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02/19/2019February 19, 2019 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on February 19, 2019, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Robert Benton Tom Jester Mary Oppenheim Harriet Rosenthal, Mayor William Seiden Dan Shapiro Barbara Struthers Absent was: and that a quorum was present and in attendance. Also present were Village Manager Kent Street and Ben Schuster, Village Attorney. PLEDGE OF ALLEGIANCE Reporter Steve Sadin led those in attendance in reciting the Pledge of Allegiance DOCUMENT APPROVAL Trustee Struthers moved to approve the minutes from the February 4, 2019, Board of Trustees and Committee of the Whole meetings. Trustee Shapiro seconded the motion. The motion passed unanimously on a voice vote with Trustee Benton abstaining. BILLS AND PAYROLL Trustee Oppenheim moved to approve the Bills and Payroll dated February 4, 2019. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) PUBLIC COMMENT There were no Public Comments on non -agenda items. REPORTS CONSIDERATION AND ACTION ON The Plan Commission held a Public Hearing on REPORT AND RECOMMENDATION January 24, 2019, to consider the request for a OF THE PLAN COMMISSION ON THE Special Use for a proposed reflexology massage REQUEST FOR A SPECIAL USE FOR A spa to be located at 671 Waukegan Road. The PROPOSED REFLEXOLOGY MASSAGE Plan Commission voted 4-0 in favor of the request. Board of Trustees Meeting February 19, 2019 Page 2 of 6 SPA TO BE LOCATED AT 671 WAUKEGAN ROAD (KAI LUI Trustee Jester moved to accept the report and BUSINESS OWNER AND recommendation of the Plan Commission for ELIPOULOS FAMILY LLC, PROPERTY Kay's Foot Spa. Trustee Oppenheim seconded OWNER) the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCE 0-19-01 REZONING 965 PARK AND 829 HAZEL AVENUES TO THE P-1 PUBLIC LANDS DISTRICT An Ordinance rezoning the properties located at 965 Park Avenue and 829 Hazel Avenue to the P-1 Public Land District for the Deerfield Park (DEERFIELD PARK DISTRICT) District. Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Benton seconded the motion. The motion passed unanimously by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Trustee Jester indicated the work to be done in Jewett Park was discussed in the Northwest Quadrant Plan that was incorporated into the Village's Comprehensive Plan. He noted that the records provided by the Park District included comments from members of the Park District Board that the treetop overlook walkway was dangerous. He noted that he was speaking to correct the record to indicate that the walkway is not dangerous and similar ones are in place at the Morton Arboretum and the Chicago Botanic Garden. He stated that the Village spent a few hundred thousand dollars on the Northwest Quadrant Plan, which included the treetop overlook as a key element. Trustee Jester believes to suggest the proposed treetop overview is dangerous should not stand in the record of the Village of Deerfield. Trustee Seiden moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5) NAYS: None (0) ABSTAIN: Jester (1) Board of Trustees Meeting February 19, 2019 Page 3 of 6 ORDINANCE 0-19-02 APPROVING AN An Ordinance approving an Amendment to a AMENDMENT TO A SPECIAL USE TO Special Use to permit the expansion and PERMIT THE EXPANSION AND renovation of Jewett Park. RENOVATION OF JEWETT PARK (DEERFIELD PARK DISTRICT) Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Trustee Struthers moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5) NAYS: None (0) ABSTAIN: Jester (1) ORDINANCE 0-19-03 APPROVING A SPECIAL USE TO PERMIT THE ESTABLISHMENT OF A RESTAURANT EXCEEDING 3,000 SQUARE FEET IN THE C-2 OUTLYING COMMERCIAL DISTRICT, AN AMENDMENT TO A COMMERCIAL PLANNED UNIT DEVELOPMENT PLAN, AND CERTAIN EXCEPTIONS AND MODIFICATIONS WITHIN THE PLANNED UNIT DEVELOPMENT FOR A PANERA RESTAURANT AT DEERBROOK SHOPPING CENTER IN An Ordinance approving a Special Use to permit the establishment of a restaurant exceeding 3,000 square feet in the C-2 outlying commercial district, an Amendment to a commercial PUD, and certain exceptions and modifications within the Planned Unit Development for a Panera Restaurant to be located at Deerbrook Shopping Center in the outlot retail F building. Second Reading. Mr. Street noted the petitioner provided exhibits showing the traffic patterns and stop sign that were requested at the February 4, 2019, Board of Trustees meeting. THE OUTLOT RETAIL F BUIDING (CHICAGO BREAD LLC AND MID- Javier Millan, Senior Consultant with KLOA, AMERICA ASSET MANAGEMENT — 2R showed the proposed changes. He noted that