R-20-23VILLAGE OF DEERFIELD
RESOLUTION NO. 2020- R-20-23
A RESOLUTION AUTHORIZINIG THE PURCHASE OF CERTAIN
SERVICES FROM COMCAST ENTERPRISE SERVICES
WHEREAS, the Village of Deerfield is a home rule unit of local governmental
pursuant to the provisions of Article VII, Section 6 of the Illinois Constitution; and
WHEREAS, the Village has received a proposal from Comcast Enterprise Services
("Comcast') for renewal of voice telephone trunk service to various Village offices and
buildings for a term of 36 months, and enhancement of internet services to Village Hall for
the duration of the service's existing term ("Services') for (i) $380.95 each per month plus
applicable taxes and fees, and (ii) for enhancement of internet services to Village Hall with
no change to current service term for a total increase of $150.00 plus applicable taxes and
fees per month over the current service charge pursuant to the agreements attached as
Exhibit A (collectively, "Agreements'; and
WHEREAS, the Village Board has determined that it is in the best interests of the
Village and its residents to approve the Agreements with Comcast in accordance with this
Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE OF DEERFIELD,
LAKE AND COOK COUNTIES, ILLINOIS, as follows:
SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and
made a part of, this Resolution as findings of the Village Board.
SECTION TWO: APPROVAL OF AGREEMENTS. The Agreements by
and between the Comcast and the Village are hereby approved in substantially the form
attached as Exhibit A and in a final form approved by the Village Manager.
SECTION THREE: AUTHORIZATION AND EXECUTION OF THE
AGREEMENTS. The Village President and the Village Clerk are authorized and directed to
execute and seal, on behalf of the Village, the Agreements in the final form approved by the
Village Manager.
SECTION FOUR: EFFECTIVE DATE. This Resolution will be in full force and
effect from and after its passage, approval, and publication in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
{00116155.1 }
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers
NAYS: None
ABSTAIN: None
ABSENT: None
PASSED: August 17, 2020
APPROVED: August 18, 2020
RESOLUTION NO: R-20-23
Harriet osenthal, Mayor
ATTEST:
Ke t S. Street, Village Clerk
{00116155.1)
EXHIBIT A
Agreements
100116155.11
N''-2AS_ COMCAST ENTERPRISE SERVICES SALES ORDER FORM
BUSINESS
Account Name: Village of Deerfield MSA ID#: IL-174237-vnewe SO ID#: IL-174237-vnewe-17356248
Primary Contact: Matthew Weiss City: Phone: 847 719-7411
Title: State: Cell:(847) 414-2995
Address 1: Zip: Fax:
Address 2: Allowable Contract Date: Email:mweissti7i deerfreld.il.us
Contract Generated Date:07/1312020
SUMMARY OF SERVICE CHARGES" Service Term (Months): 25
Current Ethernet Monthly Recurring Charges: $ 2,970.10 SUMMARY OF STANDARD INSTALLATION FEES
Current Trunk Services Monthly Recurring Charges: $ 0.00
Current Off -Net Monthly Recurring Charges: $ 0.00 Total Ethernet Standard Installation Fees': $ 0.00
Current Monthly Recurring Charges (all Services): $ 2,970.10 Total Trunk Services Standard Installation Fees: $ 0.00
Total Off -Net Standard Installation Fees: $ 0.00
Change Ethernet Monthly Recurring Charges: $ 150.00 Total Standard Installation Fees (all Services): $ 0.00
Change Trunk Services Monthly Recurring Charges: $ 0.00
Change Off -Net Monthly Recurring Charges: $ 0.00 SUMMARY OF CUSTOM INSTALLATION FEES
Change Monthly Recurring Charges (all Services): $150.00 Total Custom Installation Fee: $ 0.00
Amortized Custom Installation Fee $ 0.00
Netlfotal Ethernet Monthly Recurring Charges: $ 3,120.10
Netlrotal Trunk Services Monthly Recurring Charges: $ 0.00
NetfTotal Off -Net Monthly Recurring Charges: $ 0.00
Total Monthly Recurring Charges (all Services): $ 3,120.10 SUMMARY OF EQUIPMENT FEES
Current Ethernet Equipment Fee Monthly Recurring Charges: $ 0.00
Current Trunk Services Equipment Fee Monthly Recurring Charges: $ 0.00
Current Equipment Fee Monthly Recurring Charges (all Services): $ 0.00
Change Ethernet Equipment Fee Monthly Recurring Charges: $ 0.00
Change Trunk Services Equipment Fee Monthly Recurring Charges: $ 0.00
Change Equipment Fee Monthly Recurring Charges (all Services): $ 0.00
NetlTotal Ethernet Equipment Fee Monthly Recurring Charges: $ 0.00
Net/Total Trunk Services Equipment Fee Monthly Recurring Charges: $ 0.00
Net/Total Equipment Fee Monthly Recurring Charges (all Services): $ 0.00
'Note: Charges identified in the Service Order are exclusive of maintenance and repair charges, and applicable federal, state, and local taxes, USF fees, surcharges and recoupments
(however designated). Please refer to your Comcast Enterprise Services Master Services Agreement (MSA) for specific detail regarding such charges. Customer shall pay Comcast one
hundred percent (100%) of the non -amortized Custom Installation Fee prior to the installation of Service.
This Comcast Enterprise Services Sales Order Form ("Sales Order") shall be effective upon acceptance by Comcast. This Sales Order is made a part of the Comcast Enterprise Services Master Services Agreement
entered between Comcast and the undersigned and is subject to the Product Specific Attachment for the Service(s) ordered herein, located at httpsl/business.comcast.com/tenns-conditions-ent, (the "Agreement") .
