02/06/2017February 6, 2017
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on February 6,
2017, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
Rob Nadler
William Seiden
Barbara Struthers
Absent: Dan Shapiro
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager, and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Alex Spungen led those in attendance in reciting the
Pledge of Allegiance. Mr. Spungen recently saved
a man's life while swimming in the ocean in Hawaii. There is a Chicago Tribune article as well
as a segment on ABC news about Mr. Spungen's heroic efforts. Mayor Rosenthal presented Mr.
Spungen with a certificate of honor and indicated the Village is very proud of his
accomplishment.
PRESENTATION Mayor Rosenthal thanked retiring Deerfield
Farmers Market Manager Joan Reed for her years
with the Farmers Market. Ms. Reed has enjoyed working on the Farmers Market for the past 23
years. She is thrilled how it has taken off and grown in the Village. Nancy Anderson, the new
Farmers Market Manager, thanked Ms. Reed for her years of service. She indicated there is now
a committee of volunteers working to do all of the many tasks Joan used to do.
Mayor Rosenthal thanked Ms. Reed for her continual service to the Village, schools, PTOs,
hospice and West Deerfield Township Food Pantry. She presented Ms. Reed with the Bernard
Forrest Public Service Award. Ms. Reed thanked the Village for the honor. She is grateful to
have had the opportunity to work with the Village. The Board took a brief recess and held a
reception in honor of Ms. Reed.
VOLUNTEER ENGAGEMENT The Volunteer Engagement Committee
COMMISSION APPOINTMENTS recommended the following commission
appointments and reappointments:
Appearance Review Commission — Tony Fulmer, Lisa Dunn
Board of Police Commissioners — Rick Hiton
Board of Zoning Appeals — Robert Speckmann, Leonard Adams, Berton Ring
Cable and Telecommunications Commission — Steve Robinson appointed as Chair
Board of Trustees Meeting
February 6, 2017
Page 2 of 7
Community Relations Commission — Matt Barrett
Family Days Commission — Michael Butera
Fine Arts Commission — Jeffrey Marks, Dottie Fiedler
Police Pension Board — Mark Anfenson, Kenneth Urbaszewski
Sustainability Commission — Gloria Threats
Trustee Seiden moved to accept the recommendations. Trustee Farkas seconded the motion.
The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
MINUTES FROM PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the January 16, 2017, Board of Trustees
meeting. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote
with Trustee Nader abstaining.
TREASURER'S REPORT Finance Director Eric Burk presented highlights
from the December Treasurer's Report representing
the unaudited 2016 results. Water and sewer billing decreased, as expected due to the season.
Hotel Tax decreased from same period last year. Electric utility tax decreased, but exceeds last
year. Building permit revenue exceeds projections from the same period during the prior year.
BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and
Payroll dated February 6, 2017. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT There were no Public Comments on non -agenda
items.
REPORTS
REPORT AND RECOMMENDATION OF Public Works Analyst Justin Keenan explained he
STAFF RE: SIDEWALK SNOW presented a number of changes to the sidewalk
REMOVAL PROGRAM snow removal program last year, resulting in the
program being cut in half. After three snow events
this year, the Village has received several calls from concerned residents regarding the Chestnut
Street sidewalks no longer being cleared. Staff is recommending adding the west side of
Chestnut between Osterman and North Avenue to the sidewalk clearing program.
Board of Trustees Meeting
February 6, 2017
Page 3 of 7
Trustee Farkas inquired about the Village's process to prevent homeowners from blocking the
sidewalk with snow after the Village has cleared the area. Manager Street noted information
about this is regularly included in Village publications and staff will review further steps that can
be taken to ensure residents do not block sidewalks with snow.
Trustee Jester moved to accept the report and recommendation regarding the sidewalk snow
removal program. Trustee Nadler seconded the motion. The motion passed by the following
vote:
AYES: Farksas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION OF The Plan Commission held a Public Hearing on
THE PLAN COMMISSION RE: SPECIAL January 12, 2017 to consider a Class A Special
USE FOR AN ACCOUNTING OFFICE Use for an accounting office to be located at 711
TO BE LOCATED AT 711 ORCHARD Orchard Street. The Plan Commission voted 5-0
STREET — ROBERT GASSMAN to recommend approval to the Trustees.
