02/21/2017February 21, 2017
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Village Manager Kent Street in the Council Chambers of the Village Hall on February
21, 2017, at 7:31 p.m. The clerk called the roll and announced that the following were:
Present: Alan Farkas
Rob Nadler
Thomas Jester
William Seiden
Barbara Struthers
Absent: Harriet Rosenthal, Mayor
Dan Shapiro
and that a quorum was present and in attendance. Also present was Village Attorney Peter
Coblentz.
MAYOR PRO TEM In the absence of Mayor Rosenthal, Trustee Nadler
moved for Trustee Struthers to act as Mayor Pro
Tem. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote.
PLEDGE OF ALLEGIANCE Pastor Susan Smith led those in attendance in
reciting the Pledge of Allegiance.
PROCLAMATION Mayor Pro Temp Struthers read a Proclamation
honoring Pastor Smith for 25 years as Pastor at
Trinity United Church of Christ. Pastor Smith has held numerous positions of honor within the
Village and County as well as multiple organizations. Mayor Pro Tem declared February 21,
2017, as Pastor Susan Smith day in the Village of Deerfield.
Trustee Seiden moved to accept the Proclamation. Trustee Farkas seconded the motion. The
motion passed unanimously on a voice vote.
Pastor Smith thanked the Village for this honor. She will be moving to Durham, North Carolina.
MINUTES OF PREVIOUS MEETING Trustee Farkas moved to approve the minutes from
the February 6, 2017, Board of Trustees meeting.
Trustee Nadler seconded the motion. The motion passed unanimously on a voice vote.
BILLS AND PAYROLL Trustee Seiden moved to approve the bills and
payroll dated February 21, 2017. Trustee Jester seconded the motion. The motion passed by the
following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
Board of Trustees
February 21, 2017
Page 2 of 6
PUBLIC COMMENT There were no Public Comments on non -agenda
items.
REPORTS
REPORT AND RECOMMENDATION Mr. Street reported the Plan Commission held a
OF THE PLAN COMMISSION RE: Workshop Meeting on January 26, 2017, to
REQUEST FOR FINDING OF consider the request for finding of substantial
SUBSTANTIAL CONFORMANCE TO conformance to amend the final development plan
AMEND THE FINAL DEVELOPMENT for the Amli west access drive at 1525 Lake Cook
PLAN FOR THE AMLI WEST ACCESS Road. The Plan Commission voted 5-0 in favor of
DRIVE AT 1525 LAKE COOK ROAD the request.
Mr. Street indicated the interim access drive would be in place until a certificate of occupancy
was issued on the west parcel or the actual occupancy of the west parcel. The final access will
be rerouted to the north end of the Planned Unit Development.
Reis Kaiser, Executive Director of JFMC Facilities Corporation, stated the original access drive
would go through the middle of the site. The interim access drive will be moved to the north to
allow additional area for vehicle stacking, site logistics and construction. Once the new building
is occupied, the new access will be built.
Trustee Farkas moved to accept the report and recommendation. Trustee Jester seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0-17-07 AMENDING
An Ordinance amending Chapter 3 of the Municipal
CHAPTER 3 OF THE MUNICIPAL
Code of the Village of Deerfield to increase the
CODE TO INCREASE THE NUMBER
number of Class K liquor licenses from 1 to 2 for
OF CLASS K LIQUOR LICENSES
Painting Time Now and reducing the number of
FROM ONE (1) TO TWO (2) FOR
Class E liquor licenses by 3 to reflect current
PAINTING TIME NOW AND
totals. Second Reading.
REDUCING THE NUMBER OF CLASS
E LIQUOR LICENSES BY THREE (3)
They expect to have a grand opening on March 9,
TO REFLECT CURRENT TOTALS — 2R
2017.
ORDINANCE AUTHORIZING A An Ordinance authorizing a Special Use for an
SPECIAL USE FOR AN ACCOUNTING accounting office to be located at 711 Orchard
Board of Trustees
February 21, 2017
Page 3 of 6
OFFICE TO BE LOCATED AT 711 Street. First Reading.
ORCHARD STREET — ROBERT
GASSMAN— 1R
Trustee Farkas moved to adopt the Ordinance. Trustee Nadler seconded the motion. The motion
passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0-17-08 ABATING A Finance Director Eric Burk stated this is the
PORTION OF THE 2016 TAX LEVY last piece to keep the tax levy at the same level as
REQUIREMENTS FOR THE SERIES the previous year.
2017 G.0 BONDS — 2R
Trustee Farkas moved to adopt the Ordinance.
Trustee Nadler seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO AWARD Public Works Analyst Justin Keenan reported
CONTRACT FOR THE 2017 SEWER the Village went out to bid in January. Five bids
LINING PROGRAM were opened on February 7, 2017. The Village
requested a base bid, which included 9,466 linear
feet of sanitary sewer lining. They also requested an alternate bid of 15 sewer t -liners, intended
to be part of the 50150 program where residents would be offered up to $2,000 to line their
sanitary sewers. The alternate bid came in higher than expected and would cost a minimum of
$6000 for each liner. The budgeted amount for the alternate bid was $30,000. Staff is requesting
the Trustees reject the alternate bid and delay the 50150 program until next year.