the crosswalk was originally placed at a different location and was moved closer to the building per the Plan Commission's request. The stop sign was also moved because it was too far from the intersection. Mr. Millan showed the potential routes vehicles can take. Mr. Street noted the Plan Commission endorsed the proposed plan. Trustee Jester would like the Village to reevaluate the traffic pattern and signage. There is a substantial amount of traffic going to Deerfield Park Plaza. Mr. Street suggested the Village should look at this a year after Panera opens. Trustee Jester moved to adopt the Ordinance with Amendment 5C stating that one year after the certificate of occupancy is issued to the applicant, the applicant will work with the Village to Board of Trustees Meeting February 19, 2019 Page 4 of 6 evaluate traffic related to the property and will make modifications to the traffic control measures if determined necessary by the Village. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) ORDINANCE 0-19-04 AUTHORIZING AN AMENDMENT TO A SIGN PLAN FOR WALGREENS COMPANY An Ordinance authorizing an Amendment to a sign plan for Walgreens Company at the Walgreens Corporate Headquarters located on (WALGREENS HEADQUARTERS ON Wilmot Road. WILMOT ROAD Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Trustee Seiden moved to adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) NEW BUSINESS ORDINANCE 0-19-05 SUSPENDING Deputy Chief Tom Keane stated the joint THE OPERATION OF THE VILLAGE venture was established in 2004 to provide OF DEERFIELD AND VILLAGE OF emergency 911 service, infrastructure and BANNOCKBURN JOINT EMERGENCY technology. In November, 2018, the Village TELEPHONE SYSTEM BOARD entered into an agreement to merge with the Village of Lincolnshire. Lincolnshire, Bannockburn and Deerfield need to form their own joint emergency telephone system board. Trustee Jester noted the Village of Riverwoods is not mentioned in the material and questioned whether Riverwoods is part of the agreement. Deputy Chief Keane stated Riverwoods needs to get out of their existing ETSB with Lake County. Once that is completed, they will apply for membership in this new one. Mr. Street added Deerfield has exclusive dispatch agreements with Lincolnshire, Bannockburn and Riverwoods that this document does not supersede. Board of Trustees Meeting February 19, 2019 Page 5 of 6 Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Trustee Oppenheim moved to adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) RESOLUTION R-19-04 AUTHORIZING A Resolution authorizing the approval of an THE APPROVAL OF AN Intergovernmental agreement establishing a joint INTERGOVERNMENTAL AGREEMENT emergency telephone system board. ESTABLISHING A JOINT EMERGENCY TELEPHONE SYSTEM BOARD Trustee Oppenheim moved to adopt the Resolution. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) RESOLUTION R-19-05 Management Analyst David Fitzgerald explained REALLOCATING THE 2019 VOLUME the Village has passed this annual Resolution since CAP TO THE VILLAGE OF BUFFALO 2000. This Resolution pools the funds available to GROVE, ILLINOIS Lake County municipalities so they can be granted out by Lake County Partners for projects that provide economic stimulus or affordable housing in the region. Trustee Struthers moved to adopt the Resolution. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO AWARD THE Assistant to the Director of Public Works Justin VILLAGE HALL LANDSCAPING Keenan noted that the Village Hall landscaping has REDESIGN CONTRACT TO MILIEU not been updated since 2007. There are a number LANDSCAPING of challenges with drainage and the plants reaching their end of life. The proposed design is more curvilinear in nature. Board of Trustees Meeting February 19, 2019 Page 6 of 6 Trustee Benton moved to waive the competitive bidding process and award the bid for the design and installation for the front of Village Hall facing Waukegan Road to Milieu Landscaping. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) DISCUSSION LAKE COUNTY MEETING Mr. Street and Mayor Rosenthal attended a Chairperson Sandy Hart. the dialogue. meeting with area leaders and new Lake County They discussed regional issues and believe it is a good idea to continue ADJOURNMENT There being no further business or discussion, Trustee Oppenheim moved to adjourn the meeting. Trustee Shapiro seconded the motion. The motion passed unanimously on a voice vote. The meeting was adjourned at 8:14 p.m. The next regular Board of Trustees meeting will take place on Monday, March 4, 2019 at 7:30 p.m. APPROVED: f �� Mayor ATTEST: Village Clerk