03/06/2017March 6, 2017
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Assistant Village Manager Andrew Lichterman in the Council Chambers of the Village
Hall on March 6, 2017, at 7:30 p.m. The clerk called the roll and announced that the following
were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
Rob Nadler
Dan Shapiro
Barbara Struthers
Absent: William Seiden
and that a quorum was present and in attendance. Also present was Village Attorney Peter
Coblentz.
PLEDGE OF ALLEGIANCE Mayor Rosenthal led those in attendance in reciting
the Pledge of Allegiance.
POLICE DEPT. ANNUAL REPORT Chief Sliozis presented highlights from the
Police Department's annual report. He noted that
2016 figures were consistent with past years' data. There were 13,000 calls for service. There
were just over 10,000 traffic citations and warnings in 2016. Index crimes dropped slightly to
128 in 2016 with a 17 percent clearance rate in burglaries.
Chief Sliozis highlighted the work of his staff in fundraising for local causes. Working with
Special Olympics of Illinois, the department raised more than $17,500. This includes
participation in the Polar Plunge, Cop on Top, the Torch Run and the Plane Pull event. The
department took first place of all law enforcement in the Plane Pull. The department also
participated in several events to support military personnel.
The department conducted a citizen survey. Of those surveyed, 97 percent said they feel safe in
the community and 81 percent stated the officers were courteous. The department received
numerous positive comments.
In April, Deerfield will go through onsite inspections from outside agencies for the re-
accreditation. The department is working with the County on e -ticketing. The Village received
a one-year exemption from the dispatch consolidation mandate.
The Trustees briefly discussed the Welcome Community pledge, which will be discussed during
the next Community Relations Commission meeting.
Board of Trustees Meeting
March 6, 2017
Page 2 of 7
Mayor Rosenthal inquired about gang activity in the Village. Chief Sliozis noted that there is not
a gang presence in the Village.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the February 21, 2017, Board of Trustees
meeting. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote
with Trustee Shapiro abstaining.
TREASURER'S REPORT Finance Director Eric Burk presented highlights
from the Treasurer's Report representing January
2017. The non -home rule sales tax increased from both last month and the same period last year.
Water and sewer billings reflect lower usage months, but are consistent with the same period last
year. Hotel tax increased over the same period last year. Building permit revenue increased over
the same period last year.
BILLS AND PAYROLL Trustee Farkas moved to approve the bills and
payroll dated March 6, 2017. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT There were no Public Comments on non -agenda
items.
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR A RESUBDIVISION
REPORTS
The Plan Commission held a Public Hearing on
February 9, 2017, to consider the request for a
resubdivision of the property at 1530 Woodland
OF THE PROPERTY AT 1530 Drive and 1509 Wilmot Road. The Plan
WOODLAND DRIVE AND 1509 Commission voted 5-0 in favor of the request.
WILMOT ROAD (RED ROCK Trustee Farkas indicated two very large lots would
DEVELOPMENT) be subdivided into three lots that are in compliance.
Assistant Lichterman noted that the petitioner is
seeking a waiver from the subdivision code requirement to install sidewalks, as currently none
exist on Woodland Drive. It was also noted that the petitioner has agreed to a public-private
partnership with the Village to complete storm sewer improvements, which the Village was
planning to address this year.
Trustee Farkas moved to approve the report and recommendation. Trustee Jester seconded the
motion. The motion passed by the following vote:
Board of Trustees Meeting
March 6, 2017
Page 3 of 7
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
Mr. Lichterman noted the petitioner will go back to the Plan Commission and subsequently the
Village Board for approval of a final plat of resubdivision
REPORT AND RECOMMENDATION OF Staff is recommending amending Chapter 3 of the
STAFF RE: ORDINANCE AMENDING Municipal Code to increase the number of Class E
CHAPTER 3 OF THE MUNICIPAL liquor licenses by 1 for The Warehouse. Mr.
CODE TO INCREASE THE NUMBER OF Lichterman indicated staff is also recommending
CLASS E LIQUOR LICENSES BY ONE a reduction of 1 for Starbucks as they chose to
(1) TO TWELVE (12) FOR THE stop offering beer and wine service.
