03/20/2017March 20, 2017
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on March 20,
2017 at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Thomas Jester
Rob Nadler
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Alan Farkas
and that a quorum was present and in attendance. Also present was Village Manager Kent Street
and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Jerry Witkovsky led those in attendance in reciting
the Pledge of Allegiance.
PROCLAMATION Mayor Rosenthal proclaimed March 20, 2017, as
Jerry Witkovsky Day in the Village of Deerfield.
Mr. Witkovsky has served the Village on the Human Relations Commission, the Sustainability
Commission and as Chairman of the Community Relations Commission and has had an impact
on the Village through fostering relationships between grandparents and their grandchildren.
Trustee Jester moved to accept the Proclamation. Trustee Struthers seconded the motion. The
motion passed unanimously on a voice vote.
Mr. Witkovsky introduced his family and friends.
Mr. Dan Chamberlin has worked with Mr. Witkovsky for three years at Deerfield High School.
He noted Mr. Witkovky has an exceptional gift that is endearing and special. His positive spirit
is contagious.
MINUTES OF PREVIOUS MEETING Trustee Jester moved to approve the minutes
from the March 6, 2017, Board of Trustees meeting.
Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote with
Trustee Seiden abstaining.
BILLS AND PAYROLL Trustee Nadler moved to approve the bills and
payroll dated March 20, 2017. Trustee Struthers
seconded the motion. The motion passed by the following vote:
Board of Trustees Meeting
March 20, 2017
Page 2 of 6
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT Linda Lopata, 901 Kenton Road, expressed
concern about what is happening with the current
Federal administration regarding deportation. Mayor Rosenthal noted the Deerfield Police
Department does not ask questions regarding citizenship except in limited circumstances as
required by law. She stated that Lake County has signed the Welcoming and Inclusive
Community Pledge. Mayor Rosenthal asked the Board to look at the pledge before the next
Board of Trustees meeting.
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR A SPECIAL USE FOR
AN AUTISM THERAPY CENTER FOR
THE PROPERTY AT 1161 LAKE COOK
REPORTS
The Plan Commission held a Public Hearing on
February 23, 2017, to consider the request for a
Special Use for an autism therapy center for the
property located at 1161 Lake Cook Road. The
Plan Commission voted 4-0 in favor of the
ROAD (KGH CONSULTATION AND request.
TREATMENT, INC. AND DEERFIELD
BUSINESS CENTER LLC) Kim Garvey Hoehne, owner of KGH Consultation
and Treatment, stated they are an innovative therapy
center providing comprehensive services to individuals with Autism Spectrum Disorders (ASD)
and related learning, behavior and/or social difficulties from infancy through young adulthood.
KGH uses evidence -based treatment in order to ensure the best results. They are currently
located in Northbrook and in Madison, Wisconsin, and are excited to move into Deerfield.
Trustee Struthers inquired if the Village's first responders would receive special training. Ms.
Hoehne noted they have protocols in place and that her staff could perform training, if requested.
They are certified in crisis prevention and would like to train the community and first responders.
They would like to get involved within the community and work collaboratively with the
Village. Mayor Rosenthal asked whether there are group sessions or just individual. Ms.
Hoehne stated their groups are smaller and they hold many services in homes. Trustee Struthers
asked the Ms. Hoehne and her staff ensure that first responders can access the facility in case of
an emergency, as the center will have strong security protocols. Trustee Struthers believes this
facility is needed. Mayor Rosenthal believes this will be an asset to the community.
Trustee Jester noted that the Village needs to address the cross traffic at Lake Cook road and
Pine.
Trustee Seiden moved to approve the report and recommendation. Trustee Shapiro seconded the
motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
March 20, 2017
Page 3 of 6
REPORT OF STAFF RE: MEDICAL Administrative Intern Sam Barghi reported that the
CANNABIS compassionate use of medical cannabis was signed
into law in 2013. The idea of a dispensary brought
some uncertainty to the community. Greenhouse Medical Cannabis Dispensary serves more than
500 people with various diseases included under the act. They also provide holistic and wellness
classes free of charge to their patients. The dispensary has made a concerted effort with the
Chamber of Commerce and senior centers. There have only been 32 police calls generated with
more than half being false alarms and most being premise exams. Mr. Barghi noted that like
most pilot programs, there is a learning curve. All of the data shows the dispensary is operating
as it should and has not been involved in any crimes.
CONSENT AGENDA
ORDINANCE VACATING A PORTION An Ordinance vacating a portion of the west half
OF THE WEST HALF OF A NORTH- of a north -south alley lying between Hazel Avenue
SOUTH ALLEY LYING BETWEEN and Fair Oaks Avenue. Mayor Rosenthal indicated
HAZEL AVENUE AND FAIR OAKS this would stand as a First Reading of the
AVENUE — 1 R Ordinance.
OLD BUSINESS
ORDINANCE 0-17-10 AMENDING
An Ordinance Amending Chapter 3 of the
CHAPTER 3 OF THE MUNICIPAL
Municipal Code of the Village of Deerfield to
CODE TO INCREASE THE NUMBER
increase the number of Class E liquor licenses by
OF CLASS E LIQUOR LICENSES BY
1 to 12 for The Warehouse and reducing the
ONE (1) TO TWELVE (12) FOR THE
number of Class C liquor licenses by 1 to 7 to
WAREHOUSE AND REDUCING THE
reflect the current totals.
