04/16/2018April 16, 2018
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on April 16,
2018, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Tom Jester
and that a quorum was present and attendance. Also present were Village Manager Kent Street
and Village Attorney Matthew Rose.
PLEDGE OF ALLEGIANCE Matthew Rose led those in attendance in reciting the
Pledge of Allegiance.
PROCLAMATION Mayor Rosenthal proclaimed April 27, 2018, as
Arbor Day in the Village of Deerfield and urged all
residents to celebrate Arbor Day and support the Village's efforts to protect trees and woodlands.
Trustee Benton moved to adopt the Proclamation. Trustee Oppenheim seconded the motion.
The motion passed unanimously on a voice vote.
Director of Public Works and Engineering Barbara Little thanked the Village for the
Proclamation. The Village has been part of Tree City USA for a number of years. She invited
residents to attend the annual planting event at Deerfield High School.
MINUTES OF PREVIOUS MEETING Trustee Oppenheim moved to approve the minutes
from the April 2, 2018, Board of Trustee meeting.
Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote.
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and
Payroll dated April 16, 2018. Trustee Shapiro
seconded the motion. The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
April 16, 2018
Page 2 of 11
APPOINTMENT OF VILLAGE Mayor Rosenthal thanked Peter Coblentz for 18
ATTORNEY years of service. She also thanked Matthew Rose
for filling in during Mr. Coblentz's absence. When
the Village became aware of Mr. Coblentz's illness, Mayor Rosenthal appointed a committee
and sent out a request for qualifications to. The committee recommended Steve Elrod with
Holland & Knight as the new lead attorney for the Village beginning May 1, 2018.
Trustee Oppenheim moved to appoint Steve Elrod with Holland & Knight as the new lead
attorney for the Village beginning May 1, 2018. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT Art Wilde, 22 year Village resident, shared a
concern about whether the Village is doing its part
to address climate change. Climate change is a huge threat and opportunity. The Deerfield
Library had a speaker that presented a balanced view stressing a sense of urgency and hope.
Climate change can be reversed and creates an opportunity for the Village. Mr. Wilde noted
there are signs that the weather is changing. He attended a meeting of the Sustainability
Commission. He offered the opportunity to set big goals. He believes the Village needs to take
bold steps to meet the goals and make the goals measurable at various increments to make a real
impact.
Andrew Marwick, 442 Kelburn, noted Phoenix has been suffering through a number of hot
summers. The drought has caused record -low levels. This is a serious problem. Deerfield has
other problems, such as flooding. The Deerfield Village staff has been very professional and
responsive over the past several years; that is not the case in Phoenix.
Mr. Marwick noted there are two proposals moving forward for rezoning. He believes the
Village should do a massive rezoning of Downtown Deerfield and upgrade the zoning
dramatically rather than taking the requests individually. Mr. Marwick believes it is a
cumbersome and unproductive process.
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR APPROVAL OF AN
AMENDMENT TO A SPECIAL USE TO
ALLOW RENOVATIONS TO
TENNAQUA SWIM AND RACQUET
REPORTS
The Plan Commission held a Public Hearing on
February 22, 2018, which was continued to March
22, 2018, to consider the request for approval of an
amendment to a Special Use to allow renovations to
the Tennaqua Swim and Racquet Club. Tennaqua
has developed a master plan over the past couple
CLUB years. At the February 22, 2018, Public Hearing,
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April 16, 2018
Page 3 of 11
some neighbors came forward with concerns. The
petitioner updated their proposal by moving two racquet courts and adding plantings. The Plan
Commission also believes closing the courts at 11 p.m. is appropriate. The Plan Commission
voted 5-0 to send a favorable recommendation as amended.
Nick Alex, Board President of Tennaqua Swim and Racquet Club, stated the vast majority of
their membership are Deerfield residents. The club is most active in the summer. They are
asking for an amendment to their Special Use to update their facility. The tennis courts are
cracking and the pool is in constant need of repair.
They propose replacing the existing assets to secure the club's future for the next 60 years while
keeping a similar footprint with the same open space distance to the eastern and southern
boundaries. They will be adding landscaping and making up to $5 million in improvements.
Trustee Struthers noted there is standing water toward the south end of the property. Doug
Moser, Architect with HKM Architects, stated they are proposing permeable pavers to help with
the ground water. Mayor Rosenthal noted this is a seven-year plan that is requesting
administrative approval. Mr. Alex noted the tennis courts will be completed in the first year.
