11/19/2018November 19, 2018
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on November 19,
2018, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Tom Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Steven Elrod, Village Attorney.
PLEDGE OF ALLEGIANCE Political science students from Deerfield High
School lead those in attendance in reciting the
Pledge of Allegiance. The students are learning about civic engagement and politics.
MOMENT OF SILENCE
Oaks, California.
VEC RE -APPOINTMENTS
following reappointments:
Those in attendance observed a moment of silence
in memory of the 13 people killed in Thousand
Mayor Rosenthal reported the Volunteer
Engagement Commission recommended the
Community Engagement Commission: Gil Antokal
Plan Commission: Larry Berg, Chair and Stuart Shayman
Sustainability Commission: Brian Wolkenberg
Trustee Oppenheim moved to accept the Volunteer Engagement Commission's
recommendations. Trustee Struthers seconded the motion. The motion passed unanimously on a
voice vote.
REPORT ON DEPARTMENTAL Finance Director Eric Burk presented highlights
OBJECTIVES — FINANCE from the Finance Department six-month report.
The Finance Department has completed the 2017
comprehensive financial report. They submitted a joint RFP with the Villages of Glenview and
Highland Park for a new auditor. All three communities selected the same firm independently.
The Village entered into the first year of a five-year contract with Baker Tilly. Mr. Burk
indicated the transition went very well with the new auditor.
Board of Trustees Meeting
November 19, 2018
Page 2 of 9
The department completed the year end reports for the Illinois Department of Insurance and State
Comptroller's Office. The Village was awarded the GFOA Distinguished budget award. The
Village managed investments in accordance with State statute and Village investment policy.
The department made all of the required debt services payments, filed the required paperwork for
Build America Bond rebates totaling $475,000 and issued $6 million in General Obligation
bonds. The Village held a ratings call with Moody's and have maintained their AAA rating.
The department concluded negotiations with Local 150 Public Works union and entered into a
new contract. They held exit interviews with four long-term employees, hired four new
employees and expanded and completed an annual salary survey and risk management review.
They organized a flu shot and health screening event at no cost to Village. Nearly 12,000
vehicles were registered in the Village, 2300 utility bills were generated each month and payroll
was processed for Village, library and park district employees.
Mayor Rosenthal thanked Director Burk and the Finance Department staff for their efforts on
behalf of the Village.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the November 19, 2018, Board of Trustee
meeting. Trustee Shapiro seconded the motion. The motion passed unanimously on a voice
vote.
BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and
Payroll dated November 19, 2018. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT
CONSIDERATION AND ACTION ON
THE REPORT AND
RECOMMENDATION OF THE PLAN
COMMISSION RE: REQUEST FOR AN
AMENDMENT TO THE IFERGAN
SHOPPING CENTER PLANNED UNIT
DEVELOPMENT FOR REVISIONS TO
THE SIGN CRITERIA FOR THE
IFERGAN BUILDING AND A NEW
WALL SIGN FOR PRECOR HOME
There were no public comments on non -agenda
items.
REPORTS
Report and recommendation of the Plan
Commission regarding a request for an amendment
to a PUD for the Ifergan Shopping Center including
revisions to the sign criteria for the building and a
new wall sign for Precor Home Fitness at 360-380
Lake Cook Road.
Mr. Street reported the Plan Commission held a
Public Hearing on October 25, 2018, to consider the
request. The existing sign criteria was adopted in
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November 19, 2018
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FITNESS AT 360-380 LAKE COOK 2013 and permits white channel letters in a
helvetica font. The proposed criteria allow white
channel letters in any font on a black backer panel. The Plan Commission voted 6-0 in favor of
the request.
