Loading...
11/19/2018November 19, 2018 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on November 19, 2018, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Tom Jester Mary Oppenheim William Seiden Dan Shapiro Barbara Struthers and that a quorum was present and in attendance. Also present were Village Manager Kent Street and Steven Elrod, Village Attorney. PLEDGE OF ALLEGIANCE Political science students from Deerfield High School lead those in attendance in reciting the Pledge of Allegiance. The students are learning about civic engagement and politics. MOMENT OF SILENCE Oaks, California. VEC RE -APPOINTMENTS following reappointments: Those in attendance observed a moment of silence in memory of the 13 people killed in Thousand Mayor Rosenthal reported the Volunteer Engagement Commission recommended the Community Engagement Commission: Gil Antokal Plan Commission: Larry Berg, Chair and Stuart Shayman Sustainability Commission: Brian Wolkenberg Trustee Oppenheim moved to accept the Volunteer Engagement Commission's recommendations. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. REPORT ON DEPARTMENTAL Finance Director Eric Burk presented highlights OBJECTIVES — FINANCE from the Finance Department six-month report. The Finance Department has completed the 2017 comprehensive financial report. They submitted a joint RFP with the Villages of Glenview and Highland Park for a new auditor. All three communities selected the same firm independently. The Village entered into the first year of a five-year contract with Baker Tilly. Mr. Burk indicated the transition went very well with the new auditor. Board of Trustees Meeting November 19, 2018 Page 2 of 9 The department completed the year end reports for the Illinois Department of Insurance and State Comptroller's Office. The Village was awarded the GFOA Distinguished budget award. The Village managed investments in accordance with State statute and Village investment policy. The department made all of the required debt services payments, filed the required paperwork for Build America Bond rebates totaling $475,000 and issued $6 million in General Obligation bonds. The Village held a ratings call with Moody's and have maintained their AAA rating. The department concluded negotiations with Local 150 Public Works union and entered into a new contract. They held exit interviews with four long-term employees, hired four new employees and expanded and completed an annual salary survey and risk management review. They organized a flu shot and health screening event at no cost to Village. Nearly 12,000 vehicles were registered in the Village, 2300 utility bills were generated each month and payroll was processed for Village, library and park district employees. Mayor Rosenthal thanked Director Burk and the Finance Department staff for their efforts on behalf of the Village. MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes from the November 19, 2018, Board of Trustee meeting. Trustee Shapiro seconded the motion. The motion passed unanimously on a voice vote. BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and Payroll dated November 19, 2018. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) PUBLIC COMMENT CONSIDERATION AND ACTION ON THE REPORT AND RECOMMENDATION OF THE PLAN COMMISSION RE: REQUEST FOR AN AMENDMENT TO THE IFERGAN SHOPPING CENTER PLANNED UNIT DEVELOPMENT FOR REVISIONS TO THE SIGN CRITERIA FOR THE IFERGAN BUILDING AND A NEW WALL SIGN FOR PRECOR HOME There were no public comments on non -agenda items. REPORTS Report and recommendation of the Plan Commission regarding a request for an amendment to a PUD for the Ifergan Shopping Center including revisions to the sign criteria for the building and a new wall sign for Precor Home Fitness at 360-380 Lake Cook Road. Mr. Street reported the Plan Commission held a Public Hearing on October 25, 2018, to consider the request. The existing sign criteria was adopted in Board of Trustees Meeting November 19, 2018 Page 3 of 9 FITNESS AT 360-380 LAKE COOK 2013 and permits white channel letters in a helvetica font. The proposed criteria allow white channel letters in any font on a black backer panel. The Plan Commission voted 6-0 in favor of the request. Trustee Shapiro moved to accept the report and recommendation of the Plan Commission regarding changes to the Ifergan PUD. