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03/19/2018March 19, 2018 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on March 19, 2018 at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Dan Shapiro (arrived 7:46 p.m.) Barbara Struthers and that a quorum was present and attendance. Also present were Village Manager Kent Street and Village Attorney Matthew Rose. PLEDGE OF ALLEGIANCE Scouts from Cub Scout Pack 50 led those in attendance in reciting the Pledge of Allegiance. The scouts introduced themselves and spoke about what they like most about scouting. MINUTES OF PREVIOUS MEETING Trustee Oppenheim moved to approve the minutes from the March 5, 2018, Board of Trustees meeting. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and Payroll dated March 19, 2018. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) PUBLIC COMMENT John Goynshor, 1335 Laurel, has lived in Deerfield for 10 years. He has maintained the side yard of his property and would like to do some cosmetic enhancements. The property is owned by the Village. He thanked Assistant Village Manager Andrew Lichterman for his patience in working with him and wanted the Trustees to know he wants to purchase the side yard but has no intention of building any structures on the side yard. Mr. Goynshor inquired whether there is a way to avoid the appraisal process in determining a price to purchase the side yard. Mr. Rose noted there needs to be a fair market value in order to purchase the property. The recommended course of action is to get a property appraisal. Mitchell Shore, 920 King Richards Court, reported his wife was in a serious accident three years ago. The traffic around Caruso Middle School is terrible and vehicles are blocking the streets, including driveways. Mr. Shore has seen a number of violations included disobeying stop signs, talking on cell phones, etc. If emergency vehicles need to get through during afternoon pick up, Board of Trustees Meeting March 19, 2018 Page 2 of 11 they would not be able to get through. He suggested sending an email to parents of Caruso students and enforce the laws. Mayor Rosenthal asked Chief Sliozis to remind the school about parents parking on Village streets. REPORT AND RECOMMENDATION OF THE PLAN COMMISSION RE: REQUEST FOR APPROVAL OF AN AMENDMENT TO A SIGN PLAN TO ALLOW A NEW GROUND SIGN FOR CATERPILLAR GLOBAL REPORTS Mr. Street reported the Plan Commission held a Public Hearing on February 22, 2018, to consider a request for approval of an amendment to a sign plan to allow a new ground sign for Caterpillar Global Headquarters. The Plan Commission voted 5-0 in favor of the request. HEADQUARTERS (CATERPILLAR CORPORATE HEADQUARTERS AND Eric Nieukirk, Caterpillar Corporate Real Estate CORPORATE 500) Manager, is pleased to be a part of the Deerfield community. They moved their corporate offices in December and expect 300 employees and 30 to 50 visitors each day. The proposed monument sign will be a double -sided, illuminated sign and on a base. It will be located approximately 30 feet from the existing listing sign. Trustee Jester moved to accept the report and recommendation of the Plan Commission regarding a request for approval of an amendment to a sign plan to allow a new ground sign for Caterpillar Global Headquarters. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) REPORT AND RECOMMENDATION OF THE PLAN COMMISSION RE: REQUEST FOR APPROVAL FOR A CLASS A SPECIAL USE FOR A PROPOSED MASSAGE ESTABLISHMENT TO BE LOCATED AT 711 WAUKEGAN ROAD The Plan Commission held a Public Hearing on February 22, 2018, to consider a request for approval for a Class A Special Use for a proposed massage establishment to be located at 711 Waukegan Road. The Plan Commission voted 5-0 in favor of the request with the exception of the proposed window signage. The Plan Commission (MASSAGE HEIGHTS AND recommends not more than 20 percent of the DEERFIELD VILLAGE CENTER) window be covered. Eric Carlson, ECA Architects, reported Massage Heights is a nationally recognized business with more than 150 locations throughout the United States. They are working on the window signage with the Appearance Review Commission. They had discussions with the Plan Commission regarding parking and believe adequate parking is available. Trustee Struthers asked about the Deerfield Cyclery tent sale. Mr. Carlson was not aware of the event and will work with them so they will not have an issue. Trustee Struthers inquired about the massage therapy training. Mr. Carlson stated