Trustee Shapiro moved to accept the report and recommendation of the Plan Commission
regarding changes to the Ifergan PUD. Trustee Oppenheim seconded the motion. The motion
passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSIDERATION AND ACTION ON
Report and recommendation of the Plan
THE REPORT AND
Commission regarding a request for a Text
RECOMMENDATION OF THE PLAN
Amendment to the I-1 Industrial District to
COMMISSION RE: REQUEST FOR A
allow a construction and engineering innovation
TEXT AMENDMENT TO THE I-1
lab as a Special Use to an amendment to an
OFFICE RESEARCH AND RESTRICTED existing PUD along with site improvements at
INDUSTRIAL DISTRICT TO ALLOW A
1405 Lake Cook Road for Oracle LLC.
CONSTRUCTION AND ENGINEERING
INNOVATION LAB AS A SPECIAL USE
AND AN AMENDMENT TO AN
EXISTING PLANNED UNIT
DEVELOPMENT TO PERMIT AN
INNOVATION LAB ALONG WITH SITE
IMPROVEMENTS AT 1405 LAKE COOK
Mr. Street reported the Plan Commission held a
Public Hearing on October 25, 2018, to consider
the request for a new innovation lab that would be
located to the south of the office building. The Plan
Commission voted 6-0 in favor of the request.
ROAD FOR ORACLE LLC Tracy Rigg with Oracle introduced the project.
They are operating under Phase I of the lab. The
Phase II aspect is a permanent structure. The innovation lab will allow visitors to interact with
innovations to bring to life various technologies. Deerfield will be the first of many innovation
labs globally.
Trustee Jester moved to accept the report to allow a construction and engineering innovation lab
for Oracle LLC. Trustee Shapiro seconded the motion. The motion passed by the following
vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSIDERATION AND ACTION ON
THE REPORT AND
RECOMMENDATION OF THE PLAN
COMMISSION FOR A FINDING OF
SUBSTANTIAL CONFORMANCE TO
AMEND THE FINAL DEVELOPMENT
Report and recommendation of the Plan
Commission for a finding of Substantial
Conformance to amend the final development plan
for the JUF independent living west access drive at
1627 Lake Cook Road along with changes to the
development agreement.
Board of Trustees Meeting
November 19, 2018
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PLAN FOR THE JUF INDEPENDENT
LIVING WEST ACCESS DRIVE AT The Plan Commission held a Workshop Meeting on
1627 LAKE COOK ROAD AND November 8, 2018, to consider the proposed change
CHANGES TO THE DEVELOPMENT involving altering the access at the west side of the
AGREEMENT building. The Plan Commission voted 5-0 in favor
of the request.
Barry Akers and John Burk stated they are requesting changes to the entrance. They have held
many discussions with neighboring property and believe they will get the easement, but would
like the option to use either plan as they are currently under time pressures. The intent is to
pursue the easement.
Mr. Akers stated the entryway will be the same. Without the easement, however, they would not
be able to utilize Arbor Lakes Drive. In that case, traffic would flow through the JUF property.
Trustee Struthers moved to approve the Plan Commission's recommendation for a finding of
substantial conformance. Trustee Oppenheim seconded the motion. The motion passed by the
following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
ORDINANCE 0-18- AUTHORIZING
An Ordinance authorizing approval of an
APPROVAL OF AN AMENDMENT TO
amendment to a special Use for a PUD, final
A SPECIAL USE FOR A PUD, FINAL
development plan and development agreement for
DEVELOPMENT PLAN, AND
the property located at 1627 Lake Cook Road.
DEVELOPMENT AGREEMENT FOR
THE PROPERTY LOCATED AT 1627
Trustee Seiden moved to waive the First Reading
LAKE COOK ROAD
and adopt the Ordinance. Trustee Oppenheim
seconded the motion. The motion passed by the
following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-18- APPROVING AN Mr. Elrod stated that an estoppel agreement
ESTOPPEL AGREEMENT (DEERFIELD was requested because the lender wants the Village
SENIOR LIVING) to state the developer is not in default. The lender
would be able to rely on this representation.
Trustee Oppenheim moved to adopt the Resolution. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
November 19, 2018
Page 5 of 9
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCES AUTHORIZING
APPROVAL OF A SPECIAL USE FOR A
HIGH SCHOOL; A TEXT AMENDMENT
AND SPECIAL USE FOR A POST-
SECONDARY PROGRAM IN THE R-3
RESIDENTIAL DISTRICT AT 720
ELDER LANE (FORMER HOLY CROSS
SCHOOL) FOR THE COVE SCHOOL
AND A TEXT AMENDMENT FOR
IDENTIFICATION SIGNAGE FOR A
HIGH SCHOOL AND POST -
A set of Ordinances authorizing approval of a
Special Use for a high school, a Text Amendment
and Special Use for a post -secondary program in
the R-3 residential district at 720 Elder Lane
(former Holy Cross School) for the Cove School
and a Text Amendment for identification signage
for a high school and post -secondary program.