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) CONSIDERATION AND ACTION ON Report and recommendation of the Plan THE REPORT AND Commission regarding a request for a Text RECOMMENDATION OF THE PLAN Amendment to the I-1 Industrial District to COMMISSION RE: REQUEST FOR A allow a construction and engineering innovation TEXT AMENDMENT TO THE I-1 lab as a Special Use to an amendment to an OFFICE RESEARCH AND RESTRICTED existing PUD along with site improvements at INDUSTRIAL DISTRICT TO ALLOW A 1405 Lake Cook Road for Oracle LLC. CONSTRUCTION AND ENGINEERING INNOVATION LAB AS A SPECIAL USE AND AN AMENDMENT TO AN EXISTING PLANNED UNIT DEVELOPMENT TO PERMIT AN INNOVATION LAB ALONG WITH SITE IMPROVEMENTS AT 1405 LAKE COOK Mr. Street reported the Plan Commission held a Public Hearing on October 25, 2018, to consider the request for a new innovation lab that would be located to the south of the office building. The Plan Commission voted 6-0 in favor of the request. ROAD FOR ORACLE LLC Tracy Rigg with Oracle introduced the project. They are operating under Phase I of the lab. The Phase II aspect is a permanent structure. The innovation lab will allow visitors to interact with innovations to bring to life various technologies. Deerfield will be the first of many innovation labs globally. Trustee Jester moved to accept the report to allow a construction and engineering innovation lab for Oracle LLC. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) CONSIDERATION AND ACTION ON THE REPORT AND RECOMMENDATION OF THE PLAN COMMISSION FOR A FINDING OF SUBSTANTIAL CONFORMANCE TO AMEND THE FINAL DEVELOPMENT Report and recommendation of the Plan Commission for a finding of Substantial Conformance to amend the final development plan for the JUF independent living west access drive at 1627 Lake Cook Road along with changes to the development agreement. Board of Trustees Meeting November 19, 2018 Page 4 of 9 PLAN FOR THE JUF INDEPENDENT LIVING WEST ACCESS DRIVE AT The Plan Commission held a Workshop Meeting on 1627 LAKE COOK ROAD AND November 8, 2018, to consider the proposed change CHANGES TO THE DEVELOPMENT involving altering the access at the west side of the AGREEMENT building. The Plan Commission voted 5-0 in favor of the request. Barry Akers and John Burk stated they are requesting changes to the entrance. They have held many discussions with neighboring property and believe they will get the easement, but would like the option to use either plan as they are currently under time pressures. The intent is to pursue the easement. Mr. Akers stated the entryway will be the same. Without the easement, however, they would not be able to utilize Arbor Lakes Drive. In that case, traffic would flow through the JUF property. Trustee Struthers moved to approve the Plan Commission's recommendation for a finding of substantial conformance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) ORDINANCE 0-18- AUTHORIZING An Ordinance authorizing approval of an APPROVAL OF AN AMENDMENT TO amendment to a special Use for a PUD, final A SPECIAL USE FOR A PUD, FINAL development plan and development agreement for DEVELOPMENT PLAN, AND the property located at 1627 Lake Cook Road. DEVELOPMENT AGREEMENT FOR THE PROPERTY LOCATED AT 1627 Trustee Seiden moved to waive the First Reading LAKE COOK ROAD and adopt the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) RESOLUTION R-18- APPROVING AN Mr. Elrod stated that an estoppel agreement ESTOPPEL AGREEMENT (DEERFIELD was requested because the lender wants the Village SENIOR LIVING) to state the developer is not in default. The lender would be able to rely on this representation. Trustee Oppenheim moved to adopt the Resolution. