01/07/2019January 7, 2019
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on January 7,
2019, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Robert Benton
Tom Jester
Mary Oppenheim
Harriet Rosenthal, Mayor
William Seiden
Dan Shapiro
Barbara Struthers
and that a quorum was present and in attendance. Also present were Assistant Village Manager
Andrew Lichterman and Steven Elrod, Village Attorney.
PLEDGE OF ALLEGIANCE
Mayor Rosenthal led those in attendance in reciting
the Pledge of Allegiance
DOCUMENT APPROVAL Trustee Oppenheim moved to approve the minutes
from the December 17, 2018, Board of Trustees
meeting. Trustee Shapiro seconded the motion. The motion passed unanimously on a voice
vote.
DEPARTMENTAL OBJECTIVES Mr. Lichterman presented highlights from the
REPORT — ADMINISTRATION Administrative Departmental Objectives Report.
He noted there were a number of special events
over the past six months including the Historical Society Jubilee, Harvest Fest, a Tree Lighting
Ceremony and Winter Celebration. Mr. Lichterman thanked all the businesses that participated
in the events. The department completed a number of other tasks, including budget preparation,
land acquisition, email blasts and a test of the emergency system. The Village Manager's office
provided administrative support to many Village commissions as well as researched and
prepared reports for a number of topics. The IT division completed a number of projects for the
police department as well as conducted a security awareness campaign.
Mayor Rosenthal inquired whether utility bills paid by credit card would cost residents the same
amount. Mr. Lichterman stated it would and any fees would be considered an expense to the
Village. Mayor Rosenthal asked whether the Village is partnering with other local governments
on solar panels. Mr. Lichterman noted they are in a joint procurement group organized by Lake
County that includes several neighboring municipalities but not necessarily school districts or
park districts..
TREASURER'S REPORT Finance Director Eric Burk presented highlights
from the November 2018 Treasurer's Report
representing 11 months or 92 percent of the fiscal year. Non home -rule sales tax increased over
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January 7, 2019
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October but decreased over the same period last year. Year to date water and sewer billings
increased. Hotel tax revenue is over the budgeted amount. Year to date building permit revenue
exceeds projections. Large expenditures include engineering and construction costs and a
transfer for the debt services payment.
BILLS AND PAYROLL Trustee Oppenheim moved to approve the Bills and
Payroll dated January 7, 2019. Trustee Jester
seconded the motion. Trustee Struthers inquired about the variety of apparel companies. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT
neighborhood.
There were no Reports.
Mark Brown complimented the Deerfield Police
Department for assisting with an incident in his
REPORTS
CONSENT AGENDA
There were no items on the Consent Agenda.
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
AUTHORIZATION TO AWARD Director of Public Works and Engineering Bob
CONTRACT FOR WATER SYSTEM Phillips reported the Water Division is
OPERATOR ASSISTANCE responsible for distribution of the Village water
supply, IEPA testing, emergency operations,
operation and maintenance of four pumping stations, one elevated storage tank, water meter
reading and 95 miles of water main. The water system demand ranges from 2.3 to 6.2 million
gallons per day. The Water Distribution Supervisor has retired and the Village contracted with
Robinson Engineering to assist with the transition. The Village is searching for a permanent,
full-time water foreman, but the Village would like Robinson Engineering to continue
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January 7, 2019
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operational support. Staff recommends awarding the contract for Water System Operator
Assistance to Robinson Engineering up to the budgeted amount of $30,000.
Trustee Shapiro moved to award the contract for water system operator assistance to Robinson
Engineering up to the budgeted amount of $30,000. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO MAKE FINAL Mr. Phillips reported that leaf collection was
PAYMENT FOR LEAF COLLECTION extended through Thanksgiving, making it a five
ASSISTANCE week program. Sciaretta Enterprises provided some
temporary labor, which was approved for four
weeks, at an amount not to exceed $20,000. As the program was extended by one week, the
temporary labor expense exceeded the initial amount by $3,142.75. Staff requests authorization
to make final payment for leaf collection assistance to Sciaretta Enterprises in the amount of
$5,841, bringing the total payment for leaf collection temporary labor to $23,142.75.
Trustee Struthers moved to authorize final payment for leaf collection in the amount of $5,841.
Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-19-1 AUTHORIZING Staff Engineer Tyler Dickinsonstated this
THE 2019 MFT STREET Resolution appropriates and authorizes the
REHABILITATION PROJECT maintenance expenditures for the 2019 MFT Street
Rehabilitation Project. This year, the scope will
include resurfacing/reconstruction of the following roads: Birchwood Ave. (Central Ave. to
Rosewood Ave.), Berkeley Court (Wilmot Rd. to Carol Ln.), Castlewood Ln. (Montgomery Rd.
to Cranshire Court), Cranshire Court, Margate Terrace (Kenton Rd .to Oxford Rd.), Meadow
Ln., Montgomery Dr. (south limit to pavement change), Rosemary Terrace, Warrington Rd., and
Wilmot Rd. (Greenwood Ave. to North Ave.). The budgeted amount for the project this year,
including $988,000 in MFT funds, is $3,063,085.
Trustee Oppenheim moved to adopt the Resolution. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro Struthers (6)
NAYS: None (0)
DISCUSSION
NEWSLETTER Trustee Jester and Trustee Oppenheim received the
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January 7, 2019
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D -Tales newsletter, which was full of positive
information and addressed concerns that residents had raised to the Mayor and Board. They
urged residents to read it. Trustee Seiden believes the Mayor's Message letter was very good.
GUN SAFETY VIGIL Mayor Rosenthal attended this important program.
GIVE WHERE YOU LIVE — DEERFIELD Mayor Rosenthal reported the next Give Where
You Live event will be Monday, January 21, from
noon to 2:00 p.m. at Village Hall to honor Martin Luther King, Jr..
COMED HOLIDAY LIGHT EXCHANGE The ComEd Holiday Light Exchange will take
place on January 10 from 10:00 a.m. to 2:00 p.m. at
Village Hall. Residents can exchange up to 10 strands of incandescent lights for 10 strands of
LEDs.
WASTE MANAGEMENT HOLIDAY January 8 and 9 will be the last days for Waste
TREE COLLECTION Management holiday tree collection on the
regular scheduled pick up date.
NEXT MEETING In observance of the Martin Luther King Jr. holiday,
the next Board of Trustees meeting will take place
on Tuesday, January 22, at 7:30 p.m.
ADJOURNMENT There being no further business or discussion,
Trustee Struthers moved to adjourn the meeting.
Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice vote. The
meeting was adjourned at 7:56 p.m.
The next regular Board of Trustees meeting will take place on Tuesday, January 22, at 7:30 p.m.
APPROVED:
Mayor
ATTEST:
'Village Clerk