the massage therapists will be licensed by the state as well as trained by Massage Board of Trustees Meeting March 19, 2018 Page 3 of 11 Heights. A manager will always be on premise. Trustee Oppenheim noted the building was built for maximum visibility for retail use but this use wants minimal visibility to ensure privacy. She suggested adding an interior wall. Mr. Carlson noted the Appearance Review Commission suggested either using frosted glass or an interior wall with graphics. Mayor Rosenthal reported the individual masseuse is licensed by the State. The Village does not have licensing. She suggested having a local registration for the business. There is so much written about massage parlors that have been less than reputable. By requiring a business license, the Village would have the right to close the business if necessary. She spoke with Mr. Rose and it would be similar to a liquor license. The Village would perform background checks and the business would have to pass the background check. There will be a licensing fee to cover administrative costs. Existing businesses would have to get a license as well. It would be part of the Municipal Code rather than the Zoning Ordinance. Mayor Rosenthal noted the Village could put a limit on the number of massage establishments allowed in the Village. Trustee Shapiro moved to accept the report and recommendation of the Plan Commission regarding a request for approval for a Class A Special Use for a massage establishment. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Trustee Oppenheim moved to direct staff to draft a report and recommendation to license massage establishments. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCE AMENDING CHAPTER 15 (MORALS AND CONDUCT), ARTICLE 11 (ASSAULT WEAPONS), SECTION 15-87 (SAFE STORAGE OF ASSAULT WEAPONS) AND SECTION 15-88 (TRANSPORTATION OF ASSAULT WEAPONS) OF THE MUNICIPAL CODE OF THE VILLAGE OF DEERFIELD TO REGULATE THE An Ordinance amending Chapter 15 (Morals and Conduct), Article 11 (Assault Weapons), Section 15-87 (Safe Storage of Assault Weapons) and Section 15-88 (Transportation of Assault Weapons) of the Municipal Code of the Village of Deerfield to regulate the possession, manufacture and sale of assault weapons in the Village of Deerfield. First Reading. Board of Trustees Meeting March 19, 2018 Page 4 of 11 POSSESSION, MANUFACTURE AND Jenny Stadelmann, 1137 Camille Avenue, is pleased SALE OF ASSAULT WEAPONS IN THE that the Village is considering the assault weapons VILLAGE OF DEERFIELD — 1R ban. She does not believe that assault weapons should be in homes. If assault weapons are stolen, they could be used to kill. Deerfield has a chance to make a statement about the safety of the citizens. She does not believe the proposed Ordinance goes far enough. She believes we need to respect the Fourth Amendment regarding search and seizure, but increase the fee so it matches the level of seriousness. A DUI permits a felony violation with up to six months incarceration while this proposed Ordinance carries a $200 daily fine with no criminal record. Daniel Easterday, 390 Wilmot Road, stated the ARI 5 is commonly used in hunting across the nation. He believes the current regulations regarding safe storage and transportation of weapons is sufficient. Nothing has changed in the Village or the State since the original Ordinance was passed. To require lawful owners to dispose of lawfully owned property is not the way to do this. The Illinois FOID system runs 350 background checks per year. He is a safe firearms owner and shooter. He suggested the Village amend the proposed Ordinance to make concealed carry license holders exempt. Concealed carry license holders go through even more requirements than FOID card holders. He asked that retired police officers, such as him, be exempt as they have proven to be law-abiding citizens. He believes that any mention of high-capacity magazines should be removed from the proposed Ordinance. He believes this is a reactionary move to things not happening in the community. If he has to move his firearms out of Deerfield, it would cost him approximately $170 per month to safely store them. Nancy Rotering, Mayor of Highland Park, 1707 St. Johns, Highland Park, stated her support of the proposal. She thanked the Village for bringing this to the floor. She believes there should be a State-wide ban. Mike Weissman, 2N125 Virginia, Glen Ellyn, is on the Board of Directors of the Illinois State Rifle Association. The ISRA has trained