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Board of Trustees Meeting November 19, 2018 Page 5 of 9 CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCES AUTHORIZING APPROVAL OF A SPECIAL USE FOR A HIGH SCHOOL; A TEXT AMENDMENT AND SPECIAL USE FOR A POST- SECONDARY PROGRAM IN THE R-3 RESIDENTIAL DISTRICT AT 720 ELDER LANE (FORMER HOLY CROSS SCHOOL) FOR THE COVE SCHOOL AND A TEXT AMENDMENT FOR IDENTIFICATION SIGNAGE FOR A HIGH SCHOOL AND POST - A set of Ordinances authorizing approval of a Special Use for a high school, a Text Amendment and Special Use for a post -secondary program in the R-3 residential district at 720 Elder Lane (former Holy Cross School) for the Cove School and a Text Amendment for identification signage for a high school and post -secondary program. Cove School and the Archdiocese of Chicago. Trustee Struthers expressed concern about regular use of the alley that extends from Elder SECONDARY PROGRAM (COVE Lane to Rosemary. The Village spoke with SCHOOL AND ARCHDIOCESE OF representatives from Holy Cross who said Cove CHICAGO) School would not use the alley. Dr. Sally Sover, Executive Director, stated they do not intend to use the alley on a regular basis. It will be used for overflow during unusual circumstances. Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Shapiro seconded the motion. Mr. Elrod stated the property owners submitted minor revisions, but he did not have any issues and the substance of the Ordinance remains the same. The motion passed unanimously. Trustee Oppenheim moved to adopt the Ordinance. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) ORDINANCE ADOPTNG THE BUDGET An Ordinance adopting the budget for the Village of OF THE VILLAGE OF DEERFIELD FOR Deerfield for the fiscal year beginning January 1, THE FISCAL YEAR BEGINNING 2019, and ending December 31, 2019. Second JANUARY 1, 2019 AND ENDING Reading. DECEMBER 31, 2019 — 2R Board of Trustees Meeting November 19, 2018 Page 6 of 9 Trustee Seiden moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Mr. Burk stated the proposed budget was posted on the Village website, was discussed at two Committee of the Whole meetings and a Public Hearing on November 5, 2018. ORDINANCE AMENDING THE An Ordinance amending the Village of Deerfield VILLAGE OF DEERFIELD WAGE AND wage and salary plan. Second Reading. SALARY PLAN — 2R Trustee Seiden moved to table discussion to the next Board of Trustees meeting. Trustee Oppenheim seconded the motion The motion passed unanimously on a voice vote. ORDINANCE AMENDING ARTICLE An Ordinance amending Article 5A, of Chapter 9, 5A OF CHAPTER 9 OF THE MUNICIPAL of the Municipal Code (Hotel Room Tax). Second CODE (HOTEL ROOM TAX) — 2R Reading. Trustee Shapiro moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) RESOLUTION R-18 ADOPTING A Mr. Burk reported the fee changes include a water CONSOLIDATED FEE SCHEDULE rate increase of 9 percent due to the 15 percent FOR FISCAL YEAR 2019 increase in the wholesale cost from Highland Park, a 2.5 percent increase in the sewer rate and a 2 percent increase in the refuse rate to keep up with costs. Trustee Oppenheim moved to adopt the Resolution. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) NEW BUSINESS Trustee Oppenheim moved to open the Public Hearing. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. Board of Trustees Meeting November 19, 2018 Page 7 of 9 PUBLIC HEARING ON THE 2019 PROPOSED TAX LEVY ORDINANCE LEVYING TAXES FOR An Ordinance levying taxes for corporate purposes CORPORATE PURPOSES FOR THE for the fiscal year commencing on January 1, 2019, FISCAL YEAR COMMENCING ON and ending on December 31, 2019, for the Village JANUARY 1, 2019 AND ENDING ON of Deerfield. First Reading. DECEMBER 31, 2019 FOR THE VILLAGE OF DEERFIELD — 1 R ORDINANCE ABATING A PORTION An Ordinance abating a portion of the 2018 tax levy OF THE 2018 TAX LEVY requirements for the Series 2010 G.O. Bonds. First REQUIREMENTS FOR THE SERIES Reading. 2010 G.O. BONDS — 1 R ORDINANCE ABATING A PORTION An Ordinance abating a portion of the 2018 tax levy OF THE 2018 TAX LEVY requirements for the Series 2011B G.O. Bonds. REQUIREMENTS FOR THE SERIES First Reading. 