Michael Collins explained he is looking to relocate his accounting office.
Trustee Seiden moved to accept the report and recommendation of the Plan Commission.
Trustee Farkas seconded the motion. The motion passed by the following vote:
AYES: Farksas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE AMENDING CHAPTER 3
An Ordinance amending Chapter 3 of the Municipal
OF THE MUNICIPAL CODE TO
Code of the Village of Deerfield to increase the
INCREASE THE NUMBER OF CLASS K
number of Class K liquor licenses from one to two
LIQUOR LICENSES FROM ONE (1) TO
for Painting Time Now and reducing the number of
TWO (2) FOR PAINTING TIME NOW
Class C liquor licenses by one and the number of
AND REDUCING THE NUMBER OF
Class E liquor licenses by three to reflect current
CLASS C LIQUOR LICENSES BY ONE
totals. First Reading.
(1) AND CLASS E LIQUOR LICENSES
BY THREE (3) TO REFLECT CURRENT
TOTALS — 1R
OLD BUSINESS
ORDINANCE 0-17-05 AUTHORIZING An Ordinance authorizing the issuance of General
THE ISSUANCE OF GENERAL Obligation Bonds, Series 2017, of the Village of
Board of Trustees Meeting
February 6, 2017
Page 4 of 7
OBLIGAION BONDS, SERIES 2017, OF Deerfield.
THE VILLAGE OF DEERFIELD — 2R
Mr. Burk explained the bond issue was first
presented to the Board in November 2016. The Village originally planned to sell bonds on
December 5, 2016, but chose to postpone the sale due to unfavorable market conditions. Should
the Board approve the sale by passing this ordinance, staff will come back with an abatement
Ordinance at the next meeting.
Anthony Micelli and Dan Forbes with Speer Financial explained they took bids on the General
Obligation Bonds and were pleased with the results. Mr. Micelli explained they ended up
receiving 60 bids with nine bidders. The winning bidder was Piper Jaffray at 3.0673%. Mr.
Micelli noted the Village's AAA Moody's rating assisted in getting the low rate.
Trustee Struthers moved to adopt the Ordinance. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Farksas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
ORDINANCE 0-17-06 AUTHORIZING An Ordinance authorizing an amendment to the
AN AMENDMENT TO THE DEERFIELD Deerfield Square commercial planned unit
SQUARE COMMERCIAL PLANNED development to redevelop the 711 Deerfield Road
UNIT DEVELOPMENT TO REDEVELOP building with a new multi -tenant building
THE 711 DEERFIELD ROAD BUILDING (Deerfield Square), CRM Properties, LTD.
WITH A NEW MULTI -TENANT Second Reading.
BUILDING (DEERFIELD SQUARE),
CRM PROPERTIES, LTD. — 2R Mayor Rosenthal indicated the Village has not
received any comments since the First Reading.
Trustee Farkas moved to adopt the Ordinance. Trustee Seiden seconded the motion. The motion
passed by the following vote:
AYES: Farksas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO RENEW GIS Mr. Keenan explained staff is recommending
CONTRACT to renew the GIS contract, which expires annually.
He noted the Village operates on a 40% allocation.
This year, the total contact is $77,946.70 which is an increase of 2.8%. Last year, the increase
was 0.05%
Board of Trustees Meeting
February 6, 2017
Page 5 of 7
Trustee Jester moved to renew the GIS contract in the amount of $77,946.70. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Farksas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE A Mr. Keenan explained a hydrant in the Public
BULK WATER STATION Works yard is used for this purpose. Staff is hoping
to install a bulk water station to be better able to
track the water usage for both Public Works and contractors. The Village budgeted $35,000
and received two proposals. The lowest proposal was from Midwest Water Group in the amount
of $23,190.