civilians on the use of firearms for 115 years. They were chartered by President Roosevelt. Firearms have changed over the past 115 years, but they teach people how to shoot safely. He opposes the ban. Dave Way, 1318 Bennington Court, Glenview, is a military veteran who took an oath to defend the U.S. Constitution against foreign and domestic enemies. He believes the proposed Ordinance is a clear attack on the Second Amendment. Police and military have these weapons so a well- rounded militia should have these weapons to protect themselves. Bob Zalesny, 3460 Chester in Niles, stated there are three groups of people that have AR15s — the United States government, criminals and law abiding citizens. This Ordinance would take away the rights of law abiding citizens and turn them into criminals. It is a constitutional right to bear arms. The constitution did not differentiate between the types of guns. If the government has a certain gun, citizens should also have the right to have that gun. The Village is trying to protect the people but people are getting killed in gun -free zones. Mr. Zalesny believes the Village is going to face a lawsuit. He suggested having more discussion and tabling a vote. Board of Trustees Meeting March 19, 2018 Page 5 of 11 Patrick Murray, 3843 W. 82nd Place, Chicago, is a U.S. Army Veteran and National Guard Veteran. He equates this ban to banning a specific vehicle because it could kill, banning certain types of dogs, or banning certain guns from everyone including law enforcement. He expressed concern that there will first be a ban on assault weapons, then shotguns, then hand guns. Dean Ulizio, 2411 Shadow Creek Lane, Riverwoods, thinks there is a lot of emotion about the proposed ban. He does not believe gun control makes people safer. He believes there will be legal opposition and defending the Ordinance will take funds away from roads and schools. This type of move by the Board makes it seem some people are not welcome in Deerfield. Francis Kowalik, 1111 Osterman, does not believe the proposed Ordinance would accomplish what it proposes and there is no data to prove it will reduce gun violence. The relative value of an AK47 is $1400. ARI 0 is $1000 - $4000. ARI 5 is $1000 to more than $2000. These are not toys, rather, are a significant investment. He believes people have the right to own one and reminded the Trustees that there is no necessity to demonstrate a need for the Bill of Rights. He asked the Mayor and Board of Trustees to table this. John Hanusin, 940 Hawthorn Lane, Northbrook, agrees with the speakers against the ban. He noted that 50 to 60 years ago, you could purchase any of the proposed banned weapons at Marshall Fields. Bob Morgan, 520 Pine Street, is sympathetic to the economic and professional concerns expressed, but does not believe it should compromise the safety of residents. He thanked the Village for moving forward with this conversation and showing the courage to listen to residents. If the decision to ban weapons is so offensive, they could follow the law. John Lee, 9001 N. Linder, Evanston, is against the assault weapons ban. The issue is not the gun rather the person. He noted that more people die from drug overdoses than mass shootings. A person does not need an ARI 5 to kill people. They could kill with a knife or a vehicle. He does not believe that gun -free zones work because criminals do not obey the law. The way to stop mass shootings is to look at the family. Teachers should be allowed to go through training and be armed. Police do not have the same vested interest as a teacher to save children. Mitch Shore, 920 King Richards Court, was a police officer for more than 20 years. He asked for an amendment to exempt retired police officers from the Ordinance. Chris Goodsnyder, 1115 Exmore Court, is a 17 -year Deerfield resident. He is an attorney and has undergone background checks for his FOID card and concealed carry license as well as TSA Pre -check. He is a law abiding citizen. Five years ago, the Board found the perfect balance between protecting the community and the individual rights of Deerfield residents. He suggested the proposed Ordinance allows storage in a method so criminals cannot get access to weapons. He showed empty magazine clips indicating those that have a capacity of more than 10 bullets look nearly the same as those that have fewer than 10. He thinks the interpretation of amending the statute — storage vs. outright ban — should be a new statute and wants the storage potion