Cove School and the Archdiocese of Chicago.
Trustee Struthers expressed concern about
regular use of the alley that extends from Elder
SECONDARY PROGRAM (COVE Lane to Rosemary. The Village spoke with
SCHOOL AND ARCHDIOCESE OF representatives from Holy Cross who said Cove
CHICAGO) School would not use the alley.
Dr. Sally Sover, Executive Director, stated they do not intend to use the alley on a regular basis.
It will be used for overflow during unusual circumstances.
Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Shapiro
seconded the motion. Mr. Elrod stated the property owners submitted minor revisions, but he did
not have any issues and the substance of the Ordinance remains the same. The motion passed
unanimously.
Trustee Oppenheim moved to adopt the Ordinance. Trustee Shapiro seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
ORDINANCE ADOPTNG THE BUDGET An Ordinance adopting the budget for the Village of
OF THE VILLAGE OF DEERFIELD FOR Deerfield for the fiscal year beginning January 1,
THE FISCAL YEAR BEGINNING 2019, and ending December 31, 2019. Second
JANUARY 1, 2019 AND ENDING Reading.
DECEMBER 31, 2019 — 2R
Board of Trustees Meeting
November 19, 2018
Page 6 of 9
Trustee Seiden moved to adopt the Ordinance.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Mr. Burk stated the proposed budget was posted on the Village website, was discussed at two
Committee of the Whole meetings and a Public Hearing on November 5, 2018.
ORDINANCE AMENDING THE An Ordinance amending the Village of Deerfield
VILLAGE OF DEERFIELD WAGE AND wage and salary plan. Second Reading.
SALARY PLAN — 2R
Trustee Seiden moved to table discussion to the
next Board of Trustees meeting. Trustee Oppenheim seconded the motion The motion passed
unanimously on a voice vote.
ORDINANCE AMENDING ARTICLE An Ordinance amending Article 5A, of Chapter 9,
5A OF CHAPTER 9 OF THE MUNICIPAL of the Municipal Code (Hotel Room Tax). Second
CODE (HOTEL ROOM TAX) — 2R Reading.
Trustee Shapiro moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-18 ADOPTING A Mr. Burk reported the fee changes include a water
CONSOLIDATED FEE SCHEDULE rate increase of 9 percent due to the 15 percent
FOR FISCAL YEAR 2019 increase in the wholesale cost from Highland Park,
a 2.5 percent increase in the sewer rate and a 2
percent increase in the refuse rate to keep up with costs.
Trustee Oppenheim moved to adopt the Resolution. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
NEW BUSINESS
Trustee Oppenheim moved to open the Public Hearing. Trustee Benton seconded the motion.
The motion passed unanimously on a voice vote.
Board of Trustees Meeting
November 19, 2018
Page 7 of 9
PUBLIC HEARING ON
THE 2019 PROPOSED TAX LEVY
ORDINANCE LEVYING TAXES FOR
An Ordinance levying taxes for corporate purposes
CORPORATE PURPOSES FOR THE
for the fiscal year commencing on January 1, 2019,
FISCAL YEAR COMMENCING ON
and ending on December 31, 2019, for the Village
JANUARY 1, 2019 AND ENDING ON
of Deerfield. First Reading.
DECEMBER 31, 2019 FOR THE
VILLAGE OF DEERFIELD — 1 R
ORDINANCE ABATING A PORTION
An Ordinance abating a portion of the 2018 tax levy
OF THE 2018 TAX LEVY
requirements for the Series 2010 G.O. Bonds. First
REQUIREMENTS FOR THE SERIES
Reading.
2010 G.O. BONDS — 1 R
ORDINANCE ABATING A PORTION
An Ordinance abating a portion of the 2018 tax levy
OF THE 2018 TAX LEVY
requirements for the Series 2011B G.O. Bonds.
REQUIREMENTS FOR THE SERIES
First Reading.