Trustee Struthers moved to authorize the purchase of a bulk water station in the amount of
$23,190. Trustee Jester seconded the motion. The motion passed by the following vote:
AYES: Farksas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO EXECUTE Deputy Director of Public Works and
CONTRACT FOR PAVING CONDITION Engineering, Bob Phillips, explained he Village
SURVEY uses a pavement condition survey to assist with
capital planning. IMS has specialized equipment to
determine surface conditions. IMS is the only local vendor. The Village budgeted $25,000 for
the survey but the contract came in at $32,508. Mayor Rosenthal requested staff to ask IMS if
they could complete the work at the budgeted amount.
Trustee Farkas moved to authorize execution of the pavement condition survey contract at a
price not to exceed $32,508 and empower Public Works to negotiate a better price. Trustee
Seiden seconded the motion. The motion passed by the following vote:
AYES: Farksas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
RESOUTION R-17-04 AUTHORIZING A Resolution authorizing a Local Public Agency
LOCAL PUBLIC AGENCY Agreement for Federal participation for the Kates
AGREEMENT FOR FEDERAL Road bridge project. Mr. Phillips explained the
PARTICIPATION FOR THE KATES project is on schedule for a March 3, 2017 letting.
ROAD BRIDGE PROJECT The Federal funding will cover 80% of the Phase III
engineering study as well as the construction
engineering. The Village's portion of the $2.6 million project will be $536,000.
Trustee Nadler moved to adopt the Resolution. Trustee Farkas seconded the motion. The
motion passed by the following vote:
Board of Trustees Meeting
February 6, 2017
Page 6 of 7
AYES: Farksas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
RESOLUTION R-17-05 AUTHORIZING
A Resolution authorizing a Local Agency
LOCAL AGENCY AGREEMENT FOR
Agreement for construction engineering
CONSTRUCTION ENGINEERING
services for the Kates Road Bridge project. Mr.
SERVICES FOR THE KATES ROAD
Phillips explained they organized interviews and
BRIDGE PROJECT
selected the Ciorba group for Phase III engineering.
The Village's portion would be approximately
$46,250 and the Federal share the remainder
of the $231,227 total.
Trustee Farkas moved to adopt the Resolution. Trustee Nadler seconded the motion. The
motion passed by the following vote:
AYES: Farksas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Phillips explained that during budget
PHASE I ENGINEERING SERVICES preparations, the Trustees discussed pursuing
CONTRACT FOR THE GREENWOOD Federal funding for the project. The original
AVENUE INFRASTRUCTURE reconstruction was between the railroad and
IMPROVEMENT PROJECT Waukegan Road. As staff followed through with
the Federal funding, the scope of work increased
and requires a Phase I report at the Village's cost. The Village budgeted $100,000 for the
project, but the cost will now be $139,673 due to the larger scope of work. A lot of design work
will be done during Phase I and the Phase II design portion of the project should be less. They
are also planning to replace the water main.
Staff interviewed four consulting firms and determined Civil Tech Inc. was best suited for the
project.
Trustee Nadler moved to award the Phase I portion of the project to Civil Tech Inc. in an amount
not to exceed $139,673. Trustee Jester seconded the motion. The motion passed by the
following vote:
AYES: Farksas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
DISCUSSION
NW MUNICIPAL CONFERENCE Mayor Rosenthal thanked Trustee Jester, Trustee
Seiden and Trustee Struthers for accompanying her
to the Northwest Municipal Conference legislative brunch. They were able to ask questions.
LAKE COUNTY LEADERSHIP Mayor Rosenthal and Mr. Street attended the Lake
Board of Trustees Meeting
February 6, 2017
Page 7 of 7
County leadership breakfast.
DISTRICT 113 FUNDRAISER Mayor Rosenthal attended the District 113
Foundation fundraiser last Sunday. They received
local participation from II Forno, The Italian Kitchen, Deerfield Bakery, Nothing Bundt Cakes
and Dunkin Donuts.
EXECUTIVE SESSION Trustee Struthers moved to go into Executive
Session pursuant to Section 2(c)(6) of the Open
Meetings Act. Trustee Nadler seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
The meeting was adjourned at 8:40 p.m.
The next regular Board of Trustees meeting will take place on Tuesday, February 21, 2017 at
7:30 pm.
APPRO ED:
Mayor
ATTEST:
C
VillageClerk/