to remain. Board of Trustees Meeting March 19, 2018 Page 6 of 11 Jeff Maxwell, 940 Beverly Place, is a 7 -year resident. The 2013 Ordinance reassured him that Deerfield was the right place for his family because it did not alienate members of the community. He believes the current Ordinance promotes and enhances safety in a positive way while the proposed Ordinance places the community in the front lines of cultural war. He proposed the current Ordinance be amended so only concealed carry holders can have these firearms as they must go through additional training. Mr. Maxwell thinks it is in the best interest of the community and believes a strict licensing regime would enhance public safety. Steve Issacson, 1020 Summit Drive, is in favor of the proposed Ordinance. He believes it is a courageous act and necessary. It is not about guns or gun ownership. Until more is done, you will read about more and more mass shootings. He believes the Village should take the small step as a community until further steps can be taken Statewide. Gabriel Nagy, 1304 Kendall Road, was born and raised in Colombia and grew up in fear of bombs, guns and speaking out. He was forced to leave the country. He wants to give his wife and children an opportunity to grow up not in fear. If he had guns, he would rather give his guns away than hear about one more kid being killed. Guns kill people. We need to stop that. Florida raised the age to purchase a gun from 18 to 21. Rich Bierman, Wheeling, is a lawful gun owner. He thinks a ban would be a bad idea. There have been a lot of emotional and reactionary things going on since the Parkland, Florida, event. Today, 115 people on average died from opioid overdose. The media attention to one event is enormous, but the media attention to overdoses is not even close. Although there is an intensive amount of attention during mass shooting events, the media pushes the agenda to an extreme. Opioid overdose will not get national coverage. Deerfield does not have a problem with semi- automatic rifles. He questioned what will happen after the next mass shooting, after this Ordinance is passed. He questioned whether the Village would try for a ban on handguns. Daphne Browdy, 1516 Darren Drive, is a DHS student. She is speaking on behalf of a generation whose experiences and generation have witnessed school shootings for their entire lives. Mass shootings are a norm to this generation. Mental illness is very prevalent. She respects Second Amendment rights, but not if your interest in possessing a gun is worth more than my safety. Ms. Browdy does not feel safe going to school and questioned how she can be sure that someone that is a gun owning, law abiding citizen does not go into the school. Some gun owners are not law abiding citizens. She is the face of a generation that is changing the world. Bradley Rish, 1485 Berkley Court, finds the ban offensive. People have had to protect their businesses with guns. Twice in February, AR15s were used by law abiding citizens to stop crimes. Mr. Rish opposes the ban and thinks it is bad policy. If a ban is enacted, he does not think the police officers should get special consideration because they carry a badge. There are between 3 and 14 million AR15s in this country. From 1994 — 2004 there was an assault weapon ban. The worst school massacre did not use a firearm; rather, the assailant used dynamite. Board of Trustees Meeting March 19, 2018 Page 7 of I I Jordana Bornstein, 1022 Central Avenue, is a Deerfield High School student. She thanked the Mayor and Board of Trustees for their work to pass the Ordinance. As a student, it makes her feel safer. She believes the ban is precautionary. As a student, she would not want to hear about someone being killed. By Deerfield enacting the Ordinance, it will set a precedent for other municipalities and the State. Zoie Richardson, 946 Clay Court, is a Deerfield High School Student. A lot of adults have spoken. They do not walk through school hallways every day. If all the teachers were suddenly armed, it would be difficult to focus on school due to fear. Last week, a teacher's firearm went off in school. She noted that she understands there are many issues in society to address, including safe driving and drug abuse. But she believes guns are what kill people. If they are taken away, it will help the situation. Andrew Tobin, 841 Fox Hunt Trail, believes what the Board is doing is a true act of courage. They stand as real leaders in front of the issue. He believes the