02/04/2019February 4, 2019
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on February 4,
2019, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Tom Jester
Mary Oppenheim
Harriet Rosenthal, Mayor
William Seiden
Dan Shapiro
Barbara Struthers
Absent was: Robert Benton
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Steve Elrod, Village Attorney.
PLEDGE OF ALLEGIANCE Mayor Rosenthal led those in attendance in
reciting the Pledge of Allegiance.
DOCUMENT APPROVAL Trustee Struthers moved to approve the minutes
from the January 22, 2019, Board of Trustees
meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice
vote.
TREASURER'S REPORT Finanee Director Eric Burk presented highlights
from the Treasurer's Report from December 2018,
representing the unaudited and unadjusted results of 2018. Non -home rule sales tax decreased.
Hotel tax is slightly lower than the previous year. State income tax is lower than it was last year
due to the timing of the payments. Year-to-date building permit revenue exceeds the budgeted
amount and last year. There were a number of large expenditures. The audit is scheduled for the
end of April. Mayor Rosenthal noted there were a number of variances. Mr. Burk noted there is
some lag, but the water and sewer will be less, as the Village bought less water to sell. There are
some negative variances on the revenue side and positive variance on the expenditure side to
offset some of the negatives. Mayor Rosenthal asked Mr. Burk to watch the projections
throughout the year. Mr. Street suggested revisiting it mid -year. Trustee Jester noted there are a
number of sales tax contributors that are new to the Village. He questioned whether there would
be increases. Mr. Burk noted those businesses are contributing to the total.
BILLS AND PAYROLL
Trustee Oppenheim moved to approve the Bills and
Payroll dated February 4, 2019. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
February 4, 2019
Page 2 of 6
PUBLIC COMMENT There was no public comment on non -agenda
items.
REPORTS
CONSIDERATION AND ACTION ON Mr. Street reported the Plan Commission held a
THE REPORT AND Public Hearing on January 10, 2019, to consider
RECOMMENDATION OF THE PLAN the request. The petitioners want to add to their
COMMISSION ON THE REQUEST FOR signage facing the expressway the tag line,
AN AMENDMENT TO A SIGN PLAN "Trusted since 1901." It would be in small letters
FOR WALGREENS COMPANY under the existing sign. The Plan Commission
(CORPORATE HEADQUARTERS ON voted 7-0 in favor of the recommendation. Mayor
WILMOT ROAD) Rosenthal indicated this sign is on the Walgreens
Campus on Wilmot Road, facing the tollway.
Trustee Jester moved to accept the report and recommendation of the Plan Commission.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
CONSIDERATION AND ACTION ON Trustee Oppenheim moved to remove the petition
THE REPORT AND from the table. Trustee Shapiro seconded the
RECOMMENDATION OF THE PLAN motion. The motion passed unanimously on a
COMMISSION ON A REQUEST OF THE voice vote.
DEERFIELD PARK DISTRICT FOR
APPROVAL OF A MASTER PLAN FOR Mr. Street reported that at the January 22, 2019,
JEWETT PARK; REQUEST FOR AN Board of Trustees meeting, the Trustees requested
AMENDMENT TO A SPECIAL USE TO the Park District devise a plan to mitigate sound
PERMIT PHASE ONE RENOVATIONS from the proposed pickle ball courts. The Park
TO JEWETT PARK AND REZONING OF District is now removing the pickle ball courts and
829 HAZEL AVENUE AND 965 PARK gaga pit area from the Phase I renovations.
AVENUE FROM R-4 SINGLE AND TWO
FAMILY RESIDENTIAL TO P-1 PUBLIC Deerfield Park District Executive Director Jeff
LANDS (DEERFIELD PARK DISTRICT) Nehila reported they plan on taking a
- TABLED ON JANUARY 22, 2019 comprehensive look at pickle ball throughout the
parks and will try to address the potential noise
issues. Trustee Seiden thinks it was wise of the Park Board to consider the neighbors. Trustee
Oppenheim indicated this area would remain green space.