They intend to replace the six asphalt courts with a permeable surface. Trustee Oppenheim
clarified that the petition intends to work with Public Works and Village staff to ensure each step
will meet Village Code. Mr. Alex stated they will go back to the Village with each step to
ensure it complies with the comprehensive plan and Village Code. If there are changes, they will
come back to the Plan Commission and Village Board. Mr. Street noted if staff sees something
that is not in compliance, they will come back to the Board and Plan Commission for approval.
Trustee Seiden moved to accept the Report and Recommendation of the Plan Commission to
amend a Special Use to allow renovations to the Tennaqua Swim and Racquet Club. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing to
OF THE PLAN COMMISSION RE: consider the request for approval of an Amendment
REQUEST FOR APPROVAL OF AN to a Planned Unit Development to permit a new
AMENDMENT TO A PLANNED UNIT parking structure at 1717 Deerfield Road. The Plan
DEVELOPENT (PUD) TO PERMIT A Commission voted 4-1 to send a favorable
NEW PARKING STRUCTURE AT recommendation. The petitioner will address the
1717 DEERFIELD ROAD material and color changes, review the drainage
condition and confirm the existing berm is in
compliance with the 1984 landscape plan.
Mariah Digrino, attorney with DLA Piper, stated the subject property is a 9.25 acre site. The
applicant acquired the property in 2013 and it is currently occupied. They made modifications to
their proposal, based on Plan Commission recommendations. The exterior facade treatment has
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April 16, 2018
Page 6ofII
Bernard Citron, attorney with Thompson Coburn LLP, stated the Annexation Agreement
Amendment is only one aspect of their presentation. Walgreens is a good corporate citizen.
They are seeking to make improvements to their campus. The Annexation Agreement calculates
parking in a certain way. They are changing the office interior and want to change how parking
is calculated.
There were no public comments.
Trustee Shapiro moved to close the Public Hearing. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION Mr. Citron stated the PUD boundaries changed
OF THE PLAN COMMISSION RE: over time as Walgreens acquired additional
REQUEST FOR APPROVAL OF AN buildings. Eric Friedman, Sr. Manager of
AMENDMENT TO THE WALGREENS Development, Architecture at Walgreens, made a
PLANNED UNIT DEVELOPMENT TO presentation showing the proposed scope of work.
ALLOW CHANGES TO THE PARKING They want to add a skywalk, expand parking on the
LOT, A NEW SKYWALK AND west building and change their site signage. He
SIGNAGE AMENDMENTS, CHANGES stated the parking expansion would include the
TO THE PUD BOUNDARIES, existing green space around the 200 Wilmot Road
APPROVAL OF PRELIMINARY AND building. They plan on relocating their primary
FINAL DEVELOPMENT PLAN, AND visitor parking to work better with the building.
AN AMENDMENT TO THE EXISTING The proposed parking additions will increase the
ANNEXATION AGREEMENT parking based on utilization / work station seats
rather than employee count.
Mr. Friedman noted they propose constructing a new skywalk, which will be a fully -enclosed
pedestrian pathway above street level. The proposed skywalk will connect all three building
groups.
They look at signage as their exterior branding. They would like to update the three primary
signs on the site plan. The tollway sign is currently a low wall sign which needs to be moved for
the building improvements. The proposed sign will be vertical rather than horizontal and the
location and size would be appropriate. Mr. Friedman stated they propose a new sign along
Wilmot Road, which would be rebranded for both Walgreens and the Walgreens Boots Alliance.
They also propose a directional sign to be located at the center of the property.
The Walgreens PUD would include all three campus buildings. The 1650 Lake Cook Road and
1750 Lake Cook buildings would remain part of the Tollway North PUD.
Trustee Shapiro moved to accept the Report and Recommendation of the Plan Commission to
approve an Amendment to the Walgreens PUD to allow changes to the parking lot, a new
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April 16, 2018
Page 7 of 11
skywalk and signage amendments, changes to the PUD boundaries, approval of preliminary and
final development plan and an Amendment to the existing Annexation Agreement. Trustee
Oppenheim seconded the motion.
Trustee Oppenheim asked Mr. Friedman to go into detail about having one exit without a left
turn during afternoon hours. The Village received a comment from Hyatt Hotels expressing
concern that prohibiting a left turn could cause additional consequences. Mr. Friedman stated
they currently have two driveways limiting left turns between 4 p.m. and 5 p.m. Traffic often
backs up at the south buildings, which line up to Gordon Terrace. The traffic consultant
suggested putting similar limitations and they will educate their team members about the
preferred routes. There are also full access driveways.