NUMBER OF CLASS C LIQUOR
LICENSES BY ONE (1) TO SEVEN (7)
Trustee Seiden moved to waive the First Reading of
TO REFLECT CURRENT TOTALS
the Ordinance. Trustee Shapiro seconded the
motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Trustee Shapiro moved to adopt the Ordinance. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
NEW BUSINESS
Board of Trustees Meeting
March 20, 2017
Page 4 of 6
AUTHORIZATION TO AWARD Public Works Analyst Justin Keenan reported
CRACK SEALING CONTRACT TO the department is seeking authorization for the 2017
PATRIOT MAINTENANCE crack sealing contract in an amount not to exceed
$50,000. The streets scheduled for maintenance
include Wilmot Road, Castlewood, Dartmouth and Susan Lane.
Trustee Nadler moved to award the 2017 crack sealing contract to Patriot Maintenance in an
amount not to exceed $50,000. Trustee Jester seconded the motion. The motion passed by the
following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Mr. Keenan reported Public Works is looking to
SEVEN (7) NEW PUBLIC WORKS replace seven vehicles that have reached the end of
VEHICLES their budget cycle. The seven vehicles include four
three -quarter -ton pickup trucks, one three -ton 4x4
pickup truck (to be replaced with a one -ton diesel truck), one front-end loader and one five -ton
dump truck.
The replacements for the four, three -quarter -ton trucks and the three -ton truck replaced by a one -
ton diesel truck went to bid in February were opened on Friday, March 10. Bill Stasek Chevrolet
had the lowest bid for both projects. Both bids were under budget by a combined $32,267.60
after trade-in. The John Deere front end loader was quoted through the National Joint Powers
Alliance at a net cost of $145,159.57 which is $14,840.63 under budget.
Mr. Keenan noted Public Works opted to select the State bid with Lindco Equipment for the
five -ton dump truck. Although Lindco costs about $600 more, Public Works indicated they have
received better service from Lindco and they carry the same plow used on the other dump trucks.
Although the amount to purchase and outfit the five -ton dump truck came in over budget, the
overall purchase of the seven vehicles came in $12,784.45 under the budgeted amount in the
Vehicle Equipment Replacement Fund (VERF).
Trustee Shapiro moved to waive the competitive bidding process for the front-end loader.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Trustee Seiden moved to waive the competitive bidding process to outfit the five -ton dump
truck. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
March 20, 2017
Page 5 of 6
Trustee Jester moved to purchase seven vehicles using the VERF fund, in an amount not to
exceed $403,198.77. Trustee Struthers seconded the motion. The motion passed by the
following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ANALYSIS OF BIDS AND Deputy Director of Public Works and Engineering
AUTHORIZATION TO AWARD THE Bob Phillips reported that this project is covered 80
KATES ROAD BRIDGE AND percent by Federal funding. With the award
ROADWAY REHABILITATION of the project, the contractor could not begin
PROJECT working until at least July 5, 2017, which is after
the State budget and appropriation authority
deadlines. He noted that the lack of a State budget could delay the project, as the Federal funds
pass through the State to the Village. Mr. Phillips stated that upon award of the project, the
contractor will start to order materials, including special beams, for the project. Mayor Rosenthal
stated she spent Tuesday and Wednesday of last week in Springfield. She does not feel
optimistic after her meetings regarding a budget being passed before July 1. Mayor Rosenthal
would not want to give up funding, but would not want to start the project without a State
budget. The total budget for the project was approximately $2.37 million, with the Village
covering 20 percent of that cost, or approximately $550,000. The low bid for the project was
from Lorig Construction at approximately $2.01 million, or approximately $131,000 under
budget. This would lower the Village's portion of the project to approximately $419,000.
Trustee Nadler questioned whether the Village would still qualify for Federal funds if we put the
project off for a year due to the lack of a State budget or appropriation authority. Mr. Phillips
stated it could be possible, but the bridge is in poor condition and may need to be closed during
that delay. He indicated the Village is having the bridge inspected every six months. Mr.
Coblentz stated he would review the contract to protect the Village. Mayor Rosenthal noted the
Village does not have a way to get the money directly from the Federal government.
Mayor Rosenthal expressed concern because the President is pushing for increased infrastructure
spending. She questioned whether the Village would lose the money if the State does not pass a
budget. Mayor Rosenthal questioned how much money the Village would be responsible for if
the State does not provide the money. Mr. Street stated staff is trying to put the Village in the
best position considering the circumstances beyond its control. Mr. Coblentz would look at the
contract but believes the Village would be responsible for 20 percent plus any extra mobilization
costs.
Mayor Rosenthal would not want to complete interim repairs when the Village has a grant.
Mayor Rosenthal asked if the Village could wait a few weeks to award the bid. Mr. Phillips
stated the State needs to award the contract within 45 days of the bid opening. Mayor Rosenthal
noted that we should call Representative Brad Schneider to see how he could assist on the
Federal level if there is no State budget.
Board of Trustees Meeting
March 20, 2017
Page 6 of 6
Trustee Jester moved to award the contract to Lorig Construction so the Village does not lose the
favorable bids, subject to attorney approval. Trustee Nadler seconded the motion. The motion
passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
RIBBON CUTTING
DISCUSSION
Mayor Rosenthal attended a ribbon cutting for
Painting Time Now which opened on March 9,
2017. The opening was well attended and it looks like a fun place.
1 DEERFIELD PLACE Mayor Rosenthal spoke with residents of One
Deerfield Place. They are happy with the Village.
CANDIDATE FORUM Mayor Rosenthal moderated a candidate forum for
District 112 in Highland Park.
ADJOURNMENT There being no further business or discussion,
Trustee Jester moved to adjourn the meeting.
Trustee Shapiro seconded the motion. The meeting was adjourned at 8:45 p.m.
The next regular Board of Trustees meeting will take place on Monday, April 3, 2017.
APPROVED: t
Mayor
ATTEST:
Village Clerk