01/17/2017January 17, 2017
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on January 17,
2017 at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Rob Nadler
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Scouts led those in attendance in
reciting the Pledge of Allegiance. The scouts
introduced themselves and let the Trustees know what they like most about scouting. This
Saturday at 5:30 pm will be the annual Pinewood Derby.
GIVE WHERE YOU LIVE DEERFIELD Mayor Rosenthal reported Give Where You Live -
Deerfield was held yesterday to pay tribute to Dr.
Martin Luther King Jr. The turnout was terrific and the Village doubled their goal. They
packaged socks with toiletries and notes, which will be distributed to the homeless. There are
also stuffed animals and no -sew blankets. There were more than 300 participants. Mayor
Rosenthal thanked Police Communications Director Mary Ann Glowicz for helping organize the
event and Village Custodian Tom Sherman for helping with set up. She also thanked the many
local businesses that made donations and the Deerfield community for its outpouring of support.
REPORT ON DEPARTMENTAL Director of Public Works and Engineering Barbara
OBJECTIVES — PUBLIC WORKS AND Little presented highlights from the bi-annual
ENGINEERING report from the department of Public Works and
Engineering. Ms. Little indicated the engineering
division saw an increase in plan and permit reviews. Residential plan reviews are typically done
within three weeks. The department continues to research and pursue outside funding for
Village projects. Ms. Little noted major construction projects in 2017 include street
rehabilitation and the Kates Road bridge rehabilitation project.
The street division has been busy keeping the streets clean. They also work on pruning trees and
oversees fuel dispensing operations.
The water division provided water testing for lead for 135 locations throughout the Village, Park
District and schools. The number of water main breaks decreased by 10 from the same period
Board of Trustees Meeting
January 17, 2017
Page 2 of 6
last year. All 1,267 fire hydrants are flushed in April. In May, they identified 27 leaks with 13
being fire hydrants. All of the leaks have been addressed.
The sewer division has cleaned more than 50,000 feet of sanitary sewer. The Water Reclamation
Facility is operating as designed. In 2016, the Village developed a sewer capital improvement
program. The garage division keeps vehicles in good working order.
Mayor Rosenthal inquired if the Village is applying for grants for sidewalk replacement. Ms.
Little stated there are few grant funds available for sidewalk replacement, as most focus on
construction of new sidewalks. Trustee Struthers suggested promoting the GIS system, as she
finds it extremely helpful.
WATER SYSTEM UPDATE Ms. Little reported the Village of Deerfield water
system provides approximately 2.6 million gallons
of water per day. The Village water system has certain defects that causes water loss, as
determined by the difference between the volume of water purchased and the volume of water
billed to residents. Each year, the Village files a comprehensive report to determine the
percentage of non -revenue water. In 2016, the Village purchased $2 million of water from
Highland Park. The total non -revenue water was 16.9 percent, which represents a 6.3 percent
decrease from 2015. The Village has made a number of improvements to assist with this
decrease.
MINUTES OF PREVIOUS MEETING Trustee Shapiro moved to approve the minutes
from the January 3, 2017, Board of Trustees
meeting. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote
with an addition from Trustee Struthers to the second paragraph on Page 3.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and
Payroll dated January 17, 2017. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT
REPORT AND RECOMMENDATION
OF STAFF RE: INCREASING THE
NUMBER OF CLASS K LIQUOR
LICENSES FROM ONE (1) TO TWO (2)
FOR PAINTING TIME NOW AND
There were no Public Comments on non -agenda
items.
REPORTS
Management Analyst David Fitzgerald
reported Painting Time Now has requested
a Class K liquor license. He noted Cre8
Workshop also has a Class K liquor license,
which is for adults -only creative arts classes.
Board of Trustees Meeting
January 17, 2017
Page 3 of 6
REDUCING THE NUMBER OF CLASS C The other recommended changes are due to
LIQUOR LICENSES BY ONE (1) AND restaurants that have closed or undergone a
CLASS E LIQUOR LICENSES BY THREE transformation.
(3) TO REFLECT CURRENT TOTALS
Diana Oriel, owner of Painting Time
Now, explained that this is a painting studio for both students and adults. She is passionate about
art and wants to inspire residents to promote art in a fun way. Ms. Oriel's main business is
geared toward children, but she will also have events in the evening for adults. The liquor
license is for the adult events. Ms. Oriel will open her business in Cadwells Corners in March.
The evening events do not have children.
Trustee Shapiro moved to accept the report and recommendation of staff. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE AUTHORIZING AN An Ordinance authorizing an amendment to the
AMENDMENT TO THE DEERFIELD Deerfield Square Commercial Planned Unit
SQUARE COMMERCIAL PLANNED Development to redevelop the 711 Deerfield Road
UNIT DEVELOPMENT TO REDEVELOP building into a new multi -tenant building. First
THE 711 DEERFIELD ROAD BUILDING Reading.
WITH A NEW MULTI -TENANT
BUILDING (DEERFIELD SQUARE), Mayor Rosenthal indicated this would stand as a
CRM PROPERTIES, LTD. — 1 R First Reading of the Ordinance.