The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION
Mayor Rosenthal noted that after the Plan
OF THE PLAN COMMISSION RE:
Commission meeting, the developer reduced
REQUEST FOR APPROVAL OF A
the number of townhomes from eight to seven.
RESIDENTIAL PLANNED UNIT
She recommended this petition go back to
DEVELOPMENT (PUD) WITH
the Plan Commission.
NECESSARY EXCEPTIONS, A
REZONING OF 702,662 AND 658
ELM STREET FROM R-4, SINGLE
& TWO FAMILY RESIDENTIAL
DISTRICT TO 4-5, GENERAL
RESIDENCE DISTRICT, A TEXT
AMENDMENT TO ALLOW A
RESIDENTIAL PUD OF LESS THAN 1
ACRE IN SIZE, A RESUBDIVISION OF
THE 702, 662 AND 658 ELM STREET
PROPERTIES, AND AN AMENDMENT
TO THE COMPREHENSIVE PLAN TO
ALLOW THE REDEVELOPMENT OF
THE 702, 662 AND 658 ELM STREET
PROPERTIES WITH EIGHT
TOWNHOMES
Trustee Struthers moved to send this petition back to the Plan Commission. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Struthers (4)
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April 16, 2018
Page 8 of 11
NAYS: None (0
REPORT AND RECOMMENDATION
OF THE BOARD OF ZONING APPEALS
RE: ESTABLISHED FRONT YARD
SETBACK VARIATION PETITION OF
BARBARA AND ARNOLD GAFFEN,
695 BRIERHILL ROAD
The Board of Zoning Appeals held a Public
Hearing on March 20, 2018 to consider the request
for an established front yard setback variation
for Barbara and Arnold Gaffen for the property
located at 695 Brierhill Road. The BZA voted 4-0
to recommend approval of the request.
Trustee Oppenheim moved to accept the Report and Recommendation of the Board of Zoning
Appeals for the property located at 695 Brierhill Road. Trustee Benton seconded the motion.
The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION The Board of Zoning Appeals held a Public
OF THE BOARD OF ZONING APPEALS Hearing on March 20, 2018 to consider the request
RE: ESTABLISHED FRONT YARD for an established front yard setback variation for
SETBACK VARIATION PETITION OF Louis Bucksbaum for the property located at 636
LOUIS BUCKSBAUM, 636 BRIERHILL Brierhill Road. The BZA voted 4-0 to recommend
ROAD approval of the request.
Trustee Seiden moved to accept the Report and Recommendation of the Board of Zoning
Appeals for the property located at 636 Brierhill Road. Trustee Shapiro seconded the motion.
The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT OF STAFF RE: ORDINANCE
Ms. Little noted the Village and the Metropolitan
AUTHORIZING AN AMENDMENT TO
Water Reclamation District entered into an
A MULTI -COUNTY MUNICIPALITY
agreement in 2018 allowing the Village to use the
INTERGOVERNMENTAL
Lake County Ordinance in Cook County. The
AGREEMENT UNDER WATERSHED
MWRD amended their agreement on March 1,
MANAGEMENT
2018, which requires the Village to approve and
authorize the Amendment to the Multi -County
Municipality Intergovernmental Agreement under Watershed Management.
Trustee Oppenheim moved to authorize an Amendment to the Multi -County Municipality
Intergovernmental Agreement under Watershed Management. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
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April 16, 2018
Page 9 of 11
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
RESOLUTION AUTHORIZING A Resolution authorizing a two-year extension of
A TWO-YEAR EXTENSION OF A a Final Development Plan for 8 Parkway North.
FINAL DEVELOPMENT PLAN FOR 8
PARKWAY NORTH Trustee Oppenheim moved to adopt the Resolution.
Trustee Seiden seconded the motion. The motion
passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE AMENDING CHAPTER Assistant Village Manager Andrew Lichterman
7 (BUSINESS), ARTICLE 14 (MASSAGE reported staff worked with the Village Attorney
ESTABLISHMENTS) TO REGULATE to prepare the Ordinance. They have started
MASSAGE ESTABLISHMENTS — 1R working with the Chamber of Commerce to
notify those businesses that will be affected by the
Ordinance. Mayor Rosenthal noted the Ordinance appears to read that any business with a
massage table will require a license. Mr. Lichterman explained any establishment with a
licensed massage therapist will require a license. Medical therapists such as a chiropractor,
physical therapist or occupational therapist will be exempt from this Ordinance. Mr. Street noted
the Village will be in touch with existing businesses before the Second Reading of the
Ordinance. This will stand as a First Reading of the Ordinance.
