and interviewed firms. Robinson Engineering
was the most qualified firm. The goal is tq have the firm up to speed with the system by October
when the supervisor retires. Mr. Phillir&,noted thisas not a budgeted expense, but believes the
$31,600 would be well spent. Trustee Jester noted Baxter and Woodman has done a lot of work
for the Village. Mr. Phillips stated they were not responsive to the RFP. He also believes it is
good to have a fresh set of eyes. Mr. Street believes getting the SOPs put together and right -
sizing the division will be a good thing for the Village. The active work will be completed in
October. Then the firm will be on call.
Board of Trustees Meeting
July 2, 2018
Page 7 of 7
Trustee Benton moved to award the contract for water system operator assistance in an amount
not to exceed $31,600. Trustee Oppenheim seconded the motion. The motion passed by the
following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ABSTAIN: Jester (1)
DISCUSSION
THANK YOU Mayor Rosenthal thanked the Trustees for their
support at the Northwest Municipal Conference
banquet. It was nice to have friendly faces and support.
CONGRATULATIONS
Bar Association.
Mayor Rosenthal congratulated Village Attorney
Steve Elrod on becoming President of the Chicago
TRUSTEE IN THE TOWN Mayor Rosenthal and Trustee Struthers spent time
at the Farmers Market answering questions from
residents.
REMINDER Mayor Rosenthal reminded residents to abide by the
law regarding illegal fireworks. There was a sad
occurrence in the Village with a resident last year suffering from PTSD because of illegal
fireworks. Aside from the danger and legal issues, it has a bad effect on returning veterans and
first responders.
ADJOURNMENT There being no further business or discussion,
Trustee Oppenheim moved to adjourn the meeting.
Trustee Jester seconded the motion. The motion passed unanimously. The meeting was
adjourned at 8:34 p.m.
The next regular Board of Trustees meeting will take place on Monday July 16, 2018, at 7:30
p.m.
APPROVED: �JL�
J
Mayor
ATTEST:
Village Clerk