issue has made teenagers more interested in government. We all watch the news. Gun violence drains America's reputation and is a singularly American problem. David Carrabotta, of Niles, noted that to get into a courthouse, both he and his bags needed to be scanned to ensure there were no weapons. People are background checked before getting a FOID car or concealed carry license. Officers secure the courthouse doors. Instead of gutting the Second Amendment, he believes the Village needs to do something else. There is a way the schools can be made safer. There are alternatives that can be made available, such as securing the schools instead of taking away the rights of others. Steven Nagy, 1304 Kenton Road, thanked the Trustees. The Village needs to stop something before it happens. They need to stop people that are not law abiding citizens; need to prevent people from having access to these types of weapons. This is a big issue that needs to be looked at now. Sarah Gordon, 420 Carriage Way, is a Deerfield High School student. She feels both sides were present today. Ms. Gordon reminded the Board that 560 Deerfield High School students walked out of their classes last Wednesday in support of what is going on here and in solidarity with Parkland Florida students. We are all responsible for our own behavior. But if you give a person a gun, you give them a way to do horrible things. The Board is being preemptive. There may not be an issue today, but there could be. This Ordinance is constitutional. She believes the Board should take any and all actions to prevent a mass atrocity. This will stand as a First Reading. ORDINANCE ADDING CHAPTER 12 An Ordinance adding Chapter 12 (Health), Article 8 (HEALTH), ARTICLE 8 (PAVEMENT (Pavement Sealants), as amended, to the Municipal SEALANTS), AS AMENDED, TO THE Code of the Village of Deerfield to regulate the use MUNICIPAL CODE OF THE VILLAGE and sale of coal tar pavement sealants and licensing OF DEERFIELD TO REGULATE THE of pavement sealant professionals in the Village of Board of Trustees Meeting March 19, 2018 Page 8of11 USE AND SALE OF COAL TAR Deerfield. First Reading. PAVEMENT SEALANTS AND LICENSING OF PAVEMENT SEALANT Trustee Jester listened to the presentation on this PROFESSIONALS IN THE VILLAGE OF issue and believes there is little question there is DEERFIELD — 1 R not a toxicity issue or danger to Deerfield Residents. The Science has been distorted and he will vote against the proposed amendment. Trustee Struthers has heard in 50 years of meetings that there are PAH sources in coal tar. She believes coal tar sealants should be banned in the Village. Mayor Rosenthal indicated this would stand as a 1 S` Reading. Mr. Lichterman noted if the Ordinance is approved, it would take effect April 13, 2018. Otherwise, the Village could allow additional time and it would take effect May 1, 2018. ORDINANCE 0-18-04 AMENDING THE MUNICIPAL CODE TO CREATE A CLASS E LIQUOR LICENSE FOR BARTACO AT 711 DEERFIELD ROAD, UNIT A AND REDUCING THE NUMBER OF CLASS C LICENSES BY An Ordinance amending the Municipal Code of the Village of Deerfield to create a Class E liquor license for Bartaco located at 711 Deerfield Road, Unit A, and reducing the number of Class C licenses by one. Second Reading. ONE — 2R Trustee Shapiro moved to adopt the Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) ORDINANCE 0-18-05 AUTHORIZING THE REDEVELOPMENT OF THE 99 S. WAUKEGAN ROAD PROPERTY (FORMER OFFICE DEPOT); A SPECIAL USE FOR A CHICK-FIL-A RESTAURANT WITH A DRIVE-THRU, AND A TEXT AMENDMENT FOR A An Ordinance authorizing the redevelopment of the property located at 99 South Waukegan Road (former Office Depot); a Special Use for a Chick-Fil-A Restaurant with a drive-thru and a Text Amendment for a multiple use unified development. Second Reading. MULTIPLE USE UNIFIED Trustee Shapiro asked for clarity between the DEVELOPMENT (WAUKEGAN LAKE Special Use and the Text Amendment. As they are COOK LLC CHICK-FIL-A) — 2R two separate matters, he believes they should be considered separately. Trustee Shapiro expressed concern if they are looked at as one Ordinance as there would be challenges with only one Ordinance. He indicated there is some concern on the Text Amendment for a multiple use unified development and for a Special Use including a drive-thru without a signalized intersection. Board of Trustees Meeting March 19, 2018 Page 9 of 11 Mr. Rose stated approval of the Text Amendment would allow the site to be developed as a de facto PUD. If the Text