Staff is also requesting the Trustees award the base bid contract for the 2017 sewer lining
program to Visu-Sewer in an amount not to exceed the budgeted amount of $400,000.
Trustee Nadler believes the Village should just award the sewer lining program contract up to the
bid price of $327,167.75 rather than the budgeted amount of $400,000. Trustee Farkas suggested
awarding the base bid and authorizing Mr. Street to make a determination on whether the
additional funds should be released based on how the Village is doing with the budget. Trustee
Nadler would be more comfortable if the Trustees decide.
Board of Trustees
February 21, 2017
Page 4 of 6
Mr. Street suggested waiting a couple months for the extra authorization.
Trustee Farkas moved to award the 2017 sewer lining contract to Visu-Sewer in the amount of
$327,167.75. Trustee Nadler seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
Trustee Nadler moved to reject the alternate bid. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
Staff will come back to discuss the remainder of the budgeted amount during a future meeting
after the final cost of other upcoming projects is known.
AUTHORIZATION TO PURCHASE Chief Sliozis reported the Trustees budgeted to
SEVEN NEW PATROL VEHICLES replace eight marked vehicles through the VERF.
The budgeted amount was $240,000. He is asking
for the replacement of seven vehicles due to the price increase between the budgeted amount and
the vehicle cost. Chief Sliozis noted they will be reducing the fleet by one vehicle. Curry
Motors currently holds the Suburban Purchasing Contract, but Highland Park Ford will match
the pricing.
Trustee Farkas moved to waive the competitive bidding process and purchase seven 2017 Ford
Utility Police Interceptor vehicles from Highland Park Ford at a cost not to exceed $191,870.
Trustee Nadler seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE 1 Chief Sliozis reported they are currently budgeted
ADMINISTRATIVE POLICE VEHICLE to replace a 2010 Ford Fusion with more than
77,000 miles from VERF funds in 2017. Marrow
Brothers Ford holds the State contract for a similar vehicle at a purchase price of $19,800.
Landmark Ford has a similar vehicle at a purchase price of $17,621. In addition, the Department
requests authorization to utilize Harvey Communications to transfer squad equipment at a cost
not to exceed $3620.20.
Trustee Farkas moved to waive the competitive bidding process and purchase one administrative
police vehicle from Landmark Ford at a price not to exceed $17,621 and authorize Harvey
Communications to transfer the squad equipment at a cost not to exceed $3620.20. Trustee
Jester seconded the motion. The motion passed by the following vote:
Board of Trustees
February 21, 2017
Page 5 of 6
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD Deputy Director of Public Works and Engineering
CONTRACT TO REPLACE SALT Bob Phillips reported the overhead doors have
STORAGE BAY OVERHEAD DOORS wear and tear due to the corrosive environment. In
2014, the Village replaced one of the doors and
budgeted $20,000 to replace the other two overhead doors in 2017. Staff received three
proposals for doors that are powder coated for corrosion resistance, which should last 20 years.
Trustee Nadler moved to waive the competitive bidding process and award the contract to
replace the salt storage bay overhead doors to Door Systems in an amount not to exceed $20,948.
Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Phillips reported the 2017 street rehabilitation
CONTRACT FOR 2017 STREET project will include Pine Street between Lake Cook
REHABILITATION PROJECT Road and Hackberry, Laurel between Pine Street
and West Limit, Willow Avenue between Terrace
Court and Pine Street, Garand Drive between Montgomery Road and Wilmot, Fair Oaks between
Oakley and Chestnut Street, Wincanton between Warwick and North, and the cul-de-sacs on
East Canton Court and West Canton Court. The scope of work includes pavement removal and
replacement, sidewalk removal and replacement, removal and replacement of drainage
structures, fire hydrant replacement and water valves replacement, adjustment of structures and
parkway restoration.
The engineers estimate was $2,650,000. The Village budgeted $2,500,000. The low bidder was
A -Lamp Concrete Contractors at a price of $2,268,008. The project will be funded through a
combination of MFT funds ($494,000) and Infrastructure Replacement funds ($1,774,008).
Trustee Nadler moved to award the 2017 Street Rehabilitation contract to A -Lamp Concrete
Contractors at a price not to exceed $2,268,009. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
DISCUSSION
ADJOURNMENT There being no further business or discussion,
Trustee Jester moved to adjourn the meeting.
Board of Trustees
February 21, 2017
Page 6 of 6
Trustee Nadler seconded the motion. The motion passed unanimously. The meeting was
adjourned at 8:10 p.m.
The next regular Board of Trustees meeting will take place on Monday, March 6, 2017 at 7:30
pm.
ATTEST:
Village Clerk