2011 B G.O. BONDS — 1R
ORDINANCE ABATING A PORTION
An Ordinance abating a portion of the 2018 tax levy
OF THE 2018 TAX LEVY
requirements for the Series 2017 G.O. Bonds. First
REQUIREMENTS FOR THE SERIES
Reading.
2017 G.O. BONDS — 1R
ORDINANCE ABATING A PORTION
An Ordinance abating a portion of the 2018 tax levy
OF THE 2018 TAX LEVY
requirements for the Series 2018 G.O Bonds. First
REQUIREMENTS FOR THE SERIES
Reading.
2018 G.O. BONDS — 1 R
There was no public comment during the Public
Hearing. Trustee Oppenheim moved to close the
Public Hearing. Trustee Struthers seconded the motion. The motion passed by the following
vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO ENTER INTO Chief Sliozis stated that in late 2017, Lincolnshire
AN AGREEMENT TO PROVIDE and Deerfield started to discuss a possible
EMERGENCY DISPATCH SERVICES agreement for Deerfield to provide dispatch services
BETWEEN THE VILLAGE OF to Lincolnshire. The Lincolnshire Village Board
DEERFIELD AND THE VILLAGE OF approved the agreement on November 12, 2018.
LINCOLNSHIRE The services will be substantially similar to the
services that are provided to Bannockburn and
Riverwoods.
Board of Trustees Meeting
November 19, 2018
Page 8 of 9
Trustee Struthers moved to authorize the agreement. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO ENTER INTO AN Chief Sliozis stated the Village needs to
AMENDED CONTRACT WITH TYLER upgrade software to allow Lincolnshire to
TECHNOLOGIES — NEW WORLD be added to the Village's system. The upgrade,
SYSTEMS TO PROVIDE SOFTWARE which will cost $39,080, will be reimbursed by
UPGRADES FOR THE LINCOLNSHIRE Lincolnshire.
CONSOLIDATION
Trustee Oppenheim moved to authorize the
amended contract with Tyler Technologies — New world Systems for a software upgrade in an
amount not to exceed $39,080. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO ENTER INTO A Chief Sliozis reported this is also part of the
MEMORANDUM OF Lincolnshire agreement as they currently use the
UNDERSTANDING WITH Starcom 21 Radio Network.
INTEROPERABLE COMMUNICATIONS
COUNCIL OF LAKE COUNTY (ICCLC) - Trustee Shapiro moved to enter into a memorandum
LINCOLNSHIRE CONSOLIDATION of understanding with ICCLC for the Lincolnshire
Consolidation. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO ENTER INTO AN Chief Sliozis stated the State upgraded to a new
INTERGOVERNMENTAL AGREEMENT electronic management system. The Village will
WITH THE ILLINOIS STATE POLICE still use the lab services provided by the Northern
CRIME LAB Illinois Regional Crime Lab as their primary
provider. This agreement is needed for isolated
incidents.
Trustee Struthers moved to authorize the agreement. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
November 19, 2018
Page 9 of 9
DISCUSSION
SCHOOL CHEST The School Chest Run for Change program had a
nice attendance.
GIVE WHERE YOU LIVE The Give Where You Live program was cancelled
because school was in session. A few people
showed up and made blankets and wrote cards to veterans.
DHS HOCKEY GAME Mayor Rosenthal attended the DHS hockey game
and dropped the ceremonial puck.
INTERFAITH SERVICE Mayor Rosenthal thanked Trustee Benton for
singing in the choir at the ecumenical service.
Trustee Benton reported Mayor Rosenthal made a wonderful speech at the service.
TREE LIGHTING Mayor Rosenthal invited residents to join her on
Wednesday at 4 p.m. for the holiday lighting near
Starbucks. There will be refreshments and entertainment.
HAPPY THANKSGIVING On behalf of staff and the Village Board, Mayor
Rosenthal wished everyone a Happy Thanksgiving.
ADJOURNMENT There being no further business or discussion,
Trustee Shapiro moved to adjourn the meeting to a
closed session to discuss personnel, pursuant to section 2(c)(1) of the Open Meetings Act.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
The meeting was adjourned at 8:35 p.m. The next regular Board of Trustees meeting will take
place on Monday December 3, 2018, at 7:30 p.m.
APPROVED: ,--
Mayor
ATTEST:
Village Cler