10/01/2018October 1, 2018
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on October 1,
2018, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Tom Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Manager Kent
Street and Steven Elrod, Village Attorney.
MOMENT OF SILENCE Those present observed a moment of silence for the
Kamen family for the recent tragedy in their lives.
PLEDGE OF ALLEGIANCE Mayor Rosenthal led those in attendance in reciting
the Pledge of Allegiance.
PROCLAMATION — DOMESTIC Mayor Rosenthal proclaimed the month of October
VIOLENCE AWARENESS MONTH as Domestic Violence Awareness Month in
Deerfield. She urged residents to wear purple and
work together to end domestic violence.
Matthew Guthrie of the Highland Park — Highwood Legal Aid Clinic noted three women are
murdered by their significant others every day. It is the least reported crime. There are more
than 300 domestic violence victims in the area each year. In October, local businesses will
display flyers and distributing purple ribbons in support of domestic violence awareness.
PROCLAMATION — WORLD Trustee Struthers read a proclamation proclaiming
POLIO DAY October 24, 2018, as Polio Day in Deerfield. The
Rotary Club was developed in 1905. In 1985, they
launched Polio Plus to immunize all children against polio. The Rotary Club of Deerfield
supports Polio Plus and the global polio eradication initiative.
Trustee Struthers moved to accept both proclamations. Trustee Oppenheim seconded the
motion. The motion passed unanimously on a voice vote.
PRESENTATION OF THE DONALD E. Chief Sliozis presented the Donald E. Gehrig
GEHRIG MEMORIAL AWARD TO Memorial Award to Officer Ryan Kass. The award
OFFICER RYAN KASS is given out annually by the Board of Police
Commissioners to recognize one officer for their
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October 1, 2018
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outstanding service. The award recognizes Officer Kass's loyalty and dedication to the
objectives of the Deerfield Police Department.
Officer Kass began his employment in March 2011 as a part time dispatcher. He continued to
develop his knowledge, was sworn in as a Lake Bluff police officer in 2014 and came back to
Deerfield in 2016. He led the Citizens Police Academy class this year and is always willing to
assist in the department anyway he can. He is active in fundraising and charitable events.
Officer Kass thanked Chief Sliozis, the Board of Police Commissioners and administration. He
looks forward to growing in the department.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the September 17, 2018, Board of Trustees
meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice
vote with Trustee Shapiro abstaining.
Trustee Oppenheim moved to approve the minutes from the September 17, 2018, Committee of
the Whole meeting. Trustee Benton seconded the motion. The motion passed unanimously on a
voice vote with Trustee Shapiro abstaining.
TREASURER'S REPORT Finance Director Eric Burk presented highlights
from the August 2018 Treasurer's Report
representing two-thirds of the year. Non home rule sales tax increased from the prior month.
There will be a significant increase in September. The Village received a portion of the second
installment of property taxes. Water and sewer billings increased over the prior year. August
hotel tax includes some back payment, so they are exceeding projection. Electric utility tax is
consistent with same period last year. Building permit revenue exceeds projection.
Trustee Benton questioned whether the Village will receive some internet sales tax. Mr. Burk
noted that will happen in the future.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and
Payroll dated October 1, 2018. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT
There was no public comment on non -agenda
items.
REPORTS
CONSIDERATION AND ACTION ON Report and recommendation of the Plan
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THE REPORT AND Commission regarding a request for approval of a
RECOMMENDATION OF THE PLAN Class A Special Use for a React Physical Therapy
COMMISSION RE: REQUEST FOR office in units D -E of the 710 Robert York Avenue
APPROVAL OF A CLASS A SPECIAL space in Deerfield Square. This is the former
USE FOR A REACT PHYSICAL Starland space.
THERAPY OFFICE IN UNITS D -E
(FORMER STARLAND SPACE) IN Mr. Street reported the Plan Commission held a
DEERFIELD SQUARE AT 710 Public Hearing on September 13, 2018 to consider
ROBERT YORK AVENUE (CRM the request. The Plan Commission voted 4-0 in
PROPERTIES AND REACT PHYSICAL favor of recommending approval.
THERAPY LLC
Trustee Seiden moved to approve the request for a
Class A Special Use for React Physical Therapy. Trustee Shapiro seconded the motion.