Trustee Struthers asked if Mr. Nehila had spoken to the Northwest Quadrant Task Force
regarding proposed changes to Park Avenue by the train station. Mr. Nehila noted that this
Board of Trustees Meeting
February 4, 2019
Page 3 of 6
future improvement was taken into account in their planning process. Mr. Street noted that
project is likely to be subject to receiving future impact fees from developers to offset the cost.
Jan Caron, Park District Board Commissioner, discussed the Northwest Quadrant Task Force
plan. The Park District is one of the stakeholders and had representation on the Task Force. The
stakeholder group is working toward a plan. They have tried to be as proactive as possible and
have incorporated the principles from the Task Force and stakeholder group. From the
beginning, the Park District has assumed a major component would include a safe, pedestrian
access from the Jewett Park Community Center to the Deerfield Library. They developed the
park so there is not interference with the potential pedestrian access and are cooperating with
the long-term plan for the Northwest Quadrant. The other stakeholders felt the park plan fit in
with the quadrant.
Trustee Seiden moved to accept the report and recommendation of the Plan Commission as
amended without the pickleball courts and gaga pits. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Oppenheim, Seiden, Shapiro, Struthers (4)
NAYS: None (0)
ABSTAIN: Jester (1)
CONSENT AGENDA
RESOLUTION AUHORIZING Mr. Street reported this is an expedited permit
MAINTENANCE ON A STATE process so the Village can perform repairs without
HIGHWAY (IL 43) obtaining written approval.
Trustee Oppenheim moved to adopt the Resolution. Trustee Shapiro seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
OLD BUSINESS
ORDINANCE APPROVING A SPECIAL An Ordinance approving a Special Use to permit
USE TO PERMIT FOR THE for the establishment of a restaurant exceeding
ESTABLISHMENT OF A RESTAURANT 3000 square feet in the C-2 outlying commercial
EXCEEDING 3,000 SQUARE FEET IN district, an Amendment to a commercial planned
THE C-2 OUTLYING COMMERCIAL unit development plan and certain exceptions and
DISTRICT, AN AMENDMENT TO A modifications within the PUD for a Panera
COMMERCIAL PLANNED UNIT Restaurant in the Deerbrook Shopping Center in
DEVELOPMENT PLAN, AND CERTAIN outlot retail building F. First Reading.
Board of Trustees Meeting
February 4, 2019
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EXCEPTIONS AND MODIFICATIONS
WITHIN THE PLANNED UNIT
Mr. Street reported the Appearance Review
DEVELOPMENT FOR A PANERA
Commission is recommending approval of the
RESTAURANT AT DEERBROOK
fagade. The Plan Commission is also
SHOPPING CENTER IN THE
recommending approval.
OUTLOT RETAIL F BUILDING
(CHICAGO BREAD LLC AND MID
Trustee Struthers asked about the traffic pattern
AMERICA ASSET MANAGEMENT,,)
-IR around the new building.
Javier Millan, Senior Traffic Consultant with KLOA, stated all the parking aisles allow for two
way traffic. There are two opportunities to access the property from Lake Cook Road. Coming
from the east, vehicles can make a legal U-turn or turn onto Waukegan Road. The Plan
Commission had some concerns with one crosswalk; however, the stop sign is too far away
from the intersection. The stop sign should be moved closer to the intersection. They also want
to ensure safe pedestrian passage. Mr. Millan recommends providing pedestrian crossing
signage near the crosswalk along with extra signage reminding motorists to stop for pedestrians.
Mayor Rosenthal suggested working with Mr. Nakahara on the proposed signage. Trustee Jester
noted, as a practical matter, traffic flowing west is primarily heading to the stoplight. Traffic
coming from the east is coming from Jewel or behind Lake Cook Road. Trustee Jester believes
it will be very confusing. Mayor Rosenthal suggested showing the Plan Commission and
Trustees the proposed stop sign locations as well as the traffic flow. Trustee Jester suggested
stipulating the Trustees revisit the traffic and pedestrian patterns after Panera is open a year.
This will stand as a first reading.