RECONSIDERATION OF A VARIATION Mayor Rosenthal noted the petitioner has requested
AUTHORIZING ROOFTOP SIGNAGE to withdraw the petition for further review and
FOR A PROPOSED MULTI -TENANT refinement.
BUILDING AT 711 DEERFIELD ROAD
(DEERFIELD SQUARE), CRM
PROPERTIES, LTD — 1 R
NEW BUSINESS
Board of Trustees Meeting
January 17, 2017
Page 4 of 6
RESOLUTION R-17-01 AUTHORIZING Deputy Director of Public Works and
A LOCAL AGENCY AGREEMENT Engineering Bob Phillips reported they are
AMENDMENT #1 FEDERAL wrapping up the project design, including bridge
PARTICIPATION FOR THE KATES deck replacement, pavement patching and
ROAD BRIDGE REPLACEMENT resurfacing. There are also some minor traffic
signal improvements. The design work went over
budget. The amendment includes another $26,000 of work, costing the Village about $5,000 due
after the 80/20 federal cost sharing. Mr. Phillips noted that a bid opening is scheduled for March
3.
Trustee Jester moved to adopt the Resolution. Trustee Struthers seconded the motion. The
motion passed unanimously on a voice vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
BULK ROCK SALT PURCHASE FROM Mr. Phillips reported that last year, he brought a
MORTON SALT THROUGH THE Resolution to the Trustees to purchase salt. The
ILLINOIS DEPARTMENT OF CENTRAL Village purchased some salt already and are looking
MANAGEMENT SERVICES AND to purchase the rest of the salt to the budgeted
LAKE COUNTY amount of $140,000.
Trustee Struthers moved to purchase salt through the Illinois Department of Central Management
Services and Lake County in an amount not to exceed $140,000. Trustee Farkas seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
RESOLUTION R-17-02 FOR THE 2017 Mr. Phillips reported this Resolution is required
MFT STREET REHABILITATION to use motor fuel tax dollars for the 2017 Street
PROJECT Rehabilitation Project.
Trustee Shapiro moved to adopt the Resolution. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Mr. Phillips reported the Village has been
WATER METERS FROM MIDWEST purchasing water meters from Midwest Meter for a
METER INC.. AND METRON-FARNIER number of years. As of this summer, Metron-
Farnier has provided larger, commercial meters that
are more cost effective and use cellular data. The Village has replaced some of the larger
Board of Trustees Meeting
January 17, 2017
Page 5 of 6
commercial meters and are looking for authorization to purchase water meters up to the budgeted
amount of $80,000.
Trustee Farkas moved to authorize the purchase of commercial water meters from Midwest
Meter and Metron-Farnier in an amount not to exceed $80,000. Trustee Shapiro seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO EXECUTE BIO- Mr. Phillips reported that bio -solids produced at the
SOLIDS REMOVAL CONTRACT FOR Water Reclamation Facility need to be hauled away
THE 2017 FISCAL YEAR two times per year. Last year, the Village went out
to bid and received several proposals. Dom
Enterprises won the contract last year and will extend the unit price up to the budgeted amount of
$46,000.
Trustee Farkas moved to execute the bio -solids removal contract with Dom Enterprises for the
2017 fiscal year up to the budgeted amount of $46,000. Trustee Shapiro seconded the motion.
The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE BIO-
Mr. Phillips noted polymer is a chemical used to
SOLIDS POLYMER FOR THE 2017
process sludge. It helps remove liquid so the sludge
FISCAL YEAR
can be stacked and hauled. The Village purchases
polymer on a quarterly basis.
Trustee Struthers moved to authorize the purchase
of polymer from Selenis LLC up to the
budgeted amount of $33,000. Trustee Jester seconded the motion. The motion passed by the
following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
RESOLUTION R-17-03 AUTHORIZING
Finance Director Eric Burk reported that the Village
CONTINUED PARTICIPATION IN THE
works with other communities to purchase
NORTHERN ILLINOIS MUNICIPAL
electricity in bulk at a reduced, fixed rate.
ELECTRIC COOPERATIVE (NIMEC)
AND AUTHORZATION FOR THE
The added purchasing power and fixed rate prevents
VILLAGE MANAGER TO APPROVE A
cost spikes and helps with budget planning.
CONTRACT WITH THE LOWEST -COST
PROVIDER
Mr. Burk noted that this is for Village operations
only, and separate from the municipal electricity
Board of Trustees Meeting
January 17, 2017
Page 6 of 6
aggregation program.
Trustee Farkas moved to adopt the Resolution. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DISCUSSION
GIVE WHERE YOU LIVE DEERFIELD Mayor Rosenthal thanked Trustee Jester and
Trustee Struthers for helping with the Give Where
You Live - Deerfield program.
RIBBON CUTTING
ADJOURNMENT
Trustee Shapiro seconded the motion.
adjourned at 8:37 p.m.
Mayor Rosenthal indicated Nothing Bundt Cakes
had a ribbon cutting. It was a very nice event.
There being no further business or discussion,
Trustee Farkas moved to adjourn the meeting.
The motion passed unanimously. The meeting was
The next regular Board of Trustees meeting will take place on Monday, February 6, 2017 at 7:30
pm.
APPRO D:
7Z �, t
Li�—
-:
Mayor
ATTEST:
illage Clerk