NEW BUSINESS
RESOLUTION AUTHORIZING Deputy Director of Public Works and Engineering
PARTICIPATION IN MIDDLE FORK Bob Phillips reported two forks of the Chicago
DRAINAGE COMPREHENSIVE PLAN River go through the Village. The middle fork goes
through the eastern portion of the Village.
Following flooding, the Army Corps of Engineers initiated some construction projects which
improved the drainage in the Village. In 2017, many municipalities including Deerfield, had
significant flooding. The Army Corps of Engineers would like to initiate a study about drainage
improvements that could improve 5 communities including Highland Park and Deerfield. The
Army Corps of Engineers cover 50 percent of the cost and the five communities would pay 10
percent each at $6,624.
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April 16, 2018
Page 10 of 11
Trustee Benton moved to adopt the Resolution. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR Staff Engineer Tyler Dickinson noted the Village
2018 STREET REHABILITATION solicited bids for the 2018 Street Rehabilitation
PROJECT Project. A Lamp Concrete Contractors was the
low bidder. The bids came in lower than the budget
and staff would like to add locations and change the scope of the work to include lengthening the
reconstruction of Summerset Avenue and changing Elmwood Avenue from patching to a full
road reconstruction. The Village budgeted $2,300,000 for the work. With the additions, the total
cost would be $2,292,880.
Trustee Oppenheim moved to award the contract for the 2018 Street Rehabilitation Project,
including the additional work, to A Lamp Concrete Contractors, in an amount not to exceed
$2,292,880. Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AWARD OF CONTRACT FOR 2018 Mr. Dickinson reported there are 103 locations
SIDEWALK IMPROVEMENT that need repair, which is too much to handle in -
PROGRAM house. The Village requested an extension of the
2018 Street Rehabilitation Project unit pricing of
$6.70 per square foot of sidewalk.
Trustee Struthers moved to waive the competitive bidding process and award the contract for
2018 sidewalk improvement to A Lamp Concrete Contractors in an amount not to exceed
$100,000. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD PHASE Mr. Dickinson stated that in 2018, the Village and
II ENGINEERING SERVICES Lake County discussed the resurfacing of
CONTRACT FOR THE GREENWOOD Greenwood Avenue from Wilmot to Waukegan and
AVENUE INFRASTRUCTURE reconstruction from the railroad to Waukegan.
IMPROVEMENT PROJECT Phase I of the project is almost complete. The
project is federally funded, so it requires three
phases with approvals. Civil Tech Engineering was selected for Phase II of the project. The
estimate is more than $1 million in federal funds for Phase III, with an 80/20 participation.
Board of Trustees Meeting
April 16, 2018
Page 11 of 11
Trustee Oppenheim moved to award the Phase II Engineering Services contract to Civil Tech
Engineering in an amount not to exceed $149,930. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
RESOLUTION R-18-07 APPROVING Mayor Rosenthal noted the Village would like to
RULES FOR PUBLIC COMMENT AT change the Public Comment time from five minutes
MEETINGS OF VILLAGE PUBLIC to three minutes. The Resolution also allows for a
BODIES 30 minute time limit, if desired. Mr. Rose noted the
Village can ask a person for their address and if
they are a Village resident, but cannot compel the person to provide their address.
Trustee Shapiro moved to adopt the Resolution. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DISCUSSION
SPRINGFIELD Mayor Rosenthal and Trustee Shapiro visited
Springfield to represent the Northwest Municipal
Conference. They spoke with leaders and received mixed reviews on a property tax freeze. One
emphasis is to reduce the 2 percent home rule sales tax collection administrative fee to 1 percent
once a study on the new practice is completed. Another bill, as now drafted, is asking if
adjoining municipalities want to consolidate, but passage by voters in just one municipality
results in consolidation.
ADJOURNMENT
Trustee Oppenheim seconded the motion.
adjourned at 9:39 p.m.
There being no further business or discussion,
Trustee Shapiro moved to adjourn the meeting.
The motion passed unanimously. The meeting was
The next regular Board of Trustees meeting will take place on Monday May 7, 2018 at 7:30 p.m.
APPROVED:
Mayor
ATTEST:
Board of Trustees Meeting
April 16, 2018
Page 12 of 11
Village Clerk