WAREHOUSE
Robby Cohn, owner of The Warehouse, thanked the
Village for all their assistance. He is new to the process and excited to open the restaurant. Mr.
Cohn announced they hope to open in late March. He has received a lot of feedback on the
menu, the wood, repurposed bricks, and other improvements. Mr. Cohn indicated this is his
dream and he is very excited to be in Deerfield.
Trustee Farkas inquired if Starbucks will remove their fence now that they stopped serving
liquor. Mr. Lichterman advised that staff will pass the request on to Starbucks' management.
Trustee Nadler moved to accept the report and recommendation of staff. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION Mr. Lichterman reported the property owner
OF STAFF RE: ALLEY VACATION AT requested to purchase an 8'x 50' right-of-way.
1067 FOREST AVENUE They have agreed to all the Village's terms.
Trustee Struthers noted there are a number of garages that open to the alley. Mr. Lichterman
noted this would not impact access to neighbors' garages. Trustee Farkas would like staff to
encourage neighboring homeowners to purchase the unimproved alleys abutting their properties,
as well. Mr. Lichterman noted that staff has been unsuccessful with this approach in the past but
it can be revisited.
Trustee Jester moved to accept the report and recommendation. Trustee Shapiro seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION The Plan Commission held a workshop meeting
Board of Trustees Meeting
March 6, 2017
Page 4 of 7
OF THE PLAN COMMISSION RE: on February 23, 2017, to consider the 2017 Zoning
APPROVAL OF 2017 ZONING Map. There were four changes made, including a
ORDINANCE MAP boundary changes for the disconnection of 780
Saunders and the annexation of a portion of
Deerfield Road north of Parkway North, the addition of Samanthas Way and the change of
Dipietro Drive to Integrity Way. The Plan Commission voted 4-0 in favor of the changes.
Trustee Nadler moved to accept the report and recommendation. Trustee Nadler seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0-17-09 AUTHORIZING An Ordinance authorizing a Special Use for an
A SPECIAL USE FOR ACCOUNTING accounting office to be located at 711 Orchard.
OFFICE TO BE LOCATED AT 711 Second Reading.
ORCHARD — ROBERT GASSMAN — 2R
Trustee Struthers moved to adopt the Ordinance.
Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
RESOLUTION R-17-05 AUTHORIZING Deputy Director of Public Works and Engineering
ACCELERATION OF WORK FOR THE Bob Phillips reported the Deerfield Road project
DEERFIELD ROAD will restart the week of March 20. They are
RECONSTRUCTION PROJECT getting ready to turn on the traffic signals within the
Village. The majority of the work will take place in
Highland Park this year as well as the landscaping and fencing near Briarwood Country Club,
pavement smoothing testing, final pavement markings and final signage. The cost to accelerate
the project was $550,000. Staff weighed options to push the work into a second season but
decided to accelerate the work and pushed the contractor to work overtime. The County will pay
$300,000. The Village's responsibility is $250,000 less a small portion, which may be eligible
as a participating item with the State. The final cost for the Deerfield Road project was
Board of Trustees Meeting
March 6, 2017
Page 5 of 7
$2,168,000. The cost is now approximately $2,392,000 with the remaining work being all
participating costs.
Trustee Shapiro moved to adopt the Resolution. Trustee Nadler seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
RESOLUTION R-17-06 AUTHORIZING Mr. Phillips reported this is the engineering
CONSTRUCTION ENGINEERING portion to go with the above contractor portion.
SERVICES FOR FEDERAL Per the original agreement with Thomas
PARTICIPATION SUPPLEMENT #1 FOR Engineering Group, the Village must pay the
THE DEERFIELD ROAD amount but will receive full reimbursement from
the
RECONSTRUCTION PROJECT Illinois Department of Transportation and Lake
County.
Trustee Jester moved to approve the Resolution authorizing construction engineering services
from Thomas Engineering Group for Federal participation supplement #1 in the amount of
$724,518. Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD BID Eight bids were publicly opened on February 17,
FOR THE BRIERHILL ROAD 2017. The lowest qualified bidder, Copenhaver
INFRASTRUCTURE IMPROVEMENT Construction, came in about $1 million lower than
PROJECT the engineer's estimate. The Village has planned to
reconstruct Brierhill Road for some time and this
was a very favorable bidding climate. Copenhaver Construction has not worked for the Village
but has worked in neighboring communities. They have favorable references.