NEW BUSINESS
RESOLUTION SUPPORTING Mr. Street stated Metra is requesting their
METRA FUNDING IN A STATE OF regional partners and Municipalities show support
ILLINOIS CAPITAL BILL of Metra funding in a State of Illinois capital bill.
He believes Metra stations are critical to the
Village. Trustee Struthers inquired what improvements the Village would see. Mr. Street stated
this request is for more investments in tracks and switching for more efficient operation, as well
as locomotives and passenger cars.
Trustee Seiden moved to accept the Resolution. Trustee Jester seconded the motion. The
motion passed by the following vote:
AYES: Jester, Seiden, Shapiro, Struthers (4)
NAYS: None (0)
ABSTAIN: Oppenheim (1)
AUTHORIZATION TO AWARD Director of Public Works and Engineering Bob
PHASE II ENGINEERING SERVICES Phillips reported Woodland Avenue is in the
CONTRACT FOR THE WOODVALE Northeast part of the Village. Woodvale begins at
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February 4, 2019
Page 5 of 6
AVENUE INFRASTRUCTURE the east end of North Avenue and goes southeast to
IMPROVEMENT PROJECT a dead end, running parallel to the north branch
of the Chicago River. There are 34 homes on
Woodvale with 20 homes in a special floodplain. These homes were built before FEMA
mapping. The Village is not aware of residential flooding in this area, but assume there is some
seepage into basements. The current roadway is in poor condition but the utilities are in good
condition.
Christopher B. Burke Ltd. studied the project for two years. They investigated six design
options for the roadway. At the Committee of the Whole meeting, staff recommended two
options including moving the roadway. The Village is getting ready for an open house with area
residents on February 20 to show the options to the residents. Staff recommends not proceeding
until after receiving resident feedback at the open house.
The Village budgeted $100,000 for the engineering services but the proposal came back at
$112,000. Staff is requesting approval contingent upon receiving feedback from residents.
Trustee Jester ensured the recommendation would be to realign the roadway closer to the
homes. If residents do not agree, it could result in a delay of the overall improvement. Staff will
notify residents before the open house as well as drive stakes into the ground for a visual
representation. Trustee Jeter suggested the write-up should be conveyed to the residents so they
understand the reality that options 4 and 4a are feasible while options 1, 2 and 3 are not
possible. Trustee Seiden asked whether option 4 is really a viable option. Mr. Phillips noted
they would take a pulse of the room.
Trustee Oppenheim moved to award the contract for Phase II engineering services for the
Woodvale Avenue infrastructure project, contingent on resident feedback. Trustee Jester
seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
nlgcl JSSION
NORTHWEST MUNICIPAL Trustee Struthers reported on the Northwest
CONFERENCE BRUNCH Municipal Conference Legislative Brunch. The
Mayor and Board attended and it was worthwhile.
Trustee Struthers noted a number of mayors spoke and the common thread was that the
Municipalities need more money from the State. There were also some questions about the State
income tax. Rep. Morgan wanted the Trustees to suggest ways to raise income for the State.
The Villages want the State to figure out how to pay its bills. Mayor Rosenthal noted this event
was more optimistic than previous meetings.
RIBBON CUTTING There was a ribbon cutting at the new Office Depot
store. The store is very nice and convenient.
Board of Trustees Meeting
February 4, 2019
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EXECUTIVE SESSION
Mr. Street reported there is a request to go into
Closed Session per sections 2(c)(1) and 2(c)(11) of
the Illinois Open Meetings Act.
Trustee Struthers moved to go into Closed Session. Trustee Oppenheim seconded the motion.
The motion passed unanimously on a voice vote.
The meeting went into Closed Session at 8:27 p.m.
The meeting adjourned from Closed Session at 8:45 p.m.
Trustee Struthers moved adjourn the meeting. Trustee Oppenheim seconded the motion. The
motion passed unanimously on a voice vote. The meeting adjourned at 8:46 p.m.
The next regular Board of Trustees meeting will take place on Tuesday, February 19, 2019, at
7:30 p.m.
APPROVED: �r
Mayor
ATTEST:
Village Clerk