Unless otherwise indicated herein, capitalized wards shall have the same meaning as in the Agreement
E911 NOTICE
Comcast Business Class Trunking Service may have the E911 limitations specified below:
• The National Emergency Number Association (NENA), a 911 industry organization that makes recommendations for standardized services relating to E911, has issued guidelines that state "The PBX owner is
responsible for creating customer records, preferably in NENA standard format, that identify caller locations." To facilitate Customers compliance with these guidelines and with associated state and local requirements
related to provision of Automatic Location Information (ALI) for E911 services, Comcast offers two options:
a. Comcast will send to the ALI database or Subscriber Location Database (SLDB) the main billing telephone number and the main address provided by Customer, or
b. Customer may choose to sign up for up to 10 Emergency Location Information Numbers (ELINs) that Customer could assign to zones within Customers premises that would be separately identified to the E911
call taker. The loraton information, such as a specific floor, side of a building, or other identifying information, could assist emergency responders to more quickly reach the appropriate location. Customer is solely
responsible for programming its PBX system to map each station to one of these numbers, and for updating the system as necessary to reflect moves or additions of stations within the premises. Comcast will send
the assigned ELINs to the ALI or SLDB database, as is appropriate.
• Many jurisdictions require businesses using multi -line telephone systems to program their systems to transmit specific location information for 911 calls. Customer bears sole responsibility to ensure that it identifies
and complies with all such requirements. In any event, K Customer does not maintain E911 records in a timely and accurate manner, the E911 call taker may not receive proper location information, and emergency
responders may be delayed or even prevented from timely reaching the callers location.
• Battery Back Up - The Integrated Access Device (IAD) provided by Comcast is not equipped with battery backup. It is Customers responsibility to ensure adequate back-up power is provided to ensure service
continuity during a power outage, as employees would otherwise be unable to use the Services, including dialing 9.1-1. when power is unavailable.
• Calls using the Service, induding calls to 911, may not be completed if there is a problem with network facilities, including network congestion, network/equipment/power failure, or another technical problem.
• All questions should be directed to 1-800-391-3000. E911 Service, Private Branch Exchange, and Direct Inward Dial Service.
By signing below, Customer acknowledges, agrees to and accepts the terms and conditions of this Sales Order.
Signature:
Signature:
Sales Rep: Richard Kasprzyk
Name:
Name:
Sales Rep E-Mail: richard_kasprzyk@comcast.com
Title:
Title:
Region: Chicago
Date: I
Division: Central
Date:
COMCAST COMCAST ENTERPRISE SERVICES SALES ORDER FORM
BUSINESS
ETHERNET SERVICES AND PRICING
Account Name: Village of Deerfield Date: July 13, 2020
MSA ID#: IL-174237-vnewe
Short Description of
Service:
Service Term (Months): 25
SO ID#: IL-1 74237-vnewe-1 73562
Line
Request
Action
Service(s)
Description
Service *
Service
Comcast
Performance
Tax
Monthly
One -Time
Location A
Location Z"
Metro
Tier"
Jurisdiction
850
WAUKEGAN
RD-FL 1ST-
1 Change Add
EQP FEE
Equipment
Village of
$ 0.00
$ 0.00
Request
Fee
Deerfield
850
WAUKEGAN
RD
850
WAUKEGAN
RD-FL 1ST -
2
Change
Change
EDI-ENI-GIGE
Port
Village of
$ 0.00
$ O.OD
Request
Deerfield
850
WAUKEGAN
RD
850
WAUKEGAN
RD-FL 1ST-
3
Change
Request
Change
EDI-200 200 Mbps Village of
Deerfield
Interstate
$ 1,495.05
$ 0.00
850
WAUKEGAN
RD
850
WAUKEGAN
RD-FL 1ST-
4
Change
No Change
g
EN110100 Port Village of
$ 9D.21
$ 0.00
Request
Deerfield
850
WAUKEGAN
RD
850
WAUKEGAN
RD-FL 1ST-
5
Change
Request
No Change
BGP-NRC
Setup Village of
Deerfield
Interstate
$ 0.00
$ 0.00
850
WAUKEGAN
RD
850
WAUKEGAN
RD-FL ST- Illinois Century
II
1
Change
Network/160 N.
Village
6 Request
No Change
EVPL-BASIC-5
5 Mbps
Deerfield LaSalle St
Interstate
$ 189.79
$ 0.00
850 160 N. Lasalle
St
(WAUKEGAN
RD
Illinois Century
Change
Network/160 N.
7 Request
No Change
EN110100
Port + LaSalle St
$ 0.00
$ 0.00
1160 N. Lasalle
I St
Village of
_
Change
Deerfield Public
6
Request
No Change
EDI-ENI-10100
Port WorksSecondar
$ 0.00
$ 0.00
y
465 ELM ST
Line
Request
Action
Services)
Description
Service
Service
Service
Comcast
Performance
Tax
Monthly
One Time
A•
Location Z`
Metro
Tier—
Jurisdiction
Village of
Change
Deerfield Public
9 Request
No Change
BGP-NRC
Setup
WorksSecondar
Interstate $ 0.00
$ 0.00
Y
465 ELM ST
Village of
Change
Deerfield Public
10
Request
No Change
EDI-100
100 Mbps
WorksSecondar
Interstate
$ 1,345.05
$ 0.00
Y
465 ELM ST
` Services Location Details attached
Service .haroes,
—Performance Tier Matrix Attached (For On -Net to On -Net or On -Net to Off -Net)
Total
$ 3,120.10
Equipment Fees,
$ 0.00
0.00