Trustee Nadler moved to award the contract for the Brierhill Road infrastructure improvement
project to Copenhaver Construction in the amount of $1,545,283. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Phillips reported the Brierhill Road
CONTRACT FOR CONSTRUCTION infrastructure improvement project is a very
ENGINEERING SERVICES FOR THE complicated and compact site, especially because
BRIERHILL ROAD INFRASTRUCTURE it has only one access point. With a new
IMPROVEMENT PROJECT contractor, there is a lot of uncertainty. The Village
Board of Trustees Meeting
March 6, 2017
Page 6 of 7
expects a high level of service. Staff interviewed
consultants and selected Civiltech Engineering for construction engineering services.
Trustee Nadler moved to award the contract for construction engineering services for the
Brierhill Road infrastructure improvement project to Civiltech Engineering in the amount of
$140,000 to oversee the project. Trustee Shapiro seconded the motion. The motion passed by the
following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
AUTORIZATION TO AWARD PHASE I Mr. Phillips reported that Woodvale Avenue is in
ENGINEERING SERVICES CONTRACT the northeast quadrant of the Village and much of
FOR THE WOODVALE AVENUE the roadway is in a floodplain. The roadway was
INFRASTRUCTURE IMPROVEMENT originally designed with no flood protection. Staff
PROJECT is unaware how often homes in the area flood, but
feel it is important to get the drainage issues
resolved. Mr. Phillips indicated the roadway is in poor condition. The Village budgeted
$100,000 for this project in both 2017 and 2018. Staff interviewed several consultants and
selected Christopher Burke Engineering Group Ltd.
Trustee Struthers moved to award the Phase I engineering services contract for the Woodvale
Avenue infrastructure improvement project to Christopher Burke Engineering Group Ltd. in the
amount of $159,300. Trustee Shapiro seconded the motion. The motion passed by the following
vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO SUBMIT JOINT
Mr. Phillips reported this is for rock salt for the
PURCHASING REQUISITION TO
2017/2018 season. The amount of salt that will be
PURCHASE SALT UNDER THE STATE
purchased will be less than what was purchased for
OF ILLINOIS JOINT PURCHASING
this season. Staff is recommending purchasing
CONTRACT AND THE LAKE COUNTY
1,000 tons of salt through the Lake County Division
JOINT AGENCY BULK ROCK SALT
of Transportation and 500 tons of salt from the State
PURCHASE AGREEMENT
of Illinois joint purchasing contract. Mr. Phillips
noted the Village will be saving about $90,000 by
reducing the amount of salt purchased due to the reserves on hand from the current snow season.
Trustee Jester moved to authorize the purchase of salt under the State of Illinois joint purchasing
contract and the Lake County joint agency bulk rock salt purchasing agreement. Trustee Shapiro
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
March 6, 2017
Page 7 of 7
RESOLUTION R-17-07 Management Analyst David Fitzgerald reported
REALLOCATING THE 2017 this is the annual request from Lake County
VOLUME CAP TO THE VILLAGE OF Partners for the Village to transfer its private
BUFFALO GROVE activity bond allocation to the Lake County
Partnership for Economic Development via the
Village of Buffalo Grove. The pool is used for projects in Lake County.
Trustee Farkas moved to adopt the Resolution. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
DISCUSSION
RIBBON CUTTING Mayor Rosenthal noted Painting Time Now will
have a ribbon cutting on March 9, 2016 at 5:00 p.m.
SPRINGFIELD Mayor Rosenthal will be traveling to Springfield on
March 14 and 15 as part of the Northwest
Municipal Conference's lobby day to press State leaders to pass the budget. She met with
Representative Drury last week and is lobbying the best she can.
ADJOURNMENT There being no further business or discussion,
Trustee Struthers moved to adjourn the meeting.
Trustee Farkas seconded the motion. The meeting was adjourned at 8:38 p.m.
The next regular Board of Trustees meeting will take place on Monday, March 20, 2017.
APPROVED: /
'Mayor
ATTEST:
�v
(Village Clerk