Amendment were denied, they could go through the regular PUD process which would allow multiple buildings on the property. Trustee Shapiro asked whether the proposed Text Amendment recognizes one drive-thru use and one hypothetical use. Trustee Shapiro questioned why a Text Amendment is needed at this point if there is no consideration of a second building at this point. Mr. Rose stated they petitioned to move for the Text Amendment at the same time as it is their objective to develop the site with the two buildings. Mayor Rosenthal noted Section 2 allows a 5,000 -square -foot Chick-Fil-A plus an 8,000 -square -foot building. Trustee Seiden questioned whether each building could have a drive-thru. Mayor Rosenthal noted they have not come to the Village requesting a special use for the drive thru. Trustee Oppenheim noted the original discussion explained it was done this way to expedite things so they could move forward with both buildings. Mayor Rosenthal expressed concern on allowing a drive thru without a signalized intersection. She does not understand why the Village would approve that variation. Trustee Oppenheim moved to approve a Chick-Fil-A Restaurant with canopies with the ARC provisions of not using EIFS and not having canopy over menu board. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Shapiro, Struthers (5) NAYS: Seiden (1) NEW BUSINESS RESOLUTION R-18-03 AUTHORIZING Finance Director Eric Burk reported the High - THE NON -RENEWAL OF Level Excess Liability Pool has reached its useful MEMBERSHIP IN THE HIGH-LEVEL term. He believes it makes more sense to roll EXCESS LIABILITY POOL excess coverage into the Municipal Insurance Cooperative Agency and have all insurance in one place. Based on current cost estimates, the new premium will save the Village about $48,000. Trustee Seiden moved to approve the Resolution. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) RESOLUTION R-18-04 AUTHORIZING A Resolution authorizing enrollment in the ENROLLMENT IN MUNICIPAL Municipal Insurance Cooperative Agency Excess INSURANCE COOPERATIVE AGENCY Liability Insurance Cooperative Pool. EXCESS LIABILITY INSURANCE COOPERATIVE POOL Trustee Jester moved to approve the Resolution. Board of Trustees Meeting March 19, 2018 Page 10 of 11 Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO SUBMIT JOINT Bob Phillips, Deputy Director of Public Works PURCHASING REQUISITION TO and Engineering, reported the time has come to PURCHASE SALT UNDER THE STATE purchase salt for the 2018 — 2019 season. The OF ILLINOIS JOINT PURCHASING Village usually purchases 1,000 tons of salt from CONTRACT AND THE LAKE COUNTY State and County contracts. He noted salt purchases JOINT AGENCY BULK ROCK SALT have been trending down and the Village has 1,500 PURCHASE tons in reserves. Trustee Oppenheim moved to authorize the purchase of bulk rock salt from both the State and County contracts in an amount not to exceed the budgeted amount of $140,000. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO APPROVE Mr. Phillips reported that IDOT is planning to LETTER OF UNDERSTANDING WITH install ADA compliant sidewalk approaches along THE ILLINOIS DEPARTMENT OF Waukegan Road north of Deerfield Road. TRANSPORTATION FOR ADA IDOT requested a letter of understanding that SIDEWALK RAMPS the Village would take control of the maintenance. Trustee Struthers moved to approve the letter of understanding with IDOT for ADA sidewalk ramps. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO APPROVE BIO- Wastewater Reclamation Supervisor Brandon SOLIDS REMOVAL CONTRACT James, explained the previous contract ended last year. Staff sought proposals from two companies that do this type of work. Stewart Spreading had low price of $22.95 per cubic yard with a one day haul. The contract includes 2018 — 2020 plus two optional 1 year extensions. Trustee Seiden moved to waive the competitive bidding and accept the proposal from Stewart Spreading in an amount not to exceed $46,000. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Board of Trustees Meeting March 19, 2018 Page 11 of 11 DISCUSSION VOTE Mayor Rosenthal reminded everyone that tomorrow is last day to vote. ADJOURNMENT There being no further business or discussion, Trustee Oppenheim moved to adjourn the meeting. Trustee Shapiro seconded the motion. The motion passed unanimously. The meeting was adjourned at 10:05 p.m. The next regular Board of Trustees meeting will take place on Monday April 2, 2018 at 7:30 p.m. APPROVED: — Mayor ATTEST: Village Clerk L—.