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04-03-2017April 3, 2017 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on April 3, 2017, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Alan Farkas Thomas Jester Rob Nadler William Seiden Dan Shapiro Barbara Struthers and that a quorum was present and in attendance. Also present was Village Manager Kent Street and Village Attorney Peter Coblentz. PLEDGE OF ALLEGIANCE Jesse Hall and Hania Fuschetto from Highland Park Hospital led those in attendance in reciting the Pledge of Allegiance. PROCLAMATION Mayor Rosenthal proclaimed the week of April 9 through April 15, 2017, as National Telecommunicators Week in Deerfield in honor of the men and women whose diligence and professionalism keep the Village and its citizens safe. Trustee Seiden moved to accept the Proclamation. Trustee Farkas seconded the motion. The motion passed on a voice vote. Joe Heitz and Carolyn Bunnell from the Deerfield Police Dispatch accepted the Proclamation. PROCLAMATION Mayor Rosenthal proclaimed the month of April, 2017, as Fair Housing Month in Deerfield. She urges all citizens to promote fair housing practices throughout the country. Trustee Struthers moved to accept the Proclamation. Trustee Seiden seconded the motion. The motion passed unanimously on a voice vote. HIGHLAND PARK HOSPITAL UPDATE Jesse Peterson Hall, President of Highland Park Hospital, reported 2018 will be the 100'b anniversary of Highland Park Hospital. Mr. Hall indicated the hospital has opened two large clinics, one in Lake Forest and one in Lincolnshire, and will continue to develop clinical programs and provide great care to patients. Highland Park Hospital is the primary teaching hospital in the North Shore University network. Board of Trustees Meeting April 3, 2017 Page 2 of 5 Mr. Hall noted the entire campus is being upgraded. They are also expanding several departments, including their emergency services. Most of the upgrades are not visible from the outside but the entryways will be open and inviting. KATES ROAD BRIDGE CLOSURE Deputy Director of Public Works and Engineering Bob Phillips reported the Kates Road Bridge was closed Friday after an inspection found it to be structurally deficient. A 2013 structure inspection found the bridge to be deteriorating. Last Wednesday, the structural sufficiency of the bride dropped substantially. The bridge showed some lateral cracks that could cause a beam to fail. The average daily traffic was also increased. The Village received recommendations from IDOT including closing the bridge to vehicles over eight tons and closing the bridge entirely. Village staff determined the bridge should be closed and implemented a detour route. Mr. Phillips expects the bridge to be closed until construction is complete. Mr. Phillips noted the Village may be able to start the project sooner than the July 5 start date. Mayor Rosenthal spoke with Senator Julie Morrison to try to get the Federal funds as quickly as possible. Mr. Phillips indicated there were nearly 130 projects throughout the State with Federal funding in the March letting. MINUTES OF PREVIOUS MEETING Trustee Jester moved to approve the minutes from the March 20, 2017, Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote with Trustee Farkas abstaining. TREASURER'S REPORT Finance Director Burk presented highlights from the February 2017 Treasurer's Report, representing 16% of the year. The non -home rule sales tax net of the rebate was lower. Hotel tax is consistent with last year. The water and sewer billing were lower due to less water usage. He also indicated building permits were down. BILLS AND PAYROLL Trustee Jester moved to approve the bills and payroll dated April 3, 2017. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None (0) PUBLIC COMMENT There was no Public Comment on non -agenda items. REPORTS Board of Trustees Meeting April 3, 2017 Page 3 of 5 REPORT AND RECOMMENDATION OF STAFF RE: INCREASING THE NUMBER OF CLASS M LIQUOR LICENSES FROM TWO TO THREE TO ALLOW BYOB AT JIMMY THAI RESTAURANT allowed under a Class M liquor license. Management Analyst David Fitzgerald reported the reason for the change is that the former Thai Thai restaurant now only has one owner and has updated both their name and their concept. They currently have a valid Class C liquor license that allows for service of beer and wine and would also like to allow customers to bring their own drinks as Trustee Farkas moved to accept the Report and Recommendation. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers NAYS: None (0) CONSENT AGENDA ORDINANCE 0-17-11 VACATING A An Ordinance vacating a portion of the west half PORTION OF THE WEST HALF OF A of a north -south alley lying between Hazel Avenue NORTH -SOUTH ALLEY LYING and Fair Oaks Avenue. Second Reading. BETWEEN HAZEL AVENUE AND FAIR OAKS AVENUE — 2R Trustee Jester moved to adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers NAYS: None (0) OLD BUSINESS ORDINANCE AUTHORIZING A SPECIAL USE FOR AN AUTISM THERAPY CENTER FOR THE PROPERTY AT 1161 LAKE COOK ROAD (KGH CONSULTATION & TREATMENT, INC. AND DEERFIELD BUSINESS CENTER LLC) — 1R An Ordinance authorizing a Special Use for an Autism Therapy Center located at 1161 Lake Cook Road. First Reading. Mayor Rosenthal indicated they have requested a waiver of the First Reading of the Ordinance. As there was no hardship, she suggested letting this stand as a First Reading. NEW BUSINESS RESOLUTION R-17-08 SUPPORTING Mayor Rosenthal reported the Trustees considered Board of Trustees Meeting April 3, 2017 Page 4of5 THE WELCOMING AND INCLUSIVE a statement from Lake County as well as well as the COMMUNITY PLEDGE Village's own resolution. She read the proposed Resolution and endorsed Deerfield being a Welcoming and Inclusive Community. Trustee Struthers moved to adopt the Resolution. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers NAYS: None (0) Mayor Rosenthal, the Trustees and Village staff stood and recited the Welcoming and Inclusive Community Pledge together. AUTHORIZATION TO AWARD THE Trustee Jester moved to award the construction CONSTRUCTION CONTRACT FOR contract for the Wilmot Road lift station to THE WILMOT ROAD LIFT STATION Integrated Process Systems at the bid price of CONTRACT 2-2017 $54,944. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers NAYS: None (0) AUTHORIZATION TO PURCHASE Brandon Janes, Superintendent of Wastewater CHOPPER PUMPS FOR THE WILMOT Operations, reported the chopper pump cuts up ROAD LIFT STATION CONTRACT items that should not be flushed such as wipes and Swiffer sheets. Trustee Farkas moved to authorize the purchase of two Vaughan Chopper Pumps from Gasvoda & Associates, Inc. in an amount of $52,135. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers NAYS: None (0) AUTHORIZATION TO AWARD THE Trustee Jester moved to award the construction CONSTRUCTION CONTRACT FOR THE contract for the 2017 manhole rehabilitation 2017 MANHOLE REHABILITATION program contract to National Power Rodding Corp. PROGRAM CONTRACT 1-2017 in an amount not to exceed $178,117. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers NAYS: None (0) Board of Trustees Meeting April 3, 2017 Page 5 of 5 NORTHWEST QUADRANT STUDY back to the Board for a traffic study. ELECTION DAY DISCUSSION Mayor Rosenthal and Mr. Street are participating in the Northwest Quadrant study. They will come Mayor Rosenthal reminded residents that tomorrow is election day and encouraged everyone to vote. ADJOURNMENT There being no further business or discussion, Trustee Jester moved to adjourn the meeting. Trustee Farkas seconded the motion. The meeting was adjourned at 8:27 pm. The next regular Board of Trustees meeting will take place on Monday, April 17, 2017 at 7:30 p.m. APPROVED: Mayor ATTEST: J. Village Cler