2011 B G.O. BONDS — 1R ORDINANCE ABATING A PORTION An Ordinance abating a portion of the 2018 tax levy OF THE 2018 TAX LEVY requirements for the Series 2017 G.O. Bonds. First REQUIREMENTS FOR THE SERIES Reading. 2017 G.O. BONDS — 1R ORDINANCE ABATING A PORTION An Ordinance abating a portion of the 2018 tax levy OF THE 2018 TAX LEVY requirements for the Series 2018 G.O Bonds. First REQUIREMENTS FOR THE SERIES Reading. 2018 G.O. BONDS — 1 R There was no public comment during the Public Hearing. Trustee Oppenheim moved to close the Public Hearing. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO ENTER INTO Chief Sliozis stated that in late 2017, Lincolnshire AN AGREEMENT TO PROVIDE and Deerfield started to discuss a possible EMERGENCY DISPATCH SERVICES agreement for Deerfield to provide dispatch services BETWEEN THE VILLAGE OF to Lincolnshire. The Lincolnshire Village Board DEERFIELD AND THE VILLAGE OF approved the agreement on November 12, 2018. LINCOLNSHIRE The services will be substantially similar to the services that are provided to Bannockburn and Riverwoods. Board of Trustees Meeting November 19, 2018 Page 8 of 9 Trustee Struthers moved to authorize the agreement. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO ENTER INTO AN Chief Sliozis stated the Village needs to AMENDED CONTRACT WITH TYLER upgrade software to allow Lincolnshire to TECHNOLOGIES — NEW WORLD be added to the Village's system. The upgrade, SYSTEMS TO PROVIDE SOFTWARE which will cost $39,080, will be reimbursed by UPGRADES FOR THE LINCOLNSHIRE Lincolnshire. CONSOLIDATION Trustee Oppenheim moved to authorize the amended contract with Tyler Technologies — New world Systems for a software upgrade in an amount not to exceed $39,080. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO ENTER INTO A Chief Sliozis reported this is also part of the MEMORANDUM OF Lincolnshire agreement as they currently use the UNDERSTANDING WITH Starcom 21 Radio Network. INTEROPERABLE COMMUNICATIONS COUNCIL OF LAKE COUNTY (ICCLC) - Trustee Shapiro moved to enter into a memorandum LINCOLNSHIRE CONSOLIDATION of understanding with ICCLC for the Lincolnshire Consolidation. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO ENTER INTO AN Chief Sliozis stated the State upgraded to a new INTERGOVERNMENTAL AGREEMENT electronic management system. The Village will WITH THE ILLINOIS STATE POLICE still use the lab services provided by the Northern CRIME LAB Illinois Regional Crime Lab as their primary provider. This agreement is needed for isolated incidents. Trustee Struthers moved to authorize the agreement. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Board of Trustees Meeting November 19, 2018 Page 9 of 9 DISCUSSION SCHOOL CHEST The School Chest Run for Change program had a nice attendance. GIVE WHERE YOU LIVE The Give Where You Live program was cancelled because school was in session. A few people showed up and made blankets and wrote cards to veterans. DHS HOCKEY GAME Mayor Rosenthal attended the DHS hockey game and dropped the ceremonial puck. INTERFAITH SERVICE Mayor Rosenthal thanked Trustee Benton for singing in the choir at the ecumenical service. Trustee Benton reported Mayor Rosenthal made a wonderful speech at the service. TREE LIGHTING Mayor Rosenthal invited residents to join her on Wednesday at 4 p.m. for the holiday lighting near Starbucks. There will be refreshments and entertainment. HAPPY THANKSGIVING On behalf of staff and the Village Board, Mayor Rosenthal wished everyone a Happy Thanksgiving. ADJOURNMENT There being no further business or discussion, Trustee Shapiro moved to adjourn the meeting to a closed session to discuss personnel, pursuant to section 2(c)(1) of the Open Meetings Act. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) The meeting was adjourned at 8:35 p.m. The next regular Board of Trustees meeting will take place on Monday December 3, 2018, at 7:30 p.m. APPROVED: ,-- Mayor ATTEST: Village Cler