Trustee Jester noted the KLOA parking analysis shows there is plenty of parking, but when Core
Power Yoga is active, patrons park near Whole Foods. Chris Siavelis from CRM Properties
stated the Il Forno parking lot is used for spill over as well. Trustee Oppenheim noted part of the
traffic study requested the enforcement of the employee parking plan. Mr. Siavelis noted people
are parking there illegally and taking the train. They will add signs near the new outlot to try to
cut down on those violations.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
ORDINANCE 0-18- AMENDING
CHAPTER 3 OF THE MUNICIPAL
CODE OF THE VILLAGE OF
DEERFIELD INCREASING THE
NUMBER OF CLASS J LIQUOR
LICENSES BY ONE TO ONE FOR
CONSENT AGENDA
An Ordinance amending Chapter 3 of the Municipal
Code of the Village of Deerfield increasing the
number of Class J liquor licenses by one (1) to one
(1) for Renu Day Spa located at 617 Central
Avenue. Second Reading.
RENU DAY SPA LOCATED AT 617 Trustee Struthers moved to adopt the Ordinance.
CENTRAL AVENUE — 2R Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
OLD BUSINESS
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There was no Old Business.
NEW BUSINESS
AUTHORIZATION TO PURCHASE Wastewater Reclamation Superintendent Brandon
COMPUTER REPLACEMENT PROJECT Janes reported the WRF was rebuilt and
MATERIALS modified in 2011 and 2012. The project included
upgrades to the entire facility. One aspect was the
addition of a Supervisory Control and Data Acquisition system (SCADA). The SCADA system
components require replacement every five to seven years. The equipment has reached the end
of its life and the Village's consultant recommends replacing the equipment. The IT Department
solicited quotes. The lowest quote for the hardware was $17,221.83 from GHA Technologies.
The various software upgrades and licenses total $66,441.83. Mr. Janes noted this does not
include the engineer's contract in the amount of $12,500. The 2018 budget for this item was
$120,000.
Trustee Shapiro moved to waive the competitive bidding and authorize the purchase of hardware
and software upgrades in an amount not to exceed $66,441.83. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Staff Engineer, Tyler Dickinson, reported the
CONTRACT FOR LAKE COOK ROAD Cook County Highway Department met with the
BRIDGE REPAIR Village last year regarding pavement deterioration
on the Village -owned bridge over the West Fork
along Lake Cook Road. The proposed scope of work includes pavement removal and
replacement, approach slab repair, curb and gutter removal and replacement, mobilization of
equipment, and traffic control. The proposed work would be completed on the weekends to
minimize traffic delays. The Village requested proposals from IDOT qualified contractors. The
costs came in higher than normal due to the expensive concrete, small scope of work, expedited
schedule and weekend work. The repairs are expected to take place over two weekends, pending
the weather conditions.
Trustee Jester moved to waive the competitive bidding process and award the contract for the
Lake Cook Road Bridge Repair to Alliance Contractors in an amount of $77,500. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
DISCUSSION
NW MUNICIPAL CONFERENCE Trustee Benton noted the Village is a member of the
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Northwest Municipal Conference. They have a
transportation committee that coordinates with the Chicago Metropolitan Planning Council.
They are interested in reaching out to residents about how they get to their destinations. If you
complete a survey, they will reward you with a $50 payment. The survey is open to all residents
of northeastern Illinois and is available through May 2019.
THANK YOU Mayor Rosenthal thanked the police department for
their skillful handling of the unfortunate incident
that took place in Deerfield. People in Deerfield have been very sensitive and supportive. All of
us are in disbelief.
PUBLIC ART RECEPTION Mayor Rosenthal thanked the Fine Arts
Commission for hosting their Public Art Program
Open House. There will be 25 pieces of art displayed throughout the Village.
HISTORICAL SOCIETY JUBILEE The Historical Society Jubilee was a successful
event. Mayor Rosenthal encouraged residents to
continue to make donations. She thanked Management Analyst David Fitzgerald for all his
assistance and recognized the support of District 109, the Deerfield Library, the Park District and
the Deerfield Area Historical Society.
LEAGUE OF WOMEN VOTERS Mayor Rosenthal was invited by the League of
Women Voters to participate on a panel for their
fundraising event on Saturday night. The keynote speaker, Shelia Simon, spoke about women in
politics and getting more women involved.
LEAF PICKUP
ADJOURNMENT
Trustee Oppenheim seconded the motion.
adjourned at 8:20 p.m.
Mr. Street reminded residents that leaf pickup starts
on October 22, 2018.
There being no further business or discussion,
Trustee Struthers moved to adjourn the meeting.
The motion passed unanimously. The meeting was
The next regular Board of Trustees meeting will take place on Monday October 15, 2018, at 7:30
p.m.
APPROVED: > yy
Mayor
ATTEST: ,
